HomeMy WebLinkAbout222-10 RESOLUTIONRESOLUTION NO. 222-10
A RESOLUTION AUTHORIZING A CONTRACT WITH PHYSIO -
CONTROL, INC. IN THE AMOUNT OF $24,974.17, PURSUANT TO A
STATE PROCUREMENT CONTRACT, FOR THE PURCHASE OF ELEVEN
(11) AUTOMATED EXTERNAL DEFIBRILLATORS FOR THE
FAYETTEVILLE FIRE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a
contract with Physio -Control, Inc. in the amount of $24,974.17, pursuant to a state procurement
contract, for the purchase of eleven (11) automated external defibrillators for the Fayetteville
Fire Department.
PASSED and APPROVED this 21st day of December, 2010.
APPROVED:
By:
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
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David Dayringer
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
December 21, 2010
City Council Meeting Date
Agenda Items Only
Fire
Division
Action Required:
Fire
Department
A resolution approving the purchase of eleven (11) automated external defibrillators from Medtronic Physio -Control
for a total purchase amount of $24,974.17.
$24,974.17
Cost of this request
1010.3020.5210.00
4470.9470.5210.00
4470.9470.5801.00
Account Number
06029/0901
10016/1
03019/1
Project Number
Budgeted Item
X
25,000.00
18,000.00
498,062.00
Category / Project Budget
13,216.42
$ 449,102.57
Funds Used to Date
78,743.01
Remaining Balance
Budget Adjustment Attached
Stout Estate Donation
Firefighting Equipment Replacements
Fire Apparatus Purchases
Program Category / Project Name
Donations
Fire Improvements
Fire Improvements
Program / Project Category Name
General
Sales Tax Capital Improvements
Sales Tax Capital Improvements
Fund Name
err-er
CtTy Attorney
Finance and Internal Services Director
Date
/2—&',W
Date
I2, -G -26I0
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 12-03-'10P03:31 R C V D
Clerk's Office
tivu
Received in
Mayor's Office
Comments:
Revised January 15, 2009
�Faveilevi�e
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
To: Mayor and City Council
From: David Dayringer, Fire Chie
Date: December 21, 2010
Subject: A resolution approving the purchase of eleven (11) automated external defibrillators from Medtronic
Physio -Control for a total purchase amount of $24,974.17.
PROPOSAL:
Automated external defibrillators (AED) are portable electronic devices that automatically diagnose potentially
life threatening cardiac arrhythmias of ventricular fibrillation and ventricular tachycardia in patients. These
devices assist with patient treatment by using defibrillation, thus allowing the heart to re-establish an effective
rhythm. Fayetteville Fire Department personnel have been trained and certified in the use of automated external
debrillators and this equipment is available on -board emergency response vehicles and fire apparatus.
However, the AED's currently utilized by the department are becoming aged and no longer meet American
Heart Association standards. These out -dated devices need to be replaced with new equipment utilizing the
most up-to-date life-saving technology.
RECOMMENDATION:
Automated external defibrillators are available for purchase from Medtronic Physio -Control with State of
Arkansas contract pricing (NASPO SW60300, Contract #752).
Staff recommends a resolution approving the purchase of eleven (11) automated external defibrillators from
Medtronic Physio -Control for a total purchase amount of $24,974.17. This will allow for the replacement of
eleven (11) out -dated AED devices on -board front-line fire apparatus. The older equipment can still be utilized
by transferring it to other Fire Department emergency response vehicles.
BUDGET IMPACT:
A portion of the requested automated external defibrillator purchase has been funded by revenue from the Stout
Estate Donation, which was recognized and approved with Resolution 42-10 on March 2, 2010. The remaining
balance has been budgeted in the Sales Tax Capital Improvement Fund.
RESOLUTION NO.
A RESOLUTION AUTHORIZING A CONTRACT WITH PHYSIO -
CONTROL, INC. IN THE AMOUNT OF $24,974.17, PURSUANT TO A
STATE PROCUREMENT CONTRACT, FOR THE PURCHASE OF ELEVEN
(11) AUTOMATED EXTERNAL DEFIBRILLATORS FOR THE
FAYETTEVILLE FIRE DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes a
contract with Physio -Control, Inc. in the amount of $24,974.17, pursuant to a state procurement
contract, for the purchase of eleven (11) automated external defibrillators for the Fayetteville
Fire Department.
PASSED and APPROVED this 21st day of December, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
PHYSIO
CONTROL
To: Captain Scott Jones
Fayetteville Fire Department
303 W Center
FAYETTEVILLE, AR 72703
Phone: (479) 575-8365
Fax: (479) 575-0471
sjones@ci.fayetteville.ar.us
Contract: NASPO #SW60300
Physio -Control, Inc.
11811 Willows Road NE
P.O. Box 97023
Redmond, WA 98073-9723 U.S.A
www.physio-control.com
www.medtronic.com
tel 800.442.1142
fax 800.732.0956
Quote#: 1-150285963
Rev#: 6
Quote Date: 12/03/2010
Sales Consultant: Todd Shire
800-442-1142 x 72031
FOB: Destination
Terms: Net 30, all quotes subject to credit approval
and the following terms & conditions
Exp Date: 02/01/2011
Line Catalog #/ Description
Qty Price Unit Disc Trade -In Unit Price Ext Total
1 99425-000023 - LIFEPAK 1000 Basic w/
Graphical Display
Included at No Charge: 41425-00001 - ShipKit, 11425-
000007 Carrying Case, 11425-000002 Strap for Carrying
Case, 11141-000101 Battery, 11996-000017 QUIK-
COMBO REDI-PAK electrodes (2 pair per unit), 26500-
001964 Operating Instructions
11 $2,595.00 $635.00 $0.00 $1,960.00 $21,560.00
2 11101-000017 - INFANT/CHILD REDUCED 11 $139.00 $20.85 $0.00 $118.15 $1,299.65
ENERGY DEFIBRILLATION ELECTRODE
STARTER KIT
START KIT-I/C ELECTRODE, LANGUAGE SET 1
SUB TOTAL
ESTIMATED TAX
ESTIMATED SHIPPING & HANDLING
GRAND TOTAL
Pricing Summary Totals
List Price:
NASPO #SW60300 Contract Discount:
Tax + S&H:
GRAND TOTAL FOR THIS QUOTE
$22,859.65
$2,057.37
$0.00
$24,917.02
$30,074.00
- $7,214.35
+ $2,057.37
$24,917.02
2
TO PLACE AN ORDER, PLEASE FAX A COPY OF THE QUOTE AND PURCHASE ORDER
TO: # 800-732-0956, ATTN: REP SUPPORT "Ask your sales representative how to get 25% or more off
list price on your LIFEPAK disposables by signing up for a disposables agreement"
PHYSIO -CONTROL, INC. REQUIRES WRITTEN CUSTOMER APPROVAL (AUTHORIZED SIGNATURE)
VERIFICATION OF THIS ORDER.A PURCHASE ORDER IS
REQUIRED ON ALL ORDERS $10,000 OR GREATER BEFORE NAME
APPLICABLE FREIGHT AND TAXES.THE UNDERSIGNED IS
AUTHORIZED TO ACCEPT THIS ORDER IN ACCORDANCE TITLE
WITH THE TERMS AND PRICES DENOTED HEREIN. SIGN TO
THE RIGHT: DATE
Ref. Code: JE//1-2HH590
Notes:
Taxes, Shipping and handling fees are estimates only and are subject to change at the time of order. Shipping and handling applies to ground
transport only.
Above pricing valid only if quote is purchased in its entirely (optional items not required).
To receive a trade-in credit, the customer agrees to return the trade-in device(s) within 30 days of receipt of the replacement device(s) to
Physio -Control's place of business or to an authorized Physio -Control representative. Physio -Control will provide instructions for returning the
device(s) and will pay for the associated shipping cost
In the event that the trade-in device(s) are not received by Physio -Control within the 30 -day window, customer acknowledges that the quote
shall constitute a purchase order and agrees to be invoiced for the amount of the trade-in discount. Invoice shall be payable upon receipt.
Items listed above at no change are included as part of a package discount that involves the purchase of a bundle of items. Customer is solely
responsible for appropriately allocating the discount extended on the bundle when fulfilling any reporting obligations it might have.
3
TERMS OF SALE
General Terms
Physio -Control, Inc.'s acceptance of the Buyer's order is expressly conditioned on product availability and the Buyer's assent to the terms set
forth in this document and its attachments. Physio -Control, Inc. agrees to furnish the goods and services ordered by the Buyer only on these
terms, and the Buyer's acceptance of any portion of the goods and services covered by this document shall confirm their acceptance by the
Buyer. These terms constitute the complete agreement between the parties and they shall govern any conflicting or ambiguous terms on the
Buyer's purchase order or on other documents submitted to Physio -Control, Inc. by the Buyer. These terms may only be revised or amended by a
written agreement signed by an authorized representative of both parties.
Pricing
Unless otherwise indicated in this document, prices of goods and services covered by this document shall be Physio -Control, Inc. standard prices
in effect at the time of delivery. Prices do not include freight insurance, freight forwarding fees, taxes, duties, import or export permit fees, or any
other similar charge of any kind applicable to the goods and services covered by this document. Sales or use taxes on domestic (USA) deliveries
will be invoiced in addition to the price of the goods and services covered by this document unless Physio -Control, Inc. receives a copy of a valid
an exemption certificate prior to delivery. Please forward your tax exemption certificate to the Physio -Control, Inc. Tax Department, P.O. Box
97006, Redmond, Washington 98073-9706.
Payment
Unless otherwise indicated in this document or otherwise confirmed by Physio -Control, Inc. in writing, payment for goods and services supplied
by Physio -Control, Inc. shall be subject to the following terms:
Domestic (USA) Sales - Upon approval of credit by Physio -Control, Inc., 100% of invoice due thirty (30) days after invoice date.
International Sales - Sight draft or acceptable (confirmed) irrevocable letter of credit.
Physio -Control, Inc. may change the terms of payment at any time prior to delivery by providing written notice to the Buyer. Physio -Control, Inc.
reserves the right to charge a 15% restocking fee for returns.
Delivery
Unless otherwise indicated in this document, delivery shall be FOB Physio -Control, Inc. point of shipment and title and risk of loss shall pass to
the Buyer at that point. Partial deliveries may be made and partial invoices shall be permitted and shall become due in accordance with the
payment terms. In the absence of shipping instructions from the Buyer, Physio -Control, Inc. will obtain transportation on the Buyer's behalf and
for the Buyers account.
Delays
Delivery dates are approximate. Physio -Control, Inc. will not be liable for any loss or damage of any kind due to delays in delivery or non-delivery
resulting from any cause beyond its reasonable control, including but not limited to, acts of God, labor disputes. the requirements of any
governmental authority, war, civil unrest, terrorist acts, delays in manufacture, obtaining any required license or permit, and Physio -Control, Inc.
inability to obtain goods from its usual sources. Any such delay shall not be considered a breach of Physio -Control, Inc. and the Buyer's
agreement and the delivery dates shall be extended for the length of such delay.
Inspections
Claims by the Buyer for damage to or shortages of goods delivered shall be made within thirty (30) days after shipment by providing Physio -
Control, Inc. with written notice of any deficiency. Payment is not contingent upon immediate correction of any deficiencies and Physio -Control,
Inc. prior approval is required before the return of any goods to Physio -Control, Inc..
Warranty
Physio -Control, Inc. warrants its products in accordance with the terms of the standard Physio -Control, Inc. product warranty applicable to the
product to be supplied, and the remedies provided under such warranty shall be the Buyers sole and exclusive remedies. Physio -Control, Inc.
makes no other warranties, express or implied, Including, without limitation, NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE, AND IN NO EVENT SHALL PHYSIO -CONTROL, INC. BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, SPECIAL
OR OTHER DAMAGES.
Patent & Indemnity
Upon receipt of prompt notice from the Buyer and with the Buyer's authority and assistance, Physio -Control, Inc. agrees to defend, indemnify and
hold the Buyer harmless against any claim that the Physio -Control, Inc. products covered by this document directly infringe any United States of
America patent.
Miscellaneous
a) The Buyer agrees that products purchased hereunder will not be reshipped or resold to any persons or places prohibited by the laws of the
United States of America.
b) Through The purchase of Physio -Control, Inc. products, the Buyer does not acquire any interest in any tooling, drawings, design information,
computer programming, patents or copyrighted or confidential information related to said products, and the Buyer expressly agrees not to reverse
engineer or decompile such products or related software and information.
c) The rights and obligations of Physio -Control, Inc. and the Buyer related to the purchase and sale of products and services described in this
document shall be governed by the laws of the State of Washington, United States of America. All costs and expenses incurred by the prevailing
party related to enforcement of its rights under this document, including reasonable attorneys fees, shall be reimbursed by the other party.
4
1\
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Requisition No.:
Date: v
12/21/2010
P.O Number:
Expected Delivery Date:
2/15/2010
Vendor #:
8205
Vendor Name:
Medtronic Physio -Control
Mail
Yes:_ No.
Address:
Fob Point:
Taxable
Yes: X No:_
Quotes Attached
Yes: No:_X_
City:
State:
Zip Code:
Ship to code:
120
Divison Head Approval:
Requester:
Ginny Gundlach (Fire Department)
Requester's Employee #:
2283
Extension:
489
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
Automated External
Defibrillators
5
Each
2,078.15
$10,390.75
1010.3020.5210.00
06029 / 0901
Automated External
Defibrillators
5
Each
2,078.15
$10,390.75
4470.9470.5210.00
10016 / 1
Automated External
Defibrillators
1
Each
2,078.15
$2,078.15
4470-9470-5210.00
03019 / 1
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
*
Shipping/Handling
Lot
$0.00
Special Instructions:
Contract with the State-NASPO #SW60300
Subtotal:
Tax:
Total:
$22,859.65
•
$2,114.52
$24,974.17
Approvals:
Mayor:
Finance
Dispatch
Department Direct
Budget Manager:
Utilities Manager:
/ i1
r: i a...
Manager:
& Internal Services Director:
/
IT Manager:
Manager:
Other:
Revised 1/2/
City Of Fayetteville - Purchase Order (PO) Request
Requisition No.:
Date:
11/30/2010
(Not a Purchase Order)
All purchases unde 2500 shall be used on a P-Card unless medical or 1099 servicerelated. (Cali x256 with questions)
P.0 Number:
Expected Delivery Date:
2/15/2010
All PO R est shall be scanned to the Purchasing e-mail. Purchasing@cl.fayetteville.ar.us
Vendor #:
8205
Vendor Name:
Medtronic Physio-Control
Mail
Yes:_ No:_x
Address:
PO =,•x 97023
Fob Point:
Taxable
Yes: X No:
Quotes Attached
Yes: No:
City:
Redmond
State:
A
Zip Code:
98073-9706
Ship to code:
Divison Head Approval:
Requester:
Scott Jones - Fire
Requester's Employee #:
205
Extension:
Item
Description
Quantity
Unit of lea -
Unit Cost
Extended Cost
, Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
AED's
11
Each
2,078.
$10,612.37
1010-3020-5210.00
06029/0901
10,169.13
4470-9470-5210.00
10016/1
$2,0 15
4470-9470-55210.10
03019/1
$0.00
$0.00
$0.00
$0 0
$0.00
$0.00
*
Shipping/Handling
Lot
$0.00
-Special Instructions:
Subtotal: $22,859.65
Contract with the State-NASPO , - % i'I
Tax: $2,114.52
-
/
Total: $24,974.17
Approvals:
Mayor: Department Directoc:�v/ �, (�� Purchasing Manager:
Finance & Internal Services Director: Budget Manager: !!! IT Manager:
Dispatch Manager: Utilities Manager: Other:
evise