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HomeMy WebLinkAbout40-10 RESOLUTIONRESOLUTION NO. 40-10 A RESOLUTION AWARDING BID #09-72 AND APPROVING THE PURCHASE OF ONE JOHN DEERE FOUR-WHEEL DRIVE ARTICULATED LOADER FROM WARRIOR OF ARKANSAS, INC. IN THE AMOUNT OF $111,500.00 FOR USE AT THE SOLID WASTE TRANSFER STATION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-72 and approves the purchase of one (1) John Deere Four -Wheel Drive Articulated Loader from Warrior of Arkansas, Inc. in the amount of $111,500.00 for use at the Solid Waste Transfer Station. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A" and incorporated herein, to the 2010 city budget to fund the purchase. PASSED and APPROVED this 2nd day of March, 2010. APPROVED: Bv: ATTEST: O ELD J 1��ri!' , Mayor SO DRA E. SMITH, City Clerk/Treas g ,, ► ®c<` Etkz: FAYETTEVI LLE oA°*/1/G TOi4 �9%%" City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2010 Department: Utilities Division: Solid Waste & Recycling Program: Operations & Administration Request Date 3/2/2010 Adjustment Number JUSTIFICATION TO INCREASE PROJECT / ITEM: $111,600 is requested for the purchase of an Articulated Loader, Unit #692. This expansion equipment is needed due to the City having taken over transfer station operations in October 2009 due to a breach of contract with the previous operator. The equipment is necessary to process and Toad solid waste into open top trailers for transport to the landfill for disposal. JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE): Since October 2009, Solid Waste and Recycling Division staff have been utilizing rental equipment to operate the transfer station. The purchase of expansion equipment will eliminate the monthly equipment rental expenses and result in long- term cost savings for the City. $35,721 is requested from the Equipment Rental account and $75,879 is requested from Solid Waste Fund reserves to fund the equipment purchase. These funds will cover the cost of the equipment purchase, per Bid #09-72, along with the estimated cost ($100) of service preparation and City logos. Increase Decrease Project.Sub Account Name Account Number Budget Budget Number Transfer to Shop 5500.5000.7602.70 111,600 07032 2010 Vehicles And Equipment 9700.1920.5802.00 111,600 Transfer from Solid Waste 9700.0970.6602.50 02082 2010 111,600 02082 2010 Equipment Rental 5500.5040.5308.03 Use of Fund Balance 5500.0950.4999.99 TOTAL 35,721 75,879 223,200 223,200 ir ivision ea Sta Requested By Ginny Gundlach to ggundlach Z3 - v , Budget & Research Use Only Date Type: A B C C__J E 23P-410 Description: Date o 2,- 2.3-2s/6 General Ledger Date Date Posted to General Ledger Date Initial Date //3— Posted to Project Accounting MayD to Initial Date EXHIBIT CC/ City of Fayetteville Staff Review Form Se j f13 City Council Agenda Items and (72/o23//0 Contracts, Leases or Agreements 3/2/2010 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid #09-72 in the amount of $111,500.00 for the purchase of one John Deere 4WD Articulated Loader to Warrior of Arkansas for use by Solid Waste Division in the Transfer Station, and approval of the budget adjustment. 111,500.00 • Cost of this request 9700.1920.5802.00 Account Number 02082.2010 Project Number Budgeted Item 466,000.00 Category / Project Budget Solid Waste Vehicles and Equipment Program Category / Project Name Vehicles and Equipment Funds Used to Date Program / Project Category Name 466,000.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X Dep ent 'irector Finance and Internal Services Director Z-2Z—f v Date 2 -23 -gyp Date 2'13-200 Date a?- a5-/0 Date Da e Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Mayor's Office Comments: Revised January 15, 2009 '�lteville THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor/ City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt. Date: February 19, 2010 Subject: Purchase of one Articulated Loader PROPOSAL: Bid 09-72 was opened on December 9, 2009 for one Articulated Loader. Six bid responses were received. A detailed tabulation sheet is attached. The lowest bid from Warrior of Arkansas meets all specifications. The loader is an expansion for use by Solid Waste Division in the Transfer Station. The City took over operation of the Transfer station in October 2009. This equipment will be used to process and load waste into open top trailers for disposal at the landfill. RECOMMENDATION: I recommend acceptance of the bid from Warrior of Arkansas in the amount of $111,500 for one Articulated Loader. BUDGET IMPACT: Solid Waste is renting one backhoe loader and one articulated loader at a cost of $3,824 per month, plus the cost of repairs. Monthly Motor Pool charges (for both the backhoe loader and the articulated loader) will be $790.00 per month less and will include the cost of repairs. RESOLUTION NO. A RESOLUTION AWARDING BID #09-72 AND APPROVING THE PURCHASE OF ONE JOHN DEERE FOUR-WHEEL DRIVE ARTICULATED LOADER FROM WARRIOR OF ARKANSAS, INC. IN THE AMOUNT OF $111,500.00 FOR USE AT THE SOLID WASTE TRANSFER STATION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-72 and approves the purchase of one (1) John Deere four- wheel drive articulated loader from Warrior of Arkansas, Inc. in the amount of $111,500.00 for use at the Solid Waste Transfer Station. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution as Exhibit "A" and incorporated herein, to the 2010 city budget to fund the purchase. PASSED and APPROVED this 2nd day of March, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer aye BID: 09-72 12/9/2009 2:00 PM CITY OFF 09-72, 4WD Articulated Loader ii^3' t' - +,i i�" 1 k 'SualblX Manufabtu er �x �y � , >, Moa � kr ��'<z4, Totai YETTEVILLE Bid Pace eville ARKANSAS Bid 1 H&E Equipment Services New Komatsu WA320-6, Year 2009 $158,634.00 Used No Bid 2 Hugg & Hall Equipment New Volvo L7OF $14711,700.00 Used Nb Bid 3 JA Riggs New Caterpillar 928 H $141,286.00 Used Nb Bid 4 Scott Construction Equipment New Case 721 E $160081.00 Used N Bid 5 Warrior of Arkansas, Inc. New John Deere 544K $111 500.00 Used John Deere 544J, 1015 hours $96,00.00 6 Williams Tractor, Inc. New New Holland W170B $139,986.00 Used No Bid *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization bY City officials. CERTIFIED: U &2. (2 0 (7 9 P. VICE_ PURCH M ITNFSS fIATF 3 City: State: Requester: BARBARA OLSEN 1 a L 3C , c ' 41 to t0 CO W City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing©cLfayetteville.ar.us JOHN DEERE 544K 4WD ARTICULATED LOADER 1 EA 111,500.00 $111,500.00 9700.1920.5802.00 02082.2010 PER BID SPECS #09-72. TO BE UNIT #692, $0.00 FIXED ASSET #700692 $0.00 EA $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 C m a O 7 0 c 0) 7 Vendor Name: J WARRIOR OF ARKANSAS 'Unit of Issue JUnit Cost (Extended Cost Account Numbers Requester's Employee #: 1940 Zip Code: Fob Point: Ship to code: 50 N o c o- o 2 ci m I Extension: 485 Taxable Quotes Attached Yes:_ No: X Yes: No: D'tii§fin Head Appro� y � co co Z o X c D 7 g z 11 R' D 1 D n R.kk