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HomeMy WebLinkAbout224-10 RESOLUTIONRESOLUTION NO. 224-10 A RESOLUTION AWARDING BID #10-67 AND AUTHORIZING A CONTRACT WITH AULICK INDUSTRIES IN THE AMOUNT OF $72,784.00 FOR THE PURCHASE OF ONE 2206 FORTY-TWO FOOT BELTED WALKING FLOOR TRAILER FOR USE IN THE WASTEWATER BIOSOLIDS SOLAR DRYING PROJECT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-67 and authorizes a contract with Aulick Industries in the amount of $72,784.00 for purchase of one 2206 forty-two foot belted walking floor trailer for use in the wastewater biosolids solar drying project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A." PASSED and APPROVED this 21St day of December, 2010. APPROVED: ATTEST: By: • )410& SONDRA E. SMITH, City Clerk/Treasurer e®®GLV `®Y° ° :FAYETTEVILLE® City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2010 Department: Transportation Services Division: Fleet Operations Program: Capital Expense Request Date 10/19/2010 Adjustment Number JUSTIFICATION TO INCREASE PROJECT / ITEM: $72,884 in funds are needed in Fleet's vehicle and equipment account to purchase a Belted Walking floor trailer for the new Biosolids Solar Drying project at the Wastewater Treatment plant, East side. Water & Sewer's Transfer to Shop account will be increased. JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE): Wastewater Improvement's "Professional Services" account will be decreased when funds are moved to Transfer to Shop. Fleet is recognizing revenue due to a transfer from W&S, Sewer Improvements. Increase Decrease Project.Sub Account Name Account Number Budget Budget Number Professional Services Transfer to Shop 4520.9520.5314.00 72,884 02133. 1 4520.9520.7602.70 72,884 02133 . 0801 Vehicles And Equipment 9700.1920.5802.00 72,884 0,2095 2010 Transfer from Sales Tax Construction 9700.0970.6602.52 72,884 02080 . 2010 TOTAL 145,768 145,768 '1 Division j ead ./moi 1 O Date ..� LA, Depart Dir'ctor rM Requested By (1. 1(zi2. Budget & Research Use Only Date Type: A B C D E AzwiTh Description: ate bo/sen 11- IY -Zoo General Ledger Date Date f (�Iq-/D Posted to General Ledger 0 Date Initial Date // A Posted to Project Accounting Date K:\Budget\Budget Adjustments\2010 Adjustments\11-17-10 Capital WWPE, Belted Trailer.xls Initial Date EXHIBIT A City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 12/21/2010 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid #10-67 to Aulick Industries in the amount of $72,784 for the purchase of one belted walking floor trailer for use in the Biosolids solar drying project, and approval of a budget adjustment to move funds to the Fleet expense account. 72,784.00 Cost of this request 9700.1920.5802.00 Account Number 02080.2010 Project Number Budgeted Item Category / Project Budget Other Vehicles and Equipment Program Category / Project Name Vehicles and Equipment Funds Used to Date Program / Project Category Name Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X 4U Finance and Internal Services Director /Z -G-7 Date (Z-7- tv • Date 11-7--2o-f Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office 12-06-10A07:21 RC, Received in Mayor's Office Comments: Revised January 15, 2009 Ettvll1e ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE To: Mayor/City Council Thru: Terry Gulley, Director of Transportation -1,j. -- From: Dennis Pratt, Fleet Operations Supt. Date: December 3, 2010 Subject: Purchase of a Belted Walking Floor Trailer for Biosolids Solar Drying Project PROPOSAL: That City Council approve the purchase of one belted walking floor trailer for use by Wastewater Treatment Plant for the Biosolids Solar Drying Project in the amount of $72,784 and approve a budget adjustment to move funds to the Fleet Expense account. RECOMMENDATION: Re -bid #10-67 was opened on October 29th. One bid was received from Aulick Industries of Lincoln. Arkansas; the bid meets specs. I recommend acceptance of the bid from aulick Industries in the amount of $72,784 for one 2206 42' Belted Walking Floor Trailer, Model 4266542. This purchase was approved by the Equipment Committee on November 30th, 2010. BUDGET IMPACT: Phase One of the Biosolids Solar Drying project at the East side Wastewater treatment plant has already been approved by Council and construction is underway. This trailer is one of the pieces of equipment that is needed for this project. The attached Budget adjustment is for the capital funds which are being transferred from Sewer Improvements. A separate budget adjustment will be prepared for operating funds in January 2011. Funds were put in contract services line of the 2011 budget for this purpose. RESOLUTION NO. A RESOLUTION AWARDING BID #10-67 AND AUTHORIZING A CONTRACT WITH AULICK INDUSTRIES IN THE AMOUNT OF $72,784.00 FOR THE PURCHASE OF ONE 2206 FORTY-TWO FOOT BELTED WALKING FLOOR TRAILER FOR USE ..IN THE WASTEWATER BIOSOLIDS SOLAR DRYING PROJECT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-67 and authorizes a contract with Aulick Industries in the amount of $72,784.00 for purchase of one 2206 forty-two foot belted walking floor trailer for use in the wastewater biosolids solar drying project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A." PASSED and APPROVED this 21st day of December, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City Of Fayetteville - Purchase Order (PO) Request Requisition No.: Date: (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) P.O Number: Expected Delivery Date: All PO Request shall be scanned to the Purchasing e-mail: Purchasing©cl fayetteville.ar.us Vendor #: Vendor Name: AULICK INDUSTRIES Mail Yes:_ No: Address: Fob Point: Taxable Yes:_ No: X Quotes Attached Yes: No: City: State: Zip Code: Ship to code: 50 Divison Head Approval: Requester: BARBARA OLSEN Requester's Employee #: 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers ProjectlSubproject # Inventory # Fixed Asset # 1 42' BELTED WALKING FLOOR TRAILER PER 1 EA 72,784.00 $72,784.00 9700.1920.5802.00 02080.2010 2 RE -BID #10-67. TO BE UNIT 9142, FIXED ASSET $0.00 3 #709142 $0.00 4 $0.00 5 $0.00 6 $0.00 7 $0.00 8 $0.00 9 $0.o0 10 $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: $72,784.00 Tax: EXEMPT Total: $72,784.00 Approvals: Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director. Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: evrse