HomeMy WebLinkAbout41-10 RESOLUTIONRESOLUTION NO. 41-10
A RESOLUTION AWARDING BID #09-73 AND APPROVING THE
PURCHASE OF ONE JOHN DEERE BACKHOE LOADER FROM WARRIOR
OF ARKANSAS, INC. IN THE AMOUNT OF $73,000.00 FOR USE AT THE
SOLID WASTE TRANSFER STATION AND APPROVING A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#09-73 and approves the purchase of one (1) John Deere backhoe loader from Warrior of
Arkansas, Inc. in the amount of $73,000.00 for use at the Solid Waste Transfer Station.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A" and
incorporated herein, to the 2010 city budget to fund the purchase.
PASSED and APPROVED this 2nd day of March, 2010.
APPROVED:
ATTEST:
B #011,_/......,,,Az.._____../ By: alike() e /14,4xX
0,,'ELD JO ' , Mayor SONDRA E. SMITH, City ClerkfTpasmq.:
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2010
Department: Utilities
Division: Solid Waste & Recycling
Program: Operations & Administration
Request Date
3/2/2010
Adjustment Number
JUSTIFICATION TO INCREASE PROJECT / ITEM:
$73,100 is requested for the purchase of a 4WD Backhoe Loader, Unit #693. This expansion equipment is needed due
to the City having taken over transfer station operations in October 2009 due to a breach of contract with the previous
operator. The equipment is necessary to process and load solid waste into open top trailers for transport to the landfill for
disposal.
JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE):
Since October 2009, Solid Waste and Recycling Division staff have been utilizing rental equipment to operate the transfer
station. The purchase of expansion equipment will eliminate the monthly equipment rental expenses and result in long-
term cost savings for the City. $73,100 is requested from Solid Waste Fund reserves to fund the equipment purchase.
These funds will cover the cost of the equipment purchase, per Bid #09-73, along with the estimated cost ($100) of
service preparation and City logos.
Increase Decrease Project.Sub
Account Name Account Number Budget Budget Number
Transfer to Shop
5500.5000.7602.70 73,100 07032 2010
Vehicles And Equipment
9700.1920.5802.00 73,100 02082 2010
Transfer from Solid Waste 9700.0970.6602.50
Use of Fund Balance
5500.0950.4999.99
73,100 02082 2010
73,100
rector
Date
2 ,3 Fdo
Date
Fina IDirector
TOTAL
146,200
146,200
Requested By Ginny Gundlach
Type: A
Description:
ggundlach
Budget & Research Use Only
G))
2.-23 -2136 General Ledger Date
Date
c2 3•/Q Posted to General Ledger
Date Initial Date
Or
Posted to Project Accounting
ate Initial Date
IEXHIBIT
adoiRd (1 -1 -
at,
aziezvo
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
3/2/2010
City Council Meeting Date
Agenda Items Only
Dennis Pratt! Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A Resolution awarding Bid #09-73 to Warrior of Arkansas in the amount of $73,000.00 for the purchase of one 4WD
Backhoe Loader for use by Solid Waste in the Transfer Station, and approval of the budget adjustment.
73,000.00
Cost of this request
9700.1920.5802.00
Account Number
02082.2010
Project Number
Budgeted Item
466,000.00
Category / Project Budget
Solid Waste Vehicles & Equipment
Program Category / Project Name
Vehicles and Equipment
Funds Used to Date Program / Project Category Name
466,000.00 Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
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Date
2-23 '"Ic:7
Date
.2,- 23- Acso
Financ and Internal Services Director Date
1ff fr'
f of Sta
Date
'tc74ate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised January 15, 2009
antteville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/ City Council
Thru: Terry Gulley, Director of Transportation
From: Dennis Pratt, Fleet Operations Supt. 41fi
Date: February 19, 2010
Subject: Purchase of one BackhoeLoader
PROPOSAL: Bid 09-73 was opened on December 9, 2009 for one Backhoe Loader. Six bid responses were
received. A detailed tabulation sheet is attached. The lowest bid from Williams Tractor does NOT meet specs.
The second lowest bid from Warrior of Arkansas meets all specifications.
The backhoe is an expansion for use by Solid Waste Division in the Transfer Station. The City took
over operation of the Transfer station in October 2009. This equipment will be used to process and load waste
into open top trailers for disposal at the landfill.
RECOMMENDATION: I recommend acceptance of the bid from Warrior of Arkansas in the amount of
$73,000 for one Backhoe Loader.
BUDGET IMPACT: Presently Solid Waste is renting one backhoe loader and one articulated loader at a cost
of $3,824 per month, plus the cost of repairs. Monthly Motor Pool charges (for both the backhoe loader and the
articulated loader) will be $790.00 per month less and will include the cost of repairs.
RESOLUTION NO.
A RESOLUTION AWARDING BID #09-73 AND APPROVING
THE PURCHASE OF ONE JOHN DEERE BACKHOE LOADER
FROM WARRIOR OF ARKANSAS, INC. IN THE AMOUNT OF
$73,000.00 FOR USE AT THE SOLID WASTE TRANSFER
STATION, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby awards Bid #09-73 and approves the purchase of one (1) John Deere
backhoe loader from Warrior of Arkansas, Inc. in the amount of $73,000.00 for
use at the Solid Waste Transfer Station.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment, a copy of which is attached to this
Resolution as Exhibit "A" and incorporated herein, to the 2010 city budget to
fund the purchase.
PASSED and APPROVED this 2nd day of March, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
aye
BIODER
,
1 H&E Equipment
New
Used
0BID:
Bi
• 09-73, 4WD Backhoe Loader
,
Manufacturer e , , 'Total
Komatsu W8146, Year 2009
09-73
12/9/2009
2:00 PM
CITY OF FAYETTEVILLE
$81,075.00
No Bid
evill
ARKANSAS
Services
2 Hugg &
New
Used
Hall Equipment
Volvo 8L70
$88,93.00
No Bid
3 JA Riggs
New
Caterpillar 420 E
$95,733.00
Used
No B d
4 Scott Construction
Equipment
New
Case 590SM
$79,36 .00
Used
No B d
5 Warrior
of Arkansas, Inc.
New
John Deere 310J
$73,000.''
Used
John Deere 310J, 379 hours
68,500.00
6 Williams
Tractor, Inc.
po E—S A/ D 7- " E -6---r- S io c--._.5"
New
New Holland B95B
$71,97O00
Used
New Holland B95
$53,996.00
*NOTICE: B
d award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
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CERTIFIED:
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12-1/010
P. VICE, PURCH MGR , I NESS
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Vendor #: Vendor Name: Mail
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6986 WARRIOR OF ARKANSAS IYes: No: X I
Quotes Attached
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JOHN DEERE 310J 4WD BACKHOE LOADER 1 EA 73,000.00 $73,000.00 9700.1920.5802.00 02082.2010
PER BID SPECS #09-73. TO BE UNIT #693, $0.00
FIXED ASSET #700693 $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
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City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
Ail PrI Reintids.# eis.if h.
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Requester's Employee #:
1940
Account Numbers
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imayuester:
BARBARA OLSEN
lExtended Cost
'Unit Cost
I Description 'Quantity 'Unit of Issue
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