HomeMy WebLinkAbout221-10 RESOLUTIONRESOLUTION NO. 221-10
A RESOLUTION APPROVING A CONTRACT WITH PINKLEY SALES
COMPANY IN THE AMOUNT OF $25,301.93 FOR THE PURCHASE OF
TRAFFIC PREEMPTION DEVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with Pinkley Sales Company, in the amount of $25,301.93 for the purchase of traffic
preemption devices.
PASSED and APPROVED this 21St day of December, 2010
APPROVED:
By:
ATTEST:
By: 56)
SONDRA E. SMITH, City Clerk/Treasurer
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David Dayringer
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
December 21, 2010
City Council Meeting Date
Agenda Items Only
Fire
Division
Action Required:
Fire
Department
A resolution approving the purchase of traffic preemption devices for ten intersections from Pinkley Sales Company
for the amount of $25,301.93.
25,301.93
Cost of this request
2300.9300.5210.04
Account Number
08046 / 1
Project Number
Budgeted Item
X
26,496.00
Category / Project Budget
Fire Traffic Preemption Signals
Program Category / Project Name
Fire Improvements
Funds Used to Date Program / Project Category Name
26,496.00 Impact Fee
Remaining Balance Fund Name
Budget Adjustment Attached
/0\ /0
Date
(i— Z710
Date
► L�3-z.�>I�
Finance and Internal Services Director
hief of Staff
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City 12-02-1 0 PO4 :34 R C V D
Clerk's Office i
Comments:
Revised January 15, 2009
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayettevi l le.o rg
CITY COUNCIL AGENDA MEMO
To:
From:
Date:
Mayor and City Council
David Dayringer, Fire Chie
December 21, 2010
Subject: A resolution approving the purchase of traffic preemption devices for ten intersections from Pinkley
Sales Company for the amount of $25,301.93.
PROPOSAL:
The City of Fayetteville Fire Department has identified the need for traffic preemption devices at several high
volume intersections throughout the City. The purchase and installation of traffic preemption devices will allow
fire apparatus to interrupt traffic signals during an emergency response by changing the signals to red on all
sides of the intersection except for the direction being traveled by responding apparatus, which will be changed
to green. Using these devices will help minimize the risk of accidents involving motorists and expensive
apparatus. By having the ability to neutralize traffic at busy intersections, fire apparatus repsonse times will be
reduced without sacrificing safety. The following intersections have been identified as high-priority for this
proj ect:
• College Ave. & Rolling Hills Dr.
• Old Wire Rd. & Crossover Rd.
• College Ave. & Millsap Rd.
• Martin Luther King, Jr. Blvd. & Hollywood Ave.
• West Ave. & Dickson St.
• College Ave. & Township St.
• College Ave. & Joyce Blvd.
• Wedington Dr. & Rupple Rd.
• College Ave. & Dickson St.
• West Ave. & Lafayette St.
RECOMMENDATION:
Fire Department staff recommends a resolution approving the purchase of traffic preemption devices for ten
intersections from Pinkley Sales Company for the amount of $25,301.93. Ordinance 3606 waives the
requirement of competitive bidding for the purchase of traffic signal equipment for the reason that said
requirements are not feasible in that the equipment is proprietary to one manufacturer due to factors of
compatibility, standardization, and maintainability.
BUDGET IMPACT:
Funds for the purchase of traffic preemption devices have been budgeted in Impact Fee Project 08046/1 — Fire
Traffic Preemption Signals.
RESOLUTION NO.
A RESOLUTION APPROVING A CONTRACT WITH PINKLEY SALES
COMPANY IN THE AMOUNT OF $25,301.93 FOR THE PURCHASE OF
TRAFFIC PREEMPTION DEVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
contract with Pinkley Sales Company, in the amount of $25,301.93 for the purchase of traffic
preemption devices.
PASSED and APPROVED this 7th day of December, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
VPINKLEY
,SALES
,COMPANY
344 W. Hefner Road
Oklahoma City, OK 73114
Phone (405) 755-0858 Fax (405) 752-7947
AGENCY
JOB # COUNTY STATE
CITY of FAYETTEVILLE FORMAL QUOTE WASHINGTON ARKANSAS
DATE: 11/16/2010 OPTICAL PREEMPTION
DESCRIPTION QTY UNIT EXT.
College & Rolling Hills
3140 -SPM - Signal Processor Module for 31400SPs.
2091 -SD Strobecom II preemption detector.
Fully potted unit with internal terminal block for field wiring.
2
2
375.00 750.00
295.00 590.00
1,340.00
College & Township
3140 -SPM - Signal Processor Module for 31400SPs. 3 375.00 1,125.00
2091 -SD Strobecom II preemption detector. 3 295.00 885.00
Fully potted unit with internal terminal block for field wiring.
2,010.00
Old Wire & Crossover
3140 -SPM - Signal Processor Module for 31400SPs. 3 375.00 1,125.00
2091 -SD Strobecom II preemption detector. 3 295.00 885.00
Fully potted unit with internal terminal block for field wiring.
1
Pinkley Sales Company - CONFIDENTIAL
2,010.00
College & Joyce
3140 -SPM - Signal Processor Module for 3140OSPs. 2 375.00 750.00
2091 -SD Strobecom II preemption detector. 2 295.00 590.00
Fully potted unit with internal terminal block for field wiring.
College & Milsap
3140 -SPM - Signal Processor Module for 3140OSPs.
2091 -SD Strobecom II preemption detector.
Fully potted unit with internal terminal block for field wiring.
Weddington & Rupple
3140 -SPM - Signal Processor Module for 3140OSPs.
2091 -SD Strobecom II preemption detector.
Fully potted unit with internal terminal block for field wiring.
MLK & Hollywood
3140 -SPM - Signal Processor Module for 3140OSPs.
2091 -SD Strobecom II preemption detector.
Fully potted unit with internal terminal block for field wiring.
1
1
1
1
2
2
1,340.00
375.00 375.00
295.00 295.00
670.00
375.00 375.00
295.00 295.00
670.00
375.00 750.00
295.00 590.00
1,340.00
College & Dickson
1881 Card cage and cable harness 1 150.00 150.00
2091 -SD Strobecom II preemption detector. 4 295.00 1,180.00
Fully potted unit with internal terminal block for field wiring.
3140-M4SPM Strobecom II motherboard with communications 1 1,999.00 1,999.00
module, 16k EEPROM module. Real Time Clock module,
and 4 signal processor modules.
2
Pinkley Sales Company - CONFIDENTIAL
3,329.00
West & Dickson
1881 Card cage and cable harness
2091 -SD Strobecom II preemption detector.
Fully potted unit with internal terminal block for field wiring.
3140-M4SPM Strobecom II motherboard with communications
module, 16k EEPROM module. Real Time Clock module,
and 4 signal processor modules.
1
4
150.00
295.00
1,999.00
150.00
1,180.00
1,999.00
3,329.00
West & Lafayette
1881 Card cage and cable harness 1 150.00 150.00
2091 -SD Strobecom II preemption detector. 4 295.00 1,180.00
Fully potted unit with internal terminal block for field wiring.
3140-M4SPM Strobecom II motherboard with communications 1 1,999.00 1,999.00
module, 16k EEPROM module. Real Time Clock module,
and 4 signal processor modules.
3,329.00
Detector Cable
M913-2500 - Detector cable, 3 conductor shielded -2500' reel 2 1,354.54 2,709.08
M913-1000 - Detector cable, 3 conductor shielded -1000' reel 1 541.80 541.80
M913-500 - Detector cable, 3 conductor shielded - 500' reel 2 270.89 541.78
3
Pinkley Sales Company - CONFIDENTIAL
3,792.66
23,159.66
ORDINANCE NO. 3606.
AN ORDINANCE WAIVING THE REQUIREMENT OF
COMPETITIVE BIDDING FOR THE PURCHASE OF
TRAFFIC SIGNAL EQUIPMENT FOR THE TRAFFIC
DIVISION.
BE IT ORDAINED BY THE BOARD OF DIRECTORS -OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1.
requirements of
signal equipment
requirements are
manufacturer due
maintainability.
That the Board. of Directors hereby'.waives the
competitive bidding for the purchase ,of traffic
for the Traffic Digisida••for • the'reason that said
not feasible. in.that they are , pioprietary to one
to factors of compatibility,~ standardization and
H x
Section 2. That the Board of Directors determines that the
Traffic Division of the City•of Fayetteville is in immediate need
of the materials enumerated in Section. -4, -above and the passage of
this Ordinance is necessar;;to,enable'the immediate and continuing
purchase of said materials without undue cost of the City.
Therefore, an emergency is hereby declared to exist and this
Ordinance being necessary for the public welfare shall be in full
force and effect from and after its passage and approval.
PASSED AND APPROVED this 7th day of April , 1992.
ATTEST:
By: (.U4, , ✓ 1, 00-n/ 62
City C rk
Revised 6/17/03
City Of Fayetteville
Requisition No.:
Date:
12/21/2010
.0 Number:
Expected Delivery Date:
ASAP
Vendor #:
29310
Vendor Name:
Pinkley Sales Company
Mail
Yes: X No:
Address:
Fob Point:
Taxable
Yes: X No:_x
Quotes Attached
Yes: No:
X
City:
State:
Zip Code:
Ship to code:
120
Divison Head Approval:
Requester:
Ginny Gundlach
Requester's Employee #:
2283
Extension:
489
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
Traffic Preemption Equipment
1
LOT
$23,159.66
$23,159.66
2300.9300.5210.04
08046 / 1
-Special
Instructions:
Subtotal:
$23,159.66
Tax: $2,142.27
Total: $25,301.93
Approvals:
Mayor:
Finance
Dispatch
Department Director:
Budget Manager:
Utilities Manager:
Purchasing Manager:
& Internal Services Director:
IT Manager:
Manager:
Other:
Revised 6/17/03