HomeMy WebLinkAbout33-10 RESOLUTIONRESOLUTION NO. 33-10
A RESOLUTION AWARDING BID #10-15 AND APPROVING A
CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE AMOUNT
OF $122,027.00 FOR CONSTRUCTION OF IAMS DOG PARK AT BRYCE
DAVIS PARK, AND APPROVING A 10% PROJECT CONTENGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-15 and approves a contract, a copy of which is attached to this Resolution as Exhibit "A"
and incorporated herein, with Sweetser Construction, Inc. in the amount of $122,027.00 for
construction of Iams Dog Park at Bryce Davis Park, and approves a ten percent (10%) project
contingency.
PASSED and APPROVED this 16th day of February, 2010.
APPROVED: ATTEST:
By.
IO LD JO
, Mayor
804.44, ,O,n447,4_,
SONDRA E. SMITH, City Clerk/Treasurer
"G\®m. o.
�G G\TY o �•. A4i9
FAYEITEVILLE:
NISiet
Section 00 52 13
AGREEMENT
BETWEEN CITY OF FAYETTEVILLE AND CONTRACTOR
THIS AGREEMENT is dated as of the /Io'' day of -31-0 in the year 2010 by and
between the City of Fayetteville, Arkansas (hereinafter calle CITY OF FAYETTEVILLE)
and Sweetser Construction, Inc. (herein after called CONTRACTOR).
CITY OF FAYETTEVILLE and CONTRACTOR, in consideration of the mutual covenants
hereinafter set forth, agree as follows:
Article 1. WORK.
CONTRACTOR shall complete all Work as specified or indicated in the Contract
Documents.
The work generally consists of the construction of This project includes constructing a
water line extension, electric line extension, installing a pavilion (provided by others),
fencing, picnic tables, sidewalks, benches, tree plantings and associated concrete
paving at Bryce Davis Park and all items indicated in the Drawings and Specifications.
Article 2. ENGINEER.
The Project has been designed by
City of Fayetteville Parks and Recreation Division
1455 South Happy Hollow Road
Fayetteville, Arkansas 72701
will be hereinafter called PARKS AND RECREATION DIVISION PROJECT MANAGER
and who is to act as CITY OF FAYETTEVILLE's representative, assume all duties and
responsibilities, and have the rights and authority assigned to ENGINEER in the
Contract Documents in connection with completion of the Work in accordance with the
Contract documents.
Article 3. CONTRACT TIME.
3.1. The Work for the Construction of lams Park at Bryce Davis shall be
substantially completed within 60 consecutive calendar days after the date
when the Contract Time commences to run as provided in paragraph 2.03 of the
General Conditions, and completed and ready for final payment in accordance
with paragraphs 14.07.B & C of the General Conditions within 75 consecutive
calendar days after the date when the Contract Time commences to run.
3.2. Liquidated Damages. CITY OF FAYETTEVILLE and CONTRACTOR
recognize that time is of the essence of the Agreement and that CITY OF
FAYETTEVILLE will suffer financial loss if the Work is not completed within the
times specified in paragraph 3.1 above, plus and extensions thereof allowed in
accordance with Article 12 of the General Conditions. They also recognize the
Bid 10-15 Page 1 of 8
delays, expense and difficulties involved in proving the actual loss suffered by
CITY OF FAYETTEVILLE if the Work is not completed on time. Accordingly,
instead of requiring any such proof, City of Fayetteville and CONTRACTOR
agree that as liquidated damages for delay (but not as a penalty) CONTRACTOR
shall pay CITY OF FAYETTEVILLE Two hundred and fifty dollars ($250.00) for
each day that expires after the time specified in paragraph 3.1 for Substantial
Completion until the Work is substantially complete. After Substantial
Completion, if CONTRACTOR shall neglect, refuse or fail to complete the
remaining Work within the time specified in paragraph 3.1 for completion and
readiness for final payment or any proper extension thereof granted by CITY OF
FAYETTEVILLE, CONTRACTOR shall pay CITY OF FAYETTEVILLE Two
hundred and fifty dollars ($250.00) for each day that expires after the time
specified in paragraph 3.1 for completion and readiness for final payment.
Article 4. CONTRACT PRICE.
CITY OF FAYETTEVILLE shall pay CONTRACTOR for completion of the Work
in accordance with the Contract Documents an amount in current funds equal to
the sum of the amounts determined from the following Schedule of Values
pursuant to paragraphs 4.1 and 4.2 below:
4.1. For all Work other than Unit Price Work, an amount equal to the sum of the
established lump sums for each separately identified item of Lump Sum Work;
and
4.2. For all Unit Price Work, an amount equal to the sum of the established unit
price for each separately identified item of Unit Price Work times the estimated
quantity of that item as indicated in this paragraph 4.2.
Bid 10-15 Page 2 of 8
PAYMENT ITEMS
As provided in paragraph 11.03 of the General Conditions estimated quantities are not
guaranteed, and determinations of actual quantities and classifications are to be made
by PARKS AND RECREATION DIVISION PROJECT MANAGER as provided in
paragraph 9.08 of the General Conditions. Unit prices have been computed as provided
in paragraph 11.03.8 of the General Conditions.
Article 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of
the General Conditions or as modified in the Supplementary Conditions. Applications for
Payment will be processed by PARKS AND RECREATION DIVISION PROJECT
MANAGER as provided in the General Conditions.
5.1. Progress Payments. CITY OF FAYETTEVILLE shall make progress payments
on account of the Contract Price on the basis of CONTRACTOR's Applications for
Payment as recommended by PARKS AND RECREATION DIVISION PROJECT
MANAGER, on or about the 1st day of each month during construction as provided
in paragraphs 5.1.1 and 5.1.2 below and SC -14.02 . All such payments will be
measured by the schedule of values established in paragraph 2.07 of the General
Conditions and based on the number of units completed in the case of Unit Price
Work or, in the event there is no schedule of values, as provided in the General
Requirements.
5.1.1. Prior to Substantial Completion, progress payments will be made in
an amount equal to the percentage indicated below, but, in case, less the
Bid 10-15 Page 3 of 8
Sweetser Construction, Inc.
ITEM
DESCRIPTION
UNITS
QUAN.
UNIT PRICE
TOTAL
1
MOBILIZATION (1)
L.S.
1
$3,500.00
$3,500.00
2
BID BONDS AND INSURANCE
LS.
1
$1,500.00
$1,500.00
3
EXCAVATION SAFETY
L.S.
1
$100.00
$100.00
4
SITE PREPARATION
LS.
1
$5,500.00
$5,500.00
5
WATER LINE EXTENSION-APPROX. 1038 L.F. (5)
LS.
1
$15,000.00
$15,000.00
6
ELECTRIC LINE EXTENSION-APPROX. 1130 L.F. (5)
L.S.
1
$6,780.00
$6,780.00
7
FILL COMPLETE IN PLACE (5)
CY
469
$10.00
$4,690.00
8
UNCLASSIFIED EXCAVATION (5)
CY
612
$10.00
$6,120.00
9
POST AND 3 RAIL FENCE W/ BLACK VINYL CHAIN LIP
L.F.
1125
$12.00
$13,500.00
10
4' CHAIN LINK GATES (5)
EA.
3
$195.00
$585.00
11
6' CHAIN LINK MAINTENANCE GATES (5)
EA.
2
$290.00
$580.00
13
PAVILION FOOTINGS (5)(6)
LS.
1
$2,400.00
$2,400.00
12
SILVA CELLS- INSTALLED (5)
EA.
64
$250.00
$16,000.00
14
CONCRETE MOW STRIP 4" x 18" (5)
S.Y.
190
$40.00
$7,600.00
15
CONCRETE - 4" THICK W/ INTEGRAL COLOR (5)
S.Y.
106
$44.00
$4,664.00
16
CONCRETE - 4" THICK, NO COLOR (5)
S.Y.
114
$32.00
$3,648.00
17
CONCRETE - 5" THICK SHELTER SLAB (5)
S.Y.
145
$48.00
$6,960.00
18
SANDBLAST AND PAINT PAVILION (7)
L.S.
1
$3,000.00
$3,000.00
19
PICNIC TABLES -COMPLETE IN PLACE (11)
EA.
2
$1500.00
$3,000.00
20
BIKE RACK -COMPLETE IN PLACE (11)
EA.
2
$300.00
$600.00
21
6' BENCHES -COMPLETE IN PLACE (11)
EA.
2
$1,000.00
$2,000.00
22
DRINKING FOUNTAIN WITH DOG BOWL- COMPLETE
EA.
1
$6,300.00
$6,300.00
23
QUERCUS PHELLOS-WILLOW OAK (9), ACER
SACCHARUM (4), ACER RUBRUM (6), CARYA
LS.
1
$5,000.00
$5,000.00
24
SITE RESTORATION
LS.
1
$3,000.00
$3,000.00
TOTAL
$122,027.00
As provided in paragraph 11.03 of the General Conditions estimated quantities are not
guaranteed, and determinations of actual quantities and classifications are to be made
by PARKS AND RECREATION DIVISION PROJECT MANAGER as provided in
paragraph 9.08 of the General Conditions. Unit prices have been computed as provided
in paragraph 11.03.8 of the General Conditions.
Article 5. PAYMENT PROCEDURES
CONTRACTOR shall submit Applications for Payment in accordance with Article 14 of
the General Conditions or as modified in the Supplementary Conditions. Applications for
Payment will be processed by PARKS AND RECREATION DIVISION PROJECT
MANAGER as provided in the General Conditions.
5.1. Progress Payments. CITY OF FAYETTEVILLE shall make progress payments
on account of the Contract Price on the basis of CONTRACTOR's Applications for
Payment as recommended by PARKS AND RECREATION DIVISION PROJECT
MANAGER, on or about the 1st day of each month during construction as provided
in paragraphs 5.1.1 and 5.1.2 below and SC -14.02 . All such payments will be
measured by the schedule of values established in paragraph 2.07 of the General
Conditions and based on the number of units completed in the case of Unit Price
Work or, in the event there is no schedule of values, as provided in the General
Requirements.
5.1.1. Prior to Substantial Completion, progress payments will be made in
an amount equal to the percentage indicated below, but, in case, less the
Bid 10-15 Page 3 of 8
aggregate of payments previously made and Tess such amounts as PARKS
AND RECREATION DIVISION PROJECT MANAGER shall determine, or
CITY OF FAYETTEVILLE may withhold, in accordance with paragraphs
14.02.6.5 & 14.02.D of the General Conditions.
90 percent of Work completed (with the balance of 10 percent being
retainage), If Work has been 50 percent completed as determined
by the PARKS AND RECREATION DIVISION PROJECT
MANAGER, and if the character and progress of the Work have
been satisfactory to CITY OF FAYETTEVILLE and PARKS AND
RECREATION DIVISION PROJECT MANAGER, CITY OF
FAYETTEVILLE, on recommendation of PARKS AND
RECREATION DIVISION PROJECT MANAGER, may determine
that as long as the character and progress of the Work remain
satisfactory to them, there will be no additional retainage on account
of work completed, in which case the remaining progress payments
prior to Substantial Completion will be in an amount equal to 100
percent of the Work completed.
100 percent of materials and equipment not incorporated in the
Work but delivered, suitably stored, and accompanied by
documentation satisfactory to CITY OF FAYETTEVILLE as provided
in paragraphs 14.02.8.5 & 14.02.D of the General Conditions. That
is, if any such items are setup for that type payment in the
Specifications.
5.1.2. Upon Substantial Completion, in an amount sufficient to increase
total payments to CONTRACTOR to 98 percent of the Contract Price (with
the balance of 2 percent being retainage), less such amounts as PARKS
AND RECREATION DIVISION PROJECT MANAGER shall determine, or
CITY OF FAYETTEVILLE may withhold, in accordance with paragraphs
14.02.6.5 & 14.02.D of the General Conditions.
5.3 Final Payment. Upon final completion and acceptance of the Work in
accordance with paragraphs 14.07.B & C of the General Conditions, CITY OF
FAYETTEVILLE shall pay the remainder of the Contract Price as recommended by
PARKS AND RECREATION DIVISION PROJECT MANAGER as provided in said
paragraphs 14.07.6 & C.
Article 6. CONTRACTOR'S REPRESENTATIONS.
In order to induce CITY OF FAYETTEVILLE to enter into this Agreement
CONTRACTOR makes the following representations:
6.1. CONTRACTOR has examined and carefully studied the Contract Documents
(including the Addenda listed in Article 7) and the other related data identified in
the Bidding Documents including "technical data."
6.2. CONTRACTOR has visited the site and become familiar with and is satisfied
as to the general, local, and site conditions that may affect cost, progress,
performance, or furnishing of the Work.
Bid 10-15 Page 4 of 8
6.3. CONTRACTOR is familiar with and is satisfied as to all federal, state, and local
Laws and Regulations that may affect cost, progress, performance, and furnishing
of the Work.
6.4. CONTRACTOR has carefully studied all reports of explorations and tests of
subsurface conditions at or contiguous to the site and all drawings of physical
conditions in or relating to existing surface or subsurface structures at or
contiguous to the site which have been identified in the Supplementary Conditions
as provided in paragraph 4.02.A of the General Conditions. CONTRACTOR
accepts the determination set forth in paragraph SC -4.02 of the Supplementary
Conditions of the extent of the "technical data" contained in such reports and
drawings upon which CONTRACTOR is entitled to rely as provided in paragraph
4.02 of the General Conditions.
CONTRACTOR acknowledges that such reports and drawings are not Contract
Documents and may not be complete for CONTRACTOR's purposes.
CONTRACTOR acknowledges that CITY OF FAYETTEVILLE and PARKS AND
RECREATION DIVISION PROJECT MANAGER do not assume responsibility for
the accuracy or completeness of information and data shown or indicated in the
Contract Documents with respect to Underground Facilities at or contiguous to the
site. CONTRACTOR has obtained and carefully studied (or assumes responsibility
for having done so) all such additional supplementary examinations, investigations,
explorations, tests, studies, and data concerning conditions (surface, subsurface,
and Underground Facilities) at or contiguous to the site or otherwise which may
affect cost, progress, performance, or furnishing of the Work or which relate to any
aspect of the means, methods, techniques, sequences, and procedures of
construction to the employed by CONTRACTOR and safety precautions and
programs incident thereto. CONTRACTOR does not consider that any additional
examinations, investigations, explorations, tests, studies, or data are necessary for
the performance and furnishing of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the
Contract Documents.
6.5. CONTRACTOR is aware of the general nature of work to be performed by
CITY OF FAYETTEVILLE and others at the site that relates to the Work as
indicated in the Contract Documents.
6.6. CONTRACTOR has correlated the information known to CONTRACTOR,
information and observations obtained from visits to the site, reports and drawings
identified in the Contract Documents, and all additional examinations,
investigations, explorations, tests, studies, and data with the Contract Documents.
6.7. CONTRACTOR has given PARKS AND RECREATION DIVISION PROJECT
MANAGER written notice of all conflicts, errors, ambiguities, or discrepancies that
CONTRACTOR has discovered in the Contract Documents and the written
resolution thereof by PARKS AND RECREATION DIVISION PROJECT
MANAGER is acceptable to CONTRACTOR and the Contract Documents are
generally sufficient to indicate and convey understanding of all terms and
conditions for performance and furnishing of the Work.
Bid 10-15 Page 5 of 8
Article 7. CONTRACT DOCUMENTS
The Contract Documents which comprise the entire agreement between CITY OF
FAYETTEVILLE and CONTRACTOR concerning the Work consist of the following:
7.1. This Agreement (pages 1 to 8, inclusive).
7.2. Performance and Payment Bonds, (Exhibits A and B respectively).
7.3. Certificates of Insurance, (Exhibit C).
7.4. Documentation submitted by CONTRACTOR prior to Notice of Selection
(Exhibit D).
7.5. General Conditions (pages 1 to 42, inclusive).
7.6. Supplementary Conditions (pages 1 to 13 inclusive).
7.7. Specifications consisting of Divisions 1 through 31 as listed in table of
contents thereof.
7.8. Addenda numbers 1-2, inclusive.
7.9. One set of drawings (not attached hereto) consisting of: a cover sheet and
additional sheets numbered two through eleven with each sheet bearing
the following general title: Construction of lams Park at Bryce Davis.
7.10. The following which may be delivered or issued after the Effective Date of
the Agreement and are not attached hereto:
7.10.1. Notice to Proceed
7.10.2 All Written Amendments and other documents amending, modifying or
supplementing the Contract Documents pursuant to paragraph 3.04 of the
General Conditions.
The documents listed in paragraphs 7.2 et seq. above are attached to this Agreement
(except as expressly noted otherwise above).
There are no Contract Documents other than those listed above in this Article 7. The
Contract Documents may only be amended, modified or supplemented as provided in
paragraph 3.04 of the General Conditions.
Article 8. MISCELLANEOUS.
8.1. Terms used in the Agreement which are defined in Article 1 of the General
Conditions will have the meanings indicated in the General Conditions.
8.2. No assignment by a party hereto of any rights under or interests in the Contract
Documents will be binding on another party hereto without the written consent of the
party sought to be bound; and, specifically but without limitation, moneys that may
Bid 10-15 Page 6 of 8
become due and moneys that are due may not be assigned without such consent
(except to the extent that the effect of this restriction may be limited by law), and
unless specifically stated to the contrary in any written consent to an assignment no
assignment will release or discharge the assignor from any duty or responsibility
under the Contract Documents.
8.3. CITY OF FAYETTEVILLE and CONTRACTOR each binds itself, it partners,
successors, assigns, and legal representatives to the other party hereto, its partners,
successors, assigns, and legal representatives in respect to all covenants,
agreements and obligations contained in the Contract Documents.
8.4. Any provision or part of the Contract Documents held to be void or
unenforceable under any Law or Regulation shall be deemed stricken and all
remaining provisions shall continue to be valid and binding upon stricken provision or
part thereof with a valid and enforceable provision that comes as close as possible
expressing the intention of the stricken provision.
8.5. Changes, modifications, or amendments in scope, price or fees to this contract
shall not be allowed without a prior formal contract amendment approved by the
Mayor and the City Council in advance of the change in scope, cost or fees.
8.6. Freedom of Information Act. City contract and documents prepared while
performing city contractual work are subject to the Arkansas Freedom of Information
Act. If a Freedom of Information Act request is presented to the City of Fayetteville,
CONTRACTOR will do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A.
§25-19-101 et. seq.) Only legally authorized photocopying costs pursuant to the
FOIA may be assessed for this compliance.
IN WITNESS WHEREOF, CITY OF FAYETTEVILLE and CONTRACTOR have signed
this Agreement in quadruplicate. One counterpart each has been delivered to CITY OF
FAYETTEVILLE and PARKS AND RECREATION DIVISION PROJECT MANAGER, and
two counterparts have been delivered to CONTRACTOR. All portions of the Contract
Documents have been signed, initialed, or identified by CITY OF FAYETTEVILLE and
CONTRACTOR or identified by PARKS AND RECREATION DIVISION PROJECT
MANAGER on their behalf.
Bid 10-15 Page 7 of 8
This Agreement will be effective on 4)41'
Effective Date of The Agreement).
CITY OF FAY.TTEVILLE:
B
ayor
[CORPORATE SEAL]
Attest
0160 A 4 I. • 14.11,
, i fT
Secretary.
Aimilmsto
Y® mG�
Address for giving nigkles
:FAYETTEVILLE:
e
RA S�
i'9s�° l � P O �eS
1;11 `�G' aON° G°oo>
, 2010 (which is the
SWEETSER CQN
Bv:
N, INC.
[CORPORATE SEAL]
*Attest
* If a Corporation, attest by the
Address for giving notices
(If CITY OF FAYETTEVILLE is a public body, attach License No.
evidence of authority to sign and resolution or other
documents Agent for service of process: authorizing execution of Agreement.)
(If CONTRACTOR is a corporation, attach evidence of authority to sign.)
Bid 10-15 Page 8 of 8
Alison Jumper
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/16/2010
City Council Meeting Date
Agenda Items Only
Park Planning
Division
Action Required:
Parks and Recreation
Department
A resolution awarding Bid #10-15 and approval of a contract with Sweetser Construction, Inc. in the amount of
$122,027 with a 10% project contingency of $12,203 for a total project cost of $134,230 for the construction of lams
Dog Park at Bryce Davis.
134,230.00.
Cost of this request
2250.9255.5806.00
Account Number
02013.0902
02013.0802
Project Number
Budgeted Item
475,000.00
Category / Project Budget
183,424.00
Funds Used to Date
291,576.00
Remaining Balance
Budget Adjustment Attached [=
Neighborhood Park Development
Neighborhood Park Development
Program Category / Project Name
Parks Development
Parks Development
Program / Project Category Name
Donations
Parks Development/PLDO (NW)
Fund Name
eDirecto
pao
Ade
ttorney
P4 o k
;— d
Date
Date
Finance and Internal Services Director
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
141-09, 06-10
onlimmionolgammeneriro
Received in City
Clerk's Office
Received in
Mayor's Office
Revised January 15, 2009
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director r/.
From: Alison Jumper, Park Planning Superintendent In
Date: February 4, 2010 "�
Subject: Bid # 10-15 Construction of lams Dog Park at Bryce Davis
PROPOSAL:
Bryce Davis Park is located at 1595 N. Dartmouth Dr. Approximately 17 acres were added to the existing 9.2
acre park in 2008. The park will now serve as a community park for the northwest quadrant of the City. A
master plan for the park has been developed and is being constructed in phases. Phase one includes the addition
of a restroom which is currently under construction. Future phases include the construction of a dog park,
walking path, fishing pier, pavilion and picnic areas.
On June 16, 2009, the City Council passed Resolution Number 141-09 authorizing City Council to accept a
donation from Procter and Gamble in the amount of $30,000 to contribute to the development of a dog park (see
attached resolution).
On January 5, 2010 the City Council passsed Resolution Number 06-10 authorizing the Mayor to apply to the
Arkansas Department of Parks and Tourism for a General Improvements Fund Grant in the amount of $160,000
for improvements to Bryce Davis Park. If this grant is received it will help fund subsequent phases of the master
plan development.
The bid for the construction of the dog park advertised on January 18th and 25th and opened on February 3rd. Six
vendors including Alpha Building Corporation, Danny Robinson Construction, LLC, Fochtman Enterprises,
Inc., Kim Hoadley Construction Company, Inc., Midland Construction, Inc. and Sweetser Construction, Inc,
submitted bids with Sweetser Constrction, Inc. being the low bid in the amount of $122,027.
If approved, the construction of the dog park is anticipated to begin in late February and be completed in April
2010.
RECOMMENDATION:
A resolution awarding BID #10-15 and approval of a contract with Sweetser Construction, Inc. in the amount of
$122,027 with a 10% project contingency of $12,203 for a total project cost of $134,230 for the Construction of
Iams Dog Park at Bryce Davis.
THE CITY OF FAYETTEVILLE, ARKANSAS
BUDGET IMPACT:
The project is funded with Park Development funds. The contract with Alpha Building Corporation for the
restroom encumbered $175,534 leaving approximately $291,576 for the remaining phases. The project cost for
the dog park including a 10 % contingency is $134,230.
Attachments:
Iams Dog Park Location Map
Resolution No. 141-09
Resolution No. 06-10
Bid Tab
Contract Agreement Signed by Contractor
Purchase Requisition
RESOLUTION NO.
A RESOLUTION AWARDING BID #10-15 AND APPROVING A
CONTRACT WITH SWEETSER CONSTRUCTION, INC. IN THE
AMOUNT OF $122,027.00 FOR CONSTRUCTION OF LAMS DOG
PARK AT BRYCE DAVIS PARK, AND APPROVING A 10%
PROJECT CONTENGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-15 and approves a contract, a copy of which is attached to this Resolution as Exhibit "A"
and incorporated herein, with Sweetser Construction, Inc. in the amount of $122,027.00 for
construction of Iams Dog Park at Bryce Davis Park, and approves a ten percent (10%) project
contingency.
PASSED and APPROVED this 16th day of February, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
aye evlle
BID: 10-15
DATE: 02/03/10
TIME: 3:00 PM
CITY OF FAYETTEVILLE
Bid 10-15, Construction of lams Park at Bryce Davis
1 Alpha Building Corporation
$7,466.00
$12,390.00
$3,847.00
$132,708.00
2 Danny Robinson Construction, LLC $5,890.00 $13,120.00 $7,000.00 $131,352.00
3 Fochtman Enterprises, Inc. $7,790.00 $16,640.00 $3,720.00 $131,594.00
4 Kim Hoadley Construction Co., Inc. $5,200.00 $11,200.00 $5,035.00 $144,526.00
5 Midland Construction, Inc.
$7,980.00 $15,168.00 $4,500.00 $183,968.00
6 Sweetser Construction, Inc.
$7,600.00 $16,000.00 $5,000.00 $122,027.00
*NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
CERTIFIED:
P u.�
P. VICE PURCH MGR
cZOSto
WITNESS ATE
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cifayetteville.ar.us
Requisition No.:
Date:
2/4/2010
dumber:
Expected Delivery Date:
Vendor*
56870
Vendor Name:
SweetserConstruction, Inc.
Mail
Yes:_ No:
Address:
590 West Poplar
Fob Point:
Taxable
Yes:_ No:
Quotes Attached
Yes. x_ No:
City:
Fayetteville
State:
AR
Zip Code:
72703
Ship to code:
Divi -.n : ad , •.ral:
%�
IRK*
Requester.
Alison Jumper
Requeste s Employee #:
2369
`
469
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
Construction, of lams Park at
Bryce Davis Per Bid # 10-15
1
Is
92,027.00
$92,027.00
2250.9255.5806.00
02013!0802
Construction of lams Park at
Bryce Davis
1
Is
30,000.00
$30,000.00
2250.9255.5806.00'
02013:0902
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
-
Special Instructions:
Subtotal:
Tax:
Total:
$122,027.00
$122,027.00
Approvals:
Mayor:
Finance
Dispatch
Department
Budget Manager:
Utilities Manager:
Director:
Purchasing Manager:
& Internal Services Director:
Manager:
IT Manager:
Other:
Revised 1/2/2008
Alison Jumper
Submitted By
,
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/16/2010
City Council Meeting Date
Agenda Items Only
Park Planning
Division
Action Required:
Parks and Recreation
Department
A resolution awarding Bid #10-15 and approval of a contract with XXXXXXXXXX, Inc. in the amount of $XX,XXXX
with a 10% project contingency of $XXXX for a total project cost of $XXXXXX for the construction of lams Dog Park
at Bryce Davis.
Cost of this request
2250.9255.5806.00
Account Number
02013.0902
02013.0802
Project Number
Budgeted Item
111/3111
475,000.00
Category / Project Budget
183,424.00
Funds Used to Date
291,576.00
Remaining Balance
Budget Adjustment Attached
Neighborhood Park Development
Neighborhood Park Development
Program Category / Project Name
Parks Development
Parks Development
Program / Project Category Name
Donations
Parks Development/PLDO (NW)
Fund Name
//'iiia. 4111
4/461 4.4.4
le mnt Directo
(•.---r
ity Attorney
Yo,A
04.
Finance and Internal Services Director
l
Date
-Z7-/0
Date
" la "24113
Date
Date
/A'70
Da e
Previous Ordinance or Resolution # 141-09, 06-10
Original Contract Date:
Original Contract Number:
Comments:
Revised January 15, 2009
le
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr, Chief of Staff
Connie Edmonston, Parks and Recreation Director(/o,
From: Alison Jumper, Park Planner
Date: January 19, 2010
Subject: Bid # 10-15 Construction of lams Dog Park at Bryce Davis
This bid will open on February 1. An updated memo, staff review and purchase requisition will be
provided at Agenda Session.
PROPOSAL:
Bryce Davis Park is located at 1595 N. Dartmouth Dr. Approximately 17 acres were added to the existing 9.2
acre park in 2008. The park will now serve as a community park for the northwest quadrant of the City. A
master plan for the park has been developed and is being constructed in phases. Phase one includes the addition
of a restroom which is currently under construction. Future phases include the construction of a dog park,
walking path, fishing pier, pavilion and picnic areas.
On June 16, 2009, the City Council passed Resolution Number 141-09 authorizing City Council to accept a
donation from Procter and Gamble in the amount of $30,000 to contribute to the development of a dog park (see
attached resolution).
On January 5, 2010 the City Council passsed Resolution Number 06-10 authorizing thel Mayor to apply to the
Arkansas Department of Parks and Tourism for a General Improvements Fund Grant in the amount of $160,000
for improvements to Bryce Davis Park. If this grant is received it will help fund subsequent phases of the master
plan development.
The bid for the construction of the dog park advertised on January 18th and 25th and opened on February 1st
XXX vendors including XXXXXXXXX submitteed bids with XXXXXX being the low bid in the amount of
$XXX,XXX.
If approved, the construction of the dog park is anticipated to begin in late February and be completed in April
2010.
THE CITY OF FAYETTEVILLE, ARKANSAS
RECOMMENDATION:
A resolution awarding BID #10-15 and approval of a contract with XXXXXXXXX. in the amount of
$XXXXXX, with a XX% project contingency of $XXXXXXX for a total project cost of $XXX,XX for the
Construction of Iams Dog Park at Bryce Davis.
BUDGET IMPACT:
The project is funded with Park Development funds. The contract with Alpha Building Corporation encumbered
$175,534 leaving approximately $XXX,XXX for the remaining phases. The project cost for the dog park
including a XX % contingency is $XXX,XXX.
Attachments:
Iams Dog Park Location Map
Resolution No. 141-09
Resolution No. 06-10
Bid Tab
Contract Agreement Signed by Contractor
Purchase Requisition
RESOLUTION NO.
A RESOLUTION AWARDING BID #10-15 AND APPROVING A
CONTRACT WITH IN THE
AMOUNT OF $ FOR CONSTRUCTION OF
LAMS DOG PARK AT BRYCE DAVIS PARK, AND APPROVING
A 10% PROJECT CONTENGENCY OF
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-15 and approves a contract, a copy of which is attached to this Resolution as Exhibit "A"
and incorporated herein, with in the amount of
$ for construction of Iams Dog Park at Bryce Davis Park, and approves
a ten percent (10%) project contingency of
PASSED and APPROVED this 16th day of February, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
RESOLUTION NO. 06-10
A RESOLUTION AUTHORIZING TI -IE MAYOR TO APPLY TO THE
ARKANSAS DEPARTMENT OF PARKS AND TOURISM FOR A GENERAL
IMPROVEMENT FUND GRANT IN THE AMOUNT OF . $160,000.00 FOR
IMPROVEMENTS TO BRYCE DAVIS PARK
WHEREAS, the City of Fayetteville recognizes the need to provide public recreation
facilities for its citizens and visitors; and
WHEREAS, the City wishes to apply for general improvement funds through the
Arkansas Department of Parks and Tourism to provide programs, maintain, or fund
improvements at Bryce Davis Park; and
WHEREAS, the Mayor and City Council understand that if granted funds for park
development, the City must account for fund expenditures and complete the project prior to June
30, 2011; and
WHEREAS, the City of Fayetteville will sign a contract agreeing to provide necessary
resources to maintain Bryce Davis Park and its facilities for a period of fifteen (15) years;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes -
the Mayor to submit an application for a general improvement fund grant in the amount of
$160,000.00 to the Arkansas Department of Parks and Tourism for improvements Bryce Davis
Park.
PASSED and APPROVED this 5`1' day of January, 2010.
APPROVED:
B
ATTEST:
By: `` ✓ °t'nAki .)M
SONDRA E. SMITH, City Clerk/Treasurer
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FAYETTEVILLE:
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