HomeMy WebLinkAbout230-10 RESOLUTIONQED
RESOLUTION NO. 230-10
A RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 3
WITH JACOBS ENGINEERING GROUP, INC. FOR ENGINEERING
SERVICES FOR THE FAYETTEVILLE EXPRESSWAY ECONOMIC
DEVLOPMENT CORRIDOR PROJECT IN THE AMOUNT OF $370,851.54,
AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$296,682.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Supplemental Agreement No. 3 with Jacobs Engineering Group, Inc. for engineering services for
the Fayetteville Expressway Economic Development Corridor Project in the amount of
$370,851.54, a copy of which is attached as Exhibit "A."
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment in the amount of $296,682.00, a copy of which is attached as Exhibit "B."
PASSED and APPROVED this 21st day of December, 2010.
APPROVED:
ATTEST:
By: By:
LIONELD JORDAN, Mayor
SONDRA E. SMITH, City Clerk/Treasurer
RESOLUTION NO. 230-10
A RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 3
WITH JACOBS ENGINEERING GROUP, INC. FOR ENGINEERING
SERVICES FOR THE FAYETTEVILLE EXPRESSWAY ECONOMIC
DEVLOPMENT CORRIDOR PROJECT IN THE AMOUNT OF $370,851.54,
AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$296,682.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Supplemental Agreement No. 3 with Jacobs Engineering Group, Inc. for engineering services for
the Fayetteville Expressway Economic Development Corridor Project in the amount of
$370,851.54, a copy of which is attached as Exhibit "A."
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment in the amount of $296,682.00, a copy of which is attached as Exhibit "B."
PASSED and APPROVED this 21st day of December, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
RESOLUTION NO.
A RESOLUTION APPROVING SUPPLEMENTAL AGREEMENT NO. 3
WITH JACOBS ENGINEERING GROUP, INC. FOR ENGINEERING
SERVICES FOR THE FAYETTEVILLE EXPRESSWAY ECONOMIC
DEVLOPMENT CORRIDOR PROJECT IN THE AMOUNT OF $370,851.54,
AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$296,682.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Supplemental Agreement No. 3 with Jacobs Engineering Group, Inc. for engineering services for
the Fayetteville Expressway Economic Development Corridor Project in the amount of
$370,851.54, a copy of which is attached as Exhibit "A."
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment in the amount of $296,682.00, a copy of which is attached as Exhibit "B."
PASSED and APPROVED this 21st day of December, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Chris Brown
Submitted By
City of Fayetteville
Staff Review Form
City Council Agenda Items
or
Contracts
December 21, 2010
City Council Meeting Date
Engineering
Division
Action Required:
Development Services
Department
A resolution approving Supplemental Agreement No. 3 to the contract with Jacobs Engineering Group, Inc. for
engineering services for the Fayetteville Expressway Economic Development Corridor Project in the amount of
$370,851.54 and approving a Budget Adjustment in the amount of $296,682.00.
370,851.24
Cost of this request
4470.9470.5314.00
4520.9520.5314.00 $ 6,195,662.80
19,262,726.00
Category / Project Budget
Account Number
06035.1700
Project Number
Budgeted Item
X
Transportation Bond Improvements
Program Category / Project Name
Street Improvements
Funds Used to Date Program / Project Category Name
$ 13,067,063.20
2006A Sales Tax Construction
Remaining Balance Fund Name
Budget Adjustment Attached
X
Departmen irector
*//f
City%`rney
Fi L nce and Internal Service Director
t],OL.tato
Date
/2 -3 -lo
Date
Date
t)-3 -i.)
hief of /•'
ayo
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City Clerk's Office
12-03-10A08:23 RCVD
Received in Mayor'
Comments:
a'F�ve..eville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
Council Meeting of December 21, 2010
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
From: Chris Brown, City Engineer C43
Date: December 2, 2010
Subject: A Resolution approving Supplemental Agreement No. 3 to the contract with Jacobs Engineering
Group, Inc. for engineering services for the Fayetteville Expressway Economic Development
Corridor Project in the amount of $370,851.54 and approving a Budget Adjustment in the
amount of $296,682.00.
PROPOSAL:
The Fayetteville Expressway Economic Development Corridor (FEEDC) is a federally funded project that will
provide better traffic flow and better access to the businesses in the project area. Jacobs Engineering Group is
the design engineer on the Roundabout and Flyover Projects. Design is nearing completion on the Roundabout
Project, and is approximately 15% complete on the Flyover Project.
The proposed Supplemental Agreement No. 3 attached to this memo provides for additional work to be
performed by Jacobs Engineering on the project. This additional work includes:
1. Modeling and conceptual design for the future connection of Sain Street to the Fulbright Expressway. This
work was not included in the original scope, but is necessary to ensure that the design of the flyover will
accommodate this future extension.
2. Design of the additional bridge length to accommodate the future Sain Extension. The flyover bridge will
need to be extended approximately 170 feet to provide room for the extension of Sain to the Fulbright
Expressway.
3. Services related to Step 1 of the Break in Access Approval. At the time of the contract preparation, the City
understood that Step 1 of the Break In Access process had been completed. The Federal Highway
Administration informed the City at the project kickoff meeting that additional work was required, which
was completed by Jacobs in order to keep the project moving forward.
4. Additional bidding services for both the Roundabout and Flyover Projects. The Agreement with the
Arkansas State Highway and Transportation Department originally provided for the AHTD to bid both
projects. The City requested a change in this agreement to allow the City to take bids in order to have more
control over the process and to be more likely to get local contractors to bid on the project. Additional work
is required by Jacobs because of this change.
5. Construction Management services for the Roundabout Project. Construction Management services were
not included in the original contract.
THE CITY OF FAYETTEVILLE, ARKANSA
The total cost of Items 1-4 is $89,334.62, and the cost for Item 5 is $281,516.92. Therefore, the total proposed
amount of Supplemental Agreement No. 3 is $370,851.54. Of this amount, 80% is eligible for reimbursement
through the federal earmark for this project, leaving the City's portion to be paid out of the Bond Program at
$74,170.31. This Supplemental Agreement was presented to the Street Committee on September 24th with a
total cost of $464,585.64, but through the negotiation process Engineering was able to reduce this fee by
$93,734.10.
RECOMMENDATION:
The additional work described above is warranted and necessary to complete the design on the Flyover Project,
and to adequately manage the construction phase of the Roundabout Project.
BUDGET IMPACT:
This contract will be paid from the Transportation Bond Program Fund and from the federal funding available
for the project.
13Zteville
THE CITY OF FAYETTEVILLE, ARKANSAS
ENGINEERING DIVISION
125 West Mountain
Fayetteville, AR 72701
Phone (479) 444-3443
ARKANSAS
www.accessfayetteville.org
TO: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
FROM: Chris Brown, City Engineer C/5
DATE: December 2, 2010
SUBJECT: Fayetteville Expressway Economic Development Corridor Engineering Services
Due to the nature of funding for this project, a budget adjustment is needed which will recognize the 80%
Federal Grant — Capital ($296,682) and set up the expense amount to be paid through the Sales Tax Capital
Fund ($296,682).
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
Supplemental Agreement No. 3
Job No. 040505
F.A.P. HPP2-2816(1)
Fayetteville Expressway Economic Development Corridor P.E.
Date
WHEREAS, the City of Fayetteville, Arkansas and Jacobs Engineering Group,
Inc. entered into an Agreement for Engineering Services on September 5, 2006;
and,
WHEREAS, representatives of the City of Fayetteville, Arkansas requested work
in addition to that defined in the Agreement.
NOW THEREFORE, the following modifications will be made to the Agreement
to include the additional work requested:
MODIFICATIONS:
1) The "Contract Ceiling Price" (Section 1.4) is increased from
$875,215.31 to $1,246,066.85
2) The "Indirect Cost Rate" (Section 1.10) is changed from 177.48
percent to 123.26 percent and a field office indirect cost rate of
96.94 percent.
3) The "Title II Multiplier" is changed from 3.10 to 2.21.
4) The "Title I Services Ceiling Price" (Section 1.14) is increased from
$875,215.31 to $964,549.93
5) The "Title II Services Ceiling Price" (Section 1.17) is increased from
$0 to $281,516.92
6) The "Schedule of Salary Ranges" (Section 3.2.1.1) is modified to:
1. SCHEDULE OF SALARY RANGES — The table
Project Director
Project Manager
Project Controls
Quality Controls
Senior Engineer
Supplemental Agreement No. 3
Page 1 of 3
FEEDC P.E.
City of Fayetteville
Washington County, Arkansas
Salary Range
(Dollars/Hour)
Min. Max.
55.00 85.00
45.00 65.00
45.00 60.00
30.00 50.00
40.00 60.00
Resident Engineer 35.00 60.00
Engineer II 30.00 45.00
Engineer I 20.00 35.00
Senior Inspector 20.00 40.00
Inspector 12.00 30.00
EIT/Senior Designer 20.00 40.00
CADD Technician II 20.00 40.00
CADD Technician I 12.00 30.00
Survey Manager 30.00 55.00
Survey Crew 22.00 60.00
Party Chief 15.00 30.00
Survey Tech 10.00 25.00
Landscape Architect 30.00 50.00
Environmental Scientist 20.00 40.00
Administrative Assistant 10.00 25.00
7) The fixed fee (Section 3.4) is increased from $77,569.67 to
$113,055.27
8) See Attachment A for modifications to Sections 6, 7, 9, 11, 13, 17.
9) See Attachments Al, A2, A3, and A4 for modifications to Appendix
A - Justification of fees and cost.
10)See Attachments B1 -A and B3 -A for modifications to Attachments
B1 and B3.
11)The completion date (Section 17.1) for Job No. 040505 is changed
from December 31, 2010 to December 22, 2011. See attachment
D1 for modifications to Appendix D.
Supplemental Agreement No. 3
Page 2 of 3
FEEDC P.E.
City of Fayetteville
Washington County, Arkansas
IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No.
3, to be effective upon the date set out above.
Jacobs Engineering Group, Inc. City of Fayetteville, Arkansas
Mayor Lioneid Jordan
BY:
Title:
Supplemental Agreement No. 3
Page 3 of 3
FEEDC P.E.
City of Fayetteville
Washington County, Arkansas
BY:
Mayor:
City of Fayetteville, Arkansas
Budget Adjustment Form',,;.
Date Requeste
Project or Item Added/Increased
$296,682 is being requested in the,Professional Services'.
Account and in tfe Federal Grants Capital Account"
IG.
ustific'ation of this Decrease
The City will ;receive reimbursement'from the Federal
Government.
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Supplemental Agreement No. 3
Job No. 040505
F.A.P. HPP2-2816(1)
Fayetteville Expressway Economic Development Corridor P.E.
ATTACHMENT A
DESCRIPTION OF ADDITIONAL WORK — Work to be accomplished under this
supplemental agreement consists of additional Title I service to provide additional services for
the Step 1 of the Break -In -Access approval for the Fly -Over Project, additional traffic
modeling for the future extension of Sain Street, and additional bidding services, including but
not limited to front end document preparation, plan publications, and plan selling and
distribution. In addition, this supplemental includes Title II services to include construction
management for the construction of the Roundabout project.
6 DESCRIPTION OF THE PROJECT —
The following sentence shall be removed from the contract for Project 1 — Flyover Bridge.
"The bridge is anticipated to be a single unit curved plate girder bridge with single column
hammerhead type intermediate bent(s)"
And be replaced with the following
"The bridge is anticipated to be a multiple unit bridge with design to include provisions for
the future Sain Extension as shown on the technical memorandum submitted with the
Break -in -Access report for the project. Single column hammerhead type intermediate
bent(s) are anticipated."
The following paragraphs will be added.
6.2 Title II Services
This work consists of providing construction management services to assist the City of
Fayetteville, Arkansas (the Owner) in the administration of the Federal Aid Project
Number HPP2-3757(2) / AHTD Job 040536. The Engineer, under the direction of the
Owner, will serve as an extension of the Owner to assist in administering the projects in
accordance with AHTD standards, i.e., Standard Specifications for Highway Construction,
current Resident Engineer's Manual, and the Manual of Field Sampling and Testing
Procedures. The Engineer shall be responsible for construction management and
administration of the Project to ensure it is constructed in substantial conformance to the
construction plans, special provisions and specifications, and the AHTD's relevant
standards and manuals. The Engineer shall be the only authorized Project -site contact
with the Owner's Representative and Designer of Record; all information, requests for
information, and correspondence from the Construction Contractor and all other parties at
the Project -site will be transmitted through the Engineer to the Owner.
The Engineer will provide all construction management to include, but not limited to,
furnishing survey crews, inspectors, materials, testing laboratory equipment and staff,
Resident Engineer, office clerical staff, vehicles and equipment and supplies, as required
to provide the Service.
Supplemental Agreement No. 3
Page 1 of 6
The Engineer will provide all construction management to include, but not limited to,
identification and recommendation of corrections of omissions, substitutions, defects, and
deficiencies in the work of the Construction Contractor, its subcontractors, its vendors
and its Engineers; and coordination of the efforts of the Construction Contractor, the
Owner's Representatives and the Designer of Record in an effort to meet the Project
schedule and budget.
7. INFORMATION AND TITLE I SERVICES TO BE PROVIDED BY ENGINEER - The following
paragraphs will be added or modified.
7.5.2.1.1.1 Engineer shall submit to the FHWA and the AHTD a technical
memorandum showing the Sain Street Connection. The
memorandum will contain concept drawings, definition of
proposed actions, revised freeway access requirements, and
operational analysis.
7.5.2.1.2.1 Engineer shall submit to the FHWA and the AHTD revised
operational analysis by an addendum to the break -in -access
report showing the extension of Sain Street.
7.5.6.3.6 Engineer shall include irrigation plan sheets and Special Provisions
into the final plans for the roundabout project.
7.5.7 Bidding Services
7.5.7.1 The Engineer shall assist the City in advertising and selling of the Plans
and Specifications. The Engineer will develop specifications for the
project using the owner's front-end documents and based on AHTD's
Standard Specifications for Highway Construction.
7.5.7.2 The Engineer will utilize Southern Reprographics for plan set
reproduction and sales. Local plan rooms will be provided plans and
specifications at no additional cost. Plans and specifications will be
available for reviewing at local Plan rooms and the City Engineers office
(as requested).
7.5.7.3 In addition, the Engineer will assist the Owner in bidding the project by
• preparing an advertisement for bidders,
• selling plans from its NW and Central Arkansas offices
• attending pre-bid conference if requested
• attending the bid opening
• tabulating the bids and making a recommendation of award
9.0 TITLE II SERVICES TO BE PROVIDED BY ENGINEER - The following paragraphs will
be added.
9.1 Project Staffing
The Engineer shall provide sufficient trained personnel to adequately and completely
provide the Services and satisfy the requirements of this Agreement. The Engineer shall
have the necessary qualified personnel available to provide Services whenever the
Construction Contractor works. The Engineer's personnel assigned to perform the
Supplemental Agreement No. 3
Page 2 of 6
Services must have prior construction experience in the areas of Services that they are to
perform.
The Engineer shall maintain a good working relationship with the Owner. Any person
employed by the Engineer or by any sub -consultant who, in the opinion of the Owner,
does not perform his/her Services in a reasonably proper and skillful manner, or is
intemperate or disorderly, shall at the written request of the Owner, be removed
immediately by the Engineer or sub -consultant employing such person and shall not be
employed again in any portion of the Services without the approval of the Owner.
9.2 Survey Control
The Engineer shall be responsible for verifying the existence and accuracy of location for
the reference points and baseline control points indicated on the plans. The Engineer
shall re-establish any missing or disturbed control points as may be required prior to the
start of construction.
The Engineer shall establish the survey control baseline(s) along with sufficient baseline
control points and benchmarks at appropriate intervals along the project for use by the
Construction Contractor and the Engineer in performing verification surveys of
construction layout. The Engineer shall (1) make and record such measurements as are
necessary to calculate and document quantities for pay items; (2) make and record
preconstruction and final cross section surveys of the project site in those areas where
earthwork (i.e., embankment, excavation, subsoil excavation, etc.) is part of the
construction project; and (3) perform incidental engineering surveys as may be necessary
to carry out the services covered by this agreement and to verify and confirm the
accuracy of the Construction Contractor's survey layout work. All survey work shall be
performed under the supervision of a Surveyor registered in the State of Arkansas.
9.3 Review and Approval of Shop Drawings
No shop drawing will be reviewed in this project.
9.4 Project Inspection
The Engineer shall be responsible for monitoring the Construction Contractor's on-site
construction operations and inspecting materials entering into the work as required. The
Engineer shall keep detailed, accurate records of the Construction Contractor's daily
operations in accordance with Owner's procedures, rules, standards and policies.
The frequency and scope of inspections will vary with the work activity being performed;
however, the Engineer shall perform inspection services in accordance with the AHTD
Residence Engineer's Manual and other procedures, policies, directives and industry
accepted standards. The inspector's hours shall parallel the Construction Contractor's
work hours.
The Engineer will perform off-site batch plant, factory inspections of fabricated or
manufactured items, and off-site borrow pit and waste area inspection to be incorporated
into the Project in accordance with AHTD procedure. The Engineer will work in
cooperation with the local AHTD district office for previously approved areas to minimize
cost to the Owner.
9.5 Testing
The Testing Laboratory, Project -site sampling and testing of component materials and
completed work items shall be performed by Grubbs, Hoskyns, Barton, & Wyatt, Inc. in
accordance with the AHTD "Manual of Field Sampling and Testing Procedures."
9.6 Engineering Management Services
Supplemental Agreement No. 3
Page 3 of 6
The Engineer shall be responsible for engineering management services necessary to
verify that the Project is completed and ready for acceptance by AHTD and the Owner.
This will require interpretation of the plans and contract documents, coordination of
changes to the project, assistance in processing of Change Orders and supplemental
agreements, resolving disputes, claims analysis, and all other engineering management
tasks normally handled by a Resident Engineer. These tasks include, but are not limited
to the following:
9.6.1 Schedule and conduct a pre -construction conference for the Project. Document
the conference in accordance with AHTD procedures.
9.6.2 Supply Contractor three (3) copies of the Plans and specifications.
9.6.3 All known utilities with the project site have been contacted and supplied
preliminary and final plans. All necessary adjustments are anticipated to be completed
before construction of the project.
9.6.4 Review and monitor the Construction Contractor's work schedule and make
recommendations to the Owner regarding any changes, or needed changes, to the
schedule. Review credentials and qualifications of the Construction Contractor's
personnel to ascertain compliance with construction contract requirements regarding
said personnel.
9.6.5 Maintain a complete set of Project records on the Project to include daily diaries,
quantities for pay items, progress estimates, material deliveries, submittals, as-builts,
and correspondence.
9.6.6 Maintain a daily record of each pay item and every month prepare a
comprehensive tabulation of each pay item for the progress estimate. Quantities will
be based on daily records and calculations. All such records will be retained by the
Engineer. Worksheets for the bi-weekly progress estimate will be furnished by the
Owner.
9.6.7 The Engineer shall conduct periodic construction meetings on the Project with
the Construction Contractor and their subcontractors, the Owner's Project
Representative and other interested parties to review the work schedule, plan
changes, construction problems or other matters. The results of these meetings will
be documented on the Resident Engineer's weekly summary.
9.6.8 Track and maintain a log on all Construction Contractor submittals including
requests for information, shop drawings, catalog cuts, and/or samples. An up-to-date
status of each submittal must be maintained at all times through the approval stage.
The Engineer shall review and approve or reject the shop drawings. Reviewed
submittals are to be returned to the Construction Contractor for follow-on action.
Reviews will be completed within 15 working days of the date of receipt of Contractor's
submittals. Deficiencies will be immediately reported to the Owner's Project
Representative.
9.6.9 Identify and monitor Project permit requirements and notify the Construction
Contractor and the Owner immediately when violations or potential violations occur.
9.6.10 Upon notice by the Construction Contractor of pending claims for extra work or
work beyond the original scope, maintain records indicating the approximate cost of
such work performed by the Construction Contractor.
Supplemental Agreement No. 3
Page4of6
9.6.11 Analyze and make recommendations to the Owner's Project Representative on
all requests received from the Construction Contractor for time extensions, contract
changes, requests for information, extra work and proposals.
9.6.12 Coordinate all contract changes with the Construction Contractor, the City of
Fayetteville, the AHTD Fayetteville RE office as required. Submit all change orders to
the AHTD Resident Engineer for review and approval.
9.6.13 The local AHTD district office will issue a Special Permit for work within the
highway right of way permit to the final plans for bidding and to the owners of utility
facilities for adjustments made necessary by the construction project. Coordination of
said work shall be through both the AHTD Fayetteville RE office and the District
Engineer (or District Staff).
9.6.14 Process Change Orders pursuant to the construction contracts for necessary
changes and recommended solutions to the Owner.
9.6.15 Monitor the Construction Contractor's compliance with construction contract
provisions in regard to payment of predetermined wage rates in accordance with
owner procedures. This will include subcontractor compliance.
9.6.16 Monitor each Construction Contractor's compliance with contract provisions in
regard to Equal Employment Opportunity and Affirmative Action. Coordinate
corrective actions with the Owner's Project Representative.
9.6.17 The Construction Contractor is fully responsible for the means and methods of
jobsite safety for his construction personnel. The Engineer will monitor the
Construction Contractor's compliance to jobsite safety; however, it is the Construction
Contractor's obligation to enforce adherence to the Federal, State and local laws, rules
and regulations concerning construction and jobsite safety.
9.6.18 Assist the Owner in preparing for any litigation or other action that may arise as
a result of the Project by providing copies of documents.
9.6.19 Prepare the necessary Project close-out documents to include the final
estimate and all supporting records, plus one set of red lined, as -built contract
documents will be submitted to the City.
9.6.20 Perform all inspections and reporting required for the National Pollutant
Discharge Elimination System (NPDES) permits issued by the Arkansas Department
of Environmental Quality in accordance with procedures contained in the AHTD's
Resident Engineer's Manual and Erosion and Sedimentation Control Manual.
11 OFFICE LOCATION FOR REVIEW OF WORK - The following paragraph will be added.
11 2,Review of the Title II work as it progresses and all files and documents produced under
this Agreement may be made by representatives of the City of Fayetteville, the AHTD, and
the FHWA at the project office of the Engineer. An on-site project trailer will no be
project. All files and documents will be located in Fayetteville; Arkansas at
ansas:•
;ansas office located at, 3729' N, Crossover Road, Suite 111, Fayetteville,
13 DELIVERABLES - The following paragraph will be added.
Supplemental Agreement No. 3
Page 5 of 6
13.1
• Three copies of the Technical Memorandum for the Sain Street
13.4 Deliverables for the Title II services will include meeting minutes, correspondence, daily
diaries, monthly project estimates, materials testing reports, and survey data files for
each project. At the close of each project, the records will be assembled in accordance
with current AHTD policies and submitted to the Construction Division for review and
approval.
17. TERM, COMMENCEMENT, AND COMPLETION -
The following shall be added to the end of the current paragraph.
17.3.1. Title II services for the roundabout shall be completed within 375 calendar days
of the roundabout bid advertisement based on maximum construction duration of
300 calendar days.
Supplemental Agreement No. 3
Page 6 of 6
Supplemental Agreement #3 - Attachment Al
Job No. 040535 and 040536
F.A.P. HPP2-2816(1)
FEEDC P.E. (Fly -Over Design & Roundabout)
City of Fayetteville
Washington County, Arkansas
SUMMARY OF FEES AND COSTS - TITLE I - FEEDC Addition Services
Jacobs Engineering Group, Inc
I
Direct Labor ; Rate/Hour
1 Man-hours 1 Cost
I
Subtotals
Project Director : $69.00
25.5 . $1,759.50
Project Manager : $54.25
72.0 [ $3,906.00
Senior Engineer : $52.50
158.0 [ $8,295.00
Engineer 11 : $40.00
158.5 [ $6,340.00
Engineer 1 1 $38.00
188.0 [ $7,144.00
Survey Manager 1 $38.00
;
8.0$304.00
EIT/Senior Designer 1 $27.75
[
[
0.0$0.00
CADD Tech 11 i $26.00
122.0 [ $3,172.00
CADD Tech 1 $19.00
2.0 $38.00
Admin. Assistant 1 $19.00
30.0
$570.00
Survey Crew 1 $49.30
0.0
$0.00
Landscape Architect 1 $33.50
4.0
$134.00
.
,
'
.
;Subtotals
768.00 $31,662.50
[
$31,662.50
2.
Burden Rate
Base Cost
General Office Overhead 123.26%
$31,662.50 $39,027.20
'Subtotals' $39,027.20
:
$39,027.20
3.
Direct Costs
Full Size Plots 50.00 Shts @ $5.00 /Sht = $250.00
;
Half Size Plots 50.00 Shts @ $0.50 /Sht = $25.00
Photo copies 750.00 Shts @ $0.14 /Sht = $105.00
Telephone/FAX Charges 0.00 min @ $0.10 /min = $0.00
Express Deliveries 5.00 @ $20.00 /Ea = $100.00
1
Courier Deliveries 0.00 @ $15.00 /Ea =
$0.00
Auto Mileage 800.00 mi @ $0.485 /mi =
$388.00
Air Travel 0.00 RT'8 $500.00 /RT =
$0.00
1
Per Diem 0 Days'8 $30.00 /Day =
$0.00
Lodging 0 Days @ $76.48 /Day = $0.00
Auto Rental 0 Days'8 $50.00 /Day = $0.00
Cultural Resources
Deed Research
Arkansas One Call
;Subtotals
$868.00
[
$868.00
4.
Subcontracts
Grubbs. Hoskyn, Barton & Wyait, Inc.
(pavement design per AHTD comments) I $2,568.48
NTS Additional topography due to ramp lengthening
$6,725.68
1Subtotals
$9,294.16
[
$9,294.16
5.
Fee
Fee $8,482.76
L
1 l[3751oral-1 S
$8,482.76
i
$8,482.76
6.
Total Cost Additional
$89,334.62
FEEDC Additional Services
Page 1 of 2
Supplemental Agreement 113- Attachment Al
Job No. 040535 and 040536
F.A.P. NPP2-2816(1)
FEEDC P.E. (Fly -Over Design & Roundabout)
City or Fayeftev/l/e
Washington County, Arkansas
WORK TASK DESCRIPTION
Project
Director
Project
Manager
Senior
Engineer
Project
Engineer
Engineer 11
Engineer I
Survey
Manager
EIT/Senior
Designer11
CADD Tech
CADD Tech I
Admin.
Assistant
Survey
Crew
Sr. Env.
Planner
Env. Planner
Sr
Inspector/
Tech
Landscap
e
Architect
Summary
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
hr
AHTD Job Number 040536 - Roundabout
g
Amendment 3
0
2007 stating Step -1o1 the Break -in -Access had been
approved
0
0
'Conference Call with City, AHTD, and FHWA to discuss
additional steps required
2
2
2
6
'Definition and Proposed Action defined for next steps for
the submittal
2
4
6
'Investigations regarding additional revised freeway access
requirements for the Sain Street Extension
2
4
6
'Operation Analysis of the revised grades8
30
38
'Memorandum preparation and QA/OC
4
12
8
P4
0
Ramp Modeling for Sain Extension
2
2
• HSV concepts for Sain over existing bridge
0.52
4.5
7
• H&V concepts for Sain under existing bridge peeling off
existing ramp
0.52
6
8.5
* H&V concepts for Sain under existing Bridge continuing
off Expressway
0.5
8
22
30.5
• Modeling Sain extension under Bridge off Expressway
including toe -of -slopes, setting bridge lengths, modeling
bridge toe2
10
40
52
' Preparing concepts and meeting with City4
4
12
20
0
Additional Bidding Services including front end contract
document preparation and selling plans, and AHTD Permit
Coordination
2
8
16
20
30
76
0
Landscape Plan Sheets Inclusion, SP's, Meeting with City
and Addressing Comments1
12
32
4
49
0
Easement Map preparation for utility coordination
4
8
12
0
Sub -consultant coordination for requested add services
6
6
Subtotal - Civil Engineering
16.5
32
68
0
138.6
12
8
0
32
2
30
0
0
0
0
4
343
AHTD Job Number 040535 - Fty-Over
0
Amendment 3
0
Preliminary Design - Bridge - Bridge Layout (Addtn'I Length)
2
8
12
20
16
58
Preliminary Design - Bridge - Additional Superstructure Unit6
16
22
Elements
4
8
12
Final Design - Bridge - Addln'l Superstructure Unit Design
20
60
60
Final Design - Bridge - Addln'l Superstructure Unit Details
2
8
8
24
30
72
Final Design - Bridge - Addln'I Substructure Element Design
16
32
48
Final Design - Bridge - Addln'I Substructure Element Details
2
8
8
16
20
54
0
Additional Bidding Services including front end contract
document preparation and selling plans, and AHTD Permit
Coordination
2
8
16
20
46
0
Additional Bridge submittal as requested by AHTD (30%)
documented in the 01-27.10 meeting minutes1
0
24
33
0
Subtotal- Civil Engineering
9
40
90
0
20
176
0
0
90
0
0
0
0
0
0
0
425
FEEDC • Additional Savlces
Page 2 012