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HomeMy WebLinkAbout223-10 RESOLUTIONRESOLUTION NO. 223-10 A RESOLUTION AWARDING BID #10-61 AND AUTHORIZING A CONTRACT WITH WILLIAMS TRACTOR, INC. IN THE AMOUNT OF $29,439.00 FOR THE PURCHASE OF ONE 2206 ALL PURPOSE H&S SPREADER FOR USE IN THE WASTEWATER BIOSOLIDS SOLAR DRYING PROJECT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-61 and authorizes a contract with Williams Tractor, Inc. in the amount of $29,439.00 for purchase of one 2206 all purpose H&S spreader for use in the wastewater biosolids solar drying project. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A." PASSED and APPROVED this 21st day of December, 2010. APPROVED: B ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year Department: Transportation Services Request Date Adjustment Number. Division: Fleet Operations2010 10/19/2010 Program: Capital Expense JUSTIFICATION TO INCREASE PROJECT 1 ITEM: $29,539 in funds are needed in Fleet's vehicle and equipment account to purchase an all purpose spreader for the new Biosolids Solar Drying project at the Wastewater Treatment plant, East side. Water & Sewer's Transfer to Shop account will be increased. JUSTIFICATION TO DECREASE PROJECT 1 ITEM (OR RECOGNIZING REVENUE): Wastewater Improvement's "Professional Services" account will be decreased when funds are moved to Transfer to Shop. Fleet is recognizing revenue due to a transfer from W&S, Sewer Improvements. Increase Decrease Project.Sub Account Name Account Number Budget Budget Number Professional Services 4520.9520.5314.00 29,539 02133 . 1 Transfer to Shop 4520.9520.7602.70 29,539 02133 . 0801 Vehicles And Equipment 9700.1920.5802.00 29,539 00/ago. 2010 Transfer from Sales Tax Construction 9700.0970.6602.52 29,539 02080 . 2010 TOTAL 59,078 59,078 vision ead Budget Department recto Finance Dir tor (I N«j io Date Requested By ()Olsen Budget & Research Use Only Date • Type: A B C D E i%A1o'i l0 Date ! o Description: lel NoV 20Id J General Ledger Date Date 47/teie,,K//- /9-4 Posted to General Ledger Chie o r taff Date Mayor Initial Date I. d ( Posted to. Project Accounting D K:\Budget\Budget Adjustments \2010 Adjustments \11-17-10 Capital WWPE,Spreader.xls Initial Date City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 12/21/2010 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid #10-61 to Williams Tractor in the amount of $29,439 for the purchase of one all purpose spreader for use in the Biosolids solar drying project, and approval of a budget adjustment to move funds to the Fleet expense account. 29,439.00 Cost of this request 9700.1920.5802.00 Account Number 02080.2010 Project Number Budgeted Item $ Category / Project Budget $ Other Vehicles and Equipment Program Category / Project Name Vehicles and Equipment Funds Used to Date Program / Project Category Name Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X Depart j' rector /Z-6 "I ca Date /2-7./5 Date t ?.'7 201 f, Finan . and Internal Services Director Date %;-77 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received int &ity0 6 —1 0 A07 :21 R C V D Clerk's Office D to Comments: Revised January 15, 2009 1ayet!11e ivww.accessfayetteville.org CITY COUNCIL AGENDA MEMO THE .CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENTCORRE$PONDENCE To: Mayor/City Council Thru: Terry Gulley, Director of Transportation`li)j From: Dennis Pratt, Fleet Operations Supt. Date: December 3, 2010 Subject: Purchase of All Purpose Spreader for Biosolids Solar Drying Project PROPOSAL: That City Council approve the purchase of one all purpose Spreader for use by Wastewater Treatment Plant for the Biosolids Solar Drying Project in the amount of $29,439 and approve a budget adjustment to move funds to the Fleet Expense account. RECOMMENDATION: Re -bid #10-61 was opened on October 81. Five bids were received. The three lowest bids did not meet specs. Of the two bids that did meet specs, the bid from Williams Tractor was the lowest. A bid tab sheet is attached. I recommend acceptance of the bid from Williams Tractor in the amount of $29,439 for one 2206 all Purpose H&S Spreader. This purchase was approved by the Equipment Committee on November 30th, 2010. BUDGET IMPACT: Phase One of the Biosolids Solar Drying project at the East side Wastewater treatment plant has already been approved by. Council and construction is underway. This tractor is one of the pieces of equipment that is needed for this project. The attached Budget adjustment is for the capital funds which are being transferred from Sewer Improvements. A separate budget adjustment will be prepared for operating funds in January 2011. Funds were put in contract services line of the 2011 budget for this purpose. RESOLUTION NO. A RESOLUTION AWARDING BID #10-61 AND AUTHORIZING A CONTRACT WITH WILLIAMS TRACTOR, INC. IN THE AMOUNT OF $29,439.00 FOR THE PURCHASE OF ONE 2206 ALL PURPOSE H&S SPREADER FOR USE IN THE WASTEWATER. BIOSOLIDS SOLAR DRYING PROJECT, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-61 and authorizes a contract with Williams Tractor, Inc. in the amount of $29,439.00 for purchase of one 2206 all purpose H&S spreader for use in the wastewater biosolids solar drying proj ect. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A." PASSED and APPROVED this 21st day of December, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer aye ev!lle Bid 10-61, All Purpose Spreader BID: 10-61 DATE: 10/08110 TIME: 2:00 PM CITY OF FAYETTEVILLE 1 Countryside Farm & Lawn - OPT 1 H&S 2206 $29,815.00 2 Countryside Farm & Lawn - OPT 2 Meyer 3245 Hyd. Drive $24,195.00 3 Countryside Farm & Lawn - OPT 3 Meyer 3245 Mechanical Drive $20,855.00 4 Countryside Farm & Lawn - OPT 4 Kuhn/Knight 8124 Mechanical Drive $28,900.00 5 Williams Tractor, Inc. H&S 2206 All Purpose $29,439.00 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formai authorization by City officials. r CERTIFIED: `t"- -Q � / f b c 8 / P. VICE, PURCH MGR L j ESS DA E Vendor #: Address: City: City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing©cl fayetteville.ar.us Vendor Name: 11133 WILLIAMS TRACTOR Requisition No.: Date: P.O Number: Expected Delivery Date: Fob Point: Mail Yes:_ No: Taxable Yes: No: X Requester. BARBARA OLSEN Item State: Zip Code: Ship to code: 50 Quotes Attached Yes: Divison Head Approval: No: Description Quantity Unit of Issue Unit Cost Extended Cost Requester's Employee #: 1940 Account Numbers 1 2 3 4 5 6 7 8 9 10 2206 ALL PURPOSE SPREADER PER RE -BID 1' EA 29,439.00 $29,439.00 9700.1920.5802.00 Extension: 485 Project/Subproject # 02080.2010 Inventory # Fixed Asset # #10-61. TO BE UNIT 5023, FIXED ASSET #705023 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Special Instructions: Lot $0.00 Approvals: Mayor: Finance & Internal Services Director: Dispatch Manager: Subtotal: $29,439.00 Tax: EXEMPT Total: $29,439.00 Department Director: Purchasing Manager: Budget Manager: IT Manager: Utilities Manager. Other: Revised 1/2/2008