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HomeMy WebLinkAbout27-10 RESOLUTIONRESOLUTION NO. 27-10 A RESOLUTION APPROVING A BUDGET ADJUSTMENT FOR THE FAYETTEVILLE POLICE DEPARTMENT IN THE AMOUNT OF $9,800.00 TO RECOGNIZE REIMBURSEMENT FROM THE INTERNAL REVENUE SERVICE TO COVER EXPENSES RELATED TO THE LOCAL IRS TASK FORCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment for the Fayetteville Police Department in the amount of $9,800.00 to recognize reimbursement from the Internal Revenue Service to cover expenses related to the local IRS Task Force. A copy of the budget adjustment, marked Exhibit "A," is attached hereto and made a part hereof PASSED and APPROVED this 2nd day of February, 2010. APPROVED: ATTEST: By�id�_ �% i - 4,-..-----......B y. �d 1 ELD JO 'i 1 , Mayor SONDRA E. SMITH, City erk/Treas a,FT` `��o�e`�VRiVTF�'Fj`on ' kc"., Y0» ®V ° .moo ,moi• :FAYETTEVILLE: Wy74)/c S?�'° - s> GTON Iiiineaaaseeb tt G. Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 2/2/2010 City Council Meeting Date Agenda Items Only Police Division Action Required: Police Department Approval of a budget adjustment in the amount of $9,800 for the reimbursement of 2010 expenses from the local Internal Revenue Service Task Force. 9,800.00 Cost of this request 9,800.00 1010 -2920 -various $ Account Number Category / Project Budget 08071-0910 $ Project Number Budgeted Item Police IRS Reimbursements Program Category / Project Name Grant Funds Used to Date Program / Project Category Name 9,800.00 General Remaining Balance Fund Name Budget Adjustment Attached X Departm for 4//gr CitCttorney 402 . .... • Date 0 Date Finan e and Internal Services Director Date of St.,;� /r it Date ate Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Revised January 15, 2009 aye eville ARKANSAS Departmental Correspondence Fayetteville Police Department 100-A West Rock Fayetteville, AR 72701 Telephone: (479) 587-3555 Fax: (479) 587-3563 To: Mayor Lioneld Jordan and members of the City Council From: Greg Tabor, Chief of Police, Date: January 15, 2010 Reimbursement of Expenses from the Internal Revenue Service Task Force Re: Recommendation Staff recommends approval of a budget adjustment in the amount of $9,800 for the reimbursement of 2010 expenses from the local Internal Revenue Service (IRS) Task Force. Background In the Fall of 2008, the Fayetteville Police Department assigned an officer to the local IRS Task. Our local IRS Task Force is one of only fifteen (15) such task forces to be established nationwide for the purpose of covert investigations of fraudulent activity. The IRS Task Force provided reimbursement funding for all overtime and operating expenses associated with this officer's task force activities. These expenses included overtime, vehicle lease, fuel, cellular phone, and travel. Discussion Our local IRS Task Force has proven successful in several investigations in the first year of operation and received funding for continuation from the Department of Treasury. As in 2009, we will be reimbursed for all overtime and operating expenses associated with our officer's task force activities. The attached budget adjustment in the amount of $9,800 will establish a budget for the expected revenue and expense within our 2010 budget and project accounting system. Budget Impact None, this is reimbursement funding through the Department of Treasury. RESOLUTION NO. A RESOLUTION APPROVING A BUDGET ADJUSTMENT FOR THE FAYETTEVILLE POLICE DEPARTMENT IN THE AMOUNT OF $9,800.00 TO RECOGNIZE REIMBURSEMENT FROM THE INTERNAL REVENUE SERVICE TO COVER EXPENSES RELATED TO THE LOCAL IRS TASK FORCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment for the Fayetteville Police Department in the amount of $9,800.00 to recognize reimbursement from the Internal Revenue Service to cover expenses related to the local IRS Task Force. A copy of the budget adjustment, marked Exhibit "A," is attached hereto and made a part hereof PASSED and APPROVED this 2nd day of February, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Criminal investigation DEPARTMENT OF THE TREASURY INTERNAL REVENUE SERVICE WASHINGTON, D.C. 20224 December 18, 2009 Greg Tabor Chief of Police Fayetteville Police Department 100 W. Rock Fayetteville, AR 72701 Dear Chief Tabor: We have already been providing reimbursements for Grant Edwards FY2010 authorization, but I just received the signed copy. Enclosed the final approved copy for your files. Grant is doing an excellent job for our office and we are hopeful that are contributing to your agency as well. If you have any questions, please me at (501) 396-5827. Sincerely, Val/44J Scott Hogue Supervisory Special Agent for the you will find his efforts AGREEMENT BETWEEN TREASURY LAW ENFORCEMENT AGENCIES and LOCAL, COUNTY AND STATE LAW ENFORCEMENT AGENCIES FOR THE REIMBURSEMENT OF EXPENSES This agreement is entered into by the Fayetteville Police Department and Internal Revenue Service, Criminal Investigation, for the purpose of receiving reimbursable costs incurred by the Fayetteville Police Department in providing resources to joint operations/task forces. Payments may be made to the extent they are included In the Treasury law enforcement agency's Fiscal Year Plan, and the monies are available within the Treasury Forfeiture Fund to satisfy the re-quest(s) for reimbursable overtime expenses. I. LIFE QF THIS AGREEMENT This agreement is effective on the date it is signed by both parties and terminates on the last day of the current Fiscal Year. Agreements are required on a Frscai Year basis and must be renewed, if appropriate, by September 30th of each Fiscal Year for the following Fiscal Year. 11. AUTHORITY This agreement is established pursuant to the provisions of 31 U.S.C. 9703, the Treasury Forfeiture Fund Act of 1992, which provides for the reimbursement of certain expenses of local, county, and state law enforcement agencies incurred as participants in joint operationsliask forces with a Department of the Treasury law enforcement agency. III. PURPOSE OF THIS AGREEMENT This agreement establishes the procedures and responsibilities of both the Fayetteville Police Department and the Criminal Investigation, Intemal Revenue Service, for the reimbursement of certain overtime and other expenses pursuant to 31 U.S.C. 9703. Form 8975 (Rev. 2-05) Cat. No. 22456K Department of the Treasury — Internal Revenue Service Page 1 IV. NAME OF TASK FORCE/JOINT OPERATION (If Applicable) The Name of this Task Force is Suspiccus Activity Report Task Force Projected Dates of Remaining Operation: 10/01/2009 to 913012010. V. CONDITIONS AND PROCEDURES A. Assignment of Fayetteville Police Department Officers To the maximum extent possible, Fayetteville Police Department shall assign dedicated officers) to the Task Force/Joint Operations. The Fayettevitte Police Department shall provide the Criminal Investigation, Internal Revenue Service, with the names, titles, badge or ID numbers of the officer(s) assigned to the Task Force/joint Operation in an attachment to this agreement. R. Requests for Reimbursement of Overtime Expenses 1. The Fayetteville Police Department may request reimbursement for payment of overtime expenses directly related to work performed by its officers) assigned as members of a Joint Task Force/Operation with the Criminal Investigation, Internal Revenue Service, for the purpose of conducting official Treasury investigations. 2. The Fayetteville Police Department shall provide the Criminal Investigation, internal Revenue Service, within 10 days of the signing of this agreement, a mandatory ACH Vendor Payment Enrollment Form for Electronic Funds Transfer. 3. Invoices submitted for the payment of overtime to Fayetteville Police Department officer(s) shall be submitted on the agency's letterhead_ The Invoice shall be signed by an authorized representative of that agency. 4. The Fayetteville Police Department will submit all requests for reimbursable payments together with appropriate documentation to the Criminal Investigation, Internal Revenue Service, , ATTN: SSA Scott Hogue, P. O. Box 706, Little Rock, AR 72203 The Fayetteville Police Department shall certify that the request Is for overtime expenses incurred by the Fayetteville Police Department for Participation with a joint operation conducted with the Criminal Investigation, Internal Revenue Service. The Fayetteville Police Department shall also certify that requests for reimbursement of overtime expenses have not been made to other Federal law enforcement agencies who may also be participating with the task force/joint operation. Form 9975 (Rev, 2-05) Cat No. 22456K Departrnent of the Treasury —Internal Revenue Service Page 2 The Fayetteville Police Department acknowledges that they remain fully responsible for their obligations as the employer of the officer(s) assigned to the task forCefjoint operation and are responsible for the payment of overtime earnings, withholdings, insurance coverage and all other requirements by law, regulation, ordinance or contract regardless of the reimbursable overtime charges incurred. 5. All requests for reimbursement of costs incurred by the Fayetteville Police Department must be approved and certified by the Criminal Investigation, Internal Revenue Service. The Treasury law enforcement agency shah countersign the invoices for payment. 6. All requests for reimbursement of costs are to be received by Criminal investigation, Internal revenue Service no later than 15 days after the previous month end. These requests for reimbursement are to be for a full month time period, from the first day to the last day of the month. There should not be invoices covering only part of the month, as in 1/10/04-1125/04. 7. The Fayetteville Police Department is limited to a maximum reimbursement for all overtime expenses in connection with thls operation of $12,000 per year under this agreement. By statute, no single officer may earn more than $15,000.00 per fiscal year In overtime regardless of the number of agreements he/she Is authorized on. Travel and related expenses should not exceed a maximum of $ 2 000 for this task force/joint operation for the Fiscal Year period. 8. The total dollar value of this agreement may be adjusted at anytime by Criminal Investigation, Internal Revenue Service based upon the following: Al The Criminal Investigation, internal Revenue Service may modify the total dollar obligation, resulting in an increase or decrease, if they determine that the original obligated amount is not commensurate with the rate of reimbursable requests, based on their analysts of submitted reimbursement requests. B) The adjustments to the total dollar value of this agreement may result in a partial and/or total reduction of reimbursement funds requested. Any modification made to an authorized agreement will be documented in writing and immediately provided to the impacted state and local agency. C. PROGRAM AUDIT This agreement and its procedures are subject to audit by the Criminal Investigation, Internal Revenue Service, Department of the Treasury, Office of Inspector General, the General Accounting Office, and other government designated auditors. The Fayetteville Police Department agrees to permit such audits and agrees to maintain ail records relating to these transactions for a period of not less than three years; and in the event of an on-going audit, until the audit is completed. These audits may include reviews of any and all records, documents, reports, accounts, Invoices, receipts or expenditures relating to this agreement; as well as the interview of any and all personnel involved in these transactions. Form 9975 (Rev. 2.05) C. No. 22456K bepar,ment of the Treasury — Internal Revenue Service Page 3 D. REV/MONS The terms of this agreement may be amended upon the written approval of both the Fayetteville Police Department and the Criminal Investigation, internal Revenue Service. The revision becomes effective upon the date of approval. E. NO PRIVATE RIGHT CREATED This is an internal government agreement between a Treasury Law Enforcement Agency and the Fayetteville Police Department, a Local/County/State Law Enforcement Agency, and is not intended to confer any right or benefit to any private person or party. 11.......114... Signatufe—'©ate: Chief lbs\t'c" Printed Title Fayetteville Police Department es3i ►aa� 1;1,1 09 S atureDate: ZLtc1 @Otte& .Supper('&ruin/r`K s NAf2/ Printed Name Title Chief Financial Officer Fayetteville Police Department Signature A te: Car A9 (� ++ Special ant In r( int 1i+GhtSCharge Printed Name Title Criminal Investigation Nashville Field Office Internal Revenue Service i6274 /-ulrn4.r) /1/4 41 SignatureDate: Mi Pu r// m6n, ©1rL(- Printed Name Title Criminal Investigation Internal Revenue Service Washington, DC r2-- I ~I t l•y1.2.vo41 Form 9975 (Rev. 2-05) Cat. No. 22456K Department of the Treasury — Internal Revenue Servtee Page 4 REQUEST TO ESTABLISH REIMBURSEMENT FOR LOCAL, COUNTY, AND STATE LAW ENFORCEMENT AGENCIES PARTICIPATING IN JOINT LAW ENFORCEMENT OPERATIONS WITH TREASURY LAW ENFORCEMENT AGENCIES TREASURY AGENCY: IRS Criminal Investigation Division OCDETFCASE: [] YES El NO TEOAF TRACKING NUMBER WALL BEASSIGN DBY MOM) 01-09-(0)..-aU 1 MAILING ADDRESS: P. O.Box 706 Little Rock, AR 72203 c/o SSA Scott Hogue OCDETFCASE f FOR OVERTIME: ® YES 0 NO FOR OTHER: ® YES 0 NO a .41111 II r fill l. CONTACT PERSON: SSA scow Hogue CONTACT TELEPHONE NUMBER: 501-396-5827 REQUEST DATE: 9/1/2009 TREASURY AGENCY FIELD OFFICE APPROVAL (NAME & SIGNATURE) Christopher R. Pikelis, S C it. Iv Al,+,, TREASURY AGENCY HEADQUARTERS VAL (NAME ) A MIA Pl liineM e app) 19..E t,,, ft/Ialo1 FULLNAME, ADDRESS, TELEPHONE AND TAXPAYER IDENTIFICATION NUMBER OF LOCAL, COUNTY, STATE AGENCY EXPENSES TO BE REIMBURSED ESTIMATED COSTS Greg Tabor, Chief Fayetteville Police Department 100 W. Rock Fayetteville, AR 72701 (479) 587-3581 Tax ID#71-6018462 Overtime Travel $12,000.00 $12,000.00 hr,.. TFF APPROVAL AND DATE TOTAL ESTIMATED COSTS $24,000.00 ACCOUNTING DATA: BETS: FUND; BUDPLN: ORO: PROGRAM: OCC Form 9974 (Ray. 6-96) Cat. No. 229552 Department ortha Treasury • Bncmal Rovenuc Scrvkc City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2010 Department: Police Division: Police Program: Police/Animal Projects Date Requested 2/2/2010 Adjustment Number Project or Item Added/Increased: IRS Task Force Project or Item Deleted/Reduced: Justification of this Increase: To establish a revenue and expense budget within the Police Department's 2010 Operating Budget for our continued participation in the local IRS Task Force. Justification of this Decrease: Account Name Increase Budget Account Number Amount Project Number Fuel Travel & Training 1010 2920 5213 04 1010 2920 5304 00 Lease Expense Telephone Expense 1010 2920 5309 00 1010 2920 5310 01 Account Name 470 08071 0910 1,500 08071 0910 6,570 08071 0910 1,260 08071 0910 Decrease Budget Account Number Amount Project Number IRS Reimbursement 1010 0001 4310 02 9,800 08071 0910 Division Head lance ector Date Date Date t-�q-zato Date l Date V.090403 Budget & Research Use Only Type: A B C D E Requested By General Ledger Date Posted to General Ledger Posted to Project Accounting Initial Date Initial Date