HomeMy WebLinkAbout77-10 RESOLUTIONRESOLUTION NO. 77-10
A RESOLUTION ADOPTING THE 2010-2014 FIVE YEAR CAPITAL
IMPROVEMENT PLAN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby adopts the
2010-2014 Five Year Capital Improvement Plan, a copy of which is attached to this Resolution
and incorporated herein as if set out word for word.
PASSED and APPROVED this 4th day of May, 2010.
APPROVED:
ATTEST:
By:.1
ka) WOO
SON RA E. SMITH, City Clerk/Treasurer
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;FAYETTEVILLE:
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Kevin Springer
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
4/20/2010
City Council Meeting Date
Agenda Items Only
Budget & Research
Division
Action Required:
Finance & Internal Services
Department
Approve a resolution adopting the Proposed 2010-2014 Five Year Capital Improvements Plan.
N/A
Cost of this request
Account Number
Project Number
$
Category / Project Budget
Program Category / Project Name
Funds Used to Date Program / Project Category Name
Remaining Balance Fund Name
Budgeted Item r--", Budget Adjustment Attached
Depart nt Director
orney
Finance and Internal Services Director
11)
Chit of St
iv, or
4-7-2016
Date
Date
`4 -1^2016
Date
Y-9-av1D
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
Received in
Mayors Office
Comments:
Revised January 15, 2009
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THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville.org
TO: Mayor Jordan and City Council
THRU: Don Marr, Chief of Staff
FROM: Paul A. Becker, Finance Director Si) l'A�� /
Kevin Springer, Budget Director ®L
DATE: April 1, 2010
SUBJECT: Proposed 2010-2014 Five Year Capital Improvements Program
Recommendation:
Consider the Proposed 2010-2014 Five Year Capital Improvements Pian for adoption at the
April 20, 2010 City Council meeting.
Discussion:
The Proposed 2010-2014 Five Year Capital Improvements Plan will be distributed to City
Council on April 9, 2010.
It is anticipated that a special City Council working session will be scheduled for consideration
of the 2010-2014 Five Year Capital Program at the April 13, 2010 agenda session.
If you have any questions concerning the Proposed 2010-2014 Five Year Capital Improvements
Plan, please feel free to contact either Paul A. Becker at 575-8330 or Kevin Springer at 575-
8226. Thank you for your attention to this matter.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2010-2014 FIVE YEAR
CAPITAL IMPROVEMENT PLAN
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby adopts the 2010-2014 Five Year Capital Improvement Plan, a copy of
which is attached to this Resolution and incorporated herein as if set out word
for word.
PASSED and APPROVED this 20th day of April, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Sondra E. Smith
City Clerk
vIlle
Y ARKANSAS
City of Fayetteville, Arkansas
Five Year Capital
Improvements Plan
2010-2014
a
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CITY OF FAYETTEVILLE
2010 — 2014
Capital Improvements Plan
Compiled by:
Kevin Springer, Budget Manager
Barbara Fell, Senior Research Analyst
Liz Hutchens, Financial Analyst
CITY OF FAYETTEVILLE, ARKANSAS
2010-2014 CAPITAL IMPROVEMENTS PROGRAM
TABLE OF CONTENTS
INTRODUCTION
PAGE(S)
Letter of Transmittal I -III
Program Directional Information IV-V
CIP Project Cost Table VI
CIP Resolution Vil
COMPREHENSIVE DETAIL
Summary of Project Requests 1-3
Comprehensive Detail 4-15
OFF-STEET PARKING FUND PROJECTS
Off -Street Parking Fund - Off -Street Parking Improvements:
Priority Rankings 17
Project Details 18
PARKS DEVELOPMENT FUND PROJECTS
Parks & Recreation Improvements:
Priority Rankings 19
Project Details 20-27
IMPACT FEE FUND PROJECTS
Fire improvements:
Priority Rankings 29
Project Details 30-32
Police Improvements:
Priority Rankings 33
Project Details 34-35
Water & Sewer Improvements:
Priority Rankings 36
Project Details 37-38
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PAGE(S)
SALES TAX CAPITAL IMPROVEMENTS FUND PROJECTS
Bridge and Drainage Improvements:
Priority Rankings 39
Project Details 40-42
Debt Service Payments:
Priority Rankings 43
Project Details 44
Fire Improvements:
Priority Rankings 45
Project Details 46-52
Information Technology Improvements:
Priority Rankings 53
Project Details 54-64
Library Improvements:
Priority Rankings 65
Project Details 66-67
Other Capital Improvements:
Priority Rankings 68
Project Details 69-75
Parks & Recreation Improvements:
Priority Rankings 76
Project Details 77-80
Police Improvements:
Priority Rankings 81
Project Details 82-95
Street 1m provements:
Priority Rankings 96
Project Details 97-100
Trail Improvements:
Priority Rankings 101
Project Details 102
Transportation Improvements:
Priority Rankings 103
Project Details 104-106
PAGE(S)
WATER & SEWER FUND PROJECTS
Wastewater Treatment Improvements:
Priority Rankings 107
Project Details 108-112
Water & Sewer Improvements:
Priority Rankings 113
Project Details 114-122
Water & Sewer Services Improvements:
Priority Rankings 123
Project Details 124-127
SOLID WASTE FUND PROJECTS
Solid Waste Fund - Solid Waste Improvements:
Priority Rankings 129
Project Details 130-135
SHOP FUND PROJECTS
Vehicles & Equipment:
Priority Rankings 137
Project Details 138-145
UNFUNDED PROJECTS 147-158
APPENDIX
Listing Of Acronyms 159-160
Project Index 161-162
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Introduction
•'MtVRKAilleA
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THE CITY OF FAYETTEVILLE, ARKANSAS
www.accessta yettevilIe.org
April 9, 2010
Members of the City Council and
Citizens of Fayetteville
It is my pleasure to present the Proposed 2010-2014 Capital Improvements Plan (CIP) for the City of
Fayetteville. The City began this very important CIP process in 1988 to provide a focused plan that
identifies the City's infrastructure and capital needs and also identifies the funding to meet those needs.
CIP Purpose
The CIP is an essential mid-term planning tool used by Fayetteville in the budget process. It is a five year
plan which addresses the capital needs of the City for future periods. The CIP is not an appropriation in
itself or an authorization by the Council to expend funds. It is instead a future plan which must be re-
evaluated and or adjusted each year prior to incorporation into the annual budget. Each year the plan
must be evaluated in response to changes in economic conditions or project priority modifications. Once
included in the annual budget it must be approved by the City Council and only at that time does it become
an appropriation authorized for expenditure by the Council.
What is Included in the CIP
The City financial policy is to address the majority of capital needs on a pay as you go basis utilizing
current revenue. Major capital programs which are to large to address with current revenue streams must
be accommodated through the use of bond issues. Capital programs funded by previous bond issues
such as the Waste Water Improvement Project and the Street and Trails Bond Program are, therefore, not
included in this CIP. Similarly, grant funded programs are not included. Approval for and appropriation of
funds for these programs are done by the City Council upon acceptance of the grant or authorization of the
bond issue.
The comprehensive CIP includes projects funded by several funds within the fund structure of the City
most of which are restricted by use such as the Water & Sewer Fund, Solid Waste Fund, Street Fund and
Shop Fund. Balances in these funds must be used for specific purposes. In contrast the Sales Tax Capital
Fund is not restricted as to purpose and can be used in a more discretionary manner for general
governmental purposes.
Summary of CIP by Project Area -All Funds
The table on the next page provides a summary by project area of the comprehensive Capital
Improvement Program for all funds for 2010-2014. It is estimated that a total of $90,181,800 will be
required for that period. The largest portion of required capital ($31,116,000) can be attributed to water and
sewer renovation and rehabilitation. Approximately $17,000,000 will be needed to keep the transportation
and street improvement program at its current level. These two components account for 53.25% of the
total comprehensive CIP.
Telecommunications Device for the Deaf TOO (474) 521-1316
1 I3 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
Project Area
Bridge & Drainage Improvements
Debt Service Payments
Other Improvements
Parks & Recreation Improvements
Public Safety Improvements
Vehicles & Equipment Improvements
Water & Sewer Improvements
Transportation & Street Improvements
Trail Improvements
City of Fayetteville, Arkansas
2010 - 2014 Capital Improvements Program
By Project Area - All Sources
Five Year Summary
2010
$ 550,000
801,000
2.861.200
935,200
1,039,500
937,000
5,988,000
2,599,700
500,000
2011 2012
$ 350,000
1.553.200
883,500
1,348,000
3,339,000
6,133,000
3,490,000
878,000
2013
2014 Total
$ 375,000 $ 350,000 $ 350,000 $ 1,975,000
- - 801,000
1,917,800 1,231,700 1,120,700 8,684,600
888,500 851,300 824,500 4,381,000
962,000 939,000 931,000 5,219,500
3,895,000 4,671,000 2,326,000 15,168,000
6,437,000 6,275,000 6,285,000 31,116,000
3,350,000 3,592,000 3,877,000 16,908,700
1,361,000 1,548,000 1,641,000 5,928,000
$ 16,209,800 $ 17,974,700 $ 19 184 300 $ 19458,000 $ 17,355,200 $ 90,181,800
Summary of CIP Sales Tax Capital by Project Category
The Sales Tax Capital Fund is funded through the use of a portion of a one cent sales tax that is also
allocated to general fund operations. Forty percent (40%) of the revenue of this sales tax is used to fund
the Sales Tax Capital Fund and 60% is allocated to the General Fund for operations. The fund constitutes
approximately 39% of the total CIP.
The following table provides a summary of project categories to be funded by the Sales Tax Capital
Improvement Fund.
Project Category
Bridge & Drainage Improvements
Debt Service Payments
Parks & Recreation Improvements
Trail Improvements
Transportation Improvements
Street improvements
Other Capital Improvements
Library Improvements
Information Technology Improvements
Police Improvements
Fire Improvements
City of Fayetteville, Arkansas
2010 - 2014 Capital Improvements Program
Sales Tax Capital Improvement Funding
By Project Category
2010 2011 2012 2013 2014 Total
$ 550,000 $ 350,000 $ 375,000 $ 350,000 $ 350,000 $ 1,975,000
801,000 - 801,000
135,300 174,500 162,500 111,300 87,500 651,100
500,000 878,000 1,361,000 1,548,000 1,641,000 5,928,000
2,199,700 2,790,000 2,800,000 3,442,000 3,727,000 14,958,700
400,000 700,000 550,000 150,000 150,000 1,950,000
480,700 501,700 543,300 66,700 66,700 1,659,100
358,000 358,000 359,500 395,000 415,000 1,885,500
802,500 302,500 398,000 548,000 348,000 2,399,000
301,000 366,000 380,000 385,000 377,000 1,809,000
210,500 445,000 45,000 45,000 45,000 790,500
$ 6,738,700 $ 6,865,700 5 6,974,300 $ 7,041,000 $ 7,187,200 5 34,806,900
It should be noted that approximately 43% of this fund is allocated to transportation improvements. Almost
$6,000,000 is anticipated to be allocated to the trails program.
1I
Telecommunications Device for the Deaf TDD (479) 521-1316
113 West Mountain - Fayetteville,AA 72701
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THE CITY OF FAYETTEVILLE, ARKANSAS
Radio Simulcast System
One major program that needs to be addressed in the 2011 budget will be the Radio Simulcast System.
The current system, which is inadequate due to City expansion and antiquated technology, is in need of
replacement. Partial funding for this project will come from police and fire impact fees but will also require
substantial amounts from other special revenues and enterprise funds. Some grant funding has been
obtained for this project and the Mayor has identified the need for additional federal funding as a major
priority. However, the total cost of this project is estimated to be between six and seven million dollars. A
project of this size will require a separate funding plan which the administration is working on at this time.
Development of the CIP
This Proposed CIP was developed by City Administration to address identified capital needs for the period,
2010-2014, within existing revenue streams. Direction to City staff has also been provided by the City
Council through oversight committees specifically the City Council Street and Water & Sewer Committees.
Input has also been provided by various advisory committees and boards.
a._G a . r4.A ,
Paul A. Becker
Finance Director
11I
Telecommunications Devke for the Deaf TDD (479) 521-1316 113 West Mountain • Fayetteville, AR 72701
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION
Introduction
The Capital Improvements Program (CIP) for the City of Fayetteville examines the infrastructure
and capital needs of the City for the next five years. The CIP will be reviewed and updated on
an annual basis to reflect the changing needs of the community and changes in available monies
for financing capital projects. The City's philosophy concerning the use of the CIP is that it
should be considered as a financial planning tool that lists the City's capital improvement
projects, places the projects in a priority order, and schedules the projects for funding and
implementation. The CIP should be considered as a major policy tool for the Mayor and City
Council.
Capital Improvement Policy
The CIP is approached as a valuable tool to be used in the development of responsible and
progressive financial planning. The program is developed in accordance with the financial
policies of the City. The policies and the CIP form the basis for making various annual capital
budget decisions and support the City's continued commitment to sound, Tong -range financial
planning and direction. The City's official Capital Improvements Policy is as follows:
• The City will prepare a biennial update ofa five year CIP, which will provide for the orderly
maintenance, replacement, and expansion of capital assets.
• The CIP will identify long-range capital projects and capital improvements of all types,
which will be coordinated with the annual operating budget to maintain full utilization of
available sources.
• When preparing the CIP, the City will seek to identify all viable capital projects and capital
improvements required during the subsequent five year period. These projects and
improvements will be prioritized by year and by funding source. Every attempt will be made
to match projects and improvements with available funding sources. Future operating costs
associated with a project or an improvement will also be given consideration in the
establishment of priorities.
• The City will seek Federal, State, and other funding to assist in financing capital projects and
capital improvements.
• The City will incorporate the reasonable findings and recommendations of the City's Boards,
Commissions, Committees, and Citizens' task forces as they relate to capital projects and
improvements.
• The City will seek input on the establishment of projects and project priorities from the
public by holding hearings.
IV
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What Projects Are in the CIP
Projects and their cumulative component areas totaling $10,000 or more should be included in
the CIP. Projects costing Tess than $5,000 are not considered capital and are funded through
program operating budgets. Projects that cost between $5,000 and $10,000 are handled through
the budget process. Attempts will be made to fund these capital items through operating funds.
Projects in the CIP can include:
• obligations for labor and materials and contractors involved in completing a project
• acquisition of land or structures
• engineering or architectural services, professional studies, or other administrative costs
• expenses for City vehicles and equipment
• renovating or expanding City facilities, grounds, or equipment
Financing
The City finances capital improvements on essentially a pay-as-you-go basis utilizing revenue
from the 1% City sales tax originally adopted in 1993, the 1% Parks Development (Hotel, Motel,
Restaurant) sales tax adopted in 1996, and operating revenues from the Airport, Shop, Water &
Sewer, and Solid Waste funds. The 1% City Sales Tax revenue is divided between General Fund
operations and capital. The current split for 2010, which began with the 2008 budget, is 60% for
General Fund and 40% for Sales Tax Capital Improvements Fund. Until 2008, the split as
established in 2003 was equal. Prior to June 2003, the revenue was divided 75% for Sales Tax
Capital Improvements Fund and 25% for General Fund. In addition, long-term debt is
considered and utilized only when the City faces a project that is of such importance and
sufficient financial magnitude as to warrant a bond issue.
The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning
document that places projects in the annual budget whereby funds are appropriated for them by
the City Council. Prior to actual initiation of project work, required contracts are presented to
the Mayor or City Council, as appropriate, for final approval of expending funds.
Project Cost Determination
All projects are first costed in current or 2009 dollars. Then a determination of the year the
project is expected to start is made. Finally, a determination of the projected cost of the
improvement is made by referring to the "Project Cost Table" that provides the inflation
multiplier to be used for the project in the anticipated year.
Project Cost Table for CIP 2010-2014
Inflation Recommendations
3% factor - This factor should be used in calculating all project categories.
Year
3% Factor
2010
1.030
2011
1.062
2012
1.095
2013
1.129
2014
1.164
Example: A street project that costs $1,000,000 in 2009 dollars, which is expected to be
done in 2010, would use the inflation factor of 1.030. To get the expected cost of
the project in 2012 dollars, multiply $1,000,000 by 1.095, which equals
$1,109,500.
Priority Selection of Projects
The adopted CIP will rely on priorities defined by the Mayor, City Council, community, and City
staff. As always, criteria such as government imposed mandates, usefulness to the community,
and impact on operational expenses will be reviewed in establishing priorities. A priority is
assigned to each project by year and by funding source. Projects for which no funding is
anticipated to be available will be placed on an "Unfunded Projects List," which will identify the
cost of the project. This list identifies the project as being viable, but one for which no funding
is presently available. Unfunded projects may be funded if actual revenue is above projected
revenue, if costs on funded projects are below budget, or if another funding source is identified.
The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee, City
Council Water & Sewer Committee, and City Council Equipment Committee meetings all
provide committee and public input and guidance regarding parks, streets, bridge and drainage
improvements, water and sewer improvements, and equipment purchases planned for the next
five years.
VI
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RESOLUTION NO.
A RESOLUTION ADOPTING THE PROPOSED 2010-2014 FIVE YEAR CAPITAL
IMPROVEMENTS PLAN.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby adopts
the Proposed 2010-2014 Five Year Capital improvements Plan. A copy of 2010-2014 Five Year
Capital Improvements Plan, marked Exhibit "A" is attached hereto and made a part hereof.
PASSED and APPROVED this the 20th day of April, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
VI
(Pae Left Blank Intentionally)
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Comprehensive
Detail
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Project Requests
City of Fayetteville, Arkansas
Capital Improvements Program (2010-2014)
Summary of Project Requests - All Sources
Budget Budget Budget Budget Budget Total
2010 2011 2012 2013 2014 2010-2014
Funded Project Requests
Off -Street Parking 44,000 28,000 29,000 30,000 31,000 162,000
Parks Development 799,900 709,000 724,000 740,000 757,000 3,729,900
Impact Fee 2,820,000 1,822,000 1,822,000 1,794,000 1,794,000 10,052,000
Sales Tax Capital Improvements 6,738,700 6,865,700 6,974,300 7,041,000 7,187,200 34,806,900
Water & Sewer 3,694,000 4,848,000 5,152,000 4,990,000 5,000,000 23,684,000
Solid Waste 1,176,000 363,000 588,000 192,000 260,000 2,579,000
Shop 937,000 3,339,000 3,895,000 4,671,000 2,326,000 15,168,000
Total Funded . 16,209,600 17,974,700 19,184,300 19,458,000 17,355,200 90,181,800
Unfunded Project Requests
Unfunded
Total Unfunded
Total
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25,224,500 10,175,500 32,369,500 7,323,500 51,805,700 126,898,700
25,224,500 10,175,500 32,369,500 7,323,500 51,805,700 126,898,700
41,434,100 28,150,200 51,553,800 26,781,500 69,160,900 217,080,500
1
Capital Improvement Projects
By Project Area - All Sources
2010 - 2014
Transportation & Street
Improvements 18.4%
Water & Sewer
Improvements 34.5% Vehicles & Equipment
Improvements 16.8%
Trail Improvements 6.6%
Bridge & Drainage
Improvements 2.2%
Debt Service Payments
0.9%
Other Improvements 10.0%
Parks & Recreation
Improvements 4.9%
Public Safety
Improvements 5.8%
Project Area
City of Fayetteville, Arkansas
2010 - 2014 Capital Improvements Program
By Project Area - All Sources
Five Year Summary
2010 2011 2012 2013 2014 Total
Bridge & Drainage Improvements $ 550,000 $ 350,000 $ 375,000 $ 350,000 $ 350,000 $ 1,975,000
Debt Service Payments 801,000 - - 801,000
Other improvements 2,861,200 1,553,200 1,917,800 1,381,700 1,270,700 8,984,600
Parks & Recreation Improvements 935,200 883,500 886,500 851,300 824,500 4,381,000
Public Safety Improvements 1,039,500 1,348,000 962,000 939,000 931,000 5,219,500
Vehicles & Equipment Improvements 937,000 3,339,000 3,895,000 4,671,000 2,326,000 15,168,000
Water& Sewer Improvements 5,986,000 6,133,000 6,437,000 6,275,000 6,285,000 31,116,000
Transportation & Street Improvements 2,599,700 3,490,000 3,350,000 3,442,000 3,727,000 16,608,700
Trail Improvements 500,000 878,000 1,361,000 1,548,000 1,641,000 5,928,000
$ 16,209,600 $ 17,974,700 $ 19,184,300 5 19,458,000 $ 17,355,200 $ 90,181,800
2
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Capital Improvement Projects
Sales Tax Capital Improvements Funding
2010 - 2014
Fire Improvements
2.27% Bridge & Drainage
Police Improvements Improvements
5.20% 5.67%
Information Technology
Improvements
6.89%
Library Improvements
5.42%
Other Capital
Improvements
5.63%
Debt Service Payments
2.30%
Parks & Recreation
Improvements
1.87%
Street Improvements'
5.60%
Project Category
Transportation
Improvements
42.11%
City of Fayetteville, Arkansas
2010 - 2014 Capital Improvements Program
Sales Tax Capital Improvement Funding
By Project Category
Trail Improvements
17.03%
2010 2011 2012 2013 2014 Total
Bridge & Drainage Improvements $ 550,000 $ 350,000 $ 375,000 $ 350,000 $ 350,000 $ 1,975,000
Debt Service Payments 801,000 - 801,000
Parks & Recreation Improvements 135,300 174,500 162,500 111,300 67,500 651,100
Trail Improvements 500,000 878,000 1,361,000 1,548,000 1,641,000 5,928,000
Transportation Improvements 2,199,700 2,790,000 2,800,000 3,292,000 3,577,000 14,658,700
Street Improvements 400,000 700,000 550,000 150,000 150,000 1,950,000
Other Capital Improvements 480,700 501,700 543,300 216,700 216,700 1,959,100
Library Improvements 358,000 358,000 359,500 395,000 415,000 1,885,500
Information Technology Improvements 802,500 302,500 398,000 548,000 348,000 2,399,000
Police Improvements 301,000 366,000 380,000 385,000 377,000 1,809,000
Fire Improvements 210,500 445,000 45,000 45,000 45,000 790,500
$ 6,738,700 $ 6,865,700 $ 6,974 300 $ 7,041,000 $ 7,187,200 $ 34,806900
3
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OFF-STREET PARKING FUND:
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Off -Street Parking Fund Total
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PARKS DEVELOPMENT FUND:
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