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Home My WebLink About58-10 RESOLUTIONRESOLUTION NO. 58-10 A RESOLUTION AWARDING BID #10-20 AND APPROVING THE PURCHASE OF CLASS 7 BASE (SB -2) AND SHOT ROCK FROM ROGERS GROUP, INC. (HAMSTRING QUARRY), CONCRETE AGGREGATE -1.5" FROM NORTHWEST ARKANSAS QUARRIES AND CONCRETE AGGREGATE — % ", B -STONE AND ABRASIVES/GRIT FROM APAC- CENTRAL, INC., ALL IN VARYING AMOUNTS, AS NEEDED THROUGH THE END OF CALENDAR YEAR 2010 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-20 and approves the purchase of Class 7 Base (SB -2) and Shot Rock from Rogers Group, Inc. (Hamstring Quarry) in the "picked up" amounts represented in the attached bid tabulation, which is incorporated herein as Exhibit "A" as if set out word for word, as needed through the end of calendar year 2010. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-20 and approves the purchase of concrete aggregate -1.5" from Northwest Arkansas Quarries in the "picked up" amount represented in Exhibit "A," as needed through the end of calendar year 2010. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-20 and approves the purchase of concrete aggregate- 3/4", B -Stone and abrasives/grit from APAC-Central, Inc. in the "picked up" amounts represented in Exhibit "A," as needed through the end of calendar year 2010. PASSED and APPROVED this 20th day of April, 2010. APPROVED: By: ATTEST: BY: 24d c/1c /A 0,;;`��{itI111i1P//yon .FtK/T4.4> v��G°•G��Y CF•°.��a SONDRA E. SMITH, City erk/Treasurer • °(n� rte• �� • :FAYETTEVILLE: TON��Ga��' aye1mile ARKANSAS Bid 10-20, Aggregate Re -Bid BID: 10-20 DATE: 03/24/10 2:00 PM CITY OF FAYETTEVILLE SCHEDULE A - PICKED UP MATERIALS ONLY Item DESCRIPTION Estimated Tons APAC -Central, inc. Northwest Arkansas Quarries Rogers Group, Inc. Lowell Quarry - OPT 1 Rogers Group, inc. Hamstring Quarry - OPT 2 PRICE PER EACH EXTENDED PRICE PRICE PER EACH EXTENDED PRICE PRICE PER EACH EXTENDED PRICE PRICE PER EACH EXTENDED PRICE 1 2 3 4 5 6 Class 7 Base (SB -2) - includes wet and dry 27,000 $5.75 $155,250.00 $5.85 $157,950.00 $5.60 $151,200.00 $5.70 $153,900.00 Concrete Aggregate - 1.5" 450 $8.25 $3,712.50 $7.40 $3,330.00 $7.75 $3,487.50 No Bid Concrete Aggregate - 3/4" 450 $8.50 $3,825.00 $8.40 $3,780.00 $9.00 $4,050.00 No Bid "B" Stone 2,250 $6.30 $14,175.00 $6.50 $14,625.00 $6.75 $15,187.50 $6.75 $15,187.50 Abrasives / Grit (1/4" chips) 450 $5.40 $2,430.00 $5.40 $2,430.00 $6.00 $2,700.00 No Bid Shot Rock 450 $6.00 $2,700.00 $6.00 $2,700.00 $6.00 $2,700.00 $6.00 $2,700.00 SCHEDULE A TOTAL BASED BID = $182,092.50 $184,815.00 $179,325.00 $171,787.50 J 1 Class 7 Base (SB -2) - includes wet and dry 3,000 $9.11 $27,330.00 $9.80 $29,400.00 $8.35 $25,050.00 $8.45 $25,350.00 Q DOEE W 2 Concrete Aggregate - 1.5" 50 $11.61 $580.50 $11.35 $567.50 $10.50 $525.00 No Bid H j< 3 Concrete Aggregate - 3/4" 50 $11.86 $593.00 $12.35 $617.50 $11.75 $587.50 No Bid CO W ix 4 "B" Stone 250 $9.66 $2,415.00 $10.45 $2,612.50 $9.50 $2,375.00 $9.50 $2,375.00 O w to > 5 Abrasives/Grit (114" chips) 50 $10.61 $530.50 $9.35 $467.50 $8.75 $437.50 No Bid p 6 Shot Rock 50 $10.36 $518.00 $9.95 $497.50 $8.75 $437.50 $8.75 $437.50 SCHEDULE B TOTAL BASED BID = CERTIFIED: $31,967.00 $34,162.50 $29,412.50 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. , PURCH AGENT DAT $28,162.50 Terry Gulley Submitted By City of Fayetteville Staff Review Form 7't „c,?1;ilCH Agenda Kerns -,. n ;, eases or Agreements April 20, 2010 City Council Meeting Date Agenda Items Only Transportation Division Action Required: Transportation Services Department A resolution awarding Bid 10-20 for and approving the purchase of aggregate materials, as needed through the end of calendar year 2010. Cost of this request 4470.9470.5417.00 Account Number 02052/1 Project Number Budgeted Item X $ 2,133, 740.00 Category / Project Budget In -House Pavement Improvements Program Category / Project Name 473,527.52 Transportation Improvements Funds Used to Date Program / Project Category Name 1,660,212.48 Sales Tax Cap Imp Remaining Balance Fund Name Budget Adjustment Attached Date �%Z• fa Date L( -2-Zc ib Finance and Internal Services Director Date Chief of Staff Date t Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Revised January 15, 2009 a�ve.leville THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE www.a ccessfayettevi l le.org CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff From: Terry Gulley, Transportation Services Department Director Date: April 20, 2010 Subject: A resolution awarding Bid 10-20 for and approving the purchase of aggregate materials, as needed through the end of calendar year 2010. PROPOSAL: Staff proposes a resolution awarding Bid 10-20 for and approving the purchase of aggregate materials, as needed through the end of calendar year 2010. RECOMMENDATION: Sealed formal bids for aggregate materials were received and publicly read on December 30, 2009. Subsequent concerns were raised regarding the lack of an appropriate mechanism for considering City hauling costs in relation with the location of the supplier. A decision was made to re -bid aggregate materials and to incorporate revisions which specified the City costs to be used in evaluating each bid. The following costs were disclosed in the Invitation to Bid for Bid 10-20, Aggregate Re -Bid: City Costs: i. City Staff — Maintenance Worker III (Truck Driver) = $14.28 / hour ii. 10 -Wheel Dump Truck (15 ton capacity) = $10.36 / hour iii. Tri -Axle Dump Truck (18 ton capacity) = $10.89 / hour iv. 10 -Wheel Dump Truck (15 tons) + Truck Driver = $24.64 / hour v. Tri -Axle Dump Truck (18 tons) + Truck Driver = $25.17 / hour Sealed formal bids for Bid 10-20, Aggregate Re -Bid, were received and publicly read on March 24, 2010 and the results are attached to this memo. The following mileages were calculated based the distance from each supplier's location to the City of Fayetteville Transportation Division, utilizing Google Maps: • APAC — Central, Inc. — 17.1 miles, 22 minutes • Northwest Arkansas Quarries — 15.5 miles, 27 minutes • Rogers Group, Inc. (Lowell Quarry — OPT 1) —15.8 miles, 29 minutes • Rogers Group, Inc. (Hamstring Quarry — OPT 2) — 10.1 miles, 19 minutes THE CITY OF FAYETTEVILLE, ARKANSAS The following City hauling costs were calculated based on the information shown above and added to the unit price per ton for the bids submitted by each potential supplier. The calculation method consisted of converting the mileage and drive time to a percentage of an hour. The resulting percentages were multiplied by the Tri - Axle Dump Truck + Truck Driver cost and divided the dump truck capacity to arrive at the cost per ton added to the original unit price in each bid. Based on the aforementioned method of calculation, the following unit costs were added bid price for each respective potential supplier: • APAC — Central, Inc. — $0.50 per ton • Northwest Arkansas Quarries — $0.63 per ton • Rogers Group, Inc. (Lowell Quarry — OPT 1) — $0.67 per ton • Rogers Group, Inc. (Hamstring Quarry — OPT 2) — $0.45 per ton Staff recommends awarding Bid 10-20 to the following suppliers for materials picked up by City staff: Rogers Group, Inc. (Hamstring Quarry — OPT 2) for Class 7 Base (SB -2) and Shot Rock, Northwest Arkansas Quarries for Concrete Aggregate — 1.5", and APAC — Central, Inc. for Concrete Aggregate — 3/4", B -Stone, and Abrasives/Grit. Staff recommends determining a supplier for delivered materials on a per job basis based on hourly wages incurred, mileage, fuel and any other incurred expense anticipated. This will allow the City to select the lowest bidder by taking all costs into consideration based on the location of each job. BUDGET IMPACT: Funds for the acquisition of these materials have been budgeted in the In -House Pavement Improvements, Sidewalk Improvements, and Transportation Bond Trail Improvements capital projects and the Street Maintenance Program. RESOLUTION NO. A RESOLUTION AWARDING BID #10-20 AND APPROVING THE PURCHASE OF CLASS 7 BASE (SB -2) AND SHOT ROCK FROM ROGERS GROUP, INC. (HAMSTRING QUARRY), CONCRETE AGGREGATE -1.5" FROM NORTHWEST ARKANSAS QUARRIES AND CONCRETE AGGREGATE - 3/4 ", B -STONE AND ABRASIVES/GRIT FROM APAC-CENTRAL, INC., ALL IN VARYING AMOUNTS, AS NEEDED THROUGH THE END OF CALENDAR YEAR 2010 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-20 and approves the purchase of Class 7 Base (SB -2) and Shot Rock from Rogers Group, Inc. (Hamstring Quarry) in the "picked up" amounts represented in the attached bid tabulation, which is incorporated herein as Exhibit "A" as if set out word for word, as needed through the end of calendar year 2010. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-20 and approves the purchase of concrete aggregate -1.5" from Northwest Arkansas Quarries in the "picked up" amount represented in Exhibit "A," as needed through the end of calendar year 2010. Section 3. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-20 and approves the purchase of concrete aggregate - 3/4", B -Stone and abrasives/grit from APAC-Central, Inc. in the "picked up" amounts represented in Exhibit "A," as needed through the end of calendar year 2010. PASSED and APPROVED this 20th day of April, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer