HomeMy WebLinkAbout216-10 RESOLUTIONRESOLUTION NO. 216-10
A RESOLUTION ADOPTING THE 2011 ANNUAL BUDGET AND WORK
PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the
2011 Annual Budget and Work Program. A copy of the Budget, marked Exhibit "A," is attached
hereto and made a part hereof.
PASSED and APPROVED this 7th day of December, 2010.
APPROVED: ATTEST:
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By: o��-.v Ze .
City
SO E. SMITH, CiN lerk/TrP�c
SOND E. City Clerk/Treasurer
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Kevin Springer
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/16/2010
City Council Meeting Date
Agenda Items Only
Budget & Research
Division
Action Required:
Finance & Internal Services
Department
Approve a resolution adopting the Proposed 2011 Annual Budget & Work Program.
N/A
Cost of this request
Account Number
Project Number
Budgeted Item
Category / Project Budget
Program Category / Project Name
Funds Used to Date Program / Project Category Name
Remaining Balance Fund Name
Budget Adjustment Attached
4
11,-3-2010 Previous Ordinance or Resolution #
Departm- .hector Date
Original Contract Date:
C. orney
/1-3-/0
Date
(14l,, .c
Finance and Internal Services Director Date
//'.1d
Date
10A
Date
Original Contract Number:
Received C t_ 1 0 P 0 3: 14
Clerk's C fic
Comments:
Revised January 15, 2009
,roadbedkfitc ())Luievtliacyr1, 2010 C,C,14,41.
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ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Jordan and City Council
THRU: Don Marr, Chief of Staff
FROM: Paul A. Becker, Finance Director
Kevin Springer, Budget Director 7
DATE: November 3, 2010
SUBJECT: Proposed 2011 Annual Budget & Work Program
Recommendation:
Consider the Proposed 2011 Annual Budget & Work Program for adoption by the November 16,
2010 City Council meeting.
Discussion:
The Proposed 2011 Annual Budget & Work Program will be distributed to City Council on Tuesday,
November 9, 2010. Listed below is a schedule of hearing dates for the Proposed 2011 Annual
Budget & Work Program.
Date
Budget Meeting/Location
Saturday, November 6, 2010
Budget Discussion Meeting, Room 326
Tuesday, November 9, 2010
City Council Agenda Meeting, Room 326
Tuesday, November 16, 2010
City Council Meeting, Room 219
Additional meetings to be scheduled if needed.
If you have any questions concerning the Proposed 2011 Annual Budget & Work Program, please
feel free to contact either Paul A. Becker at 575-8330 or Kevin Springer at 575-8226. Thank you for
your attention to this matter.
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2011 ANNUAL BUDGET AND WORK
PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby adopts the
2011 Annual Budget and Work Program. A copy of the Budget, marked Exhibit "A," is attached
hereto and made a part hereof.
PASSED and APPROVED this 16th day of November, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
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2011 Adopted Annual
Budget & Work Program
1"Tettcyille
City of Fayetteville, Arkansas
2011 Annual Budget
and
Work Program
City Council and Other Elected Officials
Adella Gray, Ward 1 - Position 1
Brenda Thiel, Ward 1 - Position 2
Kyle Cook, Ward 2 - Position 1
Matthew Petty, Ward 2 - Position 2
Robert Rhoads, Ward 3 - Position 1
Bobby Ferrell, Ward 3 - Position 2
Shirley Lucas, Ward 4 - Position 1
Sarah Lewis, Ward 4 - Position 2
Kit Williams, City Attorney
Sondra Smith, City Clerk/Treasurer
Rudy Moore, District Judge
Submitted by
Lioneld Jordan, Mayor
Don Marr, Chief of Staff
Paul A. Becker, Finance Director
Greg Tabor, Acting Police Chief
David Dayringer, Fire Chief
Prepared by
Kevin Springer, Budget Director
Barbara Fell, Senior Research Analyst
Liz Hutchens, Financial Analyst
tt!1ie
ARKANSAS
MISSION STATEMENT
The City of Fayetteville's mission statement is a direct result of a
volunteer team of employees charged with creating a mission statement
that expressed the service core of City operations, reflected our beliefs
concerning City services, and was easy to remember. All City
employees were given an opportunity to provide input for the mission
statement. The mission statement was then adopted by the City Council
and is as follows:
To protect and improve our quality of life by listening to
and serving the people with pride and fairness.
City of Fayetteville, Arkansas
Table of Contents
Budget Message:
Transmittal Memo from the Mayor to Council I-II
2011 Budget Executive Summary III -X
Budget Resolution XI
Budget Process and Policies:
Budget Process 1-2
Budget Flowchart 3
Financial Policies:
Revenue Policy 4
Expenditure Policy 4-5
Debt Policy 5
Reserve Policy 5
Investment and Cash Management Policy 5-6
Capital Improvement Policy 6
Financial Reporting Policy 6
Administrative Procedures to Adjust the Approved Budget 7-8
Budget Organizational Structure 9-10
Consolidated Fund - Department - Program Structure 11
Fund Summaries:
Chart of Fund Types - Governmental 13
Chart of Fund Types - Proprietary & Fiduciary 14
Sources and Uses of Funds 15
Multi -Year Comparison - Adopted Budget Expenditures 16
Governmental Funds:
General Fund:
Fund Description 17-25
Fund Summary 26
Activity Expenditure Summary 27-38
Special Revenue Funds:
Street Fund:
Fund Description 39-40
Fund Summary 41
Activity Expenditure Summary 42-43
Parking Fund:
Fund Description 45
Fund Summary 46
Activity Expenditure Summary 47
Community Development Block Grant Fund:
Fund Description 49
Fund Summary 50
Activity Expenditure Summary 51
City of Fayetteville, Arkansas
Table of Contents (continued)
EDI Attainable Housing Grant Fund:
Fund Description 53
Fund Summary 54
Activity Expenditure Summary 55
Special State Grants Fund:
Fund Description 57
Fund Summary 58
Activity Expenditure Summary 59
Energy Block Grant Fund:
Fund Description 61
Fund Summary 62
Activity Expenditure Summary 63
Parks Development Fund:
Fund Description 65
Fund Summary 66
Activity Expenditure Summary 67
Impact Fee Fund:
Fund Description 69
Fund Summary 70
Activity Expenditure Summary 71
Drug Law Enforcement Fund:
Fund Description 73
Fund Summary 74
Activity Expenditure Summary 75
Debt Service Funds:
Fire Bond Fund:
Fund Description 77
Fund Summary 78
Activity Expenditure Summary 79
TIF Bond Fund:
Fund Description 81
Fund Summary 82
Activity Expenditure Summary 83
Wastewater Improvements Sales Tax Bond Fund:
Fund Description 85
Fund Summary 86
Activity Expenditure Summary 87
Capital Projects Funds:
Replacement & Disaster Recovery Fund:
Fund Description 89
Fund Summary 90
Activity Expenditure Summary 91
Sales Tax Capital Improvements Fund:
Fund Description 93
Fund Summary 94
Activity Expenditure Summary 95
Capital Budget 96-97
City of Fayetteville, Arkansas
Table of Contents (continued)
Wastewater System Improvements Project Fund:
Fund Description 99
Fund Summary 100
Activity Expenditure Summary 101
Sales Tax Construction Bond Fund:
Fund Description 103
Fund Summary 104
Activity Expenditure Summary 105
Enterprise Funds:
Water & Sewer Fund:
Fund Description 107-109
Operating Budget 110-111
Activity Expenditure Summary 112-115
Solid Waste Fund:
Fund Description 117-118
Operating Budget 119-120
Activity Expenditure Summary 121-122
Airport Fund:
Fund Description 123-124
Operating Budget 125-126
Activity Expenditure Summary 127
Town Center and Parking Facility Fund:
Fund Description 129
Operating Budget 130
Activity Expenditure Summary 131
Trust Funds:
Police Pension Fund:
Fund Description 133
Operating Budget 134
Activity Expenditure Summary 135
Fire Pension Fund:
Fund Description 137
Operating Budget 138
Activity Expenditure Summary 139
Internal Service Funds:
Shop Fund:
Fund Description 141
Operating Budget 142-143
Activity Expenditure Summary 144
Personnel Summary
Personnel Summary Full Time Equivalent Basis 145
Personnel Variation Summary 146
Personnel History 147
Personnel Summary by Activity & Fund 148
Personnel Summary by Activity & Division 149-162
City of Fayetteville, Arkansas
Table of Contents (continued)
Capital and Debt:
Capital Improvements Program Introduction 163-165
Capital Improvements Program Directional Information 166-168
2011 Capital Projects Summary 169
2011 Capital Projects Comprehensive Detail 170-172
2011 Capital Budget 173-185
Debt Position 186
Description of Outstanding Bonds 187-188
Schedule of Bonds Outstanding 189
Debt Service Payment Schedule 190
Legal Debt Margin Computation 191
Debt to Maturity Schedule 192
Appendix:
Organizational Chart 193
List of Elected Officials, Administrative Officials, & Management Staff 194
Outside Agency Funding 195
Acronyms 196-197
Glossary 198-203
Index 204-206
a'F vi�ville
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville.org
December 7, 2010
Members of City Council and
Citizens of Fayetteville
I am pleased to submit my 2011 Annual Budget and Work Program for the City of Fayetteville.
This budget has been prepared in accordance with the Arkansas Statutes and City Ordinances
that require the Mayor, under the aldermanic form of government, to submit to the City Council
the annual budget for approval. This budget allocates necessary funding for all municipal
operations as well as necessary adjustments to the Capital Improvements Program for 2011.
This Administration will continue to address issues that were identified at the Fayetteville
Forward Summit as prioritized by the City Council. The budget was formulated in view of my
primary budget goals and in the context of current economic conditions.
2011 Budgetary Goals
My goals continue to be as follows:
• To provide the same level of services to the public if possible
• To retain the work force at the current level for necessary personnel but to evaluate the
necessity of refilling open positions
• To avoid increases in taxes to the citizen by keeping the millage rate the same as 2009
• To continue to provide services to the citizen in the most efficient and effective manner
possible
• To fund needed Capital Improvements to the extent possible
• To scrutinize all City fund types for possible reductions
Financial Environment
The 2010 fiscal year continues to present financial challenges to the City of Fayetteville. Sales
taxes for operations and capital have declined by approximately 2.15% for the City's levy of one
cent and 2.50% for the City's share of the County Sales Tax when compared to 2009 collections.
This is expected to continue throughout the remainder of the fiscal year. If this trend continues,
budgetary losses of $636,000 will be experienced in the General Fund because of declining sales
taxes. After analyzing all other revenue sources, it is estimated that the General Fund could be
$765,000 or more under original revenue projections.
Telecommunications Device for Me Deaf TDD (479) 521-1316
113 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
During budget deliberations last year, I made a commitment to the City Council that if the first
quarter results of 2010 showed that revenues continued to fall that I would develop a plan to
reduce expenditures to meet the decline. At the end of the first quarter, due to weakening
economic conditions, it was estimated that the City could experience a revenue shortfall of up to
$900,000 in 2010. To address that possibility, I developed an expenditure reduction plan that
was coupled with certain fee increases to make up the $900,000 loss. Central to that plan was
the freezing of an additional 13 FTE's and reductions of overtime in the Police and Fire
Departments. I am happy to report that this plan has been successful and that we should end this
year slightly under budget. This has been accomplished by the hard work and cooperation of all
City employees along with the continuing support of the City Council. Employees had to absorb
additional duties, supervisors had to resolve difficult scheduling problems, and all departments
had to diligently review and carefully make decisions on purchasing issues. I am proud of what
we have accomplished.
In 2011, we have forecasted all revenue sources to be equal to 2010 projections. The frozen
positions I have directed will be continued. Cuts made during 2010 will remain in force. Even
after all these measures, once again, I am unable to provide funding for raises to employees as
my top priority must be to keep this City financially stable.
Conclusion
This budget is both conservative and workable. I believe that it provides for the best possible
level of services while providing for possible unstable economic conditions. However, if the
economy continues to decline in 2011, I am prepared to do what is necessary to address that
situation.
The City has accomplished a great deal in the last few years and I am confident that with your
support we will continue to provide an excellent level of services to our citizens.
Through the combined efforts of this Administration and the City Council, I am sure we will
continue to meet the challenges facing the City and provide our citizens with the services and
amenities they want and deserve.
)6/Ad4,
Lioneld Jorda , Mayor
Telecommunications Device For the Deaf TDD (479) 521-1316
II
113 West Mountain - Fayetteville, AR 72701
vie vide
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville.org
December 7, 2010
Mayor Lioneld Jordan, Members of the City Council and
Citizens of Fayetteville:
The budget being presented is a 2011 operating budget. It does not include rebudgets that
represent programs approved and appropriated in prior years which as of the end of fiscal 2010
remain uncompleted. Rebudgets also include amounts generated by previous bond issues in the
Capital Project Funds which remain unspent as of December 31, 2010 and are likely to be in
excess of $65,000,000. These re -budgets will be presented for addition to the 2011 operating
budget early in the first quarter of 2011.
In 2010, City and County Sales Taxes have continued to decline compared to 2009. By year end,
total sales taxes are expected to be approximately 2% under prior year. The decline in both
residential and commercial building has leveled off but fees associated with permitting and
construction are about 40% of 2008 levels. Water and Sewer revenue collections have increased
by 4% in fiscal 2010 due to rate increases and dry weather conditions during the summer months.
Fuel and rent revenues at the airport continue to fall as the effects of the national recession
continue. Other fund activities are relatively stable when compared to the prior year.
The 2011 General Fund budget represents expenditure reductions from 2010 as an additional
$541,100 was cut when compared to last year's budget. This was after the inclusion of over
$647,000 in required increases due to pension obligations, insurance increases, and the
restoration of vehicle replacement charges. The expenditure reductions are primarily due to the
non -replacement of certain open positions (13 FTE's) and reductions in overtime. These
measures began in 2010 and are being carried over in the 2011 budget. Once again no salary
increases are provided for in the 2011 budget.
Total reductions in the General Fund since the 2009 budget have been over $2.6 million. A total
of 23.63 FTE's have been held open, overtime has been drastically reduced, and annual salary
increases have not been given since July 1, 2009. All these measures were taken to address
revenue decreases experienced in 2009 and 2010 as the City reacted swiftly to these economic
changes.
For 2011, the General Fund budget has been formulated on the assumption that revenues in 2011
will be the same as those expected to be realized in 2010. Therefore, to fully fund the
expenditure budget, a $1 million transfer from the Sales Tax Improvements Fund and the use of
$449,000 from fund balance will be required.
Telecommunications Device for the Deaf TOO j479y 521-1316
111
1 13 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
2011 ADOPTED BUDGET EXECUTIVE SUMMARY
The 2011 Adopted Budget includes approximately $118.5 million in expenditures. This budget
is formulated with the Enterprise Funds being budgeted on an accrual basis except for
depreciation, which is not included in the budget, and both capital expenditures and bond
principal payments which are included in the expenditure budgets.
The total budget allocated by expenditure category is displayed in the following table.
Summary of Fund Expenditures by Category (In Dollars)
Category:
Personnel Services
Materials & Supplies
Services & Charges
Maintenance
Fuel
Internal Charges
Purchased Water
WWTP Operations
Total Operating Expenses
Transfers Out
Debt Service
Capital
Total Expenses
Adopted
2010
$ 42,903,826
4,481,432
15,899,515
3,482,218
2,964,677
3,353,815
6,500,000
8,489,578
88,075,061
1,034,000
19,546,554
1 1,81 1,650
Budgeted
2011
$ 42,092,155
4,527,208
16,052,793
3,975,581
2,946,398
3,944,052
6,500,000
7,712,706
Change In
Dollars
2011
% of Total
Budget
$ (811,671) 35.5%
45,776 3.8%
153,278 13.5%
493,363 3.4%
(18,279) 2.5%
590,237 3.3%
0 5.5%
(776,872) 6.5%
87,750,893 (324,168) 74.0%
1,233,000
18,732,207
10,798,100
199,000 1.0%
(814,347) 15.8%
(1,013,550) 9.1%
$ 120,467,265 $ 118,514,200 $ (1,953,065)
100.0%
The 2011 Adopted Budget is in excess of $118.5 million. This is a decrease when compared to
2010 of $1,953,065 or 1.62%. The majority of that decrease is due to changes in debt service and
fund transfers. The total operating expenses were also down $324,163 or 0.4%.
Telecommunications Device for the Deaf TOD j479y 521-1316
IV
1 13 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
The following table indicates the percentage of total budget allocated by funds.
Fund Totals as Percent of Total Budget
Adopted 2010 Adopted 2011
Budget % Total Budget % Total
Funding Sources
General $ 34,426,600 28.6% $ 33,885,500 28.6%
Street 4,271,000 3.5% 4,390,000 3.7%
Parking 304,300 0.3% 1,065,100 0.9%
Community Development Block Grant 649,821 0.5% 695,800 0.6%
Parks Development 2,417,700 2.0% 2,424,600 2.0%
Drug Law Enforcement 462,200 0.4% 494,000 0.4%
Water & Sewer 31,269,400 26.0% 30,901,000 26.1%
Solid Waste 10,098,900 8.4% 9,208,300 7.8%
Airport 805,500 0.7% 770,800 0.6%
Shop 5,481,200 4.5% 7,239,900 6.1%
Impact Fee 2,820,000 2.3% 1,260,000 1.1%
Fire Bond 802,400 0.7% 424,800 0.4%
TIF Bond 5,800 0.0% 63,700 0.1%
Sales Tax Bond 16,001,900 13.3% 15,373,700 13.0%
Replacement & Disaster Recovery 45,000 0.0% 45,100 0.0%
Sales Tax Capital Improvements 6,738,700 5.6% 6,390,000 5.4%
Sales Tax Construction Bond 6,000 0.0% 6,000 0.0%
Town Center 693,544 0.6% 702,700 0.6%
Police Pension 1,689,800 1.4% 1,692,800 1.4%
Fire Pension 1,477,500 1.2% 1,480,400 1.2%
120,467,265 100.0% 118,514,200 100.0%
An examination of the overall budget indicated that the General Fund is the largest fund being
28.6% of the total. The Water and Sewer Fund is second at 26.1% of the total. The combination
of these funds is 54.7% of the total budget. The Sales Tax Bond Fund (budget to repay
outstanding bonds) is 13.0% of the budget. Thus the three largest funds represent 67.7% of the
total operating budget.
An important part of this budget document is the City's Financial Policies delineated in pages 4
through 8. These policies include the following:
Revenue Policy
Expenditure Policy
Debt Policy
Reserve Policy
Investment & Cash Management Policy
Capital Improvement Policy
Financial Reporting Policy
Administrative Procedures to Adjust the Approved Budget
Telecommunications Device for the Deaf TOD j4791521-1316 113 West Mountain - Fayetteville, AR 72701
V
THE CITY OF FAYETTEVILLE, ARKANSAS
Overview of City's Major Funds:
General Fund is the major operating fund of the City and is comprised of activities not
accounted for specifically in other funds.
The traditional functions of government are included in the General Fund which includes the
following: general government services, fire, police, finance, internal services, parking, animal
services, telecommunications, parks and recreation, cable, library funding, engineering, planning,
and building safety.
General Fund Revenue:
The General Fund revenue budget was based on the following assumptions:
• Revenue for the City Sales Tax is projected to decrease at a rate of 2.15% over 2009
actual receipts.
• Revenue for the County Sales Tax is projected to decrease at a rate of 2.5% over 2009
actual receipts.
• Revenue for Franchise Fees is projected to be flat.
• Revenue for Property Taxes is projected to decrease at a rate of 4.3% from 2010
collections based on assessed valuation.
• Other revenues are expected to be essentially flat compared on the 2010 budget.
• Maintaining the revenue split for City Sales Tax to 60% operations and 40% capital.
Based on these revenue assumptions, the major revenue sources for the General Fund in 2011 are
projected to be as follows:
City's Share of County Sales Tax $10.3 million
City Sales Tax 9.2 million
Alcoholic Beverage Taxes 0.5 million
Franchise Fees 4.6 million
Intergovernmental Income 2.1 million
Fines & Forfeitures 1.7 million
Charges for Services 1.4 million
Property Tax Millage 1.5 million
Licenses & Permits 0.6 million
Transfer from Sales Tax Capital Fund 1.0 million
Other 0.5 million
Total $33.4 million
General Fund Expenditures:
Payroll expenditures are based on 99% of full employment. Therefore, a 1% vacancy
allowance has been factored into the General Fund budget.
Telecommunications Device for the Deaf TOO j4791521-1316 113 West Mountain - Fayetteville, AR 72701
VI
THE CITY OF FAYETTEVILLE, ARKANSAS
The significant increases/(decreases) in General Fund for 2011 are as follows:
Additions:
LOFPI Police Pension
LOFPI Fire Pension
Health Insurance (Rate Increase)
Unemployment Insurance
Pension Administration Fees
Vehicle Replacement Charges
Reductions:
58,494
54,346
45,147
30,000
17,185
442,620
647,792
Salary Contingency (86,500)
Long Term Disability and Life Insurance (16,522)
2010 Budgeted Positions Held in 2011 (523,855)
Fire Department Overtime (51,000)
Police Department Overtime (174,000)
Washington, D.C. Lobbyist (85,000)
Parking Enforcement Program (201,948)
Other (50,067)
Net Additions/(Reductions)
Changes between the 2009 and 2011 budget are as follows:
(1,188,892)
$ (541,100)
2009 General Fund Adopted Expense Budget: $ 35,801,900
Additions:
Salaries/Wages & Pension (including LOFPI) 427,106
Health Insurance (Rate Increase) 135,884
Unemployment Insurance 80,000
Software Maintenance 37,336
Election Cost 15,000
Bad Debt Expense 10,000
705,326
Reductions:
2010 Budgeted Positions Held in 2011 & Frozen Positions (1,058,971)
Salary Contingency (Wage Increases for 2010) (375,398)
Fire/Police Overtime (225,000)
Parking Enforcement Program (Shifted to Parking Fund) (201,948)
Contract Services & Lease Expense (GCM Building) (112,176)
Fuel (96,589)
Washington, D.C. Lobbyist (85,000)
Increase Cost Allocations (70,000)
Vehicle Replacement Charges & General Motorpool Charges (67,614)
Public Notification & Uniforms/Equipment (51,910)
Planning Commissioners Salaries (43,596)
Publications/Dues & Travel & Training & Radio Maintenance (26,315)
Pension Administration Fee & Long Term Disability and Life Insurance (34,082)
Other (173,127)
(2,621,726)
2011 Adopted Budget General Fund $ 33,885,500
Telecommunications Device for the Deaf TOD j479y 521-1316
VII
1 13 West Mountain - Fayetteville, AR 72701
THE CITY OF FAYETTEVILLE, ARKANSAS
As the City's main operating fund, the General Fund will continue to face increased funding
demands. There are numerous unfunded needs for 2011 that could not be addressed at this time.
Major policy issues to be considered for General Fund in the future include:
• The need to fund employee wage increases sometime in the future.
• Continue to explore an independent funding method for the Fayetteville Public Library.
• Examination of the User Fee/Cost Reimbursement rates based on a cost analysis.
• Examine the City's overall long term revenue stream to match required long term
expenditures.
The Street Fund is primarily financed by turnback revenues received from the State of Arkansas
and turnback monies received from the County Road Millage Tax. These monies are utilized to
maintain and repair City streets, rights-of-way, drainage, traffic control and maintenance, and
City owned sidewalks.
Revenues for Street Fund are primarily motor fuel taxes collected by the State (state turnback)
and returned to the City on a per capita basis. The long term trend for state turnback is flat. A
total of $3.2 million is projected for 2011. The City also receives 80% of the road millage levied
by the Quorum Court on real and personal property located within the City. This should generate
in excess of $1 million. The Street Fund budget is balanced for 2011 with revenues equaling
expenditures.
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax
approved by the voters in 1995 as modified by the 2011 referendum. The $2.4 million in planned
expenditures for 2011 includes $754,000 in capital improvements. The fund is budgeted to break
even for 2011. All projected revenues amounts are budgeted for this fund.
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of
water, wastewater, police, and fire impact fees. All projected revenues are budgeted for this
fund. Due to the dramatic fall in development, the collection of these fees will be much less in
2011 when compared to 2009 when new building was at a higher level.
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the
City's sales and use taxes which are used for acquisition and improvement projects as well as
equipment additions and replacements that are included in the City's five-year capital improvements
program as adjusted. The 2011 planned expenditures include $5,383,300 in capital improvements.
The Water & Sewer Fund accounts for the revenue sources as well as the operation and
maintenance expenses of the City's water and sewer system. This includes water purchases from
Beaver Water District, all water and sewer functions, the operation of the wastewater treatment
plants, meter and backflow operations, and billing and collections.
Telecommunications Device for the Deaf TOO j4791521-1316 113 West Mountain - Fayetteville, AR 72701
VIII
THE CITY OF FAYETTEVILLE, ARKANSAS
For 2011, the Water & Sewer Fund is projected to have operating gain of $5,665,532 before
depreciation expense and capital expenditures. The wastewater treatment plant operations are
budgeted at $7.7 million, which represents approximately 25% of the total operating expenses. The
water purchases budgeted for 2011 represent the second largest expenditure for operations in the
fund at $6.5 million. This represents approximately 21% of total operating expenditures.
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and
disposal, recycling program, and composting program. Revenues for the fund are obtained from fees
levied for trash collection, recycling revenue, and container sales or leases. During the end of 2009,
the operation of the transfer station was brought in house and is currently being operated by the City.
2011 costs reflect this change. For 2011, the Solid Waste Fund is projected to have a loss of
$563,000. However, there are sufficient reserves to accommodate this deficit.
The Airport Fund provides for the operation and maintenance of the City's municipal airport.
The Airport Fund's revenue is generated from rents and leases. For 2011, the Airport Fund is
projected to have an operating deficit of $46,200 before depreciation.
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance
of equipment and vehicles utilized by the City's operating divisions. The Shop Fund's source of
revenue is from charges to other City operating funds based on equipment and vehicle usage. The
Shop Fund will have a projected $501,000 loss for 2011 after capital expenditures of $2,701,000.
This amount will come from fund balance which reflects the previous accumulation of funds for
replacement of equipment and vehicles when needed.
Capital Improvements - 2011
This budget contains a total of $15,630,300 for capital projects in 2011. A detail listing of all of
the projects planned for 2011 are included under the Capital and Debt section.
Debt Issues — 2010
No new debt was issued in 2011.
Personnel Changes
This budget does not include any new positions for 2011. Below is a history of total positions by
activity from 2001-2011. The 2011 Adopted Budget reduces FTE's by 0.53. The Human
Resources Intern has not been filled since 2007 and the 0.03 Park Patrol has not been filled since
2005.
Telecommunications Device for the Deaf TOO 14791521-1316 1 13 West Mountain - Fayetteville, AR 72701
Ix
THE CITY OF FAYETTEVILLE, ARKANSAS
Personnel History (2001-2011)
800.00
700.00
600.00
500.00
LU
I- 400.00
300.00
200.00
100.00
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
Prior Year Change
27.10
0.25
13.75
27.50
41.00
8.00
17.50
-
3.00
-
(0.53)
Total
645.53
645.78
659.53
687.03
728.03
736.03
753.53
753.53
756.53
756.53
756.00
■General Government
44.60
44.35
43.65
43.65
43.40
41.40
42.00
41.40
42.00
41.50
41.50
• Finance & Internal Services
57.75
57.25
59.75
62.50
69.75
69.75
70.25
70.25
70.25
70.25
69.75
■ Police
153.63
153.63
154.63
157.63
166.63
169.63
171.63
171.63
171.63
171.63
171.60
■ Fire
89.00
89.00
89.00
101.00
104.00
109.00
114.00
114.00
114.00
114.00
114.00
*Community Planning & Internal
61.05
60.55
65.05
64.80
69.80
71.80
73.30
73.30
72.30
70.30
70.30
*Transportation, Parking & Utilities 191.15 191.65 200.60 209.60 224.60 222.60 229.00 229.60 232.00 234.50 234.50
■ Parks & Recreation 48.35 49.35 46.85 47.85 49.85 51.85 53.35 53.35 54.35 54.35 54.35
CLOSING
The funding proposals contained in this budget are the result of a collaborative effort among all
City Division Heads, Department Directors, and City financial Staff members. It is built on the
policies, goals, and objectives outlined by the Mayor and City Council. It represents the financial
and operational plan for the City of Fayetteville for 2011. The appropriations contained in this
budget will provide for quality municipal services that meet the needs of the Citizens of
Fayetteville.
Respectfully submitted, Respectfully submitted,
. 7.
Paul A. Becker Kevin Springer
Finance Director Budget Director
Telecommunications Device for the Deaf TOO 14791521-1316 1 13 West Mountain - Fayetteville, AR 72701
x
RESOLUTION NO. 216-10
A RESOLUTION ADOPTING THE PROPOSED 2011 ANNUAL BUDGET AND
WORK PROGRAM AS AMENDED.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby adopts
the Proposed 2011 Annual Budget and Work Program. A copy of the Budget, marked Exhibit
"A" is attached hereto and made a part hereof.
PASSED and APPROVED this the 7th day of December, 2010.
APPROVED:
ATTEST:
By:By:�r
IONELD JO N, Mayor SONDRA E. SMITH, City Clerk/Treasurer
XI
(Page Left Blank Intentionally)
XII
BUDGET PROCESS
AND POLICIES
CITY OF FAYETTEVILLE, ARKANSAS
THE BUDGET PROCESS
The budgets of governmental funds (for example General Fund, Street Fund, and Parks
Development Fund) are prepared on the modified accrual basis for revenues and expenditures.
Under the modified accrual basis of accounting, revenues are recognized when they become both
measurable and available. Expenditures are recorded when the related fund liability is incurred.
The proprietary and trust fund types (Water & Sewer Fund, Solid Waste Fund, and Airport Fund)
are budgeted on a full accrual basis except for depreciation which is excluded and both capital
purchases and bond principal payments which are included as expenditures. Not only are
expenditures recognized when the liability is incurred but revenues are recognized when they are
due and owing to the City (for example, water user fees are recognized as revenue when bills are
produced). Agency funds are not budgeted since they are custodial in nature and do not involve
measurement of results of operations.
The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on
the basis of "Generally Accepted Accounting Principles" (GAAP). This conforms to the way the
City prepares its budget. Formal budgets exist for all funds and fund types, except agency funds
and account groups, but the budget -to -actual comparison reports are prepared only for the
governmental fund types (General, Special Revenue, and Capital Projects).
The Annual Budget and Work Program is a fiscal plan which presents the services which will be
provided to the community and the funds needed to perform these services. The type and level
of service is defined by the use of program objectives, which are further defined by performance
measures. The Mayor is responsible for formulating the fiscal plan and presenting it to the City
Council for approval and adoption. The key steps and dates in this process for the 2011 Budget
and Work Program are described below:
Budget Preparation Package, July 2010
The budget preparation package was distributed to all Department Directors and Division
Heads. The package included budget preparation software. In addition, target budgets
were set for each fund and/or program. The target budget excluded service expansion
requests and new personnel requests. These items are considered separately. Training
was conducted on an individual basis with the Budget Staff and Department Directors
and Division Heads, as requested.
2. Capital Requests, July - September 2010
Five Year Capital Improvements requests were submitted for review and prioritization.
Approval of the requests were based on a review of prioritized lists by Department
Directors and Budget staff to see if original cost and continuing costs were within the
available funding range. All capital items with a cost that exceeds $10,000 appear in the
Five Year Capital Improvements Programs.
3. Budget Work Papers Submitted by Division Heads, August 2010
The Division Heads returned budget submissions requesting 2011 funding to the budget
office. The budget office then verified that budget submissions were correct and within
specified targets.
4. Analysis of Each Proposed Program Budget, August 2010
During this period, meetings were conducted with each Department Director. At these
meetings, the submitted program budgets were evaluated in their entirety and additions
and cuts were made to balance the funds with the service requirements. The 2011
Proposed Budget and Work Program was the result of this process.
5. Consideration and Approval of the Budget, Beginning to Adoption 2010
The proposed budget was presented to the Mayor in August. The Mayor presented the
comprehensive Proposed 2011 Budget and Work Program to the City Council on
November 9. Public discussions on the budget were conducted during November and
December. The 2011 Budget was adopted by City Council on December 7, 2010.
6. Implementing the 2011 Budget, January 2011
Work papers are created and distributed to allow each division head to split their budget
into the projected funding level needed for each month. These work papers are collected
and input into the computer system to assist in the control of the adopted budget
throughout 2011.
7. Adjusting the 2011 Budget, Throughout 2011
The budget may be adjusted throughout 2011. Depending on the amount of the
adjustment, approval may come from the Budget Director, Finance Director, Mayor or
the City Council. A detailed explanation of the Budget Adjustment Policy is listed on
pages 7 and 8.
The public meetings throughout the budget process are considered to be an essential part of the
budget process as they are designed to solicit feedback from the City Council and public on City
operations and services. In accord with continuing efforts to apprise the public of City activities,
the Adopted 2011 Budget and Work Program is made available for review by all interested
persons at the Fayetteville Public Library and the City Clerk's Office. In addition, a
downloadable version of the budget is found on the City's web site. Public notification of this
information is made in a local newspaper and on the Cable Access Television channel. As
always, the public is invited to attend all meetings, retreats, and hearings regarding consideration
of the Budget.
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3
CITY OF FAYETTEVILLE, ARKANSAS
FINANCIAL POLICIES
The purpose of this section is to present the policies that the City follows in managing its financial and
budgetary affairs. These are general statements of policies, which represent long-standing principles,
traditions, and practices that have guided the City in maintaining financial stability.
REVENUE POLICY
• The City will strive to maintain a broad and • The City will limit the designation of
diversified revenue base that will equitably General Fund revenues for specified
distribute the burden of supporting City purposes to maximize flexibility in
services and will protect the City from budgeting and revenue utilization.
short-term fluctuations in any one revenue
source.
• The City will actively support economic
and industrial development recruitment and
retention efforts to provide for a solid
revenue base.
• The City will maintain timely collection
systems and implement necessary
enforcement strategies to collect revenues
from available sources.
• The City will establish user fees and
charges for services, when feasible, at
levels related to the cost of providing the
services. The City will review the fees and
charges on a periodic basis to determine
modifications needed to keep pace with the
cost of providing the services.
• The City will establish, when feasible, self-
supporting enterprise funds and internal
service funds in which a relationship
between revenues and expenditures clearly
exists.
• The City will project revenues on a
conservative basis so that actual revenues
will consistently meet or exceed budgeted
revenues.
• The City will maintain a budgetary control
system and will prepare reports that
compare actual revenues to budgeted
amounts.
• The City will review annually and revise,
where necessary, its cost allocation
formula.
EXPENDITURE POLICY
• Basic and essential services provided by the
City will receive first priority for funding.
• The City will establish performance
measurements for all program areas, when
feasible. These measures will reflect the
demand, workload capability, and projected
outcomes for the program to accomplish its
objectives.
• The City will adopt a balanced budget, by
fund, for all funds maintained by the City,
in which total anticipated revenues must
equal or exceed the budgeted expenditures
for each fund. However, if this cannot be
attained, the City will utilize unallocated
fund reserves, which have been carried
forward from prior years.
• The City will maintain a budgetary control
system to ensure adherence to the adopted
budget and will prepare reports that
compare actual expenditures to budgeted
amounts.
• The City will refrain from budgeting non-
recurring or one-time revenue for ongoing
expenses.
4
• The City will provide access to medical,
dental, life, and long-term disability
insurance for its employees. The cost for
these benefits will be a shared
responsibility between the City and its
employees.
• The City will provide access to appropriate
retirement plans for its employees. The
City will make contributions for eligible
employees at the percentage defined for
each of the respective retirement plans.
DEBT POLICY
• The City will maintain a policy of full
disclosure on financial reports and bond
prospectus.
• The City will maintain communications
with bond rating agencies and continue to
strive for improvements in the City's bond
rating.
• The City will pay for all capital projects
and capital improvements on a pay-as-you-
go basis using current revenues whenever
possible. If a project or improvement
cannot be financed with current revenues,
long-term or short-term debt or capital
leases will be recommended.
• The City will refrain from issuing long-
term debt for a period in excess of the
expected useful life of the capital project.
• The City will use special assessment
revenue or other self-supporting bonds
instead of general obligation bonds, when
feasible.
• The City will seek refinancing of
outstanding debt if it is determined that the
City will benefit by reduced interest
expense over the remaining life of the
bonds of at least 3% of the principal being
refunded.
• The City will require that General Fund and
Street Fund debt service shall not exceed
10% of annual general and road tax
revenues and the principle amount of
General and Street Fund debt shall not
exceed 5% of assessed taxable property.
• Outstanding short-term debt and
Amendment 78 debt obligations combined
shall not exceed 5% of the City's taxable
real property.
RESERVE POLICY
• The City will maintain a minimum reserve
of sixty (60) days of annual regular general
fund operating expenditures for the General
Fund in Undesignated Fund Balance. The
minimum unreserved General Fund
Balance cannot be reduced without specific
City Council Resolution.
• The City will maintain a minimum reserve
of at least 10% of current year operating
expenditures for the Street Fund in
Undesignated Fund Balance. If existing
reserves exceed the required level, such
funds may be used to provide for non-
recurring expenditures. The City will use
monies in the 10% reserve only in times of
emergency or fiscal and economic hardship.
• The City will attempt to maintain a cash
and investments balance of not less than
10% of current year operating expenditures
for all Enterprise Funds.
• The City will maintain a Shop Fund reserve
necessary to fund the replacement and
expansion of the City's vehicles and
equipment.
INVESTMENT AND CASH MANAGEMENT
POLICY
• The City will deposit all receipts on a
timely basis.
• The City will strive to maximize the return
on its investment portfolio without
jeopardizing principal amounts.
5
• The City will limit its investments to the
types of securities provided for by Arkansas
statutes.
• The City will diversify its investments by
maturity date to protect against market
fluctuations.
• The City will purchase securities from
qualified institutions based on competitive
bids in an effort to obtain the highest
available rates.
CAPITAL IMPROVEMENT POLICY
• The City will prepare and update, as
needed, a five-year Capital Improvements
Program (CIP), which will provide for the
orderly maintenance, replacement, and
expansion of capital assets.
• The City will seek input from the public by
holding public hearings in relation to the
establishment of projects and project
priorities.
FINANCIAL REPORTING POLICY
• The City's accounting system will maintain
records in accordance with accounting
standards and principles outlined by the
Governmental Accounting Standards Board
(GASB), Financial Accounting Standards
Board (FASB), and the State of Arkansas.
• The City will employ an independent
accounting firm to perform an annual audit
of the City's finances and make the annual
audit available to all required and interested
parties. The audit shall be completed and
submitted to the State of Arkansas within
210 days of the close of the fiscal year.
• The CIP will identify long-range capital
projects and capital improvements of all • The City will produce monthly and
types, which will be coordinated with the quarterly financial statements reporting the
annual operating budget to maintain full current periods' activity for all funds
utilization of available revenue sources. maintained by the City.
• When preparing the CIP, the City will seek
to identify all viable capital projects and
capital improvements required during the
subsequent five-year period. These projects
and improvements will be prioritized by
year and by funding source. Every attempt
will be made to match projects and
improvements with available funding
sources. Future operating costs associated
with a project or an improvement will also
be given consideration in the establishment
of priorities.
• The City will seek Federal, State, and other
funding to assist in financing capital
projects and capital improvements.
• The City will incorporate the reasonable
findings and recommendations of the other
City Boards, Commissions, Committees,
and Citizen task forces, as they relate to
capital projects and improvements.
• The City will maintain an internal audit
function, which will be charged with
adopting and routinely monitoring internal
controls of the City.
• The City will prepare an annual budget
document that provides a basic
understanding of the City's planned
financial operations for the coming fiscal
year. Copies of the proposed and final
budget will be made available to all
interested parties and opportunities will be
provided for citizen input prior to final
decisions on the budget.
• The City will seek annual renewal of the
Government Finance Officers Association's
(GFOA) Certificate of Achievement for
Excellence in Financial Reporting and the
Distinguished Budget Presentation Award.
N
CITY OF FAYETTEVILLE, ARKANSAS
ADMINISTRATIVE PROCEDURES
TO ADJUST THE APPROVED BUDGET
PURPOSE:
The procedures outlined in this section define, standardize, and set forth responsibilities for
budget adjustments.
DEFINITION AND EXPLANATION:
During the fiscal year needs arise for expenditure budget adjustments to enable divisions to adapt
to changing conditions. There are two types of expenditure budget adjustments which can be
defined as follows:
1) Budget Adjustment — this is a transfer from one category within a fund budget to
another category. The fund total does not change.
2) Budget Amendment — this is an addition to the overall budget total of the fund. It
increases the total expenditure amount authorized for the fund. Any budget amendment
must be supported by an increase in revenue or come from available fund balance.
DEPARTMENT DIRECTORS AND DIVISION HEADS RESPONSIBILITIES:
All Department Directors and Division Heads are mandated to stay within each operational
program budget as adopted and to stay within the total budget for each capital project. Neither
the Accounting or Purchasing Divisions will process payments or purchase orders, which
will cause a program or capital project to be over the annual budget amount.
Each operational division is grouped into programs (i.e. Engineering - Administration,
Engineering - Plans & Specifications, Engineering - Right -of -Way, etc.). Budget adjustments
will be required in the following instances:
1) When the budgeted amount per operational program is exceeded (an offsetting
adjustment must be made from another operational program or fund balance).
2) When the budgeted amount for a capital project is exceeded (an offsetting adjustment
must be made from another capital project, another program, or fund balance).
Requested adjustments to an operational program must be submitted on a budget adjustment
form with sufficient justification for the need. Any changes in the personnel services category
must meet the City's policy for raises, promotions, and staff increases.
7
BUDGET ADJUSTMENT APPROVAL PROCESS:
Budget Amendments
1) All budget amendments must be approved by the City Council other than mandatory
redemptions and other expenditures delegated to a Bond Trustee via a bond trust
agreement.
Budget Adjustments
1) Budget adjustments within categories, within divisions of a fund, can be made with
the approval of the Budget Director (see page 10 for a division listing).
2) Budget adjustments between categories within a division of a fund can be made with
the approval of the Budget Director and Finance Director or Chief of Staff.
3) Budget adjustments within the personnel services category between departments
within a fund will be approved by the Budget Director, the Finance Director, and the
Chief of Staff.
4) Budget adjustments between categories within an approved project will be approved
by the Budget Director.
5) All other budget adjustments must be approved by the City Council.
BUDGET AMENDMENT REPORTING:
As a matter of practice, staff will provide information regarding Budget Amendments to the City
Council on a quarterly basis.
CITY OF FAYETTEVILLE, ARKANSAS
BUDGET ORGANIZATIONAL STRUCTURE
FUND In governmental accounting, a fund is a fiscal and accounting entity with a self -
balancing set of accounts, created and maintained for a particular purpose. It
has transactions subject to legal or administrative restrictions. A separate
budget is provided for each fund.
ACTIVITY Activities are the major groups of items which are functionally related,
regardless of the Department or Division that is responsible. This type of
classification provides a useful Budget summary that is consistent even though
changes in the organizational structure may occur.
DEPARTMENT Departments are the major organizational sub -divisions. They have a broad
overall purpose. The City of Fayetteville is organized into eight operating
departments: Police, Fire, Parks & Recreation, Utilities, Development Services,
Communications & Marketing, Transportation Services, and Finance &
Internal Services. Each Department, except Police and Fire, has a director who
reports to the Chief of Staff.
DIVISION Divisions are the major operational areas of the City. Each Division has been
assigned to one of the Departments listed above according to the type of
activity it performs. For example, the Solid Waste & Recycling Division is part
of the Utilities Department. A listing of divisions is on the following page.
PROGRAM Programs are the operating units within the Division. Each program represents
a specific type of activity within its Division aimed at providing a service for
which the City is responsible. For example, the Solid Waste & Recycling
Division contains the following programs: Administration, Commercial
Collections, Residential Collections, Commercial Drop Box Collections,
Transfer Station, Recycling, and Composting.
CATEGORY Within each program, each expenditure item is grouped into a category of
related expenditures. The budget for each program is listed by categorical total.
Examples of a category include: Personnel Services, Materials and Supplies,
Services and Charges, Maintenance, Motor Pool Charges, Capital, Transfers to
Outside Agencies, Cost Reimbursements, and Operating Transfers.
LISTING OF DEPARTMENTS AND DIVISIONS
General Government
Mayors Administration
City Council
City Attorney
City Prosecutor
City Clerk/Treasurer
Fayetteville District Court
Library
Chief of Staff Chief of Staff
Strategic Planning & Internal Consulting
Internal Audit
Sustainability
Police Department Police
Central Dispatch
Fire Department Fire Department
Parks & Recreation Department Parks & Recreation
Finance & Internal Services Department Human Resources
Information Technology
Finance Director
Accounting & Audit
Billing & Collections
Building Maintenance
Budget & Research
Purchasing
Development Services Department Development Services
Engineering
City Planning
Community Services
Building Safety
Animal Services
Communications & Marketing Department Communications & Marketing
Government Channel
Transportation Services Department Transportation Services
Aviation
Fleet Operations
Parking & Telecommunications
Utilities Department Utilities Director
Water & Sewer Maintenance
Solid Waste & Recycling
Wastewater Treatment Plant
10
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12
BUDGET
SUMMARY
City of Fayetteville, Arkansas
Chart of Governmental Fund Types
City Fund Structure
Governmental
General Fund Special Revenue Funds Debt Service Funds Capital Projects Funds
General Street Fire Bond Replacement & Disaster Recovery
Parking TIF Bond Sales Tax Capital Improvements
Community Development Wastewater Improvements Wastewater System Improvements
EDI Attainable Housing Grant Sales Tax Bond Sales Tax Construction Bond
Energy Block Grant
Parks Development
Impact Fee
Drug Law Enforcement
Special State Grants
As noted by the chart above, the City utilizes all four (4) major Governmental fund types:
General, Special Revenue, Debt Service, and Capital Projects.
General Fund - General fund is the general operating fund of the City. It is used to
account for all financial resources except those accounted for in other funds.
Special Revenue Funds - Special Revenue funds are used to account for the proceeds of
specific revenue sources, which are designated or required to finance particular functions
or activities of the City.
Debt Service Funds - Debt service funds are used to account for the accumulation of
resources for, and the payment of, general long-term debt principal, interest and related
costs other than debt service payments made by enterprise funds.
Capital Projects Funds - Capital projects funds are used to account for financial resources
to be used for the acquisition and construction of assets of a relatively permanent nature
other than those financed by proprietary funds.
As a note of explanation for the following combined statements, the revenues are listed by
major source and the expenditures are listed by major department or service. The
operation transfers are listed both in and (out).
13
City of Fayetteville, Arkansas
Chart of Proprietary and Fiduciary Fund Types
As noted by the chart above, the City utilizes the Enterprise and Internal Service funds in
the Proprietary fund type and the Trust and Agency funds in the Fiduciary fund type.
Enterprise Funds - Enterprise funds are used to account for operations (A) that are
financed and operated in a manner similar to private business enterprise, where the
intent of the governing body is that the costs of providing goods or services to the
general public on a continuing basis be financed or recovered primarily through user
charges; or (B) where the governing body has decided that periodic determination of
revenues earned, expenses incurred and/or net income is appropriate for capital
maintenance, public policy, management control, accountability or other purposes.
Internal Service Funds - Internal service funds are used to account for the financing of
goods or services provided by one division of the City to other divisions of the City, on a
cost reimbursement basis.
Trust Funds and Agency Funds - Trust funds and agency funds are used to account for
assets held by the City in a trustee capacity or as an agent for individuals, private
organizations, other governments and/or other funds. Trust funds are accounted for in
essentially the same manner as proprietary funds since capital maintenance is critical.
Agency funds are custodial in nature and do not involve measurement of results of
operation.
In reference to the following combined statements, the revenues are listed by major
source and the expenses are listed by major department or service. Also shown are
depreciation, non -operating revenue and (expenses), transfers in and (out), and net
income.
14
City of Fayetteville, Arkansas
Sources of Funds for 2011
Sales Taxes
$43,676,200
36.9%
Property Taxes
$2,479,600
2.1%
Other
$1,515,425
1.3%
Transfers In
$1,233,000
1.0%
Fund Balance
$3,086,100
2.6%
Investments
$1,150,925
1.0% Fines & Forfeitures
$2,022,800
1.7%
WWTP (
$7,7
6.,
Purchased W
$6,500,00
5.5%
Internal Charg,
$3,944,052
3.3%
Fuel
$2,946,398
2.5%
Sewer Service
$15,385,000
13.0%
$118,514,200
Uses of Funds for 2011
$10,798,100
9.1% 15.8%
$118,514,200
Franchise Taxes
$4,731,400
4.0%
Intergovernmental
$8,489,300
7.2%
Charges For Services
$11,424,350
9.6%
Solid Waste
$8,455,000
7.1%
Water Sales
$14,865,100
12.5%
Personnel Services
mnn — ,-
Materials & Supplies
$4,527,208
3.8%
iervices & Charges
$16,052,793
13.5%
laintenance
$3,975,581
3.4%
Note: The Sources of Funds chart includes revenues from all City funds. The Uses of Funds chart includes expenditures from all funds
including capital expenditures in the Proprietary fund types. In compliance with GAAP, Proprietary fund balances do not reflect
capital expenditures.
15
City of Fayetteville, Arkansas
Multi -Year Comparison
Adopted Budget Expenditures
Adopted
Adopted
Adopted
Adopted
Adopted
2007
2008
2009
2010
2011
Major Funding Sources:
General $
34,302,200 $
35,023,000 $
35,801,900 $
34,426,600 $
33,885,500
Street
4,292,600
4,813,689
5,360,286
4,271,000
4,390,000
Parking
391,000
345,235
347,300
304,300
1,065,100
Community Development Block Grant
653,244
655,977
635,930
649,821
695,800
Parks Development
2,364,782
3,025,000
2,854,700
2,417,700
2,424,600
Drug Law Enforcement
495,706
440,900
444,464
462,200
494,000
Water & Sewer
26,999,688
29,345,575
29,668,929
31,269,400
30,901,000
Solid Waste
9,337,529
9,091,000
9,239,250
10,098,900
9,208,300
Airport
888,020
839,356
773,704
805,500
770,800
Shop
6,493,270
7,082,000
6,693,557
5,481,200
7,239,900
86,218,039
90,661,732
91,820,020
90,186,621
91,075,000
Other Funding Sources:
Impact Fee
1,493,000
2,515,600
1,576,000
2,820,000
1,260,000
Fire Bond
801,150
801,400
804,000
802,400
424,800
TIF Bond
59,000
3,500
3,500
5,800
63,700
Sales Tax Bond
16,148,700
11,561,728
14,235,533
16,001,900
15,373,700
Replacement & Disaster Recovery
1,126,200
177,900
60,400
45,000
45,100
Sales Tax Capital Improvements
9,917,600
7,136,100
6,952,000
6,738,700
6,390,000
Wastewater System Improvements Project
159,700
150,900
3,000
0
0
Sales Tax Construction Bond
0
3,000
3,500
6,000
6,000
Town Center
704,883
709,306
699,935
693,544
702,700
Police Pension
1,620,692
1,761,757
1,761,757
1,689,800
1,692,800
Fire Pension
1,521,887
1,542,283
1,542,283
1,477,500
1,480,400
33.552.812
26.363.474
27.641.908
30.280.644
27.439.200
Total - All Funding Sources $ 119,770,851 $ 117,025,206 $ 119,461,928 $ 120,467,265 $ 118,514,200
This comparison of adopted budgets is included to show the scope and growth of City operations in a multi-
year format. This presentation is traditional but continues to include interfund transfers. Rather than restating all
of the budgets, it is recommended that emphasis be placed on the significant entries, which are the individual
funds. A more detailed discussion of each individual fund is included in the specific section devoted to that
fund.
GENERAL FUND
GENERAL (1010) - The General Fund is the principal operating fund of the City. It is used
to account for all financial resources except those required to be accounted for in
other funds.
General Fund (1010)
General Fund
Total estimated revenue available in 2011 to support the General Fund is approximately $32.7 million. These
overall General Fund Revenue projections are based on historical trend data, expected population increases,
projected inflation, and current performance of the national, state, and local economies and statistical information.
In addition to those revenue sources, the 2011 budget will require the use of $449,000 from reserves (fund
balance) and a $1 million transfer from the Sales Tax Capital Fund.
Sources of Funds for 2011
$ 33,885,500
$19,523,400
Sales Tax
57.6%
$1,501,000
Property Tax
4.4%
$652,100
Licenses & Permits
1.9%
$2,120,000
Intergovernmental
$467,600 6.3%
Alcoholic Beverage Tax
1.4% $1,679,700
Fines & Forfeitures
5.0%
$449,000
Use of Fund Balance
$1,356,600
1.3%
Charges for Services
$487,000 4.0%
Investment Earn. & Misc. $1,000,000 $4,649,100
1.4% Transfers In Franchise Fees
3.0% 13.7%
VA
Property Taxes: Property Tax revenue makes up 4.4% of total General Fund Revenue. The tax rate currently
approved is 1.3 mils. 2011 revenue is projected to decrease by 4.3% over 2010 estimated collections due to
decreased assessed value. However, this is less than the amount budgeted for 2010. 2006 marked the first year
that Property Taxes were collected for General Fund operations since 1993 at which time the tax rate was at 3.8
mils. The City of Fayetteville has a discretionary limit of 5.0 mils, which is set by law. By law, millage decisions
must be made by October of each year by the City Council.
Property Taxes ($1,501,000)
c $2.00
$1.80
$1.60
$1.40
$1.20
$1.00
$0.80
$0.60
$0.40
$0.20
❑ Delinquent
❑ Non Delinquent $1.55 $1.57 $1.50
$1.42
$1.25
$1.11
06 07 08 09 Est 10 Proj.11
Year
County Sales Tax: The largest source of General Fund revenue (30.4%) is the County Sales Tax. The City
receives a prorated share (36.8%) of the 1% County Sales Tax based on population as of the most recent federal
census. Sales Tax growth has averaged 2.85% per year from 2000 to 2009. However, County Sales Tax receipts
have declined approximately 2.5% in 2010. Budgeted 2011 revenue is projected to be flat compared to current
2010 estimated collections. The 2011 projection is based on past trends in view of the losses incurred.
County Sales Tax
$ 10,300,000
$14.00
$12.00
$10.00
$8.00
$6-00
$4.00
$2.00
$-
$11.20 $11.47
$11.06 $11.01
- - - $10.57 $10.30 $10.30
$10.04 -
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj.11
Year
in
City Sales Tax: The second largest source of General Fund revenue is the City Sales Tax at 27.2% of total
revenue. The 1% City sales tax revenue has grown on average 3.95% annually between 2000 and 2009.
However, 2010 revenue is estimated to be below 2009 actual by 2.15%. 2011 revenue is projected to be flat
compared to estimated 2010. The 1% City Sales Tax revenue is divided between General Fund operations and
capital. The current split for 2011, which began with the 2008 budget, is 60% for General Fund and 40% for
Sales Tax Capital Improvements Fund. Until 2008, the split as established in 2003 was equal. Prior to June 2003,
the revenue was divided 75% for Sales Tax Capital Improvements Fund and 25% for General Fund.
City Sales Tax
$ 15,372,400
c $18.00
0
2 $16.00 ❑General O Sales Tax Capital
$14.00
$6.60
$12.00 $6.28 $6.15 $6.15
$7.68 $7.88 $7.78
$7.09
$10.00
$8.33
$8.00 $9.49
$8.72 $8.95
$6.00
$9.90 $9.43
$4.00 $7.68 $7.88 $7.78 $9.22 $9.22
$7.09
$2.00 $4.64
$2.86 $2.98 $2.96
$
00 01 02 03 04 05 06 07 08 09 Est 10 Proj.11
Year
IN
Other Revenues: Other Revenues (Licenses & Permits, Intergovernmental, Charges for Services, and Fines &
Forfeitures) as a whole make up 17.2% of total General Fund revenue. Licenses & Permits mainly consist of
Building Permits which are projected to be flat in 2011 compared to estimated 2010 revenue due to the dramatic
slow down in building activity. Inter -governmental revenues consist of State Turnback and State/Federal grants
and are projected to be flat in 2011 compared to estimated 2010 revenue. Charges for Services consist primarily
of park fees, 911 reimbursements, and planning fees are expected to remain flat for 2011. Fines & Forfeitures
revenues that consist of court fines are expected to remain flat over estimated 2010 revenue.
General Fund - Other Revenue
$8.0
0
$7.0
$6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj. 11
Year
20
Franchise Fees: Franchise fees as a category makes up 13.7% of total General Fund revenue. The City collects
franchise fees from all utility companies in Fayetteville for the use of City Rights -of -Way. All of the franchise fee
agreements reflect a percentage of gross utility revenue generated. Although franchise fees are a direct cost of the
utilities business, all utilities except AEP and the City of Fayetteville's Solid Waste and Water & Sewer Divisions
show the fee as an additional item on the consumer's invoice.
Currently, Arkansas Western Gas pays 3% of annual sales before taxes on residential and commercial customers
and 1% on industrial customers. Southwestern Bell Telephone pays 4% of all access line billing. Cox
Communications pays 5% of annual gross sales on everything except internet access revenue. The Water & Sewer
utility pays 4.25% and the Solid Waste utility pays 3% on annual gross sales. AEP Electric and Ozarks Electric
Co -Op pay 3% of gross revenues on domestic customers and 1% on industrial consumers. The 2011 projections
are expected to equal 2010 collections.
Franchise Fees
2 $6.000
O
2
$5.000
$4.000
$3.000
$2.000
$1.000
$0.000
$4.81
$4.67
$4.62 $4.60 $4.65 $4.65
$4.21
$3.73
$3.52
$3.34
$3.06
$2.89
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj. 11
■ Ark Western Gas O Southwestern Bell ■ Cox Communications ■ In Lieu - Water/Sewer
■ In Lieu - Solid Waste O SWEPCO Electric O Ozarks Electric Co-op O AT&T Video
Q
General Fund Expenses
Total uses of funds in 2011 for the City's General Fund totals $33,885,500. The charts below show the total
General Fund expenditure budget by operating department and expense category.
2011 Uses of Funds by Activity
$ 33,885,500
$(258,200) $12,169,707
Personnel Services Police
$32,000
Turnover 35 9% Salary Contingency
$1,739,120
-0.8%
0.1%
Parks & Recreation
5.1%
$419,614
Transportation, Parking
& Utilities
$974,637
1.2%
Outside Agencies
2.9%
$3,501,403
$3,067,700
Community Planning &
General Government
Engineering
o
9.1 vo
10.3%
$8,522,806
Fire
25.2%
$(2,304,002)
$4,409,956
Cost Reimbursements
Finance & Internal $1,610,759
-6.8%
Services Fayetteville Public
13.0% Library
4.8%
2011 Uses of Funds by Category
$ 33,885,500
$233,000
Operating Transfers
0.7%
$844,729
Vlotorpool
2.5%
$(2,310,990)
Cost Reimbursements
-6.8%
$13,100
Capital —
0.0%
$2,565,696
Transfer to Outside
Agencies
7.6%
$1,136,745
Materials & Supplies
$985,167 $2,559,843 3.4%
Maintenance
2 9% Services & Charges
7.6%
$27,858,210
Personnel Services
82.2%
22
Personnel Services: Personnel Services represent the largest source (82.2%) of expense for the City's General
Fund. Personnel Services include Salaries & Wages, Overtime, Insurance, Pension, and Worker's Compensation
expenses. Since 2000, the Personnel Services category has averaged 4.89% per year from 2000 to 2009.
However, due to a decline in revenues, wages have been frozen from July of 2009 and will continue through 2011.
Personnel Services
N
O
$30
$25
$20
$15
$10
$5
■ Benefits
❑ Salaries/Wages
$19.4 $19.9
$17.6 ■ U
$16.5 -
$21.8
$23.8
$29.3 $29.3
$28.1 $27.9 $27.9
$26.5 ■ •■
$0 I I II II II II II II II II II II II I I
00 01 02 03 04 05 06 07 08
Year
09 Est.10 Proj.
11
23
Other Expenses: Other expenses represent 16.4% of the General Fund expenditures for 2011. Other expenses
represent the Maintenance, Services & Charges, Materials & Supplies, and Motor Pool categories. The Services &
Charges Category includes contract services, publications and dues, etc. and represents 7.6% of the total General
Fund budget. The Materials & Supplies Category includes copier/printing charges, minor equipment, fuel, and
office supplies and represents 2.9% of the total General Fund budget. The Maintenance Category includes
building and grounds maintenance, software maintenance, and various other small maintenance accounts and is
2.9% of the total General Fund budget. The Motorpool Category represents 2.5% of the total General Fund
budget.
Other Expenses
N
.2 $6.0
$5.0
$4.0
$3.0
$2.0
$1.0
$0.0
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj.11
24
General Fund Balance
It is recommended that the 2011 Proposed Budget for the General Fund be balanced by using $449,000 from
reserves (fund balance) and a $1 million transfer from the Sales Tax Capital Fund. This would leave a projected
ending undesignated fund balance of approximately $6,921,600 at the end of 2011.
The amount of minimum reserves to be maintained in undesignated fund balance for General Fund is sixty (60)
days (or 16.4%) of annual regular general fund operating expenditures. The General Fund designation
requirement was approved by the Fayetteville City Council on November 5, 2002 with Resolution 174-2002 and
currently amounts to $5,736,000.
General Fund
Ending Undesignated Fund Balance & % of Expense
$12.0
O
$10.0
$8.0
$6.0
$4.0
$2.0
$10.21
$9.64 $9.90 $9.86
$8.63
$8.76 $8.90 $9.02 $8.78
$8.30
$7.37
66.4% $6.92
50.9% iuiiiiiiii
045.6 /0 43.4%4`�o 40.2%
35.6%
`
23.8% 26.1% 24.9% L�
20.9% 19.6%
00 01 02 03 04 05 06
Year
0
100/U
90%
80%
70%
Nl
60% o.
x
w
50% _
40% p
0
30%
20%
10%
0%
07 08 09 Est. 10 Proj. 11
25
City of Fayetteville, Arkansas
201 1 Operating Budget
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Revenues:
Property Taxes
$
1,546,780 $
1,570,400 $
1,569,700 $
1,501,000
Sales Tax - County
10,570,674
10,711,500
10,300,000
10,300,000
Sales Tax - City
9,425,987
9,599,700
9,223,400
9,223,400
Alcoholic Beverage Taxes
484,440
524,700
467,600
467,600
Franchise Fees
4,603,450
4,706,600
4,649,100
4,649,100
Licenses & Permits
663,165
632,700
652,100
652,100
Intergovernmental
2,770,291
2,818,269
2,183,793
2,120,000
Charges for Services
1,250,718
1,222,135
1,355,600
1,356,600
Fines & Forfeitures
1,667,728
1,688,954
1,679,700
1,679,700
Interest Earnings
146,241
184,700
120,000
120,000
Other
392,266
453,277
367,000
367,000
Transfer from Replacement
64,842
0
0
0
Transfer from Sales Tax Capital
1,017,900
0
0
1,000,000
Total Revenues
34,604,482
34,112,935
32,567,993
33,436,500
Expenses:
General Government Activity
3,105,826
3,518,044
3,316,784
3,067,700
- Outside Agencies
804,535
796,887
774,387
974,637
- Salary Contingency
0
160,000
0
32,000
- Personnel Services Turnover
0
(331,700)
0
(258,200)
- Fayetteville Public Library
1,609,184
1,608,829
1,608,829
1,610,759
- Cost Reimbursements
(2,296,959)
(2,304,002)
(2,304,002)
(2,304,002)
Finance and Internal Services Activity
4,330,122
4,559,475
4,138,612
4,409,956
Police Activity
12,702,043
12,808,925
12,270,526
11,936,707
Fire Activity
8,625,603
8,632,096
8,341,624
8,522,806
Community Planning & Engineering
3,609,521
3,613,890
3,301,364
3,501,403
Transportation/Utility/Parking Activity
551,118
619,260
500,888
419,614
Transfer to Drug Grant
232,374
233,000
233,000
233,000
Parks and Recreation Activity
1,989,258
1,951,611
1,796,123
1,739,120
Transfer to Shop
9,194
0
0
0
Total Expenses
35,271,819
35,866,315
33,978,135
33,885,500
Income (Loss)
$
(667,337) $
(1,753,380) $
(1,410,142) $
(449,000)
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
9,448,085 $
8,780,748 $
8,780,748 $
7,370,606
Income/(Loss)
(667,337)
(1,753,380)
(1,410,142)
(449,000)
Ending Undesignated Fund Balance
$
8,780,748 $
7,027,368 $
7,370,606 $
6,921,606
Total Budget
$
35,271,819 $
35,866,315 $
33,978,135 $
33,885,500
'.
City of Fayetteville, Arkansas
201 1
Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted Estimated
Budgeted
2009
2010
2010
2011
General Government Activity
Mayor's Administration Program
(0150):
Personnel Services
$ 193,546 $
197,029 $
196,869 $
197,081
Materials and Supplies
4,978
5,000
4,221
5,150
Services and Charges
38,445
41,940
41,327
44,290
Motorpool Charges
891
0
0
0
Maintenance
141
100
0
100
238,001
244,069
242,417
246,621
City Council Program (0160):
Personnel Services
73,001
73,004
73,001
73,004
Materials and Supplies
1,112
2,165
1,944
1,625
Services and Charges
1,837
3,215
2,731
3,755
75,950
78,384
77,676
78,384
City Attorney Program (0210):
Personnel Services
292,077
290,855
254,009
262,71 1
Materials and Supplies
2,001
2,900
1,772
2,900
Services and Charges
16,240
19,820
19,816
19,820
310,318
313,575
275,597
285,431
City Prosecutor Program (0310):
Personnel Services
521,834
524,728
517,298
525,004
Materials and Supplies
13,817
11,249
9,597
11,049
Services and Charges
5,892
9,390
9,390
9,540
Maintenance
7,438
7,830
7,830
7,880
548,981
553,197
544,115
553,473
District Judge Program (0400):
Personnel Services
148,824
152,372
153,342
157,365
Materials and Supplies
4,414
6,285
6,285
1,300
Services and Charges
6,130
6,826
6,826
9,271
Maintenance
9,917
9,918
9,918
9,278
169,285
175,401
176,371
177,214
Communications Program (0550):
Personnel Services
108,233
202,481
188,795
199,233
Materials and Supplies
2,408
4,084
3,818
8,300
Services and Charges
549
2,416
2,401
2,600
Maintenance
0
0
0
384
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Government Channel Program (0600):
Personnel Services 161,337 151,456 154,043 157,564
Materials and Supplies 4,390 10,450 7,636 9,950
Services and Charges 12,043 14,061 14,082 14,653
Maintenance
Chief of Staff Program (0700):
Personnel Services
Materials and Supplies
Services and Charges
Sustainability Program Program (0750):
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Internal Audit Program (1360):
Personnel Services
Materials and Supplies
Services and Charges
City Clerk/Treasurer Program (1510):
Personnel Services
Materials and Supplies
Services and Charges
Maintenance
Criminal Cases Program (2010):
Personnel Services
Materials and Supplies
Services and Charges
Probation & Fine Collection Program (2020):
Personnel Services
Materials and Supplies
Services and Charges
183,602
178,117
17 7, 655
184,317
73,677
59,192
58,178
59,125
1,203
1,900
1,871
1,900
3,490
7,840
6,503
10,340
78,370
68,932
66,552
71,365
82,805
79,708
79,605
79,831
19
200
169
200
2,412
2,860
2,599
3,060
107
300
300
200
85,343
83,068
82,673
83,291
84,981
84,043
84,114
84,007
381
600
597
600
87,323
LOL,LO7
19,395
17,707
313,977
87,579 86,906 87,543
L//,7VO L'+7,VV7 L/O,VV/
14,830 10,470 16,080
43,530 34,763 41,680
347,768 305,742 347,867
JUU,U/J
L7/,UUL
JUU,JUU
6,742
6,912
6,907
7,588
1,243
585
585
1,375
302,925
307,570
305,354
309,531
60,499
56,411
56,529
56,544
90
285
285
285
712
1,087
1,079
1,087
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Small Claims & Civil Cases Program (2030):
Personnel Services 177,388 189,822 135,710 146,418
Materials and Supplies 3,611 3,600 3,596 3,600
Services and Charges 1,192 1,240 1,240 1,650
Maintenance 0 103 103 103
182,191
194,765
140,649
151,771
Library Program (5240):
Services and Charges
18,125
17,770
17,770
19,700
Transfers To Outside Entities
1,591,059
1,591,059
1,591,059
1,591,059
1,609,184
1,608,829
1,608,829
1,610,759
Miscellaneous Program (6600):
Personnel Services
0
(171,700)
0
(226,200)
Materials and Supplies
15,812
16,803
1,315
22,800
Services and Charges
316,326
540,252
519,055
172,059
Cost allocation
(2,296,959)
(2,304,002)
(2,304,002)
(2,304,002)
Maintenance
8,164
13,700
13,700
14,500
Transfers To Outside Entities
804,535
796,887
774,387
974,637
Capital
13,088
13,100
13,100
13,100
Miscellaneous
3,679
35,000
35,000
0
Operating Transfers
9,194
0
0
0
(1,126,161)
(1,059,960)
(947,445)
(1,333,106)
Total General Government Activity
$ 3,231,780 $
3,448,058 $
3,395,998 $
3,122,894
City of Fayetteville, Arkansas
201 1 Operating Budget
(Category Summary)
General Fund (1010)
Actual
Budgeted Estimated
Budgeted
2009
2010
2010
2011
Finance and Internal Services Activity
Finance Director Program (1100):
Personnel Services $
136,552 $
135,398 $
135,426 $
135,275
Materials and Supplies
579
500
481
1,150
Services and Charges
7,560
2,892
2,892
2,242
144,691
138,790
138,799
138,667
Human Resource Operations Program (1210):
Personnel Services
394,071
394,840
371,658
362,886
Materials and Supplies
5,699
6,250
4,826
6,250
Services and Charges
4,060
4,970
4,863
4,970
Maintenance
0
150
0
150
403,830
406,210
381,347
374,256
Employee Benefits/Services Program (1220):
Personnel Services
485,702
501,515
449,390
548,700
Materials and Supplies
440
2,350
2,350
2,350
Services and Charges
108,553
163,242
151,743
210,155
Maintenance
16,617
17,220
17,220
15,960
Contingency/Savings
0
50,000
0
0
611,312
734,327
620,703
777,165
Accounting & Audit Program (1310):
Personnel Services
681,209
683,682
683,474
681,595
Materials and Supplies
9,132
11,200
8,858
10,200
Services and Charges
11,268
19,160
18,004
20,260
Maintenance
960
825
645
1,000
702,569
714,867
710,981
713,055
Budget & Research Program (1330):
Personnel Services
246,259
246,044
245,634
246,216
Materials and Supplies
3,844
5,756
5,642
5,756
Services and Charges
1,040
2,540
2,560
2,540
Maintenance
1,989
1,750
1,700
1,750
253,132
256,090
255,536
256,262
General Maintenance Program (1410):
Personnel Services
405,432
440,994
317,178
389,674
Materials and Supplies
7,247
7,150
6,194
6,900
Services and Charges
12,334
17,612
13,648
19,085
Motorpool Charges
12,738
8,795
8,440
13,281
Maintenance
21,661
24,340
24,142
25,326
30
City of Fayetteville, Arkansas
201 1
Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Janitorial Program (1420):
Personnel Services
194,105
197,229
173,932
176,986
Materials and Supplies
15,535
10,119
10,110
10,549
Services and Charges
11,154
13,100
12,284
13,488
Maintenance
16
400
100
400
220,810
220,848
196,426
201,423
Purchasing Program (1610):
Personnel Services
200,263
217,185
212,712
214,054
Materials and Supplies
1,290
1,030
424
1,730
Services and Charges
18,659
19,778
19,164
19,078
220,212
237,993
232,300
234,862
Information Technology Program (1710):
Personnel Services
931,585
942,432
828,063
847,440
Materials and Supplies
32,427
16,375
15,396
16,425
Services and Charges
43,461
38,115
34,923
32,455
Motorpool Charges
2,988
2,189
2,188
2,222
Maintenance
303,693
352,348
352,348
361,458
1,314,154
1,351,459
1,232,918
1,260,000
Total Finance and Internal Services Activity $ 4,330,122 $
4,138,612 $
4,559,475 $
4,409,956
31
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Police Activity
Central Dispatch Program (2600):
Personnel Services
$ 1,161,054 $
1,214,634 $
1,146,967 $
1,148,363
Materials and Supplies
11,461
11,853
10,016
11,253
Services and Charges
45,959
42,468
42,290
43,017
Motorpool Charges
5,232
2,136
2,136
5,004
Maintenance
64,033
64,532
63,964
74,093
1,287,739
1,335,623
1,265,373
1,281,730
Police Support Services Program
(2900):
Personnel Services
2,194,750
2,241,317
2,067,296
2,086,236
Materials and Supplies
73,611
99,381
84,586
73,966
Services and Charges
408,650
448,860
437,515
423,334
Motorpool Charges
33,052
13,758
13,756
30,286
Maintenance
137,708
160,519
158,247
162,628
Operating Transfers
232,374
233,000
233,000
233,000
Police Projects Program (2920):
Personnel Services
168,036
281,118
281,118
0
Materials and Supplies
238,641
99,070
99,070
0
Services and Charges
88,231
162,852
162,852
0
Maintenance
7,774
0
0
0
Transfers To Outside Entities
173,548
150,615
150,615
0
Capital
33,906
164,809
164,809
0
710,136
858,464
858,464
0
Police Patrol Program (2940):
Personnel Services
6,982,032
6,952,768
6,736,011
6,852,719
Materials and Supplies
228,220
299,909
257,417
301,759
Services and Charges
191,865
162,459
157,294
178,404
Motorpool Charges
419,621
198,574
198,603
503,020
Maintenance
34,659
37,293
35,964
42,625
7,856,397
7,651,003
7,385,289
7,878,527
Total Police Activity
$ 12,934,417 $
13,041,925 $
12,503,526 $
12,169,707
32
City of Fayetteville, Arkansas
201 1
Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Fire Activity
Fire Prevention Program (3010):
Personnel Services
$ 398,316 $
393,252 $
367,993 $
329,999
Materials and Supplies
24,899
28,958
22,716
29,808
Services and Charges
7,270
10,025
9,523
9,175
Motorpool Charges
14,697
7,257
6,634
19,397
Maintenance
26
0
0
0
445,208
439,492
406,866
388,379
Fire Operations Program (3020):
Personnel Services
7,291,146
7,136,178
7,003,664
7,172,797
Materials and Supplies
174,987
125,764
118,933
124,463
Services and Charges
292,289
412,418
389,080
360,011
Motorpool Charges
31,956
87,958
82,958
103,479
Maintenance
198,408
110,487
83,621
116,972
Capital
11,529
25,000
25,000
0
Contingency/Savings
0
100,000
100,000
50,000
8,000,315
7,997,805
7,803,256
7,927,722
Fire Training Program (3030):
Personnel Services
144,801
158,788
96,411
170,451
Materials and Supplies
9,758
8,746
7,821
8,746
Services and Charges
18,422
22,775
22,776
22,775
Motorpool Charges
7,099
4,490
4,494
4,733
180,080
194,799
131,502
206,705
Total Fire Activity
33
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Community Planning and Engineering Activity
Animal Patrol/Emergency Response Program (2710):
Personnel Services $
310,310 $
288,358 $
260,729 $
262,695
Materials and Supplies
12,248
12,867
12,862
12,878
Services and Charges
10,107
11,340
11,235
11,340
Motorpool Charges
25,850
6,770
6,769
25,580
Maintenance
1,373
654
641
787
359,888
319,989
292,236
313,280
Animal Shelter Program (2720):
Personnel Services
280,628
305,532
229,171
259,253
Materials and Supplies
24,421
22,150
22,231
32,150
Services and Charges
47,555
46,302
46,202
47,298
Maintenance
10,100
11,199
10,947
11,156
362,704
385,183
308,551
349,857
Veterinarian/Clinic Program (2730):
Personnel Services
111,572
122,586
121,392
122,591
Materials and Supplies
19,426
15,837
15,835
65,837
Services and Charges
6,415
4,160
4,145
3,288
Maintenance
98
450
288
450
137,511
143,033
141,660
192,166
Animal Services Projects Program (2740):
Materials and Supplies
52,237
58,628
58,628
0
Maintenance
0
25,000
25,000
0
52,237
83,628
83,628
0
Development Services Director Program (6200):
Personnel Services
139,552
167,085
148,446
154,919
Materials and Supplies
17
912
81
912
Services and Charges
863
1,100
479
690
140,432
169,097
149,006
156,521
Engineering Design Services Program (6210):
Personnel Services
162,110
145,365
120,237
143,120
Materials and Supplies
7,130
11,661
7,133
12,336
Services and Charges
2,029
2,350
2,250
2,350
Motorpool Charges
4,666
1,41 1
1,413
4,619
Maintenance
0
80
0
80
34
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated
2009 2010 2010
Engineering Operations & Administration Program (6220):
Budgeted
2011
Personnel Services
417,604
470,832
445,915
471,390
Materials and Supplies
10,788
8,545
6,499
7,541
Services and Charges
14,928
16,111
17,257
16,085
Motorpool Charges
6,346
1,615
1,611
3,599
Maintenance
0
150
0
150
Contingency/Savings
0
1,108
0
0
449,666
498,361
471,282
498,765
Engineering Land Acquisition Program (6230):
Personnel Services
99,712
93,659
68,110
93,734
Materials and Supplies
853
1,200
523
1,200
Services and Charges
439
830
430
830
Maintenance
500
0
0
0
101,504
95,689
69,063
95,764
Engineering Public Construction Program (6240):
Personnel Services
247,483
293,657
263,901
294,255
Materials and Supplies
11,393
12,304
8,674
12,304
Services and Charges
1,664
1,485
1,385
1,605
Motorpool Charges
15,899
7,312
7,309
15,736
Maintenance
717
0
0
0
277,156
314,758
281,269
323,900
City Planning Program (6300):
Personnel Services
327,142
325,135
318,283
322,553
Materials and Supplies
12,802
13,913
9,161
16,678
Services and Charges
10,282
26,722
17,411
23,775
Motorpool Charges
6,144
2,175
2,174
5,923
Maintenance
136
350
200
350
356,506
368,295
347,229
369,279
Planning Commission Program (6305):
Personnel Services
43,599
0
0
0
Services and Charges
96
0
0
0
43,695
0
0
0
Strategic Planning & Internal Consulting Program
(6310):
Personnel Services
222,084
190,435
190,713
191,201
Materials and Supplies
2,089
2,314
1,980
1,950
Services and Charges
6,555
5,835
4,671
6,140
Maintenance
3,427
3,600
3,600
3,600
234,155
202,184
200,964
202,891
35
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
General Fund (1010)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Building Safety Program (6400):
Personnel Services
513,896
474,856
439,850
423,475
Materials and Supplies
11,413
16,665
9,637
16,875
Services and Charges
20,936
19,847
17,780
19,637
Motorpool Charges
22,760
10,952
10,950
21,161
Maintenance
115
7,210
7,210
7,210
Contingency/Savings
0
617
0
0
569,120
530,147
485,427
488,358
Code Compliance Program (6420):
Personnel Services
287,600
291,332
290,713
291,602
Materials and Supplies
8,629
10,221
8,599
10,131
Services and Charges
33,846
33,324
32,936
29,675
Motorpool Charges
18,054
7,268
7,264
16,709
Maintenance
883
514
504
0
349,012
342,659
340,016
348,117
Total Community Planning and Engineering $
3,613,890 $
3,301,364 $
3,609,521 $
3,501,403
36
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted Estimated
Budgeted
2009
2010
2010
2011
Transportation, Parking, Utilities Activity
Economic Development Program (0500):
Personnel Services $
54,953 $
0 $
0 $
0
Materials and Supplies
295
0
0
0
Services and Charges
1,771
0
0
0
Motorpool Charges
1,424
0
0
0
58,443
0
0
0
Utilities Management Program (1380):
Personnel Services
130,281
135,186
135,021
135,377
Materials and Supplies
5,752
9,135
6,254
9,135
Services and Charges
157,458
271,702
196,270
271,702
Motorpool Charges
3,384
1,214
1,213
3,325
Maintenance
0
75
0
75
296,875
417,312
338,758
419,614
Parking Management Program (5300):
Personnel Services
180,506
182,342
144,862
0
Materials and Supplies
6,938
8,973
8,983
0
Services and Charges
3,465
4,850
3,265
0
Motorpool Charges
4,208
1,233
1,231
0
Maintenance
683
4,550
3,789
0
195,800
201,948
162,130
0
Total Transportation, Parking, Utilities Activity$
551,118 $
500,888 $
619,260 $
419,614
37
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
General Fund (1010)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Parks and Recreation Activity
Swimming Pool Program (5210):
Personnel Services
$ 71,373 $
88,867 $
68,356 $
95,183
Materials and Supplies
13,455
13,407
13,334
16,570
Services and Charges
26,040
29,641
28,828
29,208
Motorpool Charges
1,288
597
599
1,251
Maintenance
2,346
2,336
2,070
2,123
114,502
134,848
113,187
144,335
Parks Administration/Recreation Programs
Program (5220):
Personnel Services
255,625
224,061
227,705
464,683
Materials and Supplies
18,278
15,173
12,408
77,443
Services and Charges
99,784
121,681
119,122
115,700
Motorpool Charges
4,985
1,802
1,801
5,803
Maintenance
0
300
0
0
Contingency/Savings
0
36,638
0
0
378,672
399,655
361,036
663,629
Lake Maintenance Program (5250):
Personnel Services
5,641
5,477
5,462
7,776
Materials and Supplies
673
1,659
1,659
1,740
Services and Charges
74,396
74,489
73,196
74,279
Motorpool Charges
465
195
194
466
Maintenance
1,015
1,000
1,000
1,200
82,190
82,820
81,511
85,461
Parks Maintenance Program (5260):
Personnel Services
764,200
750,310
674,825
290,004
Materials and Supplies
79,306
82,767
79,425
80,372
Services and Charges
127,536
142,882
138,698
140,710
Motorpool Charges
195,208
73,231
73,188
56,353
Cost allocation
(7,030)
(2,521)
(2,520)
(6,988)
Maintenance
109,882
109,367
106,155
103,229
Contingency/Savings
0
(3,798)
0
0
1,269,102
1,152,238
1,069,771
663,680
Yvonne Richardson Community Center Program (5280):
Personnel Services
95,015
132,098
120,910
120,746
Materials and Supplies
5,982
4,392
4,191
6,061
Services and Charges
39,457
39,812
39,770
46,726
Motorpool Charges
1,993
1,803
1,802
2,782
Maintenance
2,345
3,945
3,945
5,700
144,792
182,050
170,618
182,015
Total Parks and Recreation Activity
$ 1,989,258 $
1,951,611 $
1,796,123 $
1,739,120
Total General Fund:
$ 35,271,819 $
35,866,315 $
33,978,135 $
33,885,500
'I:
SPECIAL REVENUE FUNDS
Special revenue funds account for resources which are designated by law or
contractual agreement for particular funds or activities and are legally required to be
accounted for in separate funds. Such resources are derived from specific taxes and
federal grant and entitlement monies.
STREET (2100) - This fund accounts for State and County taxes which are to be spent on
street construction and repair.
PARKING (2130) - This fund accounts for funds received from meter revenues and
parking lot rentals. These monies are expended for maintenance of parking lots.
COMMUNITY DEVELOPMENT (2180) - This fund accounts for the community development
grant funds received from the Federal Department of Housing and Urban
Development.
EDI ATTAINABLE HOUSING (2185) - This fund accounts for the Housing and Urban
Development (EDI - Special Projects) grant to provide attainable/affordable housing.
SPECIAL STATE GRANTS (2230) - This fund accounts for the Arkansas Economic
Development Commission Special State grant to purchase training equipment for
NWACC. New grants which represent new grant programs funded by the State will be
budgeted and accounted for in the fund.
ENERGY BLOCK GRANT (2240) - This fund accounts for grant funds received from the
United States Department of Energy as part of the American Recovery and
Reinvestment Act.
PARKS DEVELOPMENT (2250) - This fund accounts for funds designated to be used for the
acquisition and development of City parks. Revenue is received from a
hotel/motel/restaurant tax.
IMPACT FEE (2300) - This fund accounts for the fees paid by new developments to be
used to construct water and wastewater facilities that serve such developments and for
Police and Fire fees used for capital acquisitions.
DRUG LAW ENFORCEMENT (2930) - This fund accounts for drug law enforcement grant
funds received from the U.S. Department of Justice, passed through the State of
Arkansas, in association with Washington County; the University of Arkansas; the Cities of
Springdale, Prairie Grove, Lincoln, Elm Springs, Goshen, Farmington, Greenland,
Johnson, Elkins, and West Fork and the Fourth Judicial Prosecuting Attorney.
Street Fund (2100)
The Street Fund is primarily financed by turnback revenues received from the State of Arkansas and turnback
monies received from the County Road Millage Tax. These monies are utilized to maintain and repair City streets,
rights -of -way, drainage, traffic control and maintenance, and City owned sidewalks.
Street Fund Revenues
Revenues for Street Fund are primarily motor fuel taxes collected by the State of Arkansas (state turnback) and
returned to the City on a per capita basis. The long term trend for state turnback is relatively flat. The per capita
rate for Street Fund in 1995 was $41.00 and in 2009 the per capita rate was $47.55. Projections for 2011 are
based on the per capita rate of $47.50 from the State and calculated based on the special census population of
67,158. As the City continues to grow, additional revenue sources will need to be identified to fund Street Fund
activities. The City receives 80% of the road millage levied by the Quorum Court on real and personal property
located within the City. The current 2010 county levy is 1.1 mil, with a maximum of 3.0 mil.
Sources of Funds for 2011
$4,390,000
$9,000
Miscellaneous Revenue
0.2%
$1,099,400
County Road Turnback
25.0%
0.7%
$3,200,000
State Turnback
72.9%
39
Street Fund
$5,000
C
c $4,500
1-
$4,000
$3,500
$3,000
$2,500
$2,000
$1,500
$1,000
$500
$-
❑ County Road Turnback
❑ State Turn back
1,101
1,051 1,09
$858 $968
$816
$624 $639
$685 $736
$567 $494
3,347 3,20
2,985 3,176 3,078 3,194
2,532 2,619 2,735 2,760 2,800 2,823
00 01 02 03 04 05 06 07 08 09 Est.10 Proj.11
Year
Street Fund Expenses
The primary purpose of funds expended from the Street Fund relate to the maintenance, repair and construction of
streets within the City of Fayetteville. Associated drainage maintenance activities as well as street sweeping are
also programs supported by the Street Fund.
$520,628
Traffic Engine
Plannin
11.9%
$332,5£
Sidewal
7.6%
$5<
Drainage
12.1%
Uses of Funds for 2011
$4,390,000
29.1%
$1,454,924
Operations & Administration
33.1%
$270,106
Right -of -Way Maintenance
6.2%
40
City of Fayetteville, Arkansas
201 1 Operating Budget
Street Fund (2100)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Revenues:
Intergovernmental (Grants)
$ 15,301 $
387,500 $
387,500 $
0
State Turnback
3,193,639
3,137,000
3,346,500
3,200,000
County Road Turnback
1,051,230
1,005,700
1,101,300
1,099,400
Charges for Services
104,627
70,000
51,800
51,600
Investment Earnings
40,117
54,000
40,500
30,000
Other
28,629
4,300
9,000
9,000
Transfer from Replacement
164,384
0
0
0
Total Revenues
4,597,927
4,658,500
4,936,600
4,390,000
Expenses:
Operations & Administration
1,290,975
1,466,173
1,371,565
1,454,924
Right -of -Way Maintenance
329,402
276,330
225,899
270,106
Street Maintenance
1,334,416
1,281,252
1,172,014
1,279,327
Drainage Maintenance
463,970
528,300
520,833
532,428
Traffic Engineering & Planning
484,470
510,610
502,941
520,628
Street & Trail Construction
594,734
395,101
395,101
0
Sidewalk Maintenance
311,059
717,138
698,647
332,587
Total Expenses
4,809,026
5,174,904
4,887,000
4,390,000
Income (Loss)
$ (21 1,099) $
(516,404) $
49,600 $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
2,486,819 $
2,275,720 $
2,275,720 $
2,325,320
Income/(Loss)
(21 1,099)
(516,404)
49,600
0
Ending Undesignated Fund Balance $
2,275,720 $
1,759,316 $
2,325,320 $
2,325,320
Total Budget $ 4,809,026 $ 5,174,904 $ 4,887,000 $ 4,390,000
41
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Street Fund (2100)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Transportation, Parking, Utilities Activity
Operations & Administration Program (4100):
Personnel Services $
549,773 $
636,013 $
575,265 $
642,823
Materials and Supplies
37,084
28,831
26,078
39,066
Services and Charges
639,542
697,370
696,870
695,583
Motorpool Charges
4,325
3,690
3,690
1,309
Cost allocation
32,272
39,835
39,835
39,835
Maintenance
27,979
60,434
29,827
36,308
1,290,975
1,466,173
1,371,565
1,454,924
Right -of -Way Maintenance Program (4110):
Personnel Services
199,817
161,652
112,592
161,048
Materials and Supplies
20,783
21,908
22,256
23,480
Motorpool Charges
108,450
89,602
87,883
83,410
Maintenance
352
3,168
3,168
2,168
329,402
276,330
225,899
270,106
Street Maintenance Program (4120):
Personnel Services
844,106
711,316
613,073
762,998
Materials and Supplies
187,097
305,177
305,177
271,927
Services and Charges
16,076
7,877
7,877
7,877
Motorpool Charges
741,479
763,952
752,957
743,441
Cost allocation
(471,847)
(521,034)
(521,034)
(520,880)
Maintenance
17,505
13,964
13,964
13,964
1,334,416
1,281,252
1,172,014
1,279,327
Drainage Maintenance Program (4130):
Personnel Services
283,037
317,085
314,132
325,337
Materials and Supplies
57,237
60,148
60,030
68,115
Services and Charges
6,461
6,967
6,967
15,000
Motorpool Charges
129,916
140,226
135,830
120,102
Cost allocation
(12,681)
0
0
0
Maintenance
0
3,874
3,874
3,874
463,970
528,300
520,833
532,428
Traffic Engineering & Planning Program (5315):
Personnel Services
370,284
369,623
363,699
356,235
Materials and Supplies
53,296
55,143
55,373
55,143
Services and Charges
4,221
8,411
8,411
9,323
Motorpool Charges
29,478
49,833
47,858
72,327
Cost allocation
(1,169)
0
0
0
Maintenance
28,360
27,600
27,600
27,600
484,470 510,610
502,941
520,628
42
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Street Fund (2100)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Street & Trail Construction Program (5520):
Materials and Supplies
36,280
30,196
30,196
30,196
Services and Charges
8,027
16,973
16,973
0
Motorpool Charges
169,589
169,396
165,292
178,477
Cost allocation
(205,867)
(199,592)
(195,488)
(208,673)
Maintenance
586,705
378,128
378,128
0
594,734
395,101
395,101
0
Sidewalks Program (5530):
Personnel Services
214,312
220,869
208,815
237,882
Materials and Supplies
36,824
430,130
426,593
36,187
Motorpool Charges
82,777
78,942
76,042
72,303
Cost allocation
(24,761)
(16,803)
(16,803)
(17,785)
Maintenance
1,907
4,000
4,000
4,000
311,059
717,138
698,647
332,587
Total Transportation, Parking, Utilities Activity$
4,809,026 $
5,174,904 $
4,887,000 $
4,390,000
Total Fund $
4,809,026 $
5,174,904 $
4,887,000 $
4,390,000
43
(Page Left Blank Intentionally)
44
Parking Fund (2130)
The Parking Fund accounts for funds received from meter revenues and parking lot rentals. These monies are
expended for maintenance of parking lots. In 2010, a new program, Entertainment District Parking, was created
that extended paid parking in the Dickson Street area. For 2011, this fund is expected to have a $230,800 surplus
which will be designated toward the future building of a parking deck.
In 2010, the City Council approved a $700,000 interfund loan from the Replacement and Disaster Recovery Fund
to the Parking Fund for the purchase of equipment. This loan will be paid back from parking revenue within a
five year period.
45
City of Fayetteville, Arkansas
201 1 Operating Budget
Parking Fund (2130)
Actual Budgeted Estimated Budgeted
Revenues:
Downtown District Parking Revenue $
306,074 $
443,969 $
356,194 $
392,450
Entertainment District Parking Revenue
1,694
429,105
248,769
882,800
Investment Earnings
10,234
12,025
10,126
20,425
Other
313
140
244
225
Total Revenues
318,315
885,239
615,333
1,295,900
Expenses:
Downtown District Parking
227,295
253,700
225,043
408,091
Entertainment District Parking
0
194,045
180,701
182,774
Transfer to Walton Arts Center
0
144,500
108,602
289,000
Principal Payment
0
0
33,634
135,135
Interest Expense
0
0
3,444
12,100
Land Acquisition
0
344,000
343,538
0
Parking Lot Improvements
3,964
908,071
908,070
38,000
Transfer to Shop
0
13,888
13,888
0
Total Expenses
231,259
1,858,204
1,816,920
1,065,100
Income (Loss) $
87,056 $
(972,965) $
(1,201,587) $
230,800
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
508,609 $ 595,665 $
595,665 $
(572,288)
Income/(Loss)
87,056 (972,965)
(1,201,587)
230,800
Principal Payment/Interfund Loan
0 0
33,634
135,135
Ending Undesignated Fund Balance $
595,665 $ (377,300) $
(572,288) $
(206,353)
Total Budget $ 231,259 $ 1,858,204 $ 1,816,920 $ 1,065,100
* The negative Fund Balance is due to the interfund loan from the Replacement and Disaster
Recovery Fund.
46
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Parking Fund (2130)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Transportation, Parking, Utilities Activity
Off -Street Parking Program (9130):
Personnel Services $
52,777 $
52,264 $
54,538 $
183,223
Materials and Supplies
33,181
24,253
29,195
48,373
Services and Charges
78,392
80,470
75,233
90,545
Motorpool Charges
15,716
10,060
5,006
1,900
Maintenance
13,990
35,453
28,571
43,050
Transfers To Outside Entities
33,239
51,200
32,500
41,000
Capital
3,964
379,944
379,481
28,000
231,259
633,644
604,524
436,091
Entertainment District Parking Program (9131):
Personnel Services
0
51,469
47,250
91,236
Materials and Supplies
0
8,138
7,450
12,618
Services and Charges
0
122,747
117,422
44,570
Motorpool Charges
0
1,929
1,929
5,550
Maintenance
0
4,150
6,650
28,800
Debt Service
0
0
37,078
147,235
Transfers To Outside Entities
0
144,500
108,602
289,000
Capital
0
877,739
872,127
10,000
Operating Transfers
0
13,888
13,888
0
0
1,224,560
1,212,396
629,009
Total Transportation, Parking, Utilities Activity$
231,259 $
1,858,204 $
1,816,920 $
1,065,100
Total Fund $
231,259 $
1,858,204 $
1,816,920 $
1,065,100
47
(Page Left Blank Intentionally)
Community Development Block Grant Fund (2180)
The Community Development Block Grant Fund accounts for the community development grant funds
received from the Federal Department of Housing and Urban Development.
49
City of Fayetteville, Arkansas
201 1 Operating Budget
Community Development Block Grant Fund (2180)
Actual Budgeted Estimated Budgeted
zuu7
Lulu
Lulu
Lull
Revenues:
Community Development Grant Funding
$ 593,935
$
1,380,222
$
1,380,222
$ 695,800
Other
533
938
938
0
CDBG Program Income
21,289
0
0
0
Total Revenues
615,757
1,381,160
1,381,160
695,800
Expenses:
Administration & Planning
92,269
204,836
204,836
95,125
Housing Services
289,448
595,335
595,335
375,002
Redevelopment
120,406
80,987
80,987
55,673
Public Service
75,401
129,259
129,259
96,000
Public Facilities & Improvements
38,233
370,743
370,743
74,000
Total Expenses
615,757
1,381,160
1,381,160
695,800
Income (Loss) Before Capital
$ 0
$
0
$
0
$ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$ 0
$
0
$
0
$ 0
Income/(Loss)
0
0
0
0
Ending Undesignated Fund Balance
$ 0
$
0
$
0
$ 0
Total Budget
1,381,160
$
$ 695,800
$ 615,757
$
1,381,160
50
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Community Development Block Grant Fund (2180)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Community Planning and Engineering Activity
Administration & Planning Program (4930):
Personnel Services $
74,623 $
162,246 $
162,246 $
73,377
Materials and Supplies
3,606
4,615
4,615
3,508
Services and Charges
14,040
37,975
37,975
18,240
92,269
204,836
204,836
95,125
Housing Services Program (4940):
Personnel Services
82,669
103,323
103,323
79,868
Materials and Supplies
3,436
6,443
6,443
3,307
Services and Charges
199,858
482,105
482,105
288,367
Motorpool Charges
3,485
3,464
3,464
3,460
289,448
595,335
595,335
375,002
Redevelopment Program (4945):
Personnel Services
37,721
41,237
41,237
38,289
Materials and Supplies
1,087
6,921
6,921
3,836
Services and Charges
81,598
32,829
32,829
13,548
120,406
80,987
80,987
55,673
Public Services Program (4970):
Services and Charges
75,401
129,259
129,259
96,000
75,401
129,259
129,259
96,000
Public Facilities & Improvements Program (4990):
Services and Charges
38,233
370,743
370,743
74,000
38,233
370,743
370,743
74,000
Total Community Planning and Engineering $
615,757 $
1,381,160 $
1,381,160 $
695,800
Total Fund $
615,757 $
1,381,160 $
1,381,160 $
695,800
51
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52
EDI Attainable Housing Grant Fund (2185)
The EDI Attainable Housing Grant Fund accounts for the Housing and Urban Development (EDI — Special
Projects) grant to provide attainable/affordable housing.
53
City of Fayetteville, Arkansas
201 1 Operating Budget
EDI Attainable Housing Grant Fund (2185)
Revenues:
Total Revenues 494,681 162,057 162,057 0
Expenses:
EDI Attainable Housing Grant
Total Expenses
Income (Loss) Before Capital
494,681 162,057 162,057 0
494,681 162,057 162,057 0
$ 0$ 0$ 0$ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Income/(Loss) 0 0 0 0
Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Total Budget $ 494,681 $ 162,057 $ 162,057 $ 0
54
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
EDI Attainable Housing Grant Fund (2185)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Community Planning and Engineering Activity
EDI Attainable Housing Grant Program (4985):
Personnel Services $ 8,339 $ 0 $ 0 $ 0
Services and Charges 486,342 162,057 162,057 0
494,681 162,057 162,057 0
Total Community Planning & Engineering $ 494,681 $ 162,057 $ 162,057 $ 0
Total Fund $ 494,681 $ 162,057 $ 162,057 $ 0
55
(Page Left Blank Intentionally)
56
Special State Grants Fund (2230)
The Special State Grants Fund accounts for the Arkansas Economic Development Commission Special State
grant to purchase training equipment for NWACC. New grants which represent new grant programs funded by
the State will be budgeted and accounted for in this fund.
57
City of Fayetteville, Arkansas
201 1 Operating Budget
Special State Grants Fund (2230)
Hcruai
t5uagerea
tsrimarea
t5uagerea
2009
2010
2010
2011
Revenues:
Intergovernmental (Grants)
$ 0 $
100,000 $
100,000 $
0
Total Revenues
0
100,000
100,000
0
Expenses:
NWACC Equipment Grant
0
100,000
100,000
0
Total Expenses
0
100,000
100,000
0
Income (Loss) Before Capital
$ 0 $
0 $
0 $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Income/(Loss) 0 0 0 0
Ending Undesignated Fund Balance $ 0 $ 0 $ 0 $ 0
Total Budget $ 0 $ 100,000 $ 100,000 $ 0
58
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Special State Grants Fund (2230)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Citywide Activity
NWACC Equipment Grant Program (8001):
Materials and Supplies $
Services and Charges
Capital
0 $ 1,899 $ 1,899 $
0 101 101
0 98,000 98,000
0 100,000 100,000
0
0
0
Total Citywide $ 0 $ 100,000 $ 100,000 $ 0
Total Fund $ 0 $ 100,000 $ 100,000 $ 0
59
(Page Left Blank Intentionally)
60
Energy Block Grant Fund (2240)
The Energy Block Grant Fund was received from the United States Department of Energy as part of the
American Recovery and Reinvestment Act. These funds will be used to 1) Develop a green house gas (GHG)
credit inventory for community and municipal operations; 2) Reduce municipal GHG emissions 20% below 2006
levels by 2012; and 3) Reduce community GHG emissions 7% below 1990 levels.
To achieve the above goals, funds will be invested in 1) Upgrading five city -owned buildings for energy
efficiency. As the energy savings is realized it will be reinvested in other municipal buildings. 2) The City will
develop a Community Revolving Loan Fund targeting non-profit organizations to reduce GHG. These loans will
be repaid with the energy savings. 3) The City will retrofit approximately 230 street, pedestrian and trail lights
with LEDs. 4) A solar photovoltaic system will be installed at the new Fayetteville District Court Building to
provide visible examples of renewable energy.
C.
City of Fayetteville, Arkansas
201 1 Operating Budget
Energy Block Grant Fund (2240)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Revenues:
Energy Block Grant Funding
$
0
$
724,900
$
724,900
$ 0
Total Revenues
0
724,900
724,900
0
Expenses:
Energy Block Grant
0
724,900
724,900
0
Total Expenses
0
724,900
724,900
0
Income / (Loss)
$
0
$
0
$
0
$ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
0
$
0
$
0
$ 0
Income/(Loss)
0
0
0
0
Ending Undesignated Fund Balance
$
0
$
0
$
0
$ 0
Total Budget
$
0
$
724,900
$
724,900
$ 0
62
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Energy Block Grant Fund (2240)
Actual Budgeted Estimated
Budgeted
2009 2010
2010
2011
Citywide Activity
Energy Block Grant Program
(9240):
Materials and Supplies
$ 0 $ 10,548 $
10,548 $
0
Services and Charges
0 680,252
680,252
0
Capital
0 34,100
34,100
0
0 724,900
724,900
0
Total Citywide
$ 0 $ 724,900 $
724,900 $
0
Total Fund
$ 0 $ 724,900 $
724,900 $
0
63
(Page Left Blank Intentionally)
64
Parks Development Fund (2250)
The Parks Development Fund accounts for the revenue and expenditures of the Parks HMR tax approved by the
voters in 1995. The $2.4 million in planned expenditures for 2011 includes $754,000 in capital improvements.
In 2010, a Citywide referendum was held and voters approved the use of these funds for maintenance activities.
The use of Park Development Funds for promotional activities is no longer permitted. Due to these changes
program rearrangements were made between the Parks Development Fund and General Fund.
The 1% HMR tax revenue has grown on average 6.3% annually since 2000. 2010 revenue was estimated
approximately 0.95% lower than 2009. 2011 revenue is projected at approximately 0.26% less than estimated
2010.
Parks Development Fund
Hotel -Motel -Restaurant (HMR) Tax Revenue
$2.50
$2.17 $2.17 $2.15 $2.14
$2.06 $2.03
$2.00 $1.94
$1.76
$1.49 $1.56
c $1.50
.2 $1.32
$1.25
$1.00
$0.50
$-
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj.11
Year
65
City of Fayetteville, Arkansas
201 1 Operating Budget
Parks Development Fund (2250)
Actual Budgeted
Revenues:
Estimated Budgeted
Hotel, Motel, and Restaurant Taxes
$ 2,165,809 $
2,212,100 $
2,145,200 $
2,139,600
Intergovernmental
0
60,000
60,000
0
Charges for Services
3,382
7,700
4,900
6,000
Greenspace Fees Contribution
440,984
783,235
783,235
170,000
Investment Earnings
79,170
99,000
91,000
89,000
Other
36,807
65,300
70,500
20,000
Transfer from Replacement
22,328
0
0
0
Total Revenues
2,748,480
3,227,335
3,154,835
2,424,600
Expenses:
Parks Development Program
1,377,097
1,440,050
1,392,617
1,670,600
Parks Development Capital
146,550
4,448,663
4,448,663
584,000
Parks Development Greenspace Capital
440,984
783,235
783,235
170,000
Outside Agencies
177,750
177,750
177,750
0
Transfer to Shop
2,026
0
0
0
Total Expenses
2,144,407
6,849,698
6,802,265
2,424,600
Income (Loss) Before Capital $
604,073 $
(3,622,363) $
(3,647,430) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
3,773,428 $
4,377,501 $
4,377,501 $
730,071
Income/(Loss)
604,073
(3,622,363)
(3,647,430)
0
Ending Undesignated Fund Balance $
4,377,501 $
755,138 $
730,071 $
730,071
Total Budget $ 2,144,407 $ 6,849,698 $ 6,802,265 $ 2,424,600
City of Fayetteville, Arkansas
201 1
Operating Budget (Category Summary)
Parks Development Fund (2250)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Parks and Recreation Activity
Parks Development Program (9250):
Personnel Services
$ 1,073,453 $
1,105,664 $
1,071,400 $
1,252,577
Materials and Supplies
87,051
117,280
105,542
56,168
Services and Charges
58,688
57,105
55,861
57,492
Motorpool Charges
52,048
54,053
53,970
198,415
Cost allocation
87,948
87,948
87,948
87,948
Maintenance
17,909
18,000
17,896
18,000
Transfers To Outside Entities
177,750
177,750
177,750
0
Operating Transfers
2,026
0
0
0
1,556,873
1,617,800
1,570,367
1,670,600
Parks Development Capital Program (9255):
Materials and Supplies
5,518
49,150
49,150
0
Services and Charges
35,199
112,294
112,294
0
Maintenance
7,419
24,941
24,941
0
Debt Service
77,866
78,000
78,000
78,000
Capital
20,548
4,184,278
4,184,278
506,000
146,550
4,448,663
4,448,663
584,000
Parks Development Capital Greenspace Program (9256):
Capital
440,984
783,235
783,235
170,000
440,984
783,235
783,235
170,000
Total Parks and Recreation Activity $ 2,144,407 $
6,849,698 $
6,802,265 $
2,424,600
Total Fund
$ 2,144,407 $
6,849,698 $
6,802,265 $
2,424,600
(Page Left Blank Intentionally)
Impact Fee Fund (2300)
The Impact Fee Fund accounts for the revenues and expenditures related to the collection of the water,
wastewater, police, and fire impact fees. The intent of impact fee requirements is to ensure the new developments
bear a proportionate share of the cost of capacity improvements and ensure that the proportional share does not
exceed the costs of the demand for additional capacity that is reasonably attributable to providing these services
and facilities to the use and occupancy of the new developments. Impact fee collections have declined
dramatically from 2007 levels because of the fall in new development due to economic conditions.
Impact Fee Collections
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
2004
2005
2006
2007
2008
2009
Est. 2010
Proj.2011
■Water
$616,440
$378,112
$425,493
$417,860
$317,256
$620,096
$410,202
$490,400
■Wastewater
$1,239,783
$742,589
$835,980
$849,841
$690,558
$663,975
$310,293
$355,800
❑Police
$0
$1,115
$263,476
$607,219
$330,739
$272,076
$159,492
$178,300
❑Fire
$0
$832
$215,201
$480,525
$279,115
$233,744
$128,825
$144,300
Year
City of Fayetteville, Arkansas
201 1 Operating Budget
Impact Fee Fund (2300)
Actual Budgeted Estimated Budgeted
zuu7
Lulu
Lulu
Lull
Revenues:
Water Impact Fee
$
620,096
$
554,000 $
410,202
$ 490,400
Wastewater Impact Fee
663,975
607,000
310,293
355,800
Police Impact Fee
272,076
259,000
159,492
178,300
Fire Impact Fee
233,744
213,000
128,825
144,300
Investment Earnings
150,224
172,000
119,814
91,200
Total Revenues
1,940,1 15
1,805,000
1,128,626
1,260,000
Expenses:
Water Improvements
495
2,026,312
1,866,555
518,000
Wastewater Improvements
0
1,988,215
1,675,400
383,400
Police Improvements
0
1,882,161
1,779,1 17
202,300
Fire Improvements
9,813
966,116
865,358
156,300
Transfer to Other Funds
0
650,884
0
0
Transfer to Fire Bond
522,000
0
0
0
Transfer to Water & Sewer
0
3,208,922
3,208,922
0
Total Expenses
532,308
10,722,610
9,395,352
1,260,000
Income (Loss) Before Capital
$
1,407,807
$
(8,917,610) $
(8,266,726) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
6,858,919
$
8,266,726 $
8,266,726
$ 0
Income/(Loss)
1,407,807
(8,917,610)
(8,266,726)
0
Ending Undesignated Fund Balance
$
8,266,726
$
(650,884) $
0
$ 0
Total Budget
$
$
9,395,352
$ 1,260,000
532,308
10,722,610 $
70
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Impact Fee Fund (2300)
Actual Budgeted
Estimated
Budgeted
2009 2010
2010
2011
Citywide Activity
Impact Fee Expense Program (9300):
Materials and Supplies
$ 0 $ 26,496 $
26,496 $
0
Capital
10,308 6,836,308
6,159,934
1,260,000
Operating Transfers
522,000 3,859,806
3,208,922
0
532,308 10,722,610
9,395,352
1,260,000
Total Citywide
$ 532,308 $ 10,722,610 $
9,395,352 $
1,260,000
Total Fund
$ 532,308 $ 10,722,610 $
9,395,352 $
1,260,000
71
(Page Left Blank Intentionally)
72
Drug Law Enforcement Fund (2930)
The Drug Law Enforcement Fund accounts for drug law enforcement grant funds received from the U.S.
Department of Justice, passed through the State of Arkansas, in association with Washington County; the Cities of
Springdale, Prairie Grove, Lincoln, Elm Springs, Farmington, Greenland, Goshen, Johnson, Elkins, and West
Fork; and the Fourth Judicial Prosecuting Attorney.
Drug Law Enforcement Fund
Revenue Sources
$600
C
O
~ $500
$400
$300
$200
$100
❑Transfers from General Fund
❑ Grants & Other Revenue
$208
$49 $114
$233
$71
$217
$76 $184
$233
$232
$44
$35
$412 $373
$358
$316 $311 $336 $287
$348
$294 $303
$248 $261
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj. 11
Year
73
City of Fayetteville, Arkansas
201 1 Operating Budget
Drug Law Enforcement Fund (2930)
Actual Budgeted Estimated Budgeted
zuu7
Lulu
Lulu
Lull
Revenues:
Drug Enforcement Grant
$
232,510 $
276,895 $
271,095
$ 246,400
Charges for Services
929
1,900
1,500
1,800
Fines & Forfeitures
14,286
12,000
15,800
12,800
Investment Earnings
160
100
0
0
Other
0
0
15,000
0
Transfer from General
232,374
233,000
233,000
233,000
Total Revenues
480,259
523,895
536,395
494,000
Expenses:
Drug Enforcement
484,006
532,71 1
529,952
494,000
Total Expenses
484,006
532,711
529,952
494,000
Income (Loss)
$
(3,747) $
(8,816) $
6,443
$ 0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
66,962 $
63,215 $
63,215
$ 69,658
Income/(Loss)
(3,747)
(8,816)
6,443
0
Ending Undesignated Fund Balance
$
63,215 $
54,399 $
69,658
$ 69,658
Total Budget
74
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Drug Law Enforcement Fund (2930)
Actual Budgeted Estimated
2009 2010 2010
Budgeted
2011
Police Activity
Drug Enforcement Program (2960):
Personnel Services
$ 267,910 $
283,311 $
272,264 $
284,789
Materials and Supplies
0
29,598
29,598
0
Services and Charges
216,096
210,584
218,872
209,211
Capital
0
9,218
9,218
0
484,006
532,71 1
529,952
494,000
Total Police
$ 484,006 $
532,711 $
529,952 $
494,000
Total Fund
$ 484,006 $
532,711 $
529,952 $
494,000
75
(Page Left Blank Intentionally)
76
DEBT SERVICE FUNDS
The debt service funds are used to account for the accumulation of resources for and
the payment of general long-term debt principal and interest.
FIRE BOND (3360) - This fund accounts for the accumulation of resources for the
payment of the bond debt for new fire stations.
TAX INCREMENT FINANCING (TIF) BOND (3370) - This fund accounts for the accumulation
of resources for the payment of bonded debt for the economic development of the
Highway 71 East Square Redevelopment District No. 1 Project.
SALES TAX BOND (3440) - This fund accounts for the accumulation of resources and the
payment of bond debt incurred for the City's wastewater treatment plants, sewerage
and related facilities, to certain City streets, and to the City's trail system.
Fire Bond Fund (3360)
The Fire Bond Fund accounts for the accumulation of resources for and the repayment of bond debt incurred for
the construction of Fire Stations #3 and #5. These bonds are scheduled for final payment in 2011.
77
City of Fayetteville, Arkansas
201 1 Operating Budget
Fire Bond Fund (3360)
Actual Budaeted Estimated Budaeted
Revenues:
Investment Earnings
Transfer from Impact Fee Fund
Transfer from Sales Tax Capital
Total Revenues
Expenses:
Principal Payment
Interest Expense
Total Expenses
Income (Loss)
,P L, I OV .p
I ,4VV .p
L,/ I J .p
V
522,000
0
0
0
280,200
801,000
801,000
0
804,360
802,400
803,715
0
1,085,000
740,000
740,000
400,000
$ (349,940) $ 0 $ 1,315 $ (424,800)
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
790,661 $
440,721 $
440,721 $
442,036
Income/(Loss)
(349,940)
0
1,315
(424,800)
Ending Undesignated Fund Balance $
440,721 $
440,721 $
442,036 $
17,236
Total Budget $
1,154,300 $
802,400 $
802,400 $
424,800
WQ
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Fire Bond Fund (3360)
Actual Budgeted Estimated
2009 2010 2010
Citywide Activity
Fire Bond Expense Program (9360):
Debt Service
Budgeted
2011
1,154,300
802,400
802,400
424,800
Total Citywide $ 1,154,300 $
802,400 $
802,400 $
424,800
Total Fund $ 1,154,300 $
802,400 $
802,400 $
424,800
79
(Page Left Blank Intentionally)
TIF Bond Fund (3370)
The Tax Increment Financing (TIF) Bond Fund accounts for the accumulation of resources for and the
payment of bond debt incurred for TIF capital project expenditures.
City of Fayetteville, Arkansas
201 1 Operating Budget
TIF Bond Fund (3370)
A .-.F...-.I Q..,-1 -, ,..J C,+;w,.-,+...J Q..,-1 -, ,..J
2009
2010
2010
2011
Revenues:
Property Taxes
$ 57,762 $
0 $
55,000 $
55,000
Investment Earnings
20
20
0
0
Total Revenues
57,782
20
55,000
55,000
Expenses:
Principal Payment
0
45,000
45,000
40,000
Interest Expense
0
16,116
16,116
17,900
Professional Services
2,280
2,300
0
2,300
Paying Agent Fees
3,500
3,500
3,500
3,500
Total Expenses
5,780
66,916
64,616
63,700
Income (Loss) Before Capital
$ 52,002 $
(66,896) $
(9,616) $
(8,700)
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
21,573 $
73,575 $
73,575 $
63,959
Income/(Loss)
52,002
(66,896)
(9,616)
(8,700)
Ending Undesignated Fund Balance $
73,575 $
6,679 $
63,959 $
55,259
Total Budget $
5,780 $
66,916 $
64,616 $
63,700
82
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
TIF Bond Fund (3370)
Actual Budgeted Estimated
Budgeted
2009 2010
2010
2011
Citywide Activity
TIF Bonds Expense Program (9370):
Services and Charges
$ 2,280 $ 2,300 $
0 $
2,300
Debt Service
3,500 64,616
64,616
61,400
5,780 66,916
64,616
63,700
Total Citywide
$ 5,780 $ 66,916 $
64,616 $
63,700
Total Fund
$ 5,780 $ 66,916 $
64,616 $
63,700
(Page Left Blank Intentionally)
Sales Tax Bond Fund (3440)
The Sales Tax Bond Fund accounts for the accumulation of resources and the payment of bond debt incurred for
the City's wastewater treatment plants, sewerage and related facilities, to certain City streets, and to the City's trail
system.
Sales Tax Bond
(1.00%) Sales Tax Revenue
w $18.00
C
O
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$16.50
$15.88
$15.14 - � $15.37 $15.37
$11.51 $11.82
$10.64 -
03 04 05 06 07 08
Year
09 Est. 10 Proj. 11
City of Fayetteville, Arkansas
201 1 Operating Budget
Sales Tax Bond Fund (3440)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Revenues:
Sales Tax - City
$ 15,710,257 $
15,999,300 $
15,372,400 $
15,372,400
Investment Earnings
3,420
2,600
1,100
1,300
Transfer from WWT Imp
163,367
0
0
0
Total Revenues
15,877,044
16,001,900
15,373,500
15,373,700
Expenses:
Principal Payment
11,702,804
10,606,048
10,115,480
10,527,703
Interest Expense
5,025,161
5,393,102
5,227,028
4,843,197
Settlements
584,735
0
0
0
Paying Agent Fees
14,000
2,750
2,750
2,800
Total Expenses
17,326,700
16,001,900
15,345,258
15,373,700
Income / (Loss)
$ (1,449,656) $
0 $
28,242 $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 4,933,271 $ 3,483,615 $ 3,483,615 $ 3,511,857
Income/(Loss) (1,449,656) 0 28,242 0
Ending Undesignated Fund Balance $ 3,483,615 $ 3,483,615 $ 3,511,857 $ 3,51 1,857
Total Budget $ 17,326,700 $ 16,001,900 $ 15,345,258 $ 15,373,700
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Sales Tax Bond Fund (3440)
Actual Budgeted
Estimated
Budgeted
2009 2010
2010
2011
Citywide Activity
Sewer Bonds - Expense Program (9440):
Services and Charges
$ 584,735 $ 0 $
0 $
0
Debt Service
16,741,965 16,001,900
15,345,258
15,373,700
17,326,700 16,001,900
15,345,258
15,373,700
Total Citywide
$ 17,326,700 $ 16,001,900 $
15,345,258 $
15,373,700
Total Fund
$ 17,326,700 $ 16,001,900 $
15,345,258 $
15,373,700
(Page Left Blank Intentionally)
CAPITAL PROJECT FUNDS
Capital projects funds are used to account for the financial resources to be used for the
acquisition or construction of major capital facilities other than those financed by
proprietary funds and trust funds.
REPLACEMENT AND DISASTER RECOVERY (4270) - This fund accounts for general
government monies accumulated and used for the purchase of vehicles and
equipment. The fund maintains a reserve of three million dollars for disaster recovery.
SALES TAX CAPITAL IMPROVEMENTS (4470) - This fund accounts for the revenue and
expenditures of the City's sales and use tax which is used for acquisition and
improvement projects as well as equipment additions and replacements that are
included in the City's Five -Year Capital Improvements Program.
WASTEWATER IMPROVEMENT CONSTRUCTION (4480) - This fund accounts for funding and
expenditures for construction of a new sewer plant and other sewer line improvements.
SALES TAX CONSTRUCTION BOND (4520) - This fund accounts for the bond proceeds for
three separate projects. These projects include construction of a new wastewater
treatment plant, additional sewer lines, force mains, pumping stations and
improvements to the existing treatment plant, acquisition, construction and repair of
certain city streets and the acquisition, construction and improvements to the City's trail
system.
Replacement & Disaster Recovery Fund (4270)
The Replacement & Disaster Recovery Fund accounts for general government monies accumulated and used
for the purchase of vehicles and equipment. By policy, the fund attempts to maintain a reserve of three million
dollars for disaster recovery.
In 2010, the City Council approved a $700,000 interfund loan from the Replacement and Disaster Recovery Fund
to the Parking Fund for the purchase of equipment. This fund will be paid back from parking revenue within a
five year period.
Replacement & Disaster Recovery Fund
Ending Fund Balance
$5.00
O
2 $4.50
$4.00
$3.50
$3.00
$2.50
$2.00
$1.50
$1.00
$0.50
$0.00
$3.37 $3.36 $3.28 $3.28
$3.22
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj. 11
Year
: •
City of Fayetteville, Arkansas
201 1 Operating Budget
Replacement & Disaster Recovery Fund (4270)
Actual Budgeted Estimated Budgeted
Revenues:
Intergovernmental (Grants)
Federal Grants - Capital
Replacement Copier Revenue
Investment Earnings
Other
Total Revenues
Expenses:
Transfer to Water & Sewer
Audit Expense
Ice Storm 2009 - FEMA
Professional Services
Fixed Assets
Vehicles & Equipment
Transfer to General
Transfer to Street
Transfer to Parks Development
Transfer to Solid Waste
Transfer to Shop
Total Expenses
Income (Loss)
$ 4,832,958 $
0
30,643
27,646
on rn7
834,322 $ 0 $
88,340 88,340
73,857 73,857
12,000 56,400
n -7nn
0
0
44,500
56,300
n
4,980,844
1,008,519
219,297
100,800
90,016
0
0
0
400
500
500
600
4,559,795
312,919
0
0
51,158
65,852
65,852
0
70,728
161,347
161,347
44,500
0
50,526
50,526
0
64,842
0
0
0
164,384
0
0
0
22,328
0
0
0
35,721
0
0
0
2,720
2,793
2,793
0
5,062,092
593,937
281,018
45,100
$ (81,248) $
414,582 $
(61,721) $
55,700
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
3,364,079 $
3,282,831 $
3,282,831 $
3,221,110
Income/(Loss)
(81,248)
414,582
(61,721)
55,700
Ending Undesignated Fund Balance $
3,282,831 $
3,697,413 $
3,221,110 $
3,276,810
Total Budget $ 5,062,092 $ 593,937 $ 281,018 $ 45,100
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Replacement & Disaster Recovery Fund (4270)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Citywide Activity
Replacement Fund Expense Program (9270):
Services and Charges $
51,558 $
66,352 $
66,352 $
600
Capital
70,728
211,873
211,873
44,500
Operating Transfers
2,720
2,793
2,793
0
125,006
281,018
281,018
45,100
Ice Storm 2009 - FEMA Program (9280):
Materials and Supplies
94
0
0
0
Services and Charges
4,559,701
312,919
0
0
Operating Transfers
377,291
0
0
0
4,937,086
312,919
0
0
Total Citywide Activity $
5,062,092 $
593,937 $
281,018 $
45,100
Total Fund $
5,062,092 $
593,937 $
281,018 $
45,100
E02
(Page Left Blank Intentionally)
EYE
Sales Tax Capital Improvements Fund (4470)
The Sales Tax Capital Improvements Fund accounts for the revenue and expenditures of the City's sales and
use tax which is used for acquisition and improvement projects as well as equipment additions and replacements
that are included in the City's Five -Year Capital Improvements Program. The $6,390,000 in planned expenditures
for 2011 includes $5,383,300 in capital improvements and a $1,000,000 transfer to the General Fund.
Revenues for 2010 are expected to be down approximately $362,300 from budget estimates. Sales taxes for 2011
are budgeted to be flat compared to 2010 estimated collections.
1% City Sales Tax
$18.00
0
2 $16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$-
❑ Sales Tax Capital Improvements Fund
❑ General Fund
$6.6
6.2 $6.1 6.1
7.6 $7.8 7.7
7.0
$8.3
$ 8.7 . 9.4
$9.9
$9.4 9.2 9.2
7.0 7.68 7.8 7.7
$4.6
2.86 2.9 $2.9
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj.
11
Year
City of Fayetteville, Arkansas
201 1 Operating Budget
Sales Tax Capital Improvements Fund (4470)
Actual Budgeted Estimated Budgeted
Revenues:
Property Taxes
$
1,162
$ 0 $
0
$ 0
Sales Tax - City
6,283,992
6,399,700
6,149,000
6,149,000
Intergovernmental (Grants)
246,972
1,789,283
1,789,283
0
Charges for Services
429,969
595,210
595,210
113,000
Sidewalk Fees
3,780
0
0
0
Investment Earnings
190,754
255,200
143,600
128,000
Other
10,032
0
0
0
Total Revenues
7,166,661
9,039,393
8,677,093
6,390,000
Expenses:
Audit Expense
6,000
6,700
6,700
6,700
Sales Tax Capital Improvements
9,899,685
15,401,778
15,401,778
5,383,300
Transfer to General
1,017,900
0
0
1,000,000
Transfer to Fire Bond
280,200
801,000
801,000
0
Transfer to Shop
26,653
0
0
0
Total Expenses
11,230,438
16,209,478
16,209,478
6,390,000
Income (Loss) Before Capital
$
(4,063,777) $
(7,170,085) $
(7,532,385) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance
$
12,242,879
$ 8,179,102 $
8,179,102
$ 646,717
Income/(Loss)
(4,063,777)
(7,170,085)
(7,532,385)
0
Ending Undesignated Fund Balance
$
8,179,102
$ 1,009,017 $
646,717
$ 646,717
Total Budget
$
16,209,478
$ 6,390,000
11,230,438
$ 16,209,478 $
F•.
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Sales Tax Capital Improvements Fund (4470)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Citywide Activity
Sales Tax Capital Improvements Program (9470):
Materials and Supplies
$ 545,073 $
2,478,234 $
2,478,234 $
895,500
Services and Charges
865,123
1,934,240
1,934,240
54,700
Maintenance
1,120,433
2,553,571
2,553,571
2,487,300
Transfers To Outside Entities
341,000
358,000
358,000
358,000
Capital
7,034,056
8,083,803
8,083,803
1,594,500
Miscellaneous
0
630
630
0
Operating Transfers
1,324,753
801,000
801,000
1,000,000
1 1,230,438
16,209,478
16,209,478
6,390,000
Total Citywide
$ 1 1,230,438 $
16,209,478 $
16,209,478 $
6,390,000
Total Fund
$ 1 1,230,438 $
16,209,478 $
16,209,478 $
6,390,000
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Budgeted
Project Category
Project Title
201 1
Transportation Improvements
Sidewalk Improvements
$ 600,000
In -House Pavement Improvements
1,532,300
Traffic Signal Improvements
182,000
2,314,300
Trail Improvements
Trail Development
878,000
878,000
Street Improvements
Street/ROW/Intersection Cost Shares
100,000
100,000
Bridge & Drainage Improvements
Stormwater Quality Mgt/Nutrient Reduction
150,000
Other Drainage Improvements
200,000
350,000
Information Technology Improvements
Microcomputer Replacements
65,000
Local Area Network (LAN) Upgrade
125,000
Geographic Information System (GIS)
65,000
Printer Replacements
7,500
Access Fayetteville Technical Improvements
25,000
Document Management
15,000
302,500
Other Capital Improvements
Building Improvements
305,000
P.E.G. Television Center- Equipment
50,000
Telecommunication Systems Upgrades
80,000
Parking Lot Rehabilitation - City Employee Lot
60,000
495,000
Library Materials & Improvements
Library Material Purchases
335,000
Library Computer Replacements
23,000
358,000
Parks & Recreation Improvements
Other Park & Safety Improvements
10,000
Forestry, Safety & ADA Compliance
28,500
Lights of the Ozarks
23,000
Tree Escrow
11 (1(1(1
City of Fayetteville, Arkansas
Sales Tax Capital Improvements Fund
Capital Budget
Budgeted
Project Category Project Title
201 1
Police Safety Improvements Police Technology Improvements
155,000
Police Unmarked Vehicles
40,000
Police Building Improvements
25,000
Specialized Police Equipment
76,000
Police Digital Media Management System
50,000
Police Bicycle Replacement
10,000
Police Equipment Replacement
10,000
3M.000
Fire Safety Improvements Fire Facility Maintenance 25,000
Fire Mobile Radios 20,000
4.5 nnn
Transfer to General Fund Transfer to General Fund 1,000,000
1.nnn.nnn
Audit Expense Audit Expense 6,700
A Inn
$ 6,390,000
EMA
(Page Left Blank Intentionally)
E•:
Wastewater System Improvements Project Fund (4480)
The Wastewater System Improvements Project Fund accounts for the bond proceeds to construct and equip a
new wastewater treatment plant. Appropriation of these funds will be provided through the rebudget process
which will be considered by the City Council during the first quarter of 2011.
Revenues:
Investment Earning
Transfer from Shop
Total Revenues
Expenses:
City of Fayetteville, Arkansas
201 1 Operating Budget
Wastewater System Improvements Project Fund (4480)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Audit Expense
Settlements
Professional Services
Wastewater System Improvements Project
Transfer to Other Funds
Transfer to WWTP Improvements Bond
Total Expenses
Income / (Loss)
69,857
0
0
0
3,000
0
0
0
1,211,380
0
0
0
128,117
2,270
2,270
0
943,230
0
0
0
0
3,242,648
3,242,648
0
163,367
0
0
0
2,449,094
3,244,918
3,244,918
0
$ (2,379,237) $
(3,244,918) $
(3,244,918) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $
5,629,943 $
3,250,706 $
3,250,706 $
5,788
Income/(Loss)
(2,379,237)
(3,244,918)
(3,244,918)
0
Ending Undesignated Fund Balance $
3,250,706 $
5,788 $
5,788 $
5,788
Total Budget $
2,449,094 $
3,244,918 $
3,244,918 $
0
100
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Wastewater System Improvements Project Fund (4480)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Citywide Activity
Wastewater System Improvements Project Program (9480):
Services and Charges $ 2,240,457 $
Capital 45,270
Operating Transfers 163,367
2,449,094
2,270 $ 2,270 $ 0
0 0 0
3,244,918 3,244,918 0
Total Citywide $ 2,449,094 $ 3,244,918 $ 3,244,918 $ 0
Total Fund $ 2,449,094 $ 3,244,918 $ 3,244,918 $ 0
101
(Page Left Blank Intentionally)
102
Sales Tax Construction Bond Fund (4520)
The Sales Tax Construction Bond Fund accounts for the bond proceeds for improvements to the wastewater
treatment plant, streets, and trail construction. Appropriations of these funds will be provided through the
rebudget process which will be considered by the City Council during the first quarter of 2011.
103
City of Fayetteville, Arkansas
201 1
Operating Budget
Sales Tax Construction Bond Fund (4520)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Revenues:
Payments by Property Owners $
100,964 $
0 $
0 $
0
Investment Earnings
7,678
0
5,500
6,000
Proceeds from Bond Sales
11,250,000
0
0
0
Total Revenues
11,358,642
0
5,500
6,000
Expenses:
Audit Expense
3,500
6,070
6,070
6,000
Settlements
1,000
507
507
0
Professional Services
1,059,893
1,933,187
1,933,187
0
Bond Issuance Cost
357,447
65
65
0
2006A Sales Tax Construction Expense
10,272,350
9,846,140
9,846,140
0
2007A Sales Tax Construction Expense
6,971,243
5,980,081
5,980,081
0
Street Sales Tax Construction (2009)
0
9,633,872
9,633,872
0
Trails Sales Tax Construction (2009)
12,970
1,247,231
1,247,231
0
Total Expenses
18,678,403
28,647,153
28,647,153
6,000
Income / (Loss) $
(7,319,761) $
(28,647,153) $
(28,641,653) $
0
FUND BALANCE ANALYSIS
Beginning Undesignated Fund Balance $ 36,804,788 $ 29,485,027 $ 29,485,027 $ 843,374
Income/(Loss) (7,319,761) (28,647,153) (28,641,653) 0
Ending Undesignated Fund Balance $ 29,485,027 $ 837,874 $ 843,374 $ 843,374
Total Budget $ 18,678,403 $ 28,647,153 $ 28,647,153 $ 6,000
104
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Sales Tax Construction Bond Fund (4520)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Citywide Activity
2006A Sales Tax Construction Expense Program
(9520):
Materials and Supplies
$ 15,116 $
0 $
0 $
0
Services and Charges
1,573,730
2,328,339
2,328,339
6,000
Capital
9,745,617
9,450,495
9,450,495
0
1 1,334,463
1 1,778,834
1 1,778,834
6,000
2007A Sales Tax Construction Expense Program
(9530):
Services and Charges
5,438,826
452,490
452,490
0
Capital
1,534,697
5,534,591
5,534,591
0
6,973,523
5,987,081
5,987,081
0
Street Sales Tax 2009 Program (9540):
Debt Service
316,127
0
0
0
Capital
0
9,633,872
9,633,872
0
316,127
9,633,872
9,633,872
0
Trails Sales Tax 2009 Program (9550):
Services and Charges
0
97,398
97,398
0
Debt Service
41,320
65
65
0
Capital
12,970
1,149,903
1,149,903
0
54,290
1,247,366
1,247,366
0
Total Citywide Activity
$ 18,678,403 $
28,647,153 $
28,647,153 $
6,000
Total Fund
$ 18,678,403 $
28,647,153 $
28,647,153 $
6,000
105
(Page Left Blank Intentionally)
106
ENTERPRISE FUNDS
Enterprise funds are established to finance and account for the acquisition, operation,
and maintenance of governmental facilities and services which are entirely or
predominantly self-supporting by user charges.
WATER & SEWER (5400) - This fund account for the operation and maintenance of the
City's water and sewer system.
SOLID WASTE (5500) - This fund accounts for the operation of the City's solid waste
collection system.
AIRPORT (5550) - This fund accounts for the operation of the City's General Aviation
airport.
TOWN CENTER (5600) - This fund accounts for the Town Center building and the
associated special obligation debt.
Water and Sewer Fund (5400)
The Water & Sewer Fund accounts for the revenue sources as well as the operation and maintenance expenses of
the City's water and sewer system. This includes water purchases from Beaver Water District, all water and sewer
functions, the operation of the wastewater treatment plants, meter and backflow operations, and billing and
collections. The 2011 budget is predicated on a break even basis.
Water & Sewer Fund Revenues
For 2011, the Water & Sewer Fund is projected to have operating gains equal to capital and debt service
expenditures. City Council approved water and sewer rate increases in 2008 which included incremental
increases in 2009, 2010, and 2011. The revenue projections reflect the phased rate adjustments. Water usages in
2008 and 2009 were far under projections due to unusually wet conditions; therefore, usage projections are based
on 2010 consumption.
Sources of Funds for 2011
$13,991,900
e2n onl nnn
$878,200
Other
2.9%
$15,385,000
Sewer Service Char..,
49.8%
Interest Income
0.2%
,000
-Operating
107
Water Sales: Water sales revenue is based on metered customer usage of water and is one of the primary sources
of revenue for the Water & Sewer Fund. The budgeted revenue for 2011 shows an increase over estimated 2010
revenue due to a rate increase. 2010 revenues are up when compared to 2009 due to a rate change and increased
usage.
Water Sales
c $16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$13.75 $13.99
$12.54 $12.80
$12.11 $12.26
$11.48 ■ . ■ $1- ■
$10.32 $10.16 $10.41 $10.70 _
Year 00 01 02 03 04 05 06 07 08 09 Est. 10 Proj. 11
Sewer Charges: Sewer service charge revenue is based on metered customer usage of water and is one of the
primary sources of revenue for the Water & Sewer Fund. The budgeted revenue for 2011 is projected to be
approximately $480,000 over estimated 2010.
Sewer Service
$18.00
O
$16.00
$14.00
$12.00
$10.00
$8.00
$6.00
$4.00
$2.00
$-
$14.90 $15.39
$14.34
$12.96 $12.59
$11.76 $12.20
$10.44
$8.59 $8.64 $8.93 $9.05 -
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj. 11
Year
1:,
Water & Sewer Fund Expenses
The wastewater treatment plant operations budgeted for 2011 represents the largest expenditure in the fund at $7.7
million. This represents 25.0% of the total operating expenses. The water purchases are budgeted at $6.5 million,
which represents 21.0% of total operating expenditures. Water purchase rates increased two cents per 1,000
gallons in October 2010.
$6,500,000 Uses of Funds for 2011
Water Purchased $30,901,000
21.0%
$3,370,902
Operations & _
Administration
10.9%
$280,261
Utilities Projec
Management
0.9%
$189,280
Utilities Director —
0.6%
$1,225,000
Principal Payment
4.0%
$7.00
O
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$-
$2,011,119
Water Transmission and
Distribution
6.5%
$1,894,661
Sewer Main
Maintenance
6.1%
$7,712,706
Wastewater Treatment
Plant
25.0%
$1,179,951
$667,809 Billing & Collections
Interest Expense $4,419,532 $1,449,779 o
Meter Operations 3.8 /o
2.2% Capital Expenditures 4 7%
14.3%
Water Purchases
Cost
$5.49
Gallons
$4.62
$4.32
$3.75 $3.82
4.77 4.77 5.01 4.89 4.77 477
�� v
I u.uu
9.00
8.00
7.00 •
�a
6.00
2
5.00
4.00
3.00
a
a)
2.00
1.00
0.00
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj. 11
Year
109
City of Fayetteville, Arkansas
2011 Operating Budget
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Revenues:
Water Sales
$ 12,264,859 $
13,298,000 $
13,748,180 $
13,991,900
Sewer Service Charges
14,336,394
14,944,000
14,904,900
15,385,000
Other
929,856
1,035,541
878,200
878,200
Interest Income
165,868
183,430
154,065
75,900
Other Non -Operating
512,303
271,000
830,004
570,000
Total Revenues
28,209,280
29,731,971
30,515,349
30,901,000
Expenses:
Utilities Director
152,471
189,186
145,922
189,280
Utilities Project Management
162,858
280,135
195,084
280,261
Water Purchased
5,449,060
6,500,000
6,159,400
6,500,000
Operations & Administration
3,221,040
3,335,266
3,209,490
3,349,902
Water Transmission and Distribution
1,823,930
2,003,535
1,851,861
2,01 1,1 19
Sewer Main Maintenance
1,567,279
1,894,237
1,506,014
1,894,661
Wastewater Treatment Plant
8,557,036
8,704,711
7,938,414
7,712,706
Billing & Collections
1,083,862
1,196,000
1,149,030
1,179,951
Meter Operations
1,238,816
1,687,677
1,453,935
1,449,779
Interest Expense
591,823
667,809
667,809
667,809
Total Expenses
Budget Gain / (Loss) Before Capital
Capital Revenues/(Expenses)
$ 4,361,105 $ 3,273,415 $ 6,238,390 $ 5,665,532
Intergovernmental (Grants)
$ 243,631 $
87,490 $
87,490 $
0
Gain/Loss Sale of Assets
50,326
0
0
0
Transfer from Replacement
90,016
0
0
0
Transfer from Impact Fee Fund
0
3,208,922
3,208,922
0
Other Expenses
(24,752)
(21,000)
(9,772)
(21,000)
Principal Payment
(1,190,000)
(1,225,000)
(1,225,000)
(1,225,000)
Capital Expenditures
(4,112,191)
(17,733,859)
(17,653,275)
(4,419,532)
(4,942,970)
(15,683,447)
(15,591,635)
(5,665,532)
Budget Gain / (Loss)
$ (581,865)
(12,410,032) $
(9,353,245) $
0
Total Budget
$ 29,175,1 18 $
45,438,415 $
43,165,006 $
30,901,000
110
City of Fayetteville, Arkansas
2011 Operating Budget
Water & Sewer Fund (5400)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
Budget Gain / (Loss)
Plus Gain Capital Expenditures
Less: Depreciation Expense
Plus: Capital Contribution
Plus: Bond Principal Payment
Ending Total Net Assets
$ 301,428,839 $ 305,895,302 $ 305,895,302 $ 308,573,954
(581,865) (12,410,032) (9,353,245) 0
4,1 12,191 17,733,859 17,653,275 4,419,532
(9,842,327) (10,051,200) (10,055,300) (10,645,293)
9,588,464 3,208,922 3,208,922 0
1,190,000 1,225,000 1,225,000 1,225,000
$ 305,895,302 $ 305,601,851 $ 308,573,954 $ 303,573,193
NET ASSET ANALYSIS
Net Investment in Capital Assets
$ 286,934,835 $ 295,842,494 $
295,757,810 $
290,757,049
Restricted for Debt Service/Prepaids
8,392,741 2,180,000
2,180,000
2,180,000
Unrestricted
10,567,726 7,579,357
10,636,144
10,636,144
Ending Total Net Assets
$ 305,895,302 $ 305,601,851 $
308,573,954 $
303,573,193
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual Budgeted Estimated
2009 2010 2010
Finance and Internal Services Activity
Billing & Collections Program (1810):
Personnel Services $
Materials and Supplies
Services and Charges
Cost allocation
Maintenance
740,975 $ 784,363 $
48,380 73,500
382,813 421,337
(89,700) (89,700)
1 WA A Snn
Budgeted
2011
753,608 $ 768,264
66,699 71,000
413,204 418,887
(89,700) (89,700)
s'10 11 cnn
1,083,862
1,196,000
1,149,030
1,179,951
Total Finance and Internal Services Activity $
1,196,000 $
1,179,951
1,083,862 $
1,149,030 $
Transportation, Parking, Utilities Activity
Utilities Director Program (1800):
Personnel Services $
120,400 $
126,818 $
113,155 $
126,912
Materials and Supplies
2,172
4,300
1,585
4,300
Services and Charges
3,823
31,992
5,106
31,992
Cost allocation
26,076
26,076
26,076
26,076
152,471
189,186
145,922
189,280
Meter Reading Program (1820):
Personnel Services
702,442
769,596
694,546
762,605
Materials and Supplies
37,558
59,413
45,312
59,413
Services and Charges
9,334
28,950
11,782
21,450
Motorpool Charges
58,751
60,548
59,688
53,606
Cost allocation
78,528
78,528
78,528
78,528
Maintenance
4,930
7,657
4,092
6,476
891,543
1,004,692
893,948
982,078
Meter Maintenance & Backflow Prevention Program (1830):
Personnel Services
295,390
347,156
250,471
345,651
Materials and Supplies
9,218
45,601
25,686
45,601
Services and Charges
5,279
12,725
5,590
12,725
Motorpool Charges
12,498
11,856
12,851
14,236
Cost allocation
24,888
24,888
24,888
24,888
Maintenance
0
800
542
600
347,273
443,026
320,028
443,701
Meter Operations Capital Program (1840):
Materials and Supplies
2,355
40,670
40,670
24,000
Services and Charges
0
200,000
200,000
0
Maintenance
0
3,922
3,922
0
Capital
234,802
408,490
408,490
228,000
237,157
653,082
653,082
252,000
Ip
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual Budgeted Estimated
2009 2010 2010
Water Purchased Program (3800):
Services and Charges 5,449,060
5,449,060
Operations & Administration Program (4000):
Personnel Services
785,892
Materials and Supplies
89,156
Services and Charges
1,371,572
Motorpool Charges
34,329
Cost allocation
883,152
Maintenance
56,939
Debt Service
24,752
Capital
0
3,245,792
Utilities Project Management Program (4020):
Personnel Services
158,177
Materials and Supplies
696
Services and Charges
1,214
Motorpool Charges
1,216
Maintenance
1,555
162,858
Water Distribution Maintenance Program (4310):
Personnel Services
648,586
Materials and Supplies
609,081
Services and Charges
77,042
Motorpool Charges
239,101
Cost allocation
74,688
Maintenance
1,875
1,650,373
Water Storage & Pump Maintenance Program (4330):
Personnel Services
129,552
Materials and Supplies
21,055
Services and Charges
8,500
Motorpool Charges
4,026
Cost allocation
9,696
Maintenance
728
Budgeted
2011
6,500,000 6,159,400 6,500,000
798,368
786,405
811,198
145,359
95,980
146,984
1,399,099
1,350,451
1,404,763
27,729
24,982
20,741
883,152
883,152
883,152
81,559
68,520
83,064
21,000
9,772
21,000
57,000
57,000
0
3,413,266
3,276,262
3,370,902
255,949
174,973
249,712
10,388
7,395
10,388
7,850
7,268
10,095
2,848
2,848
6,966
3,100
2,600
3,100
280,135
195,084
280,261
697,007
665,997
725,487
665,387
665,387
680,966
110,551
39,032
96,751
239,062
235,592
216,127
74,688
74,688
74,688
3,000
1,796
3,000
1,789,695
1,682,492
1,797,019
145,861
128,152
146,121
39,969
20,658
39,969
16,414
9,063
16,414
0
0
0
9,696
9,696
9,696
173,557 213,840 169,369 214,100
113
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual Budgeted Estimated
2009 2010 2010
Sewer Mains Maintenance Program (4410):
Budgeted
2011
Personnel Services
900,956
1,017,257
838,684
1,000,233
Materials and Supplies
253,642
323,506
250,743
337,008
Services and Charges
47,292
125,954
53,686
116,454
Motorpool Charges
281,599
346,888
282,272
353,634
Cost allocation
77,832
77,832
77,832
77,832
Maintenance
5,958
2,800
2,797
9,500
Capital
30
1,000
1,000
1,000
1,567,309
1,895,237
1,507,014
1,895,661
WWTP Administration & SCADA Program (5100):
Materials and Supplies
0
2,600
0
975
Services and Charges
1,052,975
1,082,814
1,021,750
980,828
Maintenance
0
391
0
391
1,052,975
1,085,805
1,021,750
982,194
WWTP East Side Operations Program (5110):
Materials and Supplies
61,228
91,419
91,419
93,875
Services and Charges
3,415,107
3,355,635
3,244,355
3,202,984
Motorpool Charges
158,519
161,942
165,413
114,349
Cost allocation
47,821
47,820
47,820
47,820
Maintenance
4,632
8,757
3,189
8,265
Debt Service
0
8,903
0
8,903
3,687,307
3,674,476
3,552,196
3,476,196
WWTP West Side Operations Program (5120):
Materials and Supplies
64,875
64,522
64,522
83,600
Services and Charges
2,358,605
2,365,975
2,044,550
1,877,610
Motorpool Charges
59,200
59,576
60,898
63,079
Cost allocation
47,549
47,544
47,544
47,544
Maintenance
2,580
6,331
1,504
6,331
2,532,809
2,543,948
2,219,018
2,078,164
WWTP Lab / IPP Program (5130):
Services and Charges
424,122
418,803
407,830
459,731
424,122
418,803
407,830
459,731
WWTP Lift Station Maintenance Program (5140):
Materials and Supplies
7,378
18,050
14,049
33,550
Services and Charges
796,262
814,420
574,802
672,944
Motorpool Charges
17,394
14,176
14,127
9,536
Maintenance
0
391
0
391
821,034
847,037
602,978
716,421
114
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Water & Sewer Fund (5400)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Capital Water Mains Program (5600):
Services and Charges
112,944
1,819,656
1,819,656
0
Capital
1,133,709
3,149,869
3,149,869
948,000
1,246,653
4,969,525
4,969,525
948,000
Capital Expense Program (5610):
Capital
0
18,822
18,822
0
0
18,822
18,822
0
Water & Sewer Connections Program (5620):
Personnel Services
127,123
184,040
103,456
170,559
Materials and Supplies
43,123
85,870
85,870
85,870
Services and Charges
2,243
18,000
18,000
18,000
Motorpool Charges
29,484
23,438
23,438
23,515
Cost allocation
13,488
13,488
13,488
13,488
Maintenance
277
100
100
100
215,738
324,936
244,352
311,532
Water Capital 2009 Bonds Program (5640):
Services and Charges
207,151
263,306
263,306
0
Capital
1,339,547
1,939,995
1,939,995
0
1,546,698
2,203,301
2,203,301
0
Sewer Mains Construction Program (5700):
Services and Charges
256,990
1,840,292
1,840,292
0
Capital
451,386
3,697,938
3,697,938
1,550,000
708,376
5,538,230
5,538,230
1,550,000
Sewer Capital 2009 Bonds Program (5740):
Capital
0
3,750,000
3,750,000
0
0
3,750,000
3,750,000
0
Wastewater Treatment Plant Capital Program (5800):
Materials and Supplies
(60)
29,353
29,353
0
Services and Charges
344
77,000
77,000
0
Maintenance
38,505
28,289
28,289
0
Capital
157,539
457,922
457,922
1,381,000
196,328
592,564
592,564
1,381,000
Debt Service Program (6800):
Debt Service
1,781,823
1,892,809
1,892,809
1,892,809
1,781,823
1,892,809
1,892,809
1,892,809
Total Transportation, Parking, Utilities Activity$ 28,091,256 $ 44,242,415 $ 42,015,976 $ 29,721,049
Total Fund $ 29,175,1 18 $ 45,438,415 $ 43,165,006 $ 30,901,000
115
(Page Left Blank Intentionally)
Ir
Solid Waste Fund (5500)
The Solid Waste Fund is responsible for the operation of the City's solid waste collection and disposal, transfer
station, recycling program, and composting program. Revenues for the fund are obtained from fees levied for
trash collection, recycling revenue, and container sales or leases. During the end of 2009, the operation of the
transfer station, which had previously been contracted out, was brought in house. This budget reflects changes
needed to continue that operation at the City. After capital expenditures, the fund will have a loss of $563,000.
However, there are more than sufficient reserves to accommodate the expenditures.
Solid Waste Fund Revenues
For 2011, the Solid Waste Fund sources of funds are budgeted at $9,208,300. Solid Waste fees make up the
largest source of revenue (79.8%).
$7,345,900
Solid Waste F,
79.8%
Sources of Funds for 2011
$9,208,300
$82,300
Franchise Fees
0.9%
$387,300
Recycling
4.2% $472,400
Commercial Drop Box
5.1%
$563,000
Use of Fund Balance
6.1%
$108,000
Interest
1.2%
$241,100
—Transfer Station
2.6%
$8,300
Other
0.1%
WA
Solid Waste Fees: Solid Waste Fee revenue has increased approximately 4.8% (with 2007, 2008, and 2009
relatively flat) annually from 2000 to 2009. The 2011 revenues are projected to be flat over estimated 2010.
Solid Waste Fees
$8.00
$7.00
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj.11
Year
Solid Waste Fund Expenses
Expenses for the Solid Waste Fund are budgeted at $9,208,300 for 2011. The commercial collections program
and related activity make up the largest segment of the budget.
Operations &
Capital
3.9%
Compose
7.9%
Uses of Funds for 2011
$9,208,300
15.5% Iranster Station 5.4%
9.3%
Commercial Collections
Collections
6%
III
City of Fayetteville, Arkansas
201 1 Operating Budget
Solid Waste Fund (5500)
Actual Budgeted
2009 2010
Revenues:
Estimated Budgeted
2010 2011
Franchise Fees
$ 77,892 $
91,100 $
82,300 $
82,300
Solid Waste Fees
7,422,847
7,330,500
7,345,800
7,345,900
Recycling Revenue
353,685
310,000
587,000
387,300
Commercial Drop Box
578,767
558,200
465,000
472,400
Transfer Station
60,998
36,000
241,000
241,100
Other
151,808
12,685
627,720
8,300
Interest Income
134,147
172,600
144,000
108,000
Total Revenues
8,780,144
8,511,085
9,492,820
8,645,300
Expenses:
Operations & Administration
1,621,267
1,777,932
1,680,634
1,657,449
Commercial Collections
2,016,619
2,229,614
2,001,073
2,159,405
Residential Collections
1,551,027
1,523,144
1,400,775
1,524,753
Commercial Drop Box Collections
486,039
551,811
527,925
494,413
Transfer Station
357,674
697,669
645,346
853,048
Recycling
1,406,996
1,429,266
1,400,078
1,425,138
Composting
658,085
686,869
653,547
731,094
Total Expenses
8,097,707
8,896,305
8,309,378
8,845,300
Budget Gain / (Loss) Before Capital
$ 682,437 $
(385,220) $
1,183,442 $
(200,000)
Capital Revenues / (Expenses):
Intergovernmental (Grants)
20,435
51,815
51,815
0
Transfer from Replacement
35,721
0
0
0
Capital Expenditures
(50,409)
(1,365,493)
(1,365,493)
(363,000)
Transfer to Shop
0
(238,700)
(238,700)
0
Total Expenses
5,747
(1,552,378)
(1,552,378)
(363,000)
Budget Gain / (Loss)
$ 688,184 $
(1,937,598) $
(368,936) $
(563,000)
Total Budget
$ 8,148,1 16 $
10,500,498 $
9,913,571 $
9,208,300
City of Fayetteville, Arkansas
201 1 Operating Budget
Solid Waste Fund (5500)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
ESTIMATED
CHANGE IN
NET ASSETS
Beginning Total Net Assets
$
9,501,396
$
10,074,138
$ 10,074,138
$ 10,879,621
Budget Gain / (Loss)
688,184
(1,937,598)
(368,936)
(563,000)
Plus Gain Capital Expenditures
50,409
1,365,493
1,365,493
363,000
Less: Depreciation Expense
(165,851)
(191,074)
(191,074)
(320,637)
Ending Total Net Assets
$
10,074,138
$
9,310,959
$ 10,879,621
$ 10,358,984
NET ASSET ANALYSIS
Net Investment in Capital Assets
$
1,966,258
$
3,140,677
$ 3,140,677
$ 3,183,040
Restricted for Debt Service/Prepaids
1,754
1,754
1,754
1,754
Unrestricted
8,106,126
6,168,528
7,737,190
7,174,190
Ending Total Net Assets
$
10,074,138
$
9,310,959
$ 10,879,621
$ 10,358,984
120
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Solid Waste Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Transportation, Parking, Utilities Activity
Operations & Administration Program (5000):
Personnel Services $
569,534 $
545,607 $
529,126 $
502,886
Materials and Supplies
55,251
44,137
33,836
47,265
Services and Charges
535,878
742,150
691,699
640,692
Motorpool Charges
5,596
2,219
2,219
2,634
Cost allocation
413,820
410,796
410,796
410,796
Maintenance
41,188
32,823
12,958
52,976
Capital
0
116,128
116,128
0
Operating Transfers
0
184,700
184,700
0
1,621,267
2,078,560
1,981,462
1,657,249
Commercial Collections Program (5010):
Personnel Services
615,303
691,977
580,495
628,236
Materials and Supplies
179,208
322,897
240,568
344,381
Services and Charges
670,847
665,028
627,000
643,096
Motorpool Charges
483,448
480,708
484,806
474,688
Cost allocation
67,068
67,404
67,404
67,404
Maintenance
745
1,600
800
1,600
2,016,619
2,229,614
2,001,073
2,159,405
Residential Collections Program (5020):
Personnel Services
581,164
600,677
524,229
570,717
Materials and Supplies
101,395
150,211
142,000
150,450
Services and Charges
320,537
341,670
326,384
327,482
Motorpool Charges
499,387
380,317
359,294
425,201
Cost allocation
47,868
47,868
47,868
47,868
Maintenance
676
2,401
1,000
3,035
1,551,027
1,523,144
1,400,775
1,524,753
Commercial Drop Box Collections Program (5030):
Personnel Services
135,028
163,912
148,836
144,369
Materials and Supplies
19,838
63,801
61,451
63,963
Services and Charges
228,198
187,954
186,454
165,534
Motorpool Charges
93,320
124,584
119,624
110,487
Cost allocation
9,060
9,060
9,060
9,060
Maintenance
595
2,500
2,500
1,000
Capital
0
186,000
186,000
112,000
121
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Solid Waste Fund (5500)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Transfer Station Program (5040):
Personnel Services
6,642
58,546
20,411
136,955
Materials and Supplies
6,786
15,000
14,000
16,250
Services and Charges
323,179
577,220
577,220
628,358
Motorpool Charges
0
24,279
24,491
41,861
Cost allocation
0
3,024
3,024
3,024
Maintenance
21,067
19,600
6,200
26,600
Capital
9,242
0
0
0
366,916
697,669
645,346
853,048
Recycling Program (5060):
Personnel Services
691,427
710,344
712,632
746,577
Materials and Supplies
88,197
149,050
124,875
133,055
Services and Charges
60,549
46,160
44,160
57,875
Motorpool Charges
469,014
427,494
424,943
390,413
Cost allocation
87,732
87,732
87,732
87,732
Maintenance
10,077
8,486
5,736
9,486
Capital
41,167
807,865
807,865
0
1,448,163
2,237,131
2,207,943
1,425,138
Composting Program (5070):
Personnel Services
382,543
380,307
348,875
401,645
Materials and Supplies
31,070
51,867
51,770
62,371
Services and Charges
1,369
3,083
3,083
100
Motorpool Charges
212,741
218,172
216,379
236,538
Cost allocation
29,940
29,940
29,940
29,940
Maintenance
422
3,500
3,500
500
Capital
0
255,500
255,500
251,000
Operating Transfers
0
54,000
54,000
0
658,085
996,369
963,047
982,094
Total Transportation, Parking, Utilities Activity$
8,148,1 16 $
10,500,298 $
9,913,571 $
9,208,100
Total Fund $
8,148,116 $
10,500,298 $
9,913,571 $
9,208,100
122
Airport Fund (5550)
The Airport Fund provides for the operation and maintenance of the City's municipal airport, Drake Field. The
Airport Fund's revenue is generated from rents and leases. In 2011, the Airport Fund is projected to use reserves
of $46,200 before depreciation.
Airport Fund Revenues
For 2011, the Airport Fund sources of funds are budgeted at $770,800. Rents and Leases make up the largest
source of revenue (73.1%).
Sources of Funds for 2011
$770,800
$563,400
Rents and Leases
73.
$24,200
-s Tax on Fuel
3.1%
$46,200
Use of Fund Balance
6.0%
$19,100
Interest Income & Other
n v.a..v... uel
15.3%
123
This chart shows all of the Airport Fund's operating revenues by type. Primary revenues are comprised of Rents
and Leases. During the fourth quarter of 2001, the City took over the Fixed Based Operator (FBO) functions and
sold aviation fuel as it became a General Aviation airport. The selling of fuel continued until the last part of 2005
when the City contracted the operation of the FBO to an external company. Currently the Airport Fund's major
source of revenue is through the rental of corporate and private T -Hangars and rental of the airport terminal
building to the U.S. Post Office, a florist, and a caterer.
Airport Fund
Total Operating Revenues
$1,500
$1,000
O
$500
00 01 02
03 04
05
06 07 08
09 Est. 10 Proj.11
■Rents & Leases
■Aviation Fuel
O Other
❑Airline/Parking Fees
O Sales Tax on Fuel
124
Revenues:
Sales Tax - County
Sales Tax - City
Rents & Leases
Aviation Fuel
Other
Interest Income
Total Revenues
Expenses:
Airport Administration
Airport Maintenance
Airport Capital Expense
General Fund Loan Interest
General Fund Loan Principal
Total Expenses
City of Fayetteville, Arkansas
201 1 Operating Budget
Airport Fund (5550)
Actual Budgeted
2009 2010
$ 565 $ 11,800 $
278 15,700
575,479 575,700
116,890 124,900
5,328 6,054
Estimated
2010
11,700 $
12,800
563,060
118,000
13,000
Budgeted
2011
11,500
12,700
563,400
117,900
7,100
717,153
755,354
736,360
724,600
385,803
499,839
483,949
512,593
240,364
227,605
203,390
204,073
132,630
39,592
39,592
0
32,667
30,334
30,334
16,800
46,667
46,667
46,667
37,334
838,131
844,037
803,932
770,800
Budget Gain / (Loss) Before Capital $ 1w,/O) 4 (00,OO)) p 1O1,O/U 4 O,wu1
Capital Revenues / (Expenses):
Intergovernmental (Grants)
Gain/Loss Sale of Assets
Capital Expenditures
Total Expenses
Budget Gain / (Loss) $
Total Budget $
899,832 3,092,470 3,092,470 0
350,870 0 0 0
383,483 (509,574) (509,574)
125
City of Fayetteville, Arkansas
201 1 Operating Budget
Airport Fund (5550)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
ESTIMATED
CHANGE IN
NET ASSETS
Beginning Total Net Assets
$
13,998,254
$
13,643,074
$ 13,643,074
$ 15,276,504
Budget Gain / (Loss)
262,505
(598,257)
(577,146)
(46,200)
Plus Gain Capital Expenditures
867,219
3,602,044
3,602,044
0
Less: Depreciation Expense
(1,531,571)
(1,438,135)
(1,438,135)
(1,783,732)
Plus: Principal Payment
46,667
46,667
46,667
37,334
Ending Total Net Assets
$
13,643,074
$
15,255,393
$ 15,276,504
$ 13,483,906
NET ASSET ANALYSIS
Net Investment in Capital Assets
$
13,254,614
$
15,465,190
$ 15,465,190
$ 13,718,792
Restricted for Debt Service/Prepaids
10,721
10,721
10,721
10,721
*Unrestricted
377,739
(220,518)
(199,407)
(245,607)
Ending Total Net Assets
$
13,643,074
$
15,255,393
$ 15,276,504
$ 13,483,906
* This is due to a long term interfund loan from the General Fund recorded as a liability but not deducted from net
investments in capital assets.
126
City of Fayetteville, Arkansas
201 1 Operating
Budget (Category Summary)
Airport Fund (5550)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Transportation, Parking, Utilities Activity
Airport Administration Program (3940):
Personnel Services
$ 171,346 $
226,115 $
225,248 $
226,180
Materials and Supplies
72,061
80,197
62,597
79,100
Services and Charges
132,142
182,635
185,498
196,742
Motorpool Charges
1,424
2,943
2,657
2,656
Cost allocation
8,830
7,915
7,915
7,915
Maintenance
0
34
34
0
Debt Service
79,334
77,001
77,001
54,134
465,137
576,840
560,950
566,727
Airport Maintenance Program (3950):
Personnel Services
153,597
135,002
125,102
99,769
Materials and Supplies
10,322
13,040
12,327
14,451
Services and Charges
6,264
8,170
4,500
7,580
Motorpool Charges
15,616
17,567
17,572
27,150
Maintenance
54,565
53,826
43,889
55,123
240,364
227,605
203,390
204,073
Airport Capital Expense Program (3960):
Materials and Supplies
3,845
0
0
0
Services and Charges
9,735
8,120
8,120
0
Maintenance
119,050
31,472
31,472
0
Capital
867,219
3,602,044
3,602,044
0
999,849
3,641,636
3,641,636
0
Total Transportation, Parking, Utilities Activity$ 1,705,350 $
4,446,081 $
4,405,976 $
770,800
Total Fund
$ 1,705,350 $
4,446,081 $
4,405,976 $
770,800
127
(Page Left Blank Intentionally)
Town Center and Parking Facility Fund (5600)
The Town Center and Parking Facility Fund accounts for the Town Center Building and the associated special
obligation debt. Budgeted revenues and expenditures are balanced for 2011 on a cash basis.
129
City of Fayetteville, Arkansas
201 1 Operating Budget
Town Center Fund (5600)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Revenues:
Contribution from Advertising/Promotion $
673,515 $
693,494 $
698,528 $
702,600
Interest Income
104
50
400
100
Total Revenues
673,619
693,544
698,928
702,700
Expenses:
Audit Expense
500
600
600
600
Paying Agent Fees
18,941
18,941
18,948
18,941
Town Center Expense
1,947
2,000
1,950
1,971
Interest Expense
136,717
117,003
122,430
106,188
Principal Payment
540,000
555,000
555,000
575,000
Total Expenses
698,105
693,544
698,928
702,700
Budget Gain / (Loss) $
(24,486) $
0 $
0 $
0
Total Budget $
698,105 $
693,544 $
698,928 $
702,700
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$
2,742,730
$
2,890,484
$ 2,890,484
$ 3,077,724
Budget Gain / (Loss)
(24,486)
0
0
0
Less: Depreciation Expense
(367,760)
(367,760)
(367,760)
(367,760)
Plus: Principal Payment
540,000
555,000
555,000
575,000
Ending Total Net Assets
$
2,890,484
$
3,077,724
$ 3,077,724
$ 3,284,964
NET ASSET ANALYSIS
Net Investment in Capital Assets
$
2,698,103
$
2,885,343
$ 2,885,343
$ 3,092,583
Restricted for Debt Service/Prepaids
139,281
139,281
139,281
139,281
Unrestricted
53,100
53,100
53,100
53,100
Ending Total Net Assets
$
2,890,484
$
3,077,724
$ 3,077,724
$ 3,284,964
130
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Town Center Fund (5600)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Citywide Activity
Town Center Expense Program (9600):
Services and Charges $ 2,447 $ 2,600 $ 2,550 $ 2,571
Debt Service 695,658 690,944 696,378 700,129
698,105 693,544 698,928 702,700
Total Citywide $ 698,105 $ 693,544 $ 698,928 $ 702,700
Total Fund $ 698,105 $ 693,544 $ 698,928 $ 702,700
131
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132
TRUST FUNDS
Pension trust funds are used to account for assets held by the City in a trustee capacity
or as an agent for individuals, private organizations or other governments.
POLICE PENSION (6800) - This fund is used to account for the accumulation of resources
for the pension benefit payments to qualified police personnel.
FIRE PENSION (6810) - This fund is used to account for the accumulation of resources for
the pension benefit payments to qualified fire personnel.
Police Pension Fund (6800)
The Police Pension Fund accounts for the accumulation of resources for the pension benefit payments to
qualified police personnel. Operations of this fund are controlled by the Police Pension Board. Revenues include
insurance premium tax distributions, a special City property tax, and special fees and forfeitures.
133
Additions:
City of Fayetteville, Arkansas
201 1 Operating Budget
Police Pension Fund (6800)
Actual Budgeted
2009 2010
Property Taxes $ 485,345 $ 482,640 $
State Insurance Turnback 283,979 297,700
Fines & Forfeitures 123,654 124,000
Investment Earnings 188,756 180,160
Gain/Loss on Sale of Investments 153,193 0
Gain/Loss in Fair Value of Investments 762,433 0
15 490 0
Estimated
2010
483,100 $
281,500
130,400
190,650
229,200
0
A 600
Budgeted
2011
0
II
,
Total Additions
2,012,850
1,084,500
1,319,450
1,063,800
Deductions:
Materials and Supplies
84
134
127
134
Audit Expense
3,500
3,500
3,500
3,500
Professional Services
0
0
0
3,000
Bank Service Charges
182
210
100
210
Benefit Payments
1,694,637
1,685,956
1,635,103
1,685,956
Total Deductions
1,698,403
1,689,800
1,638,830
1,692,800
Change in Net Assets
$
314,447
$
(605,300) $
(319,380) $
(629,000)
ESTIMATED
CHANGE IN
NET
ASSETS
Beginning Net Assets
$
8,046,356
$
8,360,803 $
8,360,803 $
8,041,423
Change in Net Assets
314,447
(605,300)
(319,380)
(629,000)
Ending Net Assets
$
8,360,803
$
7,755,503 $
8,041,423 $
7,412,423
Total Budget $ 1,698,403 $ 1,689,800 $ 1,638,830 $ 1,692,800
134
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Police Pension Fund (6800)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
Citywide Activity
Police Pension Expense Program (9800):
Materials and Supplies $ 84 $ 134 $ 127 $ 134
Services and Charges 1,698,319 1,689,666 1,638,703 1,692,666
Total Citywide $ 1,698,403 $ 1,689,800 $ 1,638,830 $ 1,692,800
Total Fund $ 1,698,403 $ 1,689,800 $ 1,638,830 $ 1,692,800
135
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136
Fire Pension Fund (6810)
The Fire Pension Fund accounts for the accumulation of resources for the pension benefit payments to qualified
fire personnel. Operations of this fund are controlled by the Fire Pension Board. Revenues include the proceeds
of a special City property tax and insurance premium tax distributions from the State.
137
Additions:
City of Fayetteville, Arkansas
201 1 Operating Budget
Fire Pension Fund (6810)
Actual Budgeted
2009 2010
Property Taxes $ 485,345 $ 482,640 $
State Insurance Turnback 149,903 149,900
Investment Earnings 125,881 120,360
Gain/Loss on Sale of Investments 84,355 0
Gain/Loss in Fair Value of Investments 583,853 0
Estimated
2010
483,100 $
143,629
124,130
235,900
0
1 00
Budgeted
2011
0
er
,
Total Budget $ 1,465,401 $ 1,477,500 $ 1,461,864 $ 1,480,400
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Fire Pension Fund (6810)
Actual Budgeted
Estimated
Budgeted
2009 2010
2010
2011
Citywide Activity
Fire Pension Expense Program (9810):
Materials and Supplies
$ 41 $ 50 $
50 $
50
Services and Charges
1,465,360 1,477,450
1,461,814
1,480,350
1,465,401 1,477,500
1,461,864
1,480,400
Total Citywide
$ 1,465,401 $ 1,477,500 $
1,461,864 $
1,480,400
Total Fund
$ 1,465,401 $ 1,477,500 $
1,461,864 $
1,480,400
139
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140
INTERNAL SERVICE FUNDS
Internal Service funds are established to finance and account for services and
commodities furnished by a designated department to other departments of the City,
on a cost reimbursement basis.
SHOP (9700) - This fund is responsible for the management of the City's fleet.
Shop Fund (9700)
The Shop Fund is an internal service fund that provides for all the acquisition and maintenance of equipment and
vehicles utilized by the City's operating divisions. The Shop Fund's source of revenue is from charges to other
City operating funds based on equipment and vehicle usage. Increases in 2011 operational costs can be attributed
to additional parts and supply purchases, fuel expense, insurance, and contract services for repairs that cannot be
performed by staff. These operational increases are a result of fleet expansions and increased equipment usage.
On a cash basis, expenditures will exceed revenues after capital for 2011. The shortfall will be covered by cash
reserves which were accumulated in the prior periods for this purpose.
Shop Fund Revenues
Shop Charges (Replacement Charges, Motorpool Charges, Shop Overhead Charges, and Fuel Charges) as a whole
make up 98% of total Shop Fund revenue and are budgeted in 2011 at $6,625,800. Replacement Charges
($2,843,700) is the amount Fleet Operations collects to purchase replacement vehicles and equipment.
Replacement charges for General Fund vehicles were waived in 2010 to reduce expenses due to the economy.
However, necessary replacement charges were put back in the General Fund Budget for 2011. Motorpool Charges
($1,473,000) and Shop Overhead Charges ($553,800) are the monthly fees user divisions pay to the Shop Fund
for the on -going maintenance that is provided for the life of the vehicles and equipment. Fuel Charges
($1,611,900) is the revenue received from charging out the cost of gasoline to the user divisions.
Shop Charges
$7.00
0
$6.00
$5.00
$4.00
$3.00
$2.00
$1.00
$6.63
$6.13 $6.07
$5.47 $5.58 $5.53
$4.69 $4.84
$4.29
$3.78 $3.90
$3.57
00 01 02 03 04 05 06 07 08 09 Est. 10 Proj. 11
Year
141
City of Fayetteville, Arkansas
201 1 Operating Budget
Shop Fund (9700)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Revenues:
Maintenance Charges
$ 145,640 $
123,000 $
38,400 $
38,400
Fuel Charges
989,311
1,641,000
1,115,995
1,611,900
Replacement Charges
2,949,128
2,438,800
2,352,089
2,843,700
Motor Pool Charges
1,359,615
1,413,200
1,468,150
1,473,000
Shop Overhead Charges
51 1,432
443,200
440,598
553,800
Shop Overhead Insurance
114,930
1 1 1,800
110,507
105,000
Shop Rental Pool Revenue
45,996
49,000
14,700
14,700
Other
27,024
0
16,200
0
Interest Income
118,860
140,000
121,400
98,400
Total Revenues
6,261,936
6,360,000
5,678,039
6,738,900
Expenses:
Vehicle Maintenance
2,773,847
2,947,223
2,569,644
2,981,500
Gasoline/Diesel Expense
947,133
1,597,375
1,087,000
1,557,400
Total Expenses
3,720,980
4,544,598
3,656,644
4,538,900
Budget Gain / (Loss) Before Capital
$ 2,540,956 $
1,815,402 $
2,021,395 $
2,200,000
Capital Revenues / (Expenses):
Gain/Loss Sale of Assets
90,392
1,763
48,500
0
Transfer from General
9,194
0
0
0
Transfer from Off -Street Parking
0
13,888
13,888
0
Transfer from Parks Development
2,026
0
0
0
Transfer from Replacement
2,720
2,793
2,793
0
Transfer from Sales Tax Capital
26,653
0
0
0
Transfer from Solid Waste
0
238,700
238,700
0
Capital Expenditures
(2,251,353)
(1,755,404)
(1,755,404)
(2,701,000)
Transfer to WWT Improvement Capital (7,427)
0
0
0
Total Expenses
(2,127,795)
(1,498,260)
(1,451,523)
(2,701,000)
Budget Gain / (Loss)
Total Budget
142
City of Fayetteville, Arkansas
201 1 Operating Budget
Shop Fund (9700)
Actual Budgeted Estimated Budgeted
2009 2010 2010 2011
ESTIMATED CHANGE IN NET ASSETS
Beginning Total Net Assets
$
16,980,354
$
17,173,542
$ 17,173,542
$ 16,878,721
Budget Gain / (Loss)
413,161
317,142
569,872
(501,000)
Plus Gain Capital Expenditures
2,251,353
1,755,404
1,755,404
2,701,000
Less: Depreciation Expense
(2,471,326)
(2,585,924)
(2,620,097)
(2,833,243)
Ending Total Net Assets
$
17,173,542
$
16,660,164
$ 16,878,721
$ 16,245,478
NET ASSET ANALYSIS
Net Investment in Capital Assets
$
10,718,378
$
9,887,858
$ 9,853,685
$ 9,721,442
Restricted for Prepaids
78,682
78,682
78,682
78,682
Unrestricted
6,376,482
6,693,624
6,946,354
6,445,354
Ending Total Net Assets
$
17,173,542
$
16,660,164
$ 16,878,721
$ 16,245,478
143
City of Fayetteville, Arkansas
201 1 Operating Budget (Category Summary)
Shop Fund (9700)
Actual
Budgeted
Estimated
Budgeted
2009
2010
2010
2011
Finance and Internal Services Activity
Vehicle Maintenance Program (1910):
Personnel Services
$ 1,085,433 $
1,123,022 $
1,061,666 $
1,180,187
Materials and Supplies
1,744,61 1
2,475,456
1,765,973
2,422,468
Services and Charges
449,504
490,518
399,963
494,121
Motorpool Charges
92,601
84,456
66,722
67,866
Cost allocation
318,403
318,468
318,468
318,468
Maintenance
29,652
43,954
43,454
55,790
Contingency/Savings
0
8,326
0
0
3,720,204
4,544,200
3,656,246
4,538,900
Capital Expense Program (1920):
Services and Charges
776
398
398
0
Capital
2,251,353
1,755,404
1,755,404
2,701,000
Operating Transfers
7,427
0
0
0
2,259,556
1,755,802
1,755,802
2,701,000
Total Finance and Internal Services Activity
$ 5,979,760 $
6,300,002 $
5,412,048 $
7,239,900
Total Fund
$ 5,979,760 $
6,300,002 $
5,412,048 $
7,239,900
144
PERSONNEL
SUMMARY
City of Fayetteville, Arkansas
Personnel Summary
Full Time Equivalent Basis
Budgeted
Budgeted
Budgeted 2011
Activity
2009
2010
Active
Frozen
Total
General Government
42.00
41.50
40.50
1.00
41.50
Finance & Internal Services
70.25
70.25
65.75
4.00
69.75
Police
171.63
171.63
163.50
8.10
171.60
Fire
114.00
114.00
111.50
2.50
114.00
Community Planning & Engineering
72.30
70.30
64.80
5.50
70.30
Transportation, Parking & Utilities*
232.00
234.50
233.50
1.00
234.50
Parks & Recreation
54.35
54.35
52.35
2.00
54.35
Total
756.53
756.53
731.90
24.10
756.00
* NOTE: City Council position approvals during 2010: June 1, 2.5 full time Parking Enforcement
Officers in the Parking and Telecommunications Division.
Full -Time Equivalent by Status
800.00
700.00
600.00
500.00
400.00
300.00
200.00
100.00
2009 2010 2011
■ Active ■ Frozen/Held
145
City of Fayetteville, Arkansas
Personnel Variation Summary (2011)
Fund / Division Deletions
General Fund
Human Resources 0.50 Intern I 1
Police 0.03 Park Patrol 2
0.53 Net Deletions
NOTES TO THE PERSONNEL VARIATION SUMMARY
1. One Intern, funded out of the General Fund, is being reduced from the Human
Resources Division as a housecleaning measure. This position has been vacant since
2007.
2. One Park Patrol, funded out of the General Fund, is being reduced from the Police
Department as a housecleaning measure. This position has been vacant since 2005.
146
City of Fayetteville, Arkansas
Personnel Summary
Personnel History (2001-2011)
This budget does not include any new positions for 2011. Below is a history of total positions
by activity from 2001-2011. The 2011 Adopted Budget reduces 0.53 positions. The Human
Resources Intern has not been filled since 2007 and the 0.03 Park Patrol has not been filled
since 2005.
Personnel History (2001-2011)
800.00
700.00
600.00
500.00
400.00
300.00
200.00
100.00
2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
Prior Year Change 27.10 0.25 13.75 27.50 41.00 8.00 17.50 - 3.00 - (0.53)
Total 645.5 645.7 659.5 687.0 728.0 736.0 753.5 753.5 756.5 756.5 756.0
■ General Government 44.60 44.35 43.65 43.65 43.40 41.40 42.00 41.40 42.00 41.50 41.50
• Finance & Internal Services 57.75 57.25 59.75 62.50 69.75 69.75 70.25 70.25 70.25 70.25 69.75
■Police 153.6 153.6 154.6 157.6 166.6 169.6 171.6 171.6 171.6 171.6 171.6
■ Fire 89.00 89.00 89.00 101.0 104.0 109.0 114.0 114.0 114.0 114.0 114.0
❑ Community Planning & Internal 61.05 60.55 65.05 64.80 69.80 71.80 73.30 73.30 72.30 70.30 70.30
Consulting
❑Transportation, Parking & Utilities 191.1 191.6 200.6 209.6 224.6 222.6 229.0 229.6 232.0 234.5 234.5
■ Parks & Recreation 48.35 49.35 46.85 47.85 49.85 51.85 53.35 53.35 54.35 54.35 54.35
147
City of Fayetteville, Arkansas
Personnel Summary
Full Time Equivalent by Activity and Fund
Full Time Equivalent Basis by Activity
(756.00 FTE's)
69.75
Finance & Interna
Services
9.2%
41.50
General Government
5.5%
54.35
Parks & Recreation.
7.2%
18.50
Shop Fund
2.4%
6.00
Airport Fund
0.8%
171.60
Transportation,
Parking & Utilities
31.0%
Full Time Equivalent Basis by Fund
(756.00 FTE's)
470.55
General Fund
62.2%
57.00
Solid Waste Fund
7.5% 93.50
Water & Sewer Fund
12.4% 4.00
Drug Law
Enforcement Fund
0.5%
114.00
Fire
15.1%
70.30
ommunity Planning
& Engineering
9.3%
68.50
Street Fund
9.1%
6.00
Parking Fund
0.8%
4.55
Community
Development Fund
27.40 0.6%
Parks Development
Fund
3.6%
City of Fayetteville, Arkansas
Personnel Summary by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
GENERAL GOVERNMENT ACTIVITY:
Mayor's Administration Division
2.00
2.00
2.00
0.00
2.00
Chief of Staff Division
1.25
1.25
1.25
0.00
1.25
Sustainability Program Division
1.00
1.00
1.00
0.00
1.00
City Attorney Division
3.50
3.00
3.00
0.00
3.00
Communications & Marketing Division
3.00
3.00
3.00
0.00
3.00
Government Channel Division
4.25
4.25
4.25
0.00
4.25
Internal Audit Division
1.00
1.00
1.00
0.00
1.00
City Clerk/Treasurer Division
5.50
5.50
5.50
0.00
5.50
City Prosecutor Division
9.00
9.00
9.00
0.00
9.00
Fayetteville District Court Division
11.50
11.50
10.50
1.00
11.50
Total General Government Personnel
42.00
41.50
40.50
1.00
41.50
FINANCE AND INTERNAL SERVICES ACTIVITY:
Finance Director Division
Billing & Collections Division
Human Resources Division
Accounting & Audit Division
Budget & Research Division
Building Maintenance Division
Purchasing Division
Information Technology Division _
Total Finance and Internal Services Personnel 70.25 70.25 65.75 4.00 69.75
POLICE ACTIVITY:
Central Dispatch Division
Police Division
Total Police Personnel
FIRE ACTIVITY:
Fire Division
Total Fire Personnel
1.25
1.25
1.25
0.00
1.25
17.00
17.00
17.00
0.00
17.00
5.50
5.50
4.00
1.00
5.00
11.50
11.50
11.00
0.50
11.50
4.00
4.00
3.00
1.00
4.00
14.50
14.50
14.00
0.50
14.50
3.50
3.50
3.50
0.00
3.50
13.00
13.00
12.00
1.00
13.00
24.00 24.00 23.00 1.00 24.00
147.63 147.63 140.50 7.10 147.60
171.65 171.65 165.JU 25.1U 1/1.60
I f[ IIIIIi f[ ITIII.Tilli f! rnIL
114.00 114.00 111.50 2.50 114.00
149
City of Fayetteville, Arkansas
Personnel Summary by Activity & Division
Budgeted 2011
Budgeted Budgeted
Activity / Division / Title 2009 2010 Active Frozen Total
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
Development Services Division
2.00
2.00
2.00
0.00
2.00
City Planning Division
9.00
8.00
6.00
2.00
8.00
Strategic Planning & Internal Consulting Division
3.00
3.00
3.00
0.00
3.00
Engineering Division
22.00
21.00
20.00
1.00
21.00
Building Safety Division
10.00
10.00
7.50
2.50
10.00
Community Services Division
10.50
10.50
10.50
0.00
10.50
Animal Services Division
15.80
15.80
15.80
0.00
15.80
Total Community Planning & Engineering Personnel
72.30
70.30
64.80
5.50
70.30
TRANSPORTATION, PARKING & UTILITIES ACTIVITY:
Parking & Telecommunications Division
6.50
8.00
8.00
0.00
8.00
Transportation Services Division
68.50
68.50
68.50
0.00
68.50
Utilities Director Division
4.50
5.50
5.50
0.00
5.50
Water & Sewer Maintenance Division
72.00
71.00
71.00
0.00
71.00
Solid Waste & Recycling Division
56.00
57.00
57.00
0.00
57.00
Fleet Operations Division
18.50
18.50
18.50
0.00
18.50
Aviation Division:
6.00
6.00
5.00
1.00
6.00
Total Transportation, Parking & Utilities Personnel
232.00
234.50
233.50
1.00
234.50
PARKS & RECREATION ACTIVITY:
Parks & Recreation Division
54.35
54.35
52.35
2.00
54.35
Total Parks & Recreation Personnel
54.35
54.35
52.35
2.00
54.35
Total Personnel by Activity 756.53 756.53 731.90 24.10 756.00
150
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
GENERAL GOVERNMENT ACTIVITY:
Mayor's Administration Division:
Mayor
1.00
1.00
1.00
0.00
1.00
Mayor's Office Administrator
1.00
1.00
1.00
0.00
1.00
2.00
2.00
2.00
0.00
2.00
Chief of Staff Division:
Chief of Staff
1.00
1.00
1.00
0.00
1.00
Administrative Assistant - Mayor's Office
0.25
0.25
0.25
0.00
0.25
1.25
1.25
1.25
0.00
1.25
Sustainability Program Division:
Sustainability Coordinator
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
City Attorney Division:
City Attorney
1.00
1.00
1.00
0.00
1.00
Assistant City Attorney
1.00
1.00
1.00
0.00
1.00
Senior Secretary - City Attorney
1.00
1.00
1.00
0.00
1.00
Law Clerk
0.50
0.00
0.00
0.00
0.00
3.50
3.00
3.00
0.00
3.00
Communications & Marketing Division:
Communications & Marketing Director
1.00
1.00
1.00
0.00
1.00
Community Outreach Coordinator
1.00
1.00
1.00
0.00
1.00
Administrative Assistant - Mayor's Office
1.00
1.00
1.00
0.00
1.00
3.00
3.00
3.00
0.00
3.00
Government Channel Division:
Government Channel Manager
1.00
1.00
1.00
0.00
1.00
Associate Producer
1.10
1.00
1.00
0.00
1.00
Production Technician
1.00
1.00
1.00
0.00
1.00
Production Specialist
1.15
1.25
1.25
0.00
1.25
4.25
4.25
4.25
0.00
4.25
Internal Audit Division:
Internal Auditor
1.00
1.00
1.00
0.00
1.00
1.00
1.00
1.00
0.00
1.00
151
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
City Clerk/Treasurer Division:
City Clerk/Treasurer
1.00
1.00
1.00
0.00
1.00
Deputy City Clerk
1.50
1.50
1.50
0.00
1.50
Document Management Manager
1.00
1.00
1.00
0.00
1.00
Senior Secretary - City Clerk
1.00
1.00
1.00
0.00
1.00
Office & Records Assistant
0.50
0.50
0.50
0.00
0.50
Intern I
0.50
0.50
0.50
0.00
0.50
5.50
5.50
5.50
0.00
5.50
City Prosecutor Division:
Prosecuting Attorney
1.00
1.00
1.00
0.00
1.00
Deputy City Prosecutor
1.00
1.00
1.00
0.00
1.00
Office Manager/Hot Check Administrator
1.00
1.00
1.00
0.00
1.00
Senior Legal Assistant
2.00
2.00
2.00
0.00
2.00
Hot Check Program Clerk
1.00
1.00
1.00
0.00
1.00
Legal Assistant
1.00
1.00
1.00
0.00
1.00
Secretary - Prosecutor's Office
1.00
1.00
1.00
0.00
1.00
Clerk
0.50
0.50
0.50
0.00
0.50
Law Clerk
0.50
0.50
0.50
0.00
0.50
9.00
9.00
9.00
0.00
9.00
Fayetteville District Court Division:
District Judge
1.00
1.00
1.00
0.00
1.00
District Court Administrator
1.00
1.00
1.00
0.00
1.00
Court Services Officer
1.00
1.00
1.00
0.00
1.00
Lead Court Clerk
1.00
1.00
1.00
0.00
1.00
Deputy Court Clerk II
2.00
2.00
2.00
0.00
2.00
Deputy CourtClerk 1
5.50
5.50
4.50
1.00
5.50
11.50
11.50
10.50
1.00
11.50
Total General Government Personnel
42.00
41.50
40.50
1.00
41.50
152
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted Budgeted
Activity / Division / Title 2009 2010 Active Frozen Total
FINANCE AND INTERNAL SERVICES ACTIVITY:
Finance Director Division:
Finance Director 1.00 1.00 1.00 0.00 1.00
Administrative Assistant - Mayor's Office 0.25 0.25 0.25 0.00 0.25
1.25 1.25 1.25 0.00 1.25
Billing & Collections Division:
Billing & Collections Manager
1.00
1.00
1.00
0.00
1.00
Billing & Collections Coordinator
1.00
1.00
1.00
0.00
1.00
Financial Analyst - Business Office
1.00
1.00
1.00
0.00
1.00
Senior Customer Service Representative
4.00
4.00
4.00
0.00
4.00
Customer Service Representative I
10.00
10.00
10.00
0.00
10.00
17.00
17.00
17.00
0.00
17.00
Human Resources Division:
Human Resources Director
1.00
1.00
1.00
0.00
1.00
Senior Human Resources Officer
1.00
1.00
1.00
0.00
1.00
Human Resources Administrator
1.00
1.00
1.00
0.00
1.00
Benefits Administrator
1.00
1.00
0.00
1.00
1.00
Human Resources Assistant
1.00
1.00
1.00
0.00
1.00
Intern I
0.50
0.50
0.00
0.00
0.00
5.50
5.50
4.00
1.00
5.00
Accounting & Audit Division:
Accounting Director
1.00
1.00
1.00
0.00
1.00
Accounting Manager - Payroll & Pension
1.00
1.00
1.00
0.00
1.00
Accounting Manager - Investment & Cash
1.00
1.00
1.00
0.00
1.00
Fixed Assets/Investment Coordinator
1.00
1.00
1.00
0.00
1.00
Contract/Grant Financial Accountant
1.00
1.00
1.00
0.00
1.00
Accountant - Payroll
1.00
1.00
1.00
0.00
1.00
Accountant - Revenues
1.00
1.00
1.00
0.00
1.00
Accounting Clerk - Payables
1.00
1.00
1.00
0.00
1.00
Accounting Clerk - Receivable
1.00
1.00
1.00
0.00
1.00
Accounting Clerk - Cash
1.00
1.00
1.00
0.00
1.00
Accounting Clerk - Data Entry
1.00
1.00
1.00
0.00
1.00
Intern I
0.50
0.50
0.00
0.50
0.50
11.50
11.50
11.00
0.50
11.50
Budget & Research Division:
Budget Director
1.00
1.00
1.00
0.00
1.00
Senior Research Analyst
1.00
1.00
1.00
0.00
1.00
Financial Analyst - Budget
1.00
1.00
1.00
0.00
1.00
Budget Analyst
1.00
1.00
0.00
1.00
1.00
4.00
4.00
3.00
1.00
4.00
153
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
Building Maintenance Division:
Building Maintenance Superintendent
1.00
1.00
1.00
0.00
1.00
Building Maintenance Project Manager
0.00
1.00
0.50
0.50
1.00
Crew Leader - Building Maintenance
1.00
1.00
1.00
0.00
1.00
Maintenance Worker II - Building Maintenance
2.00
1.00
1.00
0.00
1.00
Maintenance Worker I - Building Maintenance
1.00
1.00
1.00
0.00
1.00
HVAC Technician
0.00
1.00
1.00
0.00
1.00
Senior Secretary - Building Maintenance
1.00
1.00
1.00
0.00
1.00
Custodian
6.50
6.50
6.50
0.00
6.50
Building Maintenance Director
1.00
0.00
0.00
0.00
0.00
14.50
14.50
14.00
0.50
14.50
Purchasing Division:
Purchasing Manager
1.00
1.00
1.00
0.00
1.00
Purchasing Agent
1.00
1.00
1.00
0.00
1.00
Purchasing Technician
1.00
1.00
1.00
0.00
1.00
Intern I
0.50
0.50
0.50
0.00
0.50
3.50
3.50
3.50
0.00
3.50
Information Technology Division:
Information Technologies Director
1.00
1.00
1.00
0.00
1.00
GIS Coordinator
1.00
1.00
1.00
0.00
1.00
Systems Analyst
1.00
1.00
1.00
0.00
1.00
Systems Administrator
1.00
1.00
1.00
0.00
1.00
Database Administrator
1.00
1.00
1.00
0.00
1.00
Network Engineer
1.00
1.00
1.00
0.00
1.00
Senior Programmer/Analyst
1.00
1.00
1.00
0.00
1.00
GIS Technician
4.00
4.00
4.00
0.00
4.00
Business Systems Analyst
1.00
1.00
0.00
1.00
1.00
Help Desk Analyst
1.00
1.00
1.00
0.00
1.00
13.00
13.00
12.00
1.00
13.00
Total Finance and Internal Services Personnel
70.25
70.25
65.75
4.00
69.75
154
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
POLICE ACTIVITY:
Central Dispatch Division:
Dispatch Manager
1.00
1.00
1.00
0.00
1.00
Assistant Dispatch Manager
1.00
1.00
1.00
0.00
1.00
Dispatch Shift Supervisor
2.00
2.00
2.00
0.00
2.00
Dispatch Trainer
2.00
2.00
2.00
0.00
2.00
Dispatcher III
7.00
7.00
7.00
0.00
7.00
Dispatcher II
2.00
2.00
2.00
0.00
2.00
Dispatcher I
9.00
9.00
8.00
1.00
9.00
24.00
24.00
23.00
1.00
24.00
Police Division:
Police Chief
1.00
1.00
1.00
0.00
1.00
Deputy Chief of Police
2.00
2.00
1.00
1.00
2.00
Police Captain
3.00
3.00
3.00
0.00
3.00
Police Lieutenant
5.00
5.00
5.00
0.00
5.00
Police Sergeant
15.00
15.00
15.00
0.00
15.00
Police Corporal
47.00
53.00
52.00
1.00
53.00
Police Officer
48.00
42.00
39.00
3.00
42.00
IT Manager - Police
1.00
1.00
1.00
0.00
1.00
Systems Analyst
1.00
1.00
1.00
0.00
1.00
Support Services Manager
1.00
1.00
1.00
0.00
1.00
Financial Coordinator - Police
1.00
1.00
1.00
0.00
1.00
Property/Evidence Manager
1.00
1.00
1.00
0.00
1.00
Senior Crime Scene Technician
1.00
1.00
1.00
0.00
1.00
Records Coordinator
1.00
1.00
1.00
0.00
1.00
Senior Secretary - Police
5.00
5.00
4.00
1.00
5.00
Senior Police Support Specialist
2.00
2.00
2.00
0.00
2.00
Police Support Specialist
7.50
7.50
7.50
0.00
7.50
Police Clerk
2.00
2.00
2.00
0.00
2.00
Transcriptionist
1.50
1.50
1.00
0.50
1.50
Clerk
0.50
0.50
0.50
0.00
0.50
Park Patrol
1.13
1.13
0.50
0.60
1.10
147.63
147.63
140.50
7.10
147.60
Total Police Personnel
171.63
171.63
163.50
8.10
171.60
155
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
FIRE ACTIVITY:
Fire Division:
Fire Chief
1.00
1.00
1.00
0.00
1.00
Assistant Fire Chief
2.00
2.00
2.00
0.00
2.00
Fire Battalion Chief
3.00
3.00
3.00
0.00
3.00
Fire Battalion Chief - Fire Marshall
1.00
1.00
1.00
0.00
1.00
Fire Battalion Chief - Training Officer
1.00
1.00
1.00
0.00
1.00
Fire Captain - Training Officer
1.00
1.00
1.00
0.00
1.00
Fire Captain - Assistant Fire Marshall
2.00
3.00
2.00
1.00
3.00
Fire Captain - Safety Officer
30.00
30.00
30.00
0.00
30.00
Fire Captain
1.00
1.00
1.00
0.00
1.00
Driver/Operator/Firefighter
26.00
27.00
27.00
0.00
27.00
Firefighter
41.00
40.00
39.00
1.00
40.00
Life Safety Education Specialist
1.00
1.00
1.00
0.00
1.00
Financial Analyst - Fire
1.00
1.00
0.50
0.50
1.00
Secretary - Fire
1.00
1.00
1.00
0.00
1.00
IT Analyst - Fire
1.00
1.00
1.00
0.00
1.00
Fire Investigator
1.00
0.00
0.00
0.00
0.00
114.00
114.00
111.50
2.50
114.00
Total Fire Personnel
114.00
114.00
111.50
2.50
114.00
156
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted Budgeted
Activity / Division / Title 2009 2010 Active Frozen Total
COMMUNITY PLANNING & ENGINEERING ACTIVITY:
Development Services Division:
Development Services Director
1.00
1.00
1.00
0.00
1.00
Office Manager - Development Services
1.00
1.00
1.00
0.00
1.00
2.00
2.00
2.00
0.00
2.00
City Planning Division:
Senior Planner - Current Planning
1.00
1.00
1.00
0.00
1.00
Planner - Current Planning
2.00
2.00
2.00
0.00
2.00
Planning Technician - Current Planning
1.00
1.00
1.00
0.00
1.00
Senior Secretary - Current Planning
1.00
1.00
1.00
0.00
1.00
Senior Planning Clerk
1.00
1.00
1.00
0.00
1.00
Permit Clerk
1.00
1.00
0.00
1.00
1.00
Director of Current Planning
1.00
1.00
0.00
1.00
1.00
Office Manager
1.00
0.00
0.00
0.00
0.00
9.00
8.00
6.00
2.00
8.00
Strategic Planning & Internal Consulting Division:
Strategic Planning & Internal Consulting Director
1.00
1.00
1.00
0.00
1.00
Designer & Project Coordinator
0.00
1.00
1.00
0.00
1.00
Planner - Long Range
1.00
1.00
1.00
0.00
1.00
Planning Technician
1.00
0.00
0.00
0.00
0.00
3.00
3.00
3.00
0.00
3.00
Engineering Division:
City Engineer
1.00
1.00
1.00
0.00
1.00
Assistant City Engineer
2.00
2.00
1.00
1.00
2.00
Staff Engineer
4.00
3.00
3.00
0.00
3.00
Review Engineer
1.00
1.00
1.00
0.00
1.00
Trails Coordinator
1.00
1.00
1.00
0.00
1.00
Surveyor
1.00
1.00
1.00
0.00
1.00
Land Agent II
1.00
1.00
1.00
0.00
1.00
Land Agent I
2.00
2.00
2.00
0.00
2.00
CAD Drafter
2.00
2.00
2.00
0.00
2.00
PW Projects Inspector
5.00
5.00
5.00
0.00
5.00
Land Survey Technician
1.00
1.00
1.00
0.00
1.00
Engineering Services Coordinator
1.00
1.00
1.00
0.00
1.00
22.00
21.00
20.00
1.00
21.00
157
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
Building Safety Division:
Building Official - Plans Examiner
1.00
1.00
0.00
1.00
1.00
Building Official - Safety
1.00
1.00
1.00
0.00
1.00
Inspector - Commercial & Residential
3.00
3.00
3.00
0.00
3.00
Inspector - Residential
2.00
2.00
2.00
0.00
2.00
Permit Technician
1.00
1.00
1.00
0.00
1.00
Inspections Clerk
1.50
1.50
0.00
1.50
1.50
Clerk Typist
0.50
0.50
0.50
0.00
0.50
10.00
10.00
7.50
2.50
10.00
Community Services Division:
Community Services Director
1.00
1.00
1.00
0.00
1.00
Community Resources Administrator
1.00
1.00
1.00
0.00
1.00
Housing Manager
0.00
1.00
1.00
0.00
1.00
Code Compliance Officer
5.00
5.00
5.00
0.00
5.00
Community Services Project Coordinator
0.00
1.00
1.00
0.00
1.00
Administrative Assistant - Community Resources
1.00
1.00
1.00
0.00
1.00
Intern II
0.50
0.50
0.50
0.00
0.50
CDBG Administrator
1.00
0.00
0.00
0.00
0.00
Community Resources Project Technician
1.00
0.00
0.00
0.00
0.00
10.50
10.50
10.50
0.00
10.50
Animal Services Division:
Animal Services Superintendent
1.00
1.00
1.00
0.00
1.00
Animal Services Program Administrator
0.00
1.00
1.00
0.00
1.00
Animal Services Program Manager
0.00
1.00
1.00
0.00
1.00
Veterinarian
1.00
1.00
1.00
0.00
1.00
Veterinary Assistant
1.00
1.00
1.00
0.00
1.00
Animal Services Officer
5.00
3.00
3.00
0.00
3.00
Secretary - Animal Services
0.00
1.00
1.00
0.00
1.00
Shelter Attendant
0.00
6.80
6.80
0.00
6.80
Animal Services Coordinator
1.00
0.00
0.00
0.00
0.00
Animal Caregiver
6.80
0.00
0.00
0.00
0.00
15.80
15.80
15.80
0.00
15.80
Total Community Planning & Engineering Personnel
72.30
70.30
64.80
5.50
70.30
FW:
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
TRANSPORTATION, PARKING & UTILITIES ACTIVITY:
Parking & Telecommunications Division:
Parking & Telecommunications Manager
1.00
1.00
1.00
0.00
1.00
Telecommunications Engineer
1.00
1.00
1.00
0.00
1.00
Account Clerk - Parking
1.00
1.00
1.00
0.00
1.00
Field Operations Supervisor - Parking
1.00
1.00
1.00
0.00
1.00
Parking Enforcement Officer
1.50
4.00
4.00
0.00
4.00
Maintenance Worker III
1.00
0.00
0.00
0.00
0.00
6.50
8.00
8.00
0.00
8.00
Transportation Services Division:
Transportation Services Director
1.00
1.00
1.00
0.00
1.00
Assistant Transportation Manager
2.00
2.00
2.00
0.00
2.00
Management Accounting Coordinator
1.00
1.00
1.00
0.00
1.00
Financial Coordinator - Operations
1.00
1.00
1.00
0.00
1.00
Operations Assistant
2.00
2.00
2.00
0.00
2.00
Office Manager - Transportation
1.00
1.00
1.00
0.00
1.00
Senior Field Operations Supervisor
2.00
2.00
2.00
0.00
2.00
Field Operations Supervisor - Transportation
2.00
2.00
2.00
0.00
2.00
Traffic Control Supervisor
1.00
1.00
1.00
0.00
1.00
Traffic Signal Technician
3.00
3.00
3.00
0.00
3.00
Traffic Technician
2.00
2.00
2.00
0.00
2.00
Lead Maintenance Worker
5.00
5.00
5.00
0.00
5.00
Crew Leader - Transportation
2.00
2.00
2.00
0.00
2.00
Maintenance Worker - Transportation Facility
1.00
1.00
1.00
0.00
1.00
Maintenance Worker IV - Asphalt
5.00
5.00
5.00
0.00
5.00
Maintenance Worker IV - Concrete
3.00
2.00
2.00
0.00
2.00
Maintenance Worker IV - Construction
3.00
3.00
3.00
0.00
3.00
Maintenance Worker IV - Drainage
4.00
3.00
3.00
0.00
3.00
Maintenance Worker IV - Right of Way
1.00
1.00
1.00
0.00
1.00
Maintenance Worker IV - Trails
2.00
2.00
2.00
0.00
2.00
Maintenance Worker III - Transportation
17.10
20.00
20.00
0.00
20.00
Maintenance Worker II - Transportation
0.00
1.00
1.00
0.00
1.00
Maintenance Worker I - Transportation
7.15
4.50
4.50
0.00
4.50
Clerk Typist
0.00
1.00
1.00
0.00
1.00
Intern I
0.25
0.00
0.00
0.00
0.00
68.50
68.50
68.50
0.00
68.50
159
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
Utilities Director Division:
Utilities Director
1.00
1.00
1.00
0.00
1.00
Administrative Assistant - Mayor's Office
0.50
0.50
0.50
0.00
0.50
Construction & Contract Manager
0.00
1.00
1.00
0.00
1.00
Capital Projects & Contracts Engineer
1.00
1.00
1.00
0.00
1.00
Staff Engineer - Water & Wastewater
1.00
1.00
1.00
0.00
1.00
Utilities Project Coordinator
1.00
1.00
1.00
0.00
1.00
4.50
5.50
5.50
0.00
5.50
Water & Sewer Maintenance Division:
Water/Sewer Operations Manager
1.00
1.00
1.00
0.00
1.00
Water Services Supervisor
1.00
1.00
1.00
0.00
1.00
Meter Reader
9.00
9.00
9.00
0.00
9.00
Meter Operations Assistant
1.00
1.00
1.00
0.00
1.00
Field Service Representative
3.00
3.00
3.00
0.00
3.00
Water Services Technical Supervisor
1.00
1.00
1.00
0.00
1.00
Meter Maintenance Technician
3.00
3.00
3.00
0.00
3.00
Backflow Prevention Operations Assistant
1.00
1.00
1.00
0.00
1.00
Backflow Prevention Technician
1.00
1.00
1.00
0.00
1.00
Field Superintendent - Water & Wastewater
2.00
2.00
2.00
0.00
2.00
Lead Warehouse Attendant
1.00
1.00
1.00
0.00
1.00
Pump & Tank Technician
3.00
3.00
3.00
0.00
3.00
Crew Leader - Water/License
13.00
12.00
12.00
0.00
12.00
Water Field Service Representative
3.00
3.00
3.00
0.00
3.00
Maintenance Worker IV - Water/Sewer License
2.00
4.00
4.00
0.00
4.00
Maintenance Worker IV-Water/Sewer No License
7.00
4.00
4.00
0.00
4.00
Warehouse Attendant - Water/Sewer
2.00
2.00
2.00
0.00
2.00
Office Manager - Water/Sewer
0.00
1.00
1.00
0.00
1.00
Operations Clerk - Water/Sewer
3.00
2.00
2.00
0.00
2.00
Maintenance Worker III - Water/Sewer
13.00
15.00
15.00
0.00
15.00
GIS Technician - Water/Sewer
1.00
1.00
1.00
0.00
1.00
Assistant Water/Sewer Operations Manager
1.00
0.00
0.00
0.00
0.00
72.00
71.00
71.00
0.00
71.00
160
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
Solid Waste & Recycling Division:
Solid Waste Director
1.00
1.00
1.00
0.00
1.00
Solid Waste Operations Supervisor
1.00
1.00
1.00
0.00
1.00
Waste Reduction Coordinator
1.00
1.00
1.00
0.00
1.00
Office Manager - Solid Waste
1.00
1.00
1.00
0.00
1.00
Solid Waste Commercial Representative
1.00
1.00
1.00
0.00
1.00
Secretary - Solid Waste
2.00
2.00
2.00
0.00
2.00
Crew Leader - Solid Waste
4.00
4.00
4.00
0.00
4.00
Truck Driver
40.00
40.00
40.00
0.00
40.00
Relief Driver
3.00
3.00
3.00
0.00
3.00
Custodian - Solid Waste
1.00
1.00
1.00
0.00
1.00
Scale House Attendant
1.00
1.00
1.00
0.00
1.00
Maintenance Worker III - Solid Waste
0.00
1.00
1.00
0.00
1.00
56.00
57.00
57.00
0.00
57.00
Fleet Operations Division:
Fleet Operations Superintendent
1.00
1.00
1.00
0.00
1.00
Fleet Operations Supervisor
1.00
1.00
1.00
0.00
1.00
Fleet Services Support Manager
1.00
1.00
1.00
0.00
1.00
Lead Equipment Mechanic
2.00
2.00
2.00
0.00
2.00
Equipment Mechanic III
3.00
3.00
3.00
0.00
3.00
Equipment Mechanic II
2.00
5.00
5.00
0.00
5.00
Equipment Mechanic I
5.00
2.00
2.00
0.00
2.00
Automotive Parts Specialist
1.00
1.00
1.00
0.00
1.00
Fleet Operations Clerk
1.00
1.00
1.00
0.00
1.00
Fleet Warranty/Materials Coordinator
0.00
1.00
1.00
0.00
1.00
Equipment Maintenance Worker
0.50
0.50
0.50
0.00
0.50
Fleet Operations Administrative Assistant
1.00
0.00
0.00
0.00
0.00
18.50
18.50
18.50
0.00
18.50
Aviation Division:
Airport Director
1.00
1.00
1.00
0.00
1.00
Financial Coordinator - Airport
1.00
1.00
1.00
0.00
1.00
Administrative Assistant - Airport
1.00
1.00
1.00
0.00
1.00
Lead Maintenance Worker
0.00
1.00
1.00
0.00
1.00
Maintenance Worker III - Airport
2.00
1.00
1.00
0.00
1.00
Maintenance Worker II - Airport
0.00
1.00
0.00
1.00
1.00
Crew Leader - Airport Maintenance
1.00
0.00
0.00
0.00
0.00
6.00
6.00
5.00
1.00
6.00
Total Transportation, Parking & Utilities Personnel
232.00
234.50
233.50
1.00
234.50
City of Fayetteville, Arkansas
Personnel Detail by Activity & Division
Budgeted 2011
Budgeted
Budgeted
Activity / Division / Title
2009
2010
Active
Frozen
Total
PARKS & RECREATION ACTIVITY:
Parks & Recreation Division:
Parks & Recreation Director
1.00
1.00
1.00
0.00
1.00
Recreation Superintendent
1.00
1.00
1.00
0.00
1.00
Parks Maintenance Superintendent
1.00
1.00
1.00
0.00
1.00
Parks Maintenance Supervisor
1.00
1.00
1.00
0.00
1.00
Horticulturist
2.00
2.00
2.00
0.00
2.00
Park Planning Superintendent
0.00
1.00
1.00
0.00
1.00
Park Planner II
2.00
1.00
1.00
0.00
1.00
Park Planner
1.00
1.00
1.00
0.00
1.00
Urban Forester
1.00
1.00
1.00
0.00
1.00
YRCC Director
1.00
1.00
1.00
0.00
1.00
YRCC Program Coordinator
2.00
1.00
1.00
0.00
1.00
YRCC Recreation Assistant
0.00
0.20
0.20
0.00
0.20
Recreation Programs Assistant II
0.00
0.20
0.20
0.00
0.20
Recreation Programs Assistant
0.00
0.60
0.60
0.00
0.60
Financial Coordinator - Parks & Recreation
1.00
1.00
1.00
0.00
1.00
Crew Leader - Athletic Fields
1.00
1.00
1.00
0.00
1.00
Crew Leader - Forestry Services
1.00
1.00
1.00
0.00
1.00
Crew Leader - Grounds Maintenance
1.00
1.00
1.00
0.00
1.00
Crew Leader - Turf
1.00
1.00
1.00
0.00
1.00
Recreation Programs Manager - Soccer
1.00
1.00
1.00
0.00
1.00
Recreation Programs Manager - Softball
1.00
2.00
2.00
0.00
2.00
Maintenance Worker - Parks Facilities
2.00
2.00
2.00
0.00
2.00
Senior Secretary - Parks & Recreation
1.00
1.00
1.00
0.00
1.00
Maintenance Worker IV - Parks
5.00
5.00
4.00
1.00
5.00
Maintenance Worker III - Parks
4.00
4.00
4.00
0.00
4.00
Maintenance Worker II - Parks
7.00
7.00
6.00
1.00
7.00
Maintenance Worker I - Parks
4.24
4.24
4.24
0.00
4.24
Horticultural Assistant II
3.00
3.00
3.00
0.00
3.00
Secretary - Parks & Recreation
1.00
1.00
1.00
0.00
1.00
Cashier
0.60
0.20
0.20
0.00
0.20
Pool Manager
0.42
0.35
0.35
0.00
0.35
Assistant Pool Manager
0.60
0.40
0.40
0.00
0.40
Lifeguard
2.34
3.01
3.01
0.00
3.01
Site Supervisor
0.65
0.65
0.65
0.00
0.65
Camp Counselor
1.00
1.00
1.00
0.00
1.00
Urban Forestry Intern
0.00
0.50
0.50
0.00
0.50
Recreation Programs Coordinator
1.00
0.00
0.00
0.00
0.00
Intern I
0.50
0.00
0.00
0.00
0.00
54.35
54.35
52.35
2.00
54.35
Total Parks & Recreation Personnel
54.35
54.35
52.35
2.00
54.35
CAPITAL
AND DEBT
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM
Since 1988, the City of Fayetteville has produced a five year Capital Improvements Program (CIP). The
CIP examines the infrastructure and capital needs of the City for the next five years. The CIP is
reviewed and updated biennially to reflect the changing needs of the community and changes in
available funding for financing capital projects. The CIP should be considered as a financial planning
tool that lists the City's capital improvement projects and schedules the projects for funding and
implementation. The CIP should also be considered one of the primary policy making instruments
utilized by the Mayor and City Council. The City's practice has been to adopt the CIP for the
forthcoming five year period and then incorporate the projects for the following two years into the next
two budget processes.
The subsequent pages provide a summary of the 2011 Capital Improvements Program listed by
improvement area, followed by a listing of the capital projects which the City plans for 2011.
2011 Capital Improvements (By Funding Source)
2011 Projects
2011 Adopted
Project Description
2010-2014 CIP
Budget
Impact Fee Fund:
Police Impact Improvements
$ 272,000
$ 202,300
Water Impact Improvements
771,000
518,000
Wastewater Impact Improvements
514,000
383,400
Fire Impact Improvements
265,000
156,300
1,822,000
1,260,000
Parks Development Fund:
Regional Park Development
336,000
426,000
Wilson Park Improvements
0
15,000
Lake Improvements
45,000
90,000
Neighborhood Park Development
0
55,000
Gulley Park Improvements
250,000
10,000
Brooks -Hummel Nature Preserve Land Purchase
78,000
78,000
Lewis Soccer Field Improvements
0
60,000
Other Park & Safety Improvements
0
20,000
709,000
754,000
163
2011 Capital Improvements (By Funding Source)
2011 Projects
2011 Adopted
Project Description
2010-2014 CIP
Budget
Sales Tax Capital Improvements Fund:
Audit Expense
6,700
6,700
Stormwater Quality Management/Nutrient Reduction
150,000
150,000
Other Drainage Improvements
200,000
200,000
Fire Facility Maintenance
25,000
25,000
Fire Training Tower
400,000
0
Fire Mobile Radios
20,000
20,000
AccessFayetteville Technical Improvements
25,000
25,000
Document Management
15,000
15,000
Geographic Information System (GIS)
65,000
65,000
Local Area Network (LAN) Upgrade
125,000
125,000
Microcomputer Replacements
65,000
65,000
Printer Replacements
7,500
7,500
Library Computer Replacements
23,000
23,000
Library Material Purchases
335,000
335,000
Building Improvements
305,000
305,000
P.E.G. Television Center - Equipment
50,000
50,000
Telecommunication Systems Upgrades
80,000
80,000
Rehabilitation of City Employee Parking Lot
60,000
60,000
Forestry, Safety & ADA Compliance
28,500
28,500
Lights of the Ozarks
23,000
23,000
Other Park & Safety Improvements
10,000
10,000
Tree Escrow
113,000
113,000
Police Building Improvements
25,000
25,000
Police Technology Improvements
155,000
155,000
Police Unmarked Vehicles
40,000
40,000
Police Specialized Equipment
76,000
76,000
Police Bicycle Replacement
10,000
10,000
Police Equipment Replacement
10,000
10,000
Police Digital Media Management System
50,000
50,000
Old Wire Road -Mission to Crossover
300,000
0
Street/ROW/Intersection Cost Shares
100,000
100,000
Zion Road - Vantage to Crossover
150,000
0
Mall Avenue - Joyce Boulevard to Mud Creek
150,000
0
Trail Development
878,000
878,000
In -House Pavement Improvements
1,865,000
1,532,300
Sidewalk Improvements
743,000
600,000
Traffic Signal Improvements
182,000
182,000
Transfer to General Fund
0
1,000,000
6,865,700
6,390,000
164
2011 Capital Improvements (By Funding Source)
2011 Projects
2011 Adopted
Project Description
2010-2014 CIP
Budget
Shop Fund:
Police/Passenger Vehicles - Replacement
373,000
225,000
Construction Equipment - Replacement
200,000
105,000
Solid Waste Equipment - Replacement
1,275,000
1,537,000
Backhoes / Loaders - Replacement
100,000
0
Medium/Heavy Utility Trucks Replacement
328,000
247,000
Tractors/Mowers - Replacement
196,000
80,000
Light/Medium Trucks - Replacement
393,000
317,000
Other Vehicles/Equipment - Replacement
474,000
190,000
3,339,000
2,701,000
Water & Sewer Fund:
Business Office Improvements
12,000
12,000
Upgrade/Replace Lift Stations - WWTP
225,000
100,000
Plant Pumps & Equipment - WWTP
112,000
112,000
Building Improvements - WWTP
34,000
34,000
UV Disinfection System Replacement
1,000,000
1,000,000
Irrigation Reels - WWTP
135,000
135,000
W/S Relocations for Street Bond Projects
500,000
500,000
Sanitary Sewer Rehabilitation
1,700,000
1,200,000
Wetlands Bank Construction
350,000
350,000
Water Replace - Huntsville, Crossover to Van Hoose
250,000
250,000
Water Line Projects As Needed
198,000
198,000
Backflow Prevention Assemblies
12,000
12,000
Water Meters
320,000
228,000
4,848,000
4,131,000
Parking Fund:
Parking Lot Improvements & Overlays
28,000
28,000
Parking Lot Improvements & Overlays - Entertainment Dist.
0
10,000
28,000
38,000
Solid Waste Fund:
Compactor Boxes
112,000
112,000
Compost Site Slab Expansion
251,000
251,000
363,000
363,000
$
17,974,700
$ 15,637,000
165
CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM DIRECTIONAL INFORMATION
Introduction
The Capital Improvements Program (CIP) for the City of Fayetteville examines the infrastructure
and capital needs of the City for the next five years. The CIP will be reviewed and updated on
an annual basis to reflect the changing needs of the community and changes in available monies
for financing capital projects. The City's philosophy concerning the use of the CIP is that it
should be considered as a financial planning tool that lists the City's capital improvement
projects, places the projects in a priority order, and schedules the projects for funding and
implementation. The CIP should be considered as a major policy tool for the Mayor and City
Council.
Capital Improvement Policy
The CIP is approached as a valuable tool to be used in the development of responsible and
progressive financial planning. The program is developed in accordance with the financial
policies of the City. The policies and the CIP form the basis for making various annual capital
budget decisions and support the City's continued commitment to sound, long-range financial
planning and direction. The City's official Capital Improvements Policy is as follows:
• The City will prepare a biennial update of a five year CIP, which will provide for the orderly
maintenance, replacement, and expansion of capital assets.
The CIP will identify long-range capital projects and capital improvements of all types,
which will be coordinated with the annual operating budget to maintain full utilization of
available sources.
When preparing the CIP, the City will seek to identify all viable capital projects and capital
improvements required during the subsequent five year period. These projects and
improvements will be prioritized by year and by funding source. Every attempt will be made
to match projects and improvements with available funding sources. Future operating costs
associated with a project or an improvement will also be given consideration in the
establishment of priorities.
• The City will seek Federal, State, and other funding to assist in financing capital projects and
capital improvements.
The City will incorporate the reasonable findings and recommendations of the City's Boards,
Commissions, Committees, and Citizens' task forces as they relate to capital projects and
improvements.
• The City will seek input on the establishment of projects and project priorities from the
public by holding hearings.
What Projects Are in the CIP
Projects and their cumulative component areas totaling $10,000 or more should be included in
the CIP. Projects costing less than $5,000 are not considered capital and are funded through
program operating budgets. Projects that cost between $5,000 and $10,000 are handled through
the budget process. Attempts will be made to fund these capital items through operating funds.
Projects in the CIP can include:
• obligations for labor and materials and contractors involved in completing a project
• acquisition of land or structures
• engineering or architectural services, professional studies, or other administrative costs
• expenses for City vehicles and equipment
• renovating or expanding City facilities, grounds, or equipment
Financing
The City finances capital improvements on essentially a pay-as-you-go basis utilizing revenue
from the 1% City sales tax originally adopted in 1993, the 1% Parks Development (Hotel, Motel,
Restaurant) sales tax adopted in 1996, and operating revenues from the Airport, Shop, Water &
Sewer, and Solid Waste funds. The 1% City Sales Tax revenue is divided between General Fund
operations and capital. The current split for 2011, which began with the 2008 budget, is 60% for
General Fund and 40% for Sales Tax Capital Improvements Fund. Until 2008, the split as
established in 2003 was equal. Prior to June 2003, the revenue was divided 75% for Sales Tax
Capital Improvements Fund and 25% for General Fund. In addition, long-term debt is
considered and utilized only when the City faces a project that is of such importance and
sufficient financial magnitude as to warrant a bond issue.
The CIP is not a financing document in and of itself. Rather, the CIP is utilized as a planning
document that places projects in the annual budget whereby funds are appropriated for them by
the City Council. Prior to actual initiation of project work, required contracts are presented to
the Mayor or City Council, as appropriate, for final approval of expending funds.
Project Cost Determination
All projects are first costed in current or 2009 dollars. Then a determination of the year the
project is expected to start is made. Finally, a determination of the projected cost of the
improvement is made by referring to the "Project Cost Table" that provides the inflation
multiplier to be used for the project in the anticipated year.
Project Cost Table for CIP 2010-2014
Inflation Recommendations
3% factor - This factor should be used in calculating all project categories.
Year
3% Factor
2010
1.030
2011
1.062
2012
1.095
2013
1.129
2014
1.164
Example: A street project that costs $1,000,000 in 2009 dollars, which is expected to be
done in 2010, would use the inflation factor of 1.030. To get the expected cost of
the project in 2012 dollars, multiply $1,000,000 by 1.095, which equals
$1,109,500.
Priority Selection of Projects
The adopted CIP will rely on priorities defined by the Mayor, City Council, community, and City
staff. As always, criteria such as government imposed mandates, usefulness to the community,
and impact on operational expenses will be reviewed in establishing priorities. A priority is
assigned to each project by year and by funding source. Projects for which no funding is
anticipated to be available will be placed on an "Unfunded Projects List," which will identify the
cost of the project. This list identifies the project as being viable, but one for which no funding
is presently available. Unfunded projects may be funded if actual revenue is above projected
revenue, if costs on funded projects are below budget, or if another funding source is identified.
The Parks and Recreation Advisory Board, Airport Board, City Council Street Committee, City
Council Water & Sewer Committee, and City Council Equipment Committee meetings all
provide committee and public input and guidance regarding parks, streets, bridge and drainage
improvements, water and sewer improvements, and equipment purchases planned for the next
five years.
City of Fayetteville, Arkansas
2011 Capital Projects
Summary
Sales Tax Special
Capital
Revenue
Enterprise
Shop
Impvs Fund
Funds
Funds
Fund
Total
Fire Improvements
$ 45,000 $
156,300 $
- $
- $
601,300
Police Improvements
366,000
202,300
-
225,000
793,300
Library Improvements
358,000
-
-
-
358,000
Parks & Recreation Improvements
174,500
754,000
-
-
928,500
Bridge & Drainage Improvements
350,000
-
-
-
350,000
Street Improvements
100,000
-
-
-
700,000
Transportation Improvements
2,314,300
-
-
-
2,314,300
Trail Improvements
878,000
-
-
-
878,000
Information Technology Improvements
302,500
-
-
-
302,500
Other Capital Improvements
1,501,700
-
-
-
501,700
Wastewater Treatment Improvements
-
-
1,381,000
-
1,381,000
Water & Sewer Services Improvements
-
-
252,000
-
252,000
Water & Sewer Improvements
-
901,400
2,498,000
-
3,399,400
Vehicles & Equipment
-
-
-
939,000
939,000
Off -Street Parking Improvements
-
38,000
-
-
38,000
Solid Waste Improvements
-
-
363,000
1,537,000
1,900,000
$ 6,390,000 $
2,052,000 $
4,494,000 $
2,701,000 $
15,637,000
City of Fayetteville, Arkansas
2011 Capital Projects
Comprehensive Detail
Sales Tax Special
Fire Improvements
Fire Mobile Radios
Fire Facility Maintenance
Fire Improvements
Police Improvements
Police Technology Improvements
Police Unmarked Vehicles
Police Building Improvements
Specialized Police Equipment
Police Bicycle Replacement
Police Equipment Replacement
Police Digital Media Management System
Police Vehicles - Replacement
Library Improvements
Library Materials Purchases
Library Computer Replacements
Parks & Recreation Improvements
Forestry, Safety & ADA Compliance
Tree Escrow
Other Park & Safety Improvements
Lights of the Ozarks
Lake Improvements
Community Park Development
Brooks -Hummel Nature Preserve Land Purchase
Neighborhood Park Development
Wilson Park Improvements
Other Park & Safety Improvements
Gulley Park Improvements
Lewis Soccer Field Improvements
Bridge & Drainage Improvements
Stormwater Quality Management/Nutrient Reduct
Other Drainage Improvements
Street Improvements
Street/ROW/Intersection Cost Shares
Transportation Improvements
Traffic Signal Improvements
In -House Pavement Improvements
In -House Sidewalk Improvements
Trail Improvements
Trail Development
$ 20,000 $ - $
9� nnn
Shop
Fund Total
$ - $ 20,000
7c nnn
155,000
202,300
- - 357,300
40,000
-
- - 40,000
25,000
-
- - 25,000
76,000
-
- - 76,000
10,000
-
- - 10,000
10,000
-
- - 10,000
50,000
-
- - 50,000
-
-
- 225,000 225,000
366,000
202,300
225,000 793,300
335,000
-
- - 335,000
23,000
-
- - 23,000
358,000
-
- - 358,000
28,500
-
- - 28,500
113,000
-
- - 113,000
10,000
-
- - 10,000
23,000
-
- - 23,000
-
90,000
- - 90,000
426,000
- - 426,000
78,000
- - 78,000
55,000
- - 55,000
15,000
- - 15,000
20,000
- - 20,000
10,000
- - 10,000
-
60,000
- - 60,000
174,500
754,000
- - 928,500
150,000
-
- - 150,000
200,000
-
- - 200,000
350,000
-
- - 350,000
100,000
-
- - 100,000
100,000
-
- - 100,000
182,000
-
- - 182,000
1,532,300
-
- - 1,532,300
600,000
-
- - 600,000
2,314,300
-
- - 2,314,300
878,000
-
- - 878,000
878,000
-
- - 878,000
170
City of Fayetteville, Arkansas
2011 Capital Projects
Comprehensive Detail
Sales Tax
Special
Capital Impvs
Revenue
Enterprise
Shop
Fund
Funds
Funds
Fund
Total
Information Technology Improvements
Document Management
15,000
-
-
-
15,000
Geographic Information System (GIS)
65,000
-
-
-
65,000
Local Area Network (LAN) Upgrade
125,000
-
-
-
125,000
Printer Replacements
7,500
-
-
-
7,500
Microcomputer Replacements
65,000
-
-
-
65,000
AccessFayetteville Technical Improvements
25,000
-
-
-
25,000
302,500
-
-
-
302,500
Other Capital Improvements
Building Maintenance
Building Improvements
305,000
-
-
-
305,000
Government Channel
-
P.E.G. Television Center - Equipment
50,000
-
-
-
50,000
Parking & Telecommunications
-
Telecommunications Systems Upgrades
80,000
-
-
-
80,000
Parking Lot Rehab - City Employee Lot
60,000
-
-
-
60,000
Transfer to General Fund
1,000,000
-
-
-
1,000,000
Audit Expense
6,700
-
-
-
6,700
1,501,700
-
-
-
1,501,700
Wastewater Treatment Improvements
Upgrade/Replace Lift Stations - W.W.T.P.
-
-
100,000
-
100,000
Plant Pumps and Equipment - W.W.T.P.
-
-
112,000
-
112,000
Building Improvements - W.W.T.P.
-
-
34,000
-
34,000
UV Disinfection System Replacement
-
-
1,000,000
-
1,000,000
Irrigation Reels - W.W.T.P.
-
-
135,000
-
135,000
1,381,000
1,381,000
Water & Sewer Services Improvements
Business Office Improvements
-
-
12,000
-
12,000
Backflow Prevention Assemblies
-
-
12,000
-
12,000
Water Meters
-
-
228,000
-
228,000
252,000
252,000
Water & Sewer Improvements
Sanitary Sewer Rehabilitation
-
-
1,200,000
-
1,200,000
Sewer Impact Improvements
-
383,400
-
-
383,400
Water and Sewer Cost Sharing
-
-
-
-
-
Water Line Projects As Needed
-
-
198,000
-
198,000
Water Impact Improvements
-
518,000
-
-
518,000
W/S Relocations for Street Bond Fund
-
-
500,000
-
500,000
Water Replace - Huntsville, Crossover/Van Hoose
-
-
250,000
-
250,000
Wetlands Bank Construction
-
-
350,000
-
350,000
901,400
2,498,000
-
3,399,400
Vehicles & Equipment
Heavy Utility Trucks - Replacement
-
-
-
247,000
247,000
Tractors/Mowers - Replacement
-
-
-
80,000
80,000
Light/Medium Trucks - Replacement
-
-
-
317,000
317,000
Other Vehicles/Equipment - Replacement
-
-
-
190,000
190,000
Construction Equipment - Replacement
-
-
-
105,000
105,000
-
-
939,000
939,000
Off -Street Parking Improvements
Parking Lot Improvements & Overlays
-
28,000
-
-
28,000
Parking Lot Imp. & Overlays - Entertainment Dist.
-
10,000
-
-
10,000
38,000
-
-
38,000
171
City of Fayetteville, Arkansas
2011 Capital Projects
Comprehensive Detail
Sales Tax
Special
Capital lmpvs
Revenue
Enterprise
Shop
Fund
Funds
Funds
Fund
Total
Solid Waste Improvements
Compactor Boxes
-
-
112,000
-
112,000
Compost Site Slab Expansion
-
-
251,000
-
251,000
Sanitation Equipment - Replacement
-
-
-
1,537,000
1,537,000
-
-
363,000
1,537,000
1,900,000
$ 6,390,000 $
4,494,000 $
2,701,000 $
2,052,000 $
15, 337,000
172
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
Parking Fund (2130)
Parking Improvements:
Parking Lot Improvements and Overlays (06001)
2011
Budget
The City currently has 12 public parking lots and one municipal parking deck that are in the 28,000
Downtown Square and Dickson Street areas. These are all asphalt surface lots that periodically
require general maintenance such as crack seal, seal coat, re -striping, pot hole patching, and
bumper block replacement. These lots also require a complete asphalt overlay on a less frequent
basis. This parking lot maintenance schedule will provide an overlay of one parking lot annually
and general maintenance of the other lots as needed.
Parking Lot Improvements and Overlays - Entertainment District (11009)
The City currently has public parking lots that are in the Entertainment District. These are all 10,000
asphalt surface lots that periodically require general maintenance such as crack seal, seal coat, re -
striping, pot hole patching, and bumper block replacement. These lots also require a complete
asphalt overlay on a less frequent basis. This parking lot maintenance schedule will provide an
overlay of one parking lot annually and general maintenance of the other lots as needed.
Total Parking Fund Projects: 38,000
Parks Development Fund (2250)
Parks Development Capital (9255)
Regional Park Development (02002)
The Parks and Recreation Master Plan recommends the development of a Regional Park based 426,000
upon data from public meetings, citizen survey results, a one day steering committee meeting, and
interviews with public officials, staff, and community leaders. Possible facilities include baseball,
soccer, and softball complexes, as well as trails, tennis courts, sand volleyball courts, pavilions,
picnic tables/grills/benches, disc golf, and multi purpose fields. Park facilities would be developed
on a priority basis depending upon public desires. With the request for the Lewis Soccer Complex
to be returned to the University of Arkansas, there is an urgent need to relocate this facility. Due to
the poor condition of the Walker Park Baseball Complex, it needs to be replaced as soon as
possible.
Brooks -Hummel Nature Preserve Land Purchase (07027)
The City purchased 13.75 acres located north of the Lake Lucille Spillway in 2007 for a principal 78,000
amount of $495,000 with an interest rate of six percent annually for five years on the unpaid
balance. The City agreed to sell 1.89 acres to the United Presbyterian Church for $68,000. The
City also agreed to sell a conservation easement for the property to the Fayetteville Natural
Heritage Association for $179,500. This property has been named the Brooks Hummel Nature
Preserve by Resolution Number 108-07.
Lewis Soccer Field Improvements (11001)
This project will add additional fields to the existing Lewis Soccer complex. The Fayetteville Public 60,000
School system informed the City that our lease at Asbell will be terminated in June 2011. Additional
fields at Lewis are needed to offset the fields being lost at Asbell and to maintain the soccer
program. Two additional full size fields will be constructed to the east of the current fields.
173
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
Donations/Grants Contingency (07019)
2011
Budget
This projects reimbursable funding for donations that could be received periodically throughout 20,000
2011.
Parks Development Greenspace (9256)
Neighborhood Park Development (02013)
This project consists of the development/upgrades of City neighborhood parks. Included in this 55,000
project is the development of over 20 acres of park land distributed across the City. Bryce Davis
Park is located in the NW quadrant, north of Wedington Drive and west of Salem Road and has
been expanded to a community park. A parking area, sidewalks, pavilion and labyrinth are planned
for 2011. Hill Place park land is located in the SW quadrant south of Martin Luther King Boulevard,
west of Hill Street and Stone Mountain park land is located in the SE quadrant east of Crossover
Road, north of Highway 16E. These lands are currently in the City's park system and are in need of
development.
Gulley Park Improvements (05001)
Gulley Park is one of the City's most popular and widely used parks. The trail in Gulley Park is 10,000
showing signs of significant wear and is in need of repair. Renovation of this trail, including the
repair of cracks and splits, will decrease the likelihood of accidents. The poured in place
playground surfacing is in need of repair. It is cracked and is causing a safety hazard. This
surfacing needs to be replaced. In 1991, a parking lot was constructed off Township Street at
Gulley Park to accommodate 32 vehicles. This park has seen a tremendous increase in usage,
thereby making the existing parking lot inadequate. Additional parking is needed to create safer
vehicular and pedestrian circulation.
Lake Improvements (02043)
The boat dock/fishing pier at Lake Sequoyah is in need of renovations. The south dock has been 90,000
closed due to deterioration.
Wilson Park Pool (08002)
This project will repair the baby pool and add updated shutoff valves to the showers, along with 15,000
updating the flooring in the pool house. The circular baby pool was closed for the 2010 pool season
due to issues with cracks in the plumbing for the skimmer/filtration system. These significant
repairs will require removing the decking around the pool and replacing large sections of the pvc
plumbing. The spring -loaded shower valves will be replaced with on/off valves resulting in a huge
reduction in the amount of water used in the pool bath house. The flooring in the bath house will be
repainted and recoated for the 2011 pool season.
Total Parks Development Fund Projects: 754,000
Impact Fee Fund (2300)
Water & Sewer Improvements:
Water Cost Sharing (02067)
This project is to provide funding for projects that will be cost shared by the City and developers or 518,000
individuals. Each project will be approved on a case by case basis. These projects maximize
return on each dollar spent by the City because of combining work needed with work being funded
by a developer or other entity. Cost shares may include looping water lines, up -sizing water and
sewer mains above the required minimum, and extensions beyond the area and needs of a
development.
174
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
Sewer Cost Sharing (02067)
2011
Budget
This project is to provide funding for projects that will be cost shared by the City and developers or 383,400
individuals. Each project will be approved on a case by case basis. These projects maximize
return on each dollar spent by the City because of combining work needed with work being funded
by a developer or other entity. Cost shares may include looping water lines, up -sizing water and
sewer mains above the required minimum, and extensions beyond the area and needs of a
development.
Fire Improvements:
Fire Radio Simulcast System - Fire/Police (08076)
This project will increase the coverage area for the City of Fayetteville's radio system, which 126,300
includes all city services and enables interoperability statewide. The current system has become
inadequate due to growth of the City and maintenance/technical support for this system will become
unavailable as the components of the system continue to age. Failure of this communication
system is not an option. A simulcast system is imperative for public safety to maintain coverage in
all areas. This system provides continuous coverage over a large region using a single set of
frequencies. The primary site links information such as route control and audio information to each
simulcast subsite. One of the important benefits of a simulcast site is it improves the radio
frequency and in -building coverage in weak signal areas. Radio communication is the life line
between public safety officers and services during emergency scenarios. Total project cost is
quoted to be $7,200,000.
Fire Traffic Preemption Signals (08046)
This request is for the purchase of 20 traffic preemption devices to be purchased and installed over 30,000
the next five years at the busiest intersections in the City. By using these devices, fire apparatus
can interrupt traffic signals during an emergency response by changing the signals to red on all
sides of the intersection. The one direction being traveled by responding apparatus will be changed
to green. Using these devices will help minimize the risk of accidents involving motorists and
expensive apparatus. This project will aid in the City's efforts of planned and managed growth as
well as improving the mobility of streets and intersections for all users. The ultimate result is
maintaining the City's reputation as a safe community.
Police Improvements:
Police Radio Simulcast System - Police/Fire (08076
This project will increase the coverage area for the City of Fayetteville's radio system, which 202,300
includes all city services and enables interoperability statewide. The current system has become
inadequate due to growth of the City and maintenance/technical support for this system will become
unavailable as the components of the system continue to age. Failure of this communication
system is not an option. A simulcast system is imperative for public safety to maintain coverage in
all areas. This system provides continuous coverage over a large region using a single set of
frequencies. The primary site links information such as route control and audio information to each
simulcast subsite. One of the important benefits of a simulcast site is it improves the radio
frequency and in -building coverage in weak signal areas. Radio communication is the life line
between public safety officers and services during emergency scenarios. Total project cost is
quoted to be $7,200,000.
Total Impact Fee Fund Projects: 1,260,000
175
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
Sales Tax Capital Improvements Fund (4470)
Transportation Improvements:
Sidewalk Improvements (02053)
2011
Budget
The goal of this project is to continue to improve the connectivity of the sidewalk system by 600,000
constructing new sidewalk in selected areas and replacing or repairing sidewalks throughout the
City. The City maintains existing sidewalks and has a large inventory of locations where sidewalks
are needed. Developers are responsible for construction of sidewalks in new subdivisions and
large scale developments. One of the City Council's priority goals is sidewalk connectivity at the
current pace of installing approximately four miles of new sidewalk per year. There were decades
of development when sidewalks and drainage were not required.
In -House Pavement Improvements (02052)
This program provides for the systematic overlay of approximately 6.7% of existing asphalt streets 1,532,300
within the City limits on an annual basis and includes curb cuts, curb and guttering, pavement
striping, and preparation costs for the overlays. The goal of this project is to overlay a minimum of
150,000 square yards of asphalt each year. A street evaluation program determines overlay
schedules based on existing conditions of streets. The resulting plan is presented to the Street
Committee and City Council on an annual basis and implemented upon approval. Overlaying each
street within a 15 year cycle is intended to optimize the longevity of roadways and minimize
significant maintenance requirements, resulting in fewer complete renovations at a substantially
greater cost.
Traffic Signal Improvements (02063)
This project involves the installation of new traffic signals, upgrading existing traffic signals, and 182,000
other improvements which enhance the safety and movement of pedestrians and vehicles. The
location of traffic signal projects will be determined as warrants are met as specified in the FHWA
Manual On Uniform Traffic Control Devices and when related street projects are completed. The
purpose of a traffic signal installation is to assign vehicle right-of-way and improve the safety of
vehicles and pedestrians in the City. Upgrades to existing signals include outfitting signal control
cabinets with battery back ups, upgrades to overhead video detection, and replacing wooden or
deteriorated metal poles with galvanized steel poles. The City has all existing traffic signals on the
citywide closed loop radio signal system and Windows NT CL Mats Peek operating system. All
new installations will include overhead video detection, LED signal heads, and be on the signal
system network.
Trail Improvements:
Trail Development (02016)
The goal of this project is to provide funding to increase production of the trails program throughout 878,000
Fayetteville. This funding includes new trail development and asphalt replacement on existing
trails. This will be accomplished through the use of personnel within the Transportation Division as
approved by the City Council. This funding will allow production to proceed at a reduced cost,
thereby providing for an increased rate of trail construction.
Street Improvements:
Street ROW/Intersection/Cost Shares (02116)
This project is to provide funding for the acquisition of miscellaneous street rights -of -way, 100,000
construction of miscellaneous street projects, cost sharing for developer projects, and contingency
funds for other street projects as needed.
176
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
Bridge & Drainage Improvements:
Stormwater Quality Management/Nutrient Reduction (02097)
2011
Budget
This project includes activities required by the City's agreement with Beaver Water District for 150,000
nutrient reduction in the White River Watershed and regulation in the City as required by the EPA
National Pollutant Discharge Elimination System (NPDES) Phase II Stormwater Permit Regulations
as administered by the Arkansas Department of Environmental Quality (ADEQ). A total of $935,000
is estimated to be spent on this project in 2010 through 2014, of which approximately $320,000 will
be funded with currently budgeted funds.
Other Drainage Improvements (02108)
This project will allow for the construction of other drainage improvements where needed. Upper 200,000
Scull Creek improvements will be funded under this project. In addition, there are numerous small
drainage projects that have been identified. These projects are in the process of being prioritized
for construction in the future.
Information Technology Improvements:
Microcomputer Replacements (02057)
This project is for the replacement of failing and outdated personal computers (PC's). In order to 65,000
make use of increased functionality of new PC software, PC hardware must be continuously
evaluated and updated.
Local Area Network (LAN) Upgrade (02056)
This project is to upgrade and expand the City's Local Area Network(LAN)/Network infrastructure. 125,000
The LAN is used by every division in the City across twenty plus locations connecting approximately
800 devices. Increases in the system's user base and advances in technology have created a need
for hardware and operating system upgrades. Future upgrades include replacement of all switches
in the primary switch room located at the city administration building with a core chassis based
switch that will allow for future growth and higher speed, reliability, and availability.
Geographic Information System (GIS) (02055)
Geographic Information Systems (GIS) are organized collections of computer hardware, software, 65,000
geographic data, and personnel designed to efficiently capture, store, update, manipulate, analyze,
and display all forms of geographically referenced information. This system provides necessary
information for planning, engineering, Hansen, and public utility projects. Additionally, GIS provides
applications to assist many other City divisions including Police, Fire, Transportation, and Parks &
Recreation. This project is to upgrade and expand the City's base GIS computer hardware,
software, and data collection systems to accommodate growth in the system's applications and
user base.
Printer Replacements (02060)
This project is for the replacement of AS/400 system printers and network printers. The workload 7,500
for system printers has steadily decreased since the implementation of the Electronic Document
Management System. This reduction has extended the life on most of the systems printers.
However the need remains to replace certain printers as reliability reduces and maintenance costs
increase.
177
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
AccessFayetteville Technical Improvements (04047)
2011
Budget
This project provides funding for technical improvements, enhancements, third party applications, 25,000
and maintenance of the AccessFayetteville website. AccessFayetteville utilizes a commercial
Content Management System (CMS) that is configured and maintained by City staff. The CMS
allows end users to add, edit, and approve the content that is displayed on the website.
Document Management (02094)
This project is to add additional scanners and licenses as new applications are added to the 15,000
Electronic Document Management System (EDMS).
Other Capital Improvements:
Building Improvements (02046)
This project consists of the repair and replacement of damaged and worn roofs, HVAC systems, 305,000
and provides for other improvements (such as remodels) to City owned buildings. This effort
consists of preventive maintenance efforts to address the day to day facility operations of City
facilities. During the upcoming year, the Building Maintenance Division plans to continue to work in
house and through contractors.
P.E.G. Television Center - Equipment (02061)
This project allows periodic equipment replacement of some equipment up to and over 15 years 50,000
old, such as cameras, camcorders, monitors, computers, and video recording devices. Other items
include City Hall robotically controlled cameras, portable switching equipment, wireless video
transfer equipment, tripods, and furniture.
Telecommunications Systems Upgrades (04001)
The City currently has 17 telecommunications systems located throughout various facilities. These 80,000
systems provide voice communications and voice mail services for all City employees at all City
facility locations. Upgrades to these systems are essential to ensure no down time due to failing
software and/or hardware and to ensure that all software versions are kept current to provide the
most up-to-date technology. With all future upgrades, replacement equipment will be integrated so
that all city facilities communicate in unison as if on one main system. Internal and external
communications will be significantly enhanced. This system has suffered some serious crashes
that have been detrimental to public safety communications. The Police and City Hall systems are
integrated together and are the largest switches of all the facilities.
Parking Lot Rehab - City Employee Lot (11004)
The 100 space parking lot is located at 211 West Mountain Street and provides parking for 60,000
employees in the City Administration, Building Maintenance, and Planning and Engineering
buildings. Rehabilitation of the retention wall on the west side is imperative, along with
maintenance of the entire lot.
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
Library Improvements:
Library Materials Purchases (02049)
2011
Budget
This project provides library materials including literature, non-fiction, reference resources, films, 335,000
books on CD, e -books, and parenting resources. The Fayetteville Public Library seeks to provide a
collection of library materials at a level commensurate with benchmark cities, e.g. Lawrence, Ames,
Champaign, Denton, Iowa City ($7.60 per capita) as well as the national average for cities with a
population of 50,000 to 99,000 ($6.05 per capita). These were not reached in 2008, and this puts
Fayetteville far behind the benchmark cities. In 2008, over one million items were borrowed and
this upward trend is projected to continue.
Library Computer Replacements (04004)
This project provides rotational replacement of computer resources. Public access computing is a 23,000
core service ensuring all residents have computer and high speed connectivity. Uses include job
searches, completing e -forms, classes, email, research, writing, school assignments, etc.
Parks & Recreation Improvements:
Other Park & Safety Improvements (02014)
At Lake Fayetteville, there is an 80 acre area adjacent to the old Butterfield Trail that is becoming 10,000
overgrown with invasive plant species. In order to preserve this area, management will begin to
establish native grasses and forbs. This will provide an educational area and will also enhance
wildlife habitat. Citizens will be able to enjoy the area as it is bordered on three sides by the Lake
Fayetteville trail. It will also provide great educational opportunities for school children through our
partnership with the Environmental Study Center. Initial work will include eradication of invasive
plants species and a controlled burn.
Forestry. Safety & ADA Compliance (02045)
The forestry project consists of tree care, tree/landscape installation, the tree farm, community and 28,500
school education, mature tree restoration, annual operating charges for the grinder and chipper,
and maintenance and removal of hazardous trees in parks and public lands. The National Arbor
Day tree give away is also included. Funds are required to maintain a sustainable tree farm and
turf resource, eventually reducing the need to purchase trees and sod from outside vendors. A
mature tree restoration program consisting of aeration of compacted soil and root stimulation will be
utilized in various parks. Funds for unforeseeable emergencies occurring in parks due to inclement
weather and vandalism or replacement and renovations of park amenities to meet ADA/safety
standards are budgeted each year.
Lights of the Ozarks (02001)
The Lights of the Ozarks display was initiated in 1993 by the Chamber of Commerce. The 23,000
Advertising & Promotion (A&P) Commission gave $40,000 the first year to help establish the event.
For the past 16 years, the City has installed the lights and the Chamber of Commerce and the A&P
Commission have organized related events. Over 500,000 lights are displayed from Thanksgiving
until New Years Eve. The A&P Commission estimates over 200,000 people come to view the
display. It is one of the most popular winter festivals in Fayetteville.
179
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
Tree Escrow (08001)
2011
Budget
Funds from this project can be used in a variety of ways such as planting or maintaining trees with 113,000
either a seasonal FTE or by contract labor or to identify planting spaces using a tree inventory.
Funds for this project are deposited through the development processes defined in Chapter 167 of
the UDC and must be used within seven years or be refunded. The funds are first spent within the
development or within one mile and/or within the appropriate quadrant.
Police Improvements:
Police Technology Improvements (06002)
This project provides for the upgrade and replacement of computer and networking equipment, 155,000
which is obsolete and/or malfunctioning. By providing updated equipment, officers will be kept
informed of pertinent records. This project includes purchases for increased storage capacity and
software to manage digital media files, improve wireless connectivity between the main police
facility and substations, and other improvements as they become necessary.
Police Unmarked Vehicles (06003)
The Police Department utilizes unmarked vehicles for a variety of tasks, such as gathering 40,000
intelligence. Other tasks include the following:
Conducting pre -raid intelligence for ERT deployment
Conducting narcotics operations
Patrolling for vandals
Patrolling for burglars and thieves
Conducting alcohol enforcement patrols
Conducting surveillance for all the above activities
Any activity that must be kept covert
Police Building Improvements (02047)
This project is to repair/replace aging items such as flooring, cabinets, lighting, and small HVAC 25,000
units in the current Police Department building.
Police Specialized Equipment (02062)
This project is to replace outdated and/or malfunctioning equipment used during police operations. 76,000
Equipment items such as tasers, digital cameras, radars, decibel meters, surveillance equipment
and other specialized equipment are needed for officers to perform duties.
Police Digital Media Management System (11008)
This replacement hardware system is a multi user photo, video, and audio management system 50,000
that is able to store, retrieve, analyze, and secure vast numbers of digital files. The proper
management of digital evidence is critical to apprehending and prosecuting criminal suspects. The
Criminal Investigation Division and Drug Task Force will be the primary users of this system and will
require additional hardware and software for project implementation. The processing and storage
of digital evidence is quickly becoming the most challenging aspect of completing criminal
investigations.
City of Fayetteville, Arkansas
2011 Capital Budget
2011
Project Title & Description Budget
Police Bicycle Replacement (11005)
Currently, the Police Department has a bicycle fleet of 20. These bicycles are worn, outdated and 10,000
were purchased at the inception of the bicycle patrol program in 1995. This project is a
replacement program, to begin replacing four bicycle units per year in order to completely replace
the original bicycles. Current cost of a fully equipped patrol bicycle is approximately $2,500.
Police Equipment Replacement (11006)
This project will allocate funds for the replacement of police operating equipment such as a paper 10,000
shredder, document scanners, uninterrupted power supplies, security/surveillance cameras, etc.
Fire Safety Improvements:
Fire Facility Maintenance (02006)
This project is for major repairs to existing facilities that cannot be funded through the normal 25,000
operating budget. It includes but is not limited to central station's roof repairs and fire escape
replacements, remodeling for existing stations, and structural repairs for the central fire station.
Mobile Radios (10015)
This project is to replace obsolete hand held and mobile station radios. This project will allow four 20,000
to five radios to be replaced each year. The estimated replacement cost is $3,500 per radio.
Transfer to General Fund 1,000,000
Audit Expense 6,700
Total Sales Tax Capital Improvements Fund Projects: 6,390,000
Water & Sewer Fund (5400)
WWTP Capital (5800)
Upgrade/Replace Lift Stations - W.W.T.P. (02068)
The lift stations provide a vital function in the overall treatment of wastewater. The stations are 100,000
exposed to extreme wear conditions and must be upgraded routinely. Additionally, new
developments within the City increase the flow to various stations requiring additional or higher
capacity equipment.
Plant Pumps and Eauipment - W.W.T.P. (02069
Many pieces of the WWTP equipment are essential to the wastewater treatment process. The 112,000
equipment may suffer catastrophic failure and become unusable with little advance warning. The
plant cannot operate and continue to produce permit complying effluent without adequate
equipment. The project allows WWTP personnel to adapt to the needs of each season and year
and still maintain compliance.
Building Improvements - W.W.T.P. (02032)
This project is for structural maintenance, repair, and replacement of the existing buildings or parts 34,000
of the buildings at both wastewater treatment plants.
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
Irrigation Reels - W.W.T.P. (11010)
2011
Budget
This project will replace the twelve existing reels that were purchased between 1985 and 1987. 135,000
With a life expectancy of approximately 20 years, maintenance is becoming more extensive and
costly. The irrigation reels are used to apply treated wastewater to the land application site, as
described in the State approved Waste Management Plan and the State Land Application Permit.
The effluent irrigation helps to minimize discharge to the White River during the summer months,
therefore reducing the nutrient loadings of ammonia and phosphorus to the receiving stream. It
also helps to stimulate growth of the Bermuda grass, therefore enhancing phosphorus uptake from
the soil.
UV Disinfection System Replacement (10008)
The Noland UV Disinfection System is the final treatment unit in the wastewater treatment process. 1,000,000
It disinfects the treated wastewater prior to discharging it to the environment as required by the
State NPDES permit. The existing system was installed in 1999 and has become increasingly
difficult and costly to maintain. Since the unit is the first generation of its kind, it is no longer
available on the market; therefore costs for replacement parts have increased by at least fifty
percent since the date of the inception. Proper replacement parts and technical support have also
been difficult to locate. The Noland system staff proposes to replace has an operational cost of
approximately $175,000 per year; the more modern system at the West Side WWTP costs
approximately $40,000 per year. The proposed cost of replacement includes a covered building for
the unit, which the current Noland system does not have. This project is funded over multiple
years; the total project cost is estimated at $1.16 million.
Meter Operations Capital (1840)
Water Meters (02065)
This project is for the replacement of old water meters damaged beyond repair and expansion 228,000
meters for new water service. Additional radio -read units will be installed on water meters that are
located in difficult areas such as fenced back yards, alleys, inside buildings, and other time
consuming locations.
Backflow Prevention Assemblies (02066)
This project is for installation or replacement of backflow prevention assemblies on City facilities to 12,000
meet backflow prevention mandate orders by the Arkansas Department of Health (ADH).
Business Office Improvements (03038)
Various improvements in the business office's hardware, safety features, and office configuration. 12,000
Specific improvements include the purchase of additional blue -bar printers to increase employee
efficiency and installation of an emergency alarm system to notify the Police Department in the
event of an unsafe condition or disruptive customer.
Capital Water Mains (5600)
Water Line Projects As Needed (04020)
This project will provide funding for relatively small projects and improvements which will be 198,000
identified by the Water & Sewer Maintenance Division. Projects that will be selected will exceed
the in house staffs ability to repair, but meet an immediate need based on frequency of leaks,
looping requirements, and relatively small location work requiring contractor capabilities. Once
defined, each project will be individually submitted to the Mayor for approval.
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
W/S Relocations for Street Bond Projects (11011)
2011
Budget
Various water and sewer relocations for street bond projects where the street bond fund does not 500,000
have sufficient funds to cover the utility relocations or where the water and/or sewer lines are to be
increased in capacity. Projects are to be paid by Water & Sewer revenue bond funds.
Water Replace - Huntsville, Crossover to Van Hoose (11012)
This project is to install approximately 19,000 feet of 12" water line on Huntsville Road (Highway 16; 250,000
between Crossover Road (Highway 265) and Van Hoose Drive. The project is required for several
reasons: the soil is corrosive and the existing 8" line experiences numerous major breaks; the need
for an increase in the capacity of the line feeding the area served by this line has been identified in
every water mater plan performed starting in 1988; some of the higher elevation areas south of
Huntsville Road experience low pressure during high water usage; and the fire protections available
in the area needs to be increased.
Sewer Mains Construction (5700)
Sanitary Sewer Rehabilitation (02017)
This project will reduce storm and ground water flows into the system which cause sewer overflows 1,200,000
and is required to meet state and federal laws. Negotiations with the ADEQ produced the
agreement that as long as the City continues to pursue rehabilitation, no enforcement action will be
initiated. Rehabilitation is required in areas with wet weather overflows to allow continued
development. This project includes replacing and lining existing sewer mains and manholes,
upgrading lift stations, and building relief lines. Design flows for the new West Side WWTP are
based on continued rehabilitation. Minisystems 6, 9, 9x, 14A, 14B, 20 and Greenland require all
work field study, analysis, design, and construction.
Wetlands Bank Construction (11013)
This project is for the construction of an 80 plus acres wetlands bank at the Woolsey Wet Prairie 350,000
area at the west side wastewater treatment plant site. This wetlands bank is adjacent to the
existing wetlands mitigations site developed for the Wastewater System Improvement Project. The
project will include development of a prospectus to be presented to the Corps of Engineers and for
the construction and ongoing maintenance. The credits created in the bank can then be sold to
customers within the Illinois Rover Watershed and other areas as approved the Corps. The project
is expected to be a new revenue generator of the City, with initial funding to be provided from the
sale of four acres of the Water & Sewer wastewater treatment plant site to Ozarks Electric and the
sale of credits from the existing mitigation site.
Total Water & Sewer Fund Projects: 4,131,000
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
Solid Waste Fund (5500)
Compost Program (5070)
Compost Site Slab Expansion (10002)
2011
Budget
Concreting the current composting pad will improve operations within the composting program. 251,000
Increased waste diversion through composting of organic wastes, as identified in the R.W. Beck
Study, will be the result of this CIP. Modifying the composting permit from a class Y, designating
yard waste only, to a class O for organics will necessitate the concreting of the current site over a
period of three years in order to effectively operate an organics composting program. Storm water
drainage and detention improvements will also be part of the expansion. Operating an organics
composting operation requires frequent turning of rows which presently is hindered by rain events
rendering the pad unusable for the compost row turner unless the pad is dry. Turning of rows
allows more oxygen into the process thereby reducing odors, which will be a major concern when
operating a class O facility.
Commercial Drop Box Collections (5030)
Solid Waste Compactors (10001)
The drop box program utilizes compactor boxes to efficiently handle solid waste from large quantity 112,000
generators. Compactor boxes decrease the frequency of collection and are serviced with existing
drop box trucks. The aesthetics are improved by having a compactor as opposed to multiple
dumpsters to service. Many businesses desire this type of collection. The division is competitively
pursuing accounts currently serviced by private franchised haulers.
Total Solid Waste Fund Projects: 363,000
Shop Fund (9700)
Fleet Operations Capital (1920)
Police/Passenger Vehicles - Replacement (02081)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer 225,000
suited for service. 2011 purchases include: one compact sport utility, one sliding bed 4x4 pick up,
and five patrol cars in 2011.
Solid Waste Equipment - Replacement (02082)
The purpose of this project is to replace obsolete or high maintenance sanitation vehicles which are 1,537,000
no longer suited for solid waste collection or recycling. 2011 purchases include one roll -off unit, two
front loader units, one rear loader unit, and two side loader units.
Construction Equipment - Replacement (02077)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer 105,000
suited for regular service. 2011 purchase is for a track dozer.
Heavy Utility Trucks - Replacement (02079)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer 247,000
suited for regular service. 2011 purchases include a semi truck tractor, a flatbed truck with dump,
and one backhoe / loader.
City of Fayetteville, Arkansas
2011 Capital Budget
Project Title & Description
Tractors/Mowers - Replacement (02083)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer
suited for regular service. 2011 purchases include two riding mowers, a hay baler, a brush mower,
and a mower conditioner.
Light/Medium Trucks - Replacement (02078)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer
suited for regular service. 2011 purchases include nine trucks.
Other Vehicles/Equipment - Replacement (02080)
The purpose of this project is to replace obsolete or high maintenance vehicles which are no longer
suited for regular service. 2011 purchases include an ATV, a Gator XPX and a sweeper.
Total Shop Fund Projects
Total Capital Improvements Program - 2011 Projects
2011
Budget
80,000
317,000
190,000
2,701,000
� 15,637,000
City of Fayetteville's Debt Position
The City of Fayetteville has established a practice and policy of paying for all capital projects and
capital improvements on a pay-as-you-go basis using current revenues, whenever possible. If a
project or improvement is of sufficient size and need that it cannot be financed with current revenues,
long-term debt will be recommended. The basis for this policy is that the City has maintained a
commitment to infrastructure improvement and maintenance. The City also considers the cost versus
the benefits of debt financing. A recommendation is made only when the benefits outweigh the
costs. The City's debt policy also states that the City will attempt to refinance outstanding debt if a
determination is made that the City will benefit by reduced interest expense over the remaining life
of the bonds.
Like most municipalities, the City of Fayetteville borrows funds through tax exempt municipal
bonds. The City carefully analyzes each proposed bond issue to determine the need for the
improvement, its useful life, and current and future revenues available to provide debt service.
Existing debt service requires resources from both general governmental resources and enterprise
fund resources.
Bond Ratings
The City's debt policy says that the communications will be maintained with the bond rating agencies
and that the City will continue to strive for improvements in the City's bond rating. Such
communications are vitally important due to the fact that, generally speaking, the higher rating a city
has the lower the interest rate that must be paid. As such, the City will periodically confer with the
rating agencies to update them on the financial status of the City.
The two major investment services for bond ratings are Standard & Poor's Corporation and Moody's
Investor Service. The following schedule briefly describes the ratings provided by the respective
agencies for municipal bonds.
Moody's and Standard & Poor's Credit Ratings for Municipal Bonds
Ratings
Moody's Standard & Poor's
Description
Aaa AAA Best quality, extremely strong capacity to pay
principal and interest.
Aa AA High quality, very strong capacity to pay
principal and interest.
A-1 A Upper medium quality, and strong capacity
A to pay principal and interest.
Baa-1 BBB Medium grade quality, adequate capacity
& Baa to pay principal and interest.
Ba and BB and Speculative quality, low capacity
lower lower to pay principal and interest.
Description of Outstanding Bonds
Special Obligation Bonds
Sales & Use Tax Refunding and Capital Improvement Bonds, Series 2005B: The bonds are
special obligations of the City payable from receipts from a three-quarter of one percent citywide
sales and use tax. The proceeds of the bonds are for the purpose of financing a portion of the costs of
certain improvements to the City's wastewater treatment plants and sewerage and related facilities.
The original issue amount was $45,000,000.
Property Tax Increment Interest Accretion Bonds (Highway 71 East Square Redevelopment
District No. 1 Project), Series 2005: The bonds are special obligations of the City payable solely
from the Property Tax Increment of the District and monies in the funds and accounts established
under the Indenture. The proceeds of the bonds are for the purpose of financing the costs of
acquisition of certain real property within the City, the demolition of existing structures thereon, site
preparation in connection therewith and the construction of sidewalk and crosswalk improvements.
The original issue amount was $3,725,000.
Sales and Use Tax Capital Improvement Bonds, Series 2006A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a
portion of the costs of certain improvements to the City's wastewater treatment plants, sewerage and
related facilities, to certain City streets, and to the City's trail system. The original issue amount was
$50,000,000.
Sales and Use Tax Capital Improvement RLF, Series 2006: The City of Fayetteville issued Not
to Exceed $20,000,000 Sales and Use Tax Bond Series 2006 through the Arkansas Natural Resources
Commission bond program commonly referred to as the Revolving Loan Fund (RLF). The bonds
were issued for financing a portion of the costs of improvements to the City's wastewater treatment
plants, sewerage and related facilities. The 2006 bonds are special obligations of the City secured by
and payable solely from receipts of the .75% city-wide sales and use tax approved by the voters to
support the project. All $20,000,000 in bonds has been issued.
Sales and Use Tax Capital Improvement Bonds, Series 2007A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing
the costs of certain improvements to the City's wastewater treatment plants, sewerage, and related
facilities. The original issue amount was $14,340,000.
Sales and Use Tax Capital Improvement Bonds, Series 2009A: The bonds are special obligations
of the City secured by and payable solely from receipts from a one -quarter and a three-quarter of a
one percent citywide sales and use tax. The proceeds of the bonds are for the purpose of financing a
portion of the costs of certain improvements certain City streets and to the City's trail system. The
original issue amount was $11,250,000.
Revenue Bonds
Hotel & Restaurant Gross Receipts Tax Refunding, Series 2003: These bonds are special
obligations of the City and were issued for the purpose of refinancing the Hotel & Restaurant Gross
Receipts Tax Refunding bonds, Series 1998. The bonds are payable solely from amounts received by
the City from a 1% Hotel & Restaurant Gross Receipts tax. As a result of the refunding, the City has
a projected net present value savings of approximately $334,000 over the remaining life of the bonds.
The original issue amount was $6,335,000.
Water & Sewer System Refunding, Series 2002A: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1994 and Series 2000 water and sewer system bonds. The
refundings were issued to take advantage of lower interest rates, to restructure existing bond
covenants, and to mitigate any interest risk on the variable interest rate of the Series 2000 bond issue.
The original issue amount was $2,730,000.
Water & Sewer System Refunding, Series 2002B: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1994 and Series 2000 water and sewer system bonds. The
refundings were issued to take advantage of lower interest rates, to restructure existing bond
covenants, and to mitigate any interest risk on the variable interest rate of the Series 2000 bond issue.
The original issue amount was $6,540,000.
Water & Sewer System Refunding, Series 2004: The bonds are payable solely from the net
revenues derived from the operation of Fayetteville's water and sewer system. The proceeds of the
bonds were used to refund Series 1999 water and sewer system bonds. The refundings were issued
to take advantage of lower interest rates, to restructure existing bond covenants, and to mitigate any
interest risk on the variable interest rate of the Series 1999 bond issue. The original issue amount was
$6,090,000.
Water & Sewer System, Series 2009A: The bonds are payable solely from the net revenues derived
from the operation of Fayetteville's water and sewer system. The bonds do not constitute an
indebtedness of the City within the meaning of any constitutional or statutory debt limitation or
restriction. The issuance of the Series 2009 Bonds shall not directly, indirectly or contingently
obligate the City to levy or pledge any taxes whatsoever or to make any appropriation for the
payment of the Series 2009 Bonds. The original issue amount was $8,210,000.
General Obligation Bonds
General Obligation, Series 2006A: The bonds are payable from full faith and credit of the City.
The proceeds are for the purpose of financing the acquisition, construction, and equipping of
additional fire station facilities within the City. The original issue amount was $3,570,000.
Notes Payable
Brooks -Hummel Land Purchase, 2007: In June 2007, the City entered into a promissory note with
Forrest F. Brooks Revocable Trust for the purchase of 13.75 acres of land for $495,000. The
agreement terms included $167,000 to be paid at closing and the remaining $328,000 to be paid
annually in five installments plus 6% interest on the unpaid balance.
City of Fayetteville, Arkansas
Bonds Outstanding
December 31, 2010
Outstanding
Bond
Due
Interest
Description
Issue
Dates
Rates
Amount
Special Obligation Bonds
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 2005B
2005
2009-2015
3.65-4.00% $
26,765,000
Tax Increment Interest Accretion Bonds
2005
2006-2029
6.50%
3,465,000
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006
2006-2021
4.00-5.00%
48,125,000
Sales and Use Tax Capital Improvement
Revolving Loan Fund (RLF)
2006
2009-2018
3.00%
16,461,717
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
2007-2026
4.00-5.00%
13,090,000
Sales and Use Tax Capital Improvement
Bonds, Series 2009A
2009
2015-2021
3.00-4.00%
11,250,000
119,156,717
Revenue Bonds
Hotel & Restaurant Gross Receipts
Tax Refunding
2003
2004-2015
1.00-3.55%
3,050,000
Water & Sewer System Refunding,
Series 2002B
2002
2004-2017
2.35-4.95%
4,665,000
Water & Sewer System Refunding,
Series 2004
2004
2004-2012
1.00-4.00%
2,205,000
Water & Sewer System,
Series 2009
2009
2009-2020
2.10-3.70%
8,210,000
18,130,000
General Obligation Bonds
General Obligation, Series 2006A 2006 2006-2011 3.75-4.00% 400,000
400,000
Notes Payable
Brooks -Hummel Land Purchase 2007 2008-2012 6.00% 142,759
142,759
$ 137,829,476
City of Fayetteville, Arkansas
2011 Debt Service Payment Schedule
Bond
Description
Issue
Principal
Interest
Total
Special Obligation Bonds
Sales and Use Tax Capital Refunding &
Capital Improvement Bonds, Series 2005B
2005 $
7,885,000 $
1,126,490 $
9,011,490
Sales and Use Tax Capital Improvement
Bonds, Series 2006A
2006
0
2,207,476
2,207,476
Sales and Use Tax Capital Improvement
Bonds, Series 2007A
2007
0
622,725
622,725
Sales and Use Tax Capital Improvement
Revolving Loan Fund (RLF)
2006
1,849,748
480,082
2,329,830
Sales and Use Tax Capital Improvement
Bonds, Series 2009A
2009
0
406,425
406,425
9,734,748
4,843,198
14,577,946
Revenue Bonds
Hotel & Restaurant Gross Receipts
Tax Refunding
Water & Sewer System Refunding,
Series 2002B
Water & Sewer System Refunding,
Series 2004
Water & Sewer System,
Series 2009A
2003 575,000 101,186 676,186
2002 580,000 221,315 801,315
2004 690,000 83,371 773,371
2009 0 250.232 250.232
General Obligation Bonds
General Obligation, Series 2006A 2006
770,000 30,800 800,800
Notes Payable:
Brooks -Hummel Land Purchase 2007 69,301 8,566 77,867
69,301 8,566 77,867
Total Debt Service Payments $ 12,419,049 $ 5,538,668 $ 17,957,717
190
City of Fayetteville, Arkansas
Computation of Legal Debt Margin
December 31, 2010
General Obligation Debt Limit
Debt margin is a calculation based on the assessed value of property located within the City
limits. The debt limit is established by state statute and is limited to 20% of assessed value.
2010 Assessed Value
Debt Limit - 20% of Assessed Value
General Obligation Bonds Payable
Less: Debt Service Fund
Total Debt Applicable to Debt Limit
Legal Debt Margin
280,000,000
240,000,000
200,000,000
160,000,000
120,000,000
80,000,00(
40,000,001
$ 1,140,000
n
$ 1,249,283,366
249,856,673
1,140,000
$ 248,716,673
Debt Applicable to Debt Limit 2000-2010
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010
■ Net Bonded Debt 0 Legal Debt Limit
Enterprise Fund Debt Limit (Revenue Bond Debt)
Enterprise fund debt is established by the cash flow for each enterprise fund. For example, the
Water & Sewer Fund must be able to generate sufficient cash flows to meet normal operating
and capital, as well as provide sufficient resources to meet the annual debt service requirements.
Prior to issuing enterprise fund bonds, an analysis of current revenues and expenses is conducted
to determine the revenues required to support a bond issue.
Special Obligation Bond Debt Limit
Special obligation bond debt is limited by the maximum amount of the special source (such as sales tax)
can generate within terms of bond covenants.
* Note: The assessed value does not include City utilities.
City of Fayetteville, Arkansas
Total Debt to Maturity Schedule - All Funds
December 31, 2010
Principal Amount
Maturity
Year
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
Beginning Ending
Balance Additions Reductions Balance
$ 149,790,334 $
137,829,476
125,780,429
112,891,313
100,333,058
94,035,464
81,181,737
68,465,029
55,208,437
41,380,000
29,340,000
18,280,000
9,115,000
7,860,000
6,545,000
5,160,000
3,720,000
3,465,000
3,465,000
3,465,000
0 $ 11,960,857 $ 137,829,476 $
0 12,049,048
0 12,889,115
0 12,558,255
0 6,297,594
0 12,853,727
0 12,716,708
0 13,256,592
0 13,828,437
0 12,040,000
0 11,060,000
0 9,165,000
0 1,255,000
0 1,315,000
0 1,385,000
0 1,440,000
0 255,000
0 0
0 0
0 3.465.000
$ 0 $ 149,790,334
125,780,429
112,891,313
100,333,058
94,035,464
81,181,737
68,465,029
55,208,437
41,380,000
29,340,000
18,280,000
9,115,000
7,860,000
6,545,000
5,160,000
3,720,000
3,465,000
3,465,000
3,465,000
0
Annual Debt
Interest
Requirement
5,986,535
$ 17,947,392
5,538,666
17,587,714
5,067,191
17,956,306
4,604,178
17,162,433
4,102,761
10,400,355
3,825,337
16,679,064
3,292,071
16,008,779
2,753,518
16,010,110
2,185,372
16,013,809
1,635,667
13,675,667
1,128,630
12,188,630
764,194
9,929,194
310,644
1,565,644
247,893
1,562,893
182,144
1,567,144
123,281
1,563,281
62,081
317,081
0
0
0
0
12,916,425 16,3 81,425
$ 54,726,588 $ 204,516,922
APPENDIX
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193
Officials of the City of Fayetteville, Arkansas
Elected Officials
Mayor
Lioneld Jordan
479.575.8330
mayor@ci.fayetteville.ar.us
Ward 1, Position 1
Adella Gray
479.442.4958
Ward1_posl@ci.fayetteville.ar.us
Ward 1, Position 2
Brenda Thiel
479.442.3095
Ward1_pos2@ci.fayetteville.ar.us
Ward 2, Position 1
Kyle Cook
479.521.7632
Ward2_posl@ci.fayetteville.ar.us
Ward 2, Position 2
Matthew Petty
479.442.5536
Ward2_pos2@ci.fayetteville.ar.us
Ward 3, Position 1
Robert Rhoads
479.973.5202
Ward3_posl@ci.fayetteville.ar.us
Ward 3, Position 2
Bobby Ferrell
479.442.3535
Ward3_pos2@ci.fayetteville.ar.us
Ward 4, Position 1
Shirley Lucas
479.442.4612
Ward4_posl@ci.fayetteville.ar.us
Ward 4, Position 2
Sarah Lewis
479.442.5415
Ward4_pos2@ci.fayetteville.ar.us
City Attorney
Kit Williams
479.575.8313
kwilliams@ci.fayetteville.ar.us
City Clerk/Treasurer
Sondra Smith
479.575.8323
City_clerk@ci.fayetteville.ar.us
District Judge
Rudy Moore
479.587.3590
rmoore@ci.fayetteville.ar.us
Management Staff
Executive Staff
Chief of Staff
Don Marr
479.575.8330
dmarr@ci.fayetteville.ar.us
Acting Police Chief
Greg Tabor
479.587.3565
police@ci.fayetteville.ar.us
Fire Chief
David Dayringer
479.575.8365
fire@ci.fayetteville.ar.us
Senior Department Directors
Communications & Marketing Director
Lindsley Smith
479.575.8330
Ismith@ci.fayetteville.ar.us
Development Services Director
Jeremy Pate
479.575.8265
jpate@ci.fayetteville.ar.us
Finance & Internal Services Director
Paul A. Becker
479.575.8330
pbecker@ci.fayetteville.ar.us
Parks & Recreation Director
Connie Edmonston
479.444.3471
parks_and_recreation@ci.fayetteville.ar.us
Transportation Services Director
Terry Gulley
479.575.8228
transportation@ci.fayetteville.ar.us
Utilities Director
David Jurgens
479.575.8330
djurgens@ci.fayetteville.ar.us
Division Heads
Accounting Director
Marsha Hertweck
479.575.8281
accounting@ci.fayetteville.ar.us
Animal Shelter Superintendent
Justine Middleton
479.444.3456
animal_services@ci.fayetteville.ar.us
Billing & Collections Manager
Rainy Laycox
479.521.1258
rlaycox@ci.fayetteville.ar.us
Budget Director
Kevin Springer
479.575.8347
budget_research@ci.fayetteville.ar.us
Building Maintenance Superintendent
Larry Rennie
479.575.8363
building_services@ci.fayetteville.ar.us
City Engineer
Chris Brown
479.575.8206
engineering@ci.fayetteville.ar.us
City Prosecutor
Casey Jones
479.575.8377
cjones@ci.fayetteville.ar.us
Community Services Director
Yolanda Fields
479.575.8260
community_services@ci.fayetteville.ar.us
Director of Aviation
Ray Boudreaux
479.718.7642
rboudreaux@ci.fayetteville.ar.us
Dispatch Manager
Kathy Stocker
479.587.3555
police@ci.fayetteville.ar.us
District Court Administrator
Dena Stockalper
479.587.3591
district_court@ci.fayetteville.ar.us
Fleet Operations Superintendent
Dennis Pratt
479.444.3495
fleet@ci.fayetteville.ar.us
Government Channel Manager
Fritz Gisler
479.444.3434
fgisler@ci.fayetteville.ar.us
Human Resources Director
Missy Leflar
479.575.8278
mleflar@ci.fayetteville.ar.us
Information Technologies Director
Scott Huddleston
479.575.8320
information_technology@ci.fayetteville.ar.us
Internal Auditor
Vicki Deaton
479.575.8261
vdeaton@ci.fayetteville.ar.us
Parking & Telecommunications Manager
Sharon Waters
479.575.8280
parking@ci.fayetteville.ar.us
Purchasing Manager
Peggy Vice
479.575.8256
purchasing@ci.fayetteville.ar.us
Solid Waste & Recycling Manager
Carrol Hill
479.575.8398
solid_waste@ci.fayetteville.ar.us
Strategic Plan. & Internal Consulting Director
Karen Minkel
479.575.8271
kminkel@ci.fayetteville.ar.us
Sustainability Director
John Coleman
479.575.8272
jcoleman@ci.fayetteville.ar.us
Water & Wastewater Operations Manager
Will Winn
479.575.8386
water_and_sewer_maintenance@ci.fayetteville.ar.us
194
City of Fayetteville, Arkansas
2011 Operating Budget
Outside Agency Funding
Actual Budgeted
2009 2010
Estimated Budgeted
2010 2011
OUTSIDE AGENCY FUNDING:
General Fund (1010):
Ozark Regional Transit $
254,000 $
254,000 $
254,000 $
254,000
Fayetteville Boys & Girls Club
64,000
57,600
57,600
205,350
Community Access Television
93,000
93,000
93,000
93,000
NWAEDD (Senior Center)
25,000
23,350
23,350
53,350
Razorback Transit
50,000
50,000
50,000
50,000
Ozark Military Museum
6,000
6,000
6,000
6,000
*NWA Regional Planning
36,937
36,937
36,937
36,937
*Central Emergency Medical Service
270,000
270,000
247,500
270,000
798,937
790,887
768,387
968,637
Parks Development Fund (2250):
Fayetteville Boys & Girls Club
147,750
147,750
147,750
0
NWAEDD (Senior Center)
30,000
30,000
30,000
0
177,750
177,750
177,750
0
Total Outside Agency Funding $
976,687 $
968,637 $
946,137 $
968,637
* These Outside Agencies Have Interlocal Governmental Agreements.
195
LISTING OF ACRONYMS
A&P..........................................................................................................Advertising & Promotion
ADA............................................................................................... Americans with Disabilities Act
ADEQ...................................................................Arkansas Department of Environmental Quality
ADH................................................................................................Arkansas Department of Health
AED............................................................................................... Automated External Deliberator
AEP............................................................................................................ Arkansas Electric Power
AHTD.....................................................................Arkansas Highway Transportation Department
AMP.......................................................................................... Aircraft Maintenance Professionals
BMX................................................................................................................... Bicycle Motocross
BOD.................................................................................................. Biochemical Oxygen Demand
CAD........................................................................................................... Computer Aided Design
CAFR............................................................................... Comprehensive Annual Financial Report
CALEA.......................................... Commission on Accreditation for Law Enforcement Agencies
CAT.................................................................................................. Community Access Television
CD............................................................................................................................... Compact Disc
CDBG................................................................................. Community Development Block Grant
CIP.................................................................................................. Capital Improvements Program
CMS................................................................................................... Content Management System
COLA......................................................................................................Cost of Living Adjustment
CPI................................................................................................................. Consumer Price Index
CPR.................................................................................. Cardiovascular Pulmonary Resuscitation
DOT................................................................................................... Department of Transportation
DTF........................................................................................................................ Drug Task Force
DWI......................................................................................................... Driving While Intoxicated
ED............................................................................................................... Economic Development
EDI.............................................................................................. Economic Development Initiative
EDMS........................................................................... Electronic Document Management System
EMS....................................................................................................Emergency Medical Services
EMT............................................................................................... Emergency Medical Technician
EPA............................................................................................. Environmental Protection Agency
ERT....................................................................................................... Emergency Response Team
FAA............................................................................................... Federal Aviation Administration
FAR...................................................................................................... Federal Aviation Regulation
FASB................................................................................... Financial Accounting Standards Board
FBO................................................................................................................. Field Based Operator
FCC....................................................................................... Federal Communication Commission
FEDC........................................................................ Fayetteville Economic Development Council
FEMA............................................................................. Federal Emergency Management Agency
FHWA...........................................................................................Federal Highway Administration
FOIA.................................................................................................... Freedom of Information Act
FTE................................................................................................................. Full -Time Equivalent
GA.......................................................................................................................... General Aviation
GAAP............................................................................ Generally Accepted Accounting Principles
GASB.......................................................................... Governmental Accounting Standards Board
GFOA............................................................................. Government Finance Officers Association
GHG...................................................................................................................... Green House Gas
LISTING OF ACRONYMS, (continued)
GIS................................................................................................. Geographic Information System
HIRL.................................................................................................
High Intensity Runway Lights
HMI......................................................................................................
Human Machine Integration
HMR.....................................................................................................Hotel/Motel
Restaurant Tax
HOME...........................................................................................................
HOME Grant Program
HUD...............................................................................................
Housing & Urban Development
HVAC...........................................................................Heating,
Ventilation, and Air Conditioning
IPP..................................................................................................
Industrial Pretreatment Program
ISO.........................................................................................
International Standards Organization
IT................................................................................................................
Information Technology
LAN..................................................................................................................Local
Area Network
LED.................................................................................................................
Light Emitting Diode
LOPFI..........................................................................................
Local Police and Fire Retirement
MDT...............................................................................................................Mobile
Data Terminal
MGD..........................................................................................................
Million Gallons per Day
MLK...................................................................................................................
Martin Luther King
MRF......................................................................................................
Materials Recovery Facility
MUTCD.....................................................................
Manual on Uniform Traffic Control Devices
MVR............................................................................................................Mobile
Video Recorder
NPDES...............................................................
National Pollutant Discharge Elimination System
NWA.................................................................................................................Northwest
Arkansas
O&M........................................................................................................
Operation & Maintenance
ORT..............................................................................................................
Ozark Regional Transit
PAPI...........................................................................................
Precision Approach Path Indicator
PC........................................................................................................................
Personal Computer
PEG...................................................................................................
Public/Education/Government
PO.............................................................................................................................
Purchase Order
PRAB.......................................................................................Parks
& Recreation Advisory Board
RFP................................................................................................................
Request for Proposals
ROW...........................................................................................................................
Right -of -Way
RLF................................................................................................................
Revolving Loan Fund
RTU..............................................................................................................
Remote Terminal Units
SCADA.............................................................................Supervisory
Control & Data Acquisition
TIF.............................................................................................................
Tax Increment Financing
TSS...............................................................................................................Total
Suspended Solids
UDC......................................................................................................
Unified Development Code
USACE..............................................................................
United States Army Corps of Engineers
UV..................................................................................................................................
Ultra Violet
W&S, W/S................................................................................................................
Water & Sewer
WSIP.............................................................................
Wastewater System Improvements Project
WWT.............................................................................................................
Wastewater Treatment
WWTP.................................................................................................
Wastewater Treatment Plant
W/WW.................................................................................................................
Water/Wastewater
YRCC.................................................................................
Yvonne Richardson Community Center
WA
GLOSSARY
ACCOUNT GROUP. A self -balancing set of accounts which are not a fund or a fiscal entity. General
Fixed Assets Account Group and General Long -Term Debt Account Group are such examples.
ACCOUNTING SYSTEM. Records and procedures that discover, record, classify, and report
information on the financial position and operations of a governmental unit or any of its funds.
ACCRUAL. Revenue and expenses are recorded when they are incurred.
AD VALOREM. A basis for levy of taxes upon property based on value.
AGENCY FUND. A fund consisting of resources received and held by the governmental unit as an
agent for others.
APPROPRIATION. An authorization granted by the board to incur liabilities for specific purposes.
ASSETS. Probable future economic benefits obtained or controlled by a particular entity as a result of
past transactions or events.
BALANCED BUDGET. A budget balanced by fund, for all funds maintained by the City, in which total
anticipated revenues must equal or exceed the budgeted expenditures for each fund.
BOND. A written promise to pay a specified sum of money, called the face value or principal amount, at
a specified date or dates in the future, called the maturity date(s), together with periodic interest at a
specified rate.
BOND DISCOUNT. The excess of the face value of a bond over the price for which it is acquired or
sold.
BOND PREMIUM. The excess of the price at which a bond is acquired or sold over its face value.
BONDED DEBT. The portion of indebtedness represented by outstanding bonds.
BUDGET. A financial operating plan consisting of estimates of proposed expenditures for a given
period and the proposed means of financing them.
BUDGET CONTROL. The control or management of the approved Budget for the purpose of keeping
expenditures within the limitations of available appropriations and available revenues.
BUDGET DOCUMENT. The instrument used by the budget -making authority to present a
comprehensive financial program to the appropriating body.
BUDGET MESSAGE. A general discussion of the budget as presented in writing by the Mayor to the
City Council. The message contains an explanation of the principal budget items and recommendations
regarding the financial policy for the coming year.
CAPITAL BUDGET. This budget deals with large expenditures for capital items normally financed by
borrowing. Usually capital items have long-range returns, useful life spans, are relatively expensive, and
have physical presence such as buildings, roads, sewage systems, etc.
GLOSSARY, (continued)
CAPITAL IMPROVEMENT. Any property, asset, or improvement with an estimated value greater
than five thousand dollars, and estimated life or usefulness of one or more years, including land, interest
therein and including constructions, enlargements, and renovations.
CAPITAL IMPROVEMENT PROGRAM. An approach or technique for identifying and forecasting
capital outlay decisions that a government expects to make over a five year period.
CAPITAL OUTLAY. Expenditures that result in the acquisition of or addition to fixed assets.
CAPITAL PROJECTS FUND. A fund created to account for all resources to be used for the
acquisition or construction of designated fixed assets.
CASH. Legal tender or coins that can be used in exchange for goods, debt, or services. This includes the
value of assets that can be converted into cash immediately
CONSTRUCTION WORK IN PROGRESS. The cost of construction work that has been started but
not yet completed and placed in service.
CONTINGENCY FUND. Funds set aside for unforeseen expenses of uncertain amounts or funds set
aside for known expenses, such as salary increases, but uncertain amounts.
CONTRACTUAL SERVICE. An agreement to perform a service or task by external organizational
units. A group of accounts which cover the above as well as travel and training and other miscellaneous
services.
DEBT SERVICE. The amount of money necessary to pay interest on an outstanding debt, the principal
of maturing material serial bonds, and the required contributions to a sinking fund for term bonds.
DEBT SERVICE FUND. A fund established to finance and account for the payment of interest and
principal on all general obligation debt, serial and term, other than that payable exclusively from special
assessments and revenues from fiduciary and proprietary funds.
DEMAND. Demand is the external factor that demonstrates the "need" for a program. Demand data
enables decision -makers to adjust services and costs to respond to changes in direction for the service.
DEPARTMENT. Departments are the major organizational subdivisions. They have a broad overall
purpose. In the City of Fayetteville organization structure, each department is comprised of one or more
divisions.
DEPRECIATION. Expiration in the service life of fixed assets, attributable to wear and tear,
deterioration, action of the physical elements, inadequacy, and obsolescence.
DESIGNATED FUND. Funds created to account for assets set aside for a specific purpose.
DIVISION. Divisions are the major functional sub -divisions and correspond roughly to the departmental
hierarchy formerly used by the City. Each Division reports to one of more departments.
EFFECTIVENESS. Effectiveness data enables decision -makers to see that quality does not suffer as
productivity increases, and that constituents are satisfied with services.
GLOSSARY, (continued)
ENCUMBRANCE. An account used to record the estimated amount of contracts, salary commitments
and purchase orders that are chargeable to an appropriation.
ENTERPRISE FUND. A fund established to finance and account for the acquisition, operation, and
maintenance of governmental facilities and services which are entirely or predominantly self-supporting
by user charges.
EXPENDITURE. Accounts which are kept on either the accrual basis or modified accrual basis of
accounting and designates the cost of goods delivered or services rendered, whether paid or unpaid,
including expenses and capital outlays.
EXPENSE. Charges incurred for operation, maintenance, interest, and other charges that will benefit the
current year.
FIDUCIARY FUND. Any fund held by a governmental unit as an agent or trustee.
FISCAL YEAR. A 12 -month period of time to which the annual budget applies and at the end of which
a governmental unit determines its financial position and the results of its operations.
FIXED ASSET. Long-term assets that are intended to be held or used, such as land, buildings,
machinery, furniture, and other equipment.
FRANCHISE TAX. Fees levied on a corporation in return for granting a privilege sanctioning a
monopoly or permitting the use of public property, usually subject to regulation set by the governing
body.
FULL-TIME EQUIVALENT POSITION (FTE). A part-time position converted to the decimal
equivalent of a full-time position based on 2,080 hours per year. For example, a summer lifeguard
working for four months, or 690 hours, would be equivalent to .33 of a full-time position.
FUND. A fiscal and accounting entity with a self -balancing set of accounts recording cash and other
financial resources, together with all related liabilities and residual equities, or balances, and changes
therein, which are segregated for the purpose of carrying on specific activities or attaining certain
objectives in accordance with special regulations, restrictions, or limitations.
FUND BALANCE. Fund equity of a fund or in Governmental Funds, the amount assets exceed
liabilities. Unrestricted Fund Balance is available for appropriation.
FUND EQUITY. The excess of assets over liabilities. A portion of the equity may be reserved,
restricted or designated; the remainder is Fund Balance.
GENERAL FIXED ASSETS ACCOUNT GROUP. A self -balancing group of accounts set up to
account for the general fixed assets of a governmental unit.
GENERAL FUND. A fund used to account for all transactions of a governmental unit that are not
accounted for in another fund, such as police and fire services.
GENERAL LONG-TERM DEBT ACCOUNT GROUP. A self -balancing group of accounts set up to
account for long-term debt which is legally payable from general revenues.
200
GLOSSARY, (continued)
GOAL. A goal is a statement of desired conditions to be maintained or achieved through the efforts of an
organization. Actual total achievement may be impossible, but the goal is a standard against which to
measure progress toward ideal conditions. A goal is a definition of results toward which the work of the
organization is directed.
GOVERNMENTAL FUND. A generic classification adopted by the National Council on Governmental
Accounting to refer to all funds other than proprietary and fiduciary funds. General fund, special revenue
funds, capital projects funds, debt service funds, and special assessment funds are all examples of
governmental fund types.
GRANT. A contribution by one governmental unit to another unit. The contribution is usually made to
aid in the support of a specified function or for the acquisition or construction of fixed assets.
INCOME. A term used to represent the excess of revenues earned over the expenses incurred in carrying
on an enterprise operation.
INTERGOVERNMENTAL REVENUE. Revenue from other governments. Grants, entitlements, and
shared revenues are types of intergovernmental revenue.
INTERNAL SERVICE FUND. A fund established to finance and account for services and commodities
furnished by a designated department to other departments. Amounts expended by the fund are
reestablished from either operating earnings or by transfers from other funds.
INVESTMENT. Securities held for the production of income in the form of interest and dividends.
LIABILITY. Probable future sacrifices of economic benefits arising from present obligations of a
particular entity to transfer assets or provide services to other entities in the future as a result of past
transactions or events.
LINE -ITEM. A detailed classification of an expense or expenditure classified by object within each
Division.
LONG-TERM DEBT. Debt with a maturity of more than one year after the date of issuance.
MODIFIED ACCRUAL BASIS. Governmental funds use the modified accrual basis of accounting.
Revenues are recognized in the period in which they become both available and measurable.
Expenditures are recognized at the time a liability is incurred.
NET INCOME. A term used in governmental enterprise to designate the excess of total revenues over
total expenses.
NONOPERATING EXPENSE. Proprietary fund expenses incurred in performance of activities not
directly related to supplying the basic service by a governmental enterprise.
NONOPERATING INCOME. Proprietary fund income that is not derived from the basic operations of
such enterprises.
OBJECT CODE. Expenditure classification according to the types of items purchased or services
obtained; for example, personnel services, materials and supplies, contractual service, and capital.
201
GLOSSARY, (continued)
OBJECTIVE. An objective is a decision about the amount of progress to be made within a specified
period of time. It states in measurable and quantitative terms the results to be achieved within a specified
time and plans the incremental steps to achieve the goal.
OPERATING TRANSFER. Legally authorized interfund transfers from a fund receiving revenue to the
fund that makes expenditures.
ORDINANCE. A formal legislative enactment by the governing board of a municipality. If it is not in
conflict with any higher form of law, such as a state statute or constitutional provision, it has the full force
and effect of law within the boundaries of the municipality to which it applies.
PERFORMANCE BUDGET. A budget which relates appropriations to work loads. By featuring unit
measures, performance budgets are believed to express official and citizen interest in the managerial
value of efficiency.
PERFORMANCE MEASURES. Performance measures provide a means of identifying the level of
service provided. Performance measures include a measurement of Demand, Workload, Productivity, and
Effectiveness.
PROGRAM. Operating units within a Division. Each program represents a specific type of activity
within its Division aimed at providing a service for which the City is responsible.
PROGRAM BUDGET. A budget which relates appropriations to goals. Budget makers practicing this
approach strive to appropriate sums to non -organization, goal -oriented cost centers. Program budgeting is
believed to express official and citizen interest in planning and in the effective use of resources.
PROGRAM OBJECTIVES. A program objective is a decision about the amount of progress to be
made within a specified period of time in reducing the gap between real conditions and the ideal
conditions described in the Program Description. It states in measurable quantitative terms the results to
be achieved within a specified time and plans the incremental steps to achieve them.
PRODUCTIVITY. Unit cost (productivity data) enables decision -makers to measure efficiency, as
opposed to total expenditures. Productivity unit costs can also be used to quickly estimate the cost of
adding more service or savings realized from reductions in service.
PROPRIETARY FUND. Sometimes referred to as "income -determination" or "commercial -type"
funds. Examples are enterprise and internal service funds.
RESERVE. An account that records a portion of the fund equity that must be segregated for some future
use and which is not available for further appropriation or expenditure.
RETAINED EARNINGS. The accumulated earnings of an enterprise or internal service fund that have
been retained in the fund and that are not reserved for any specific purpose.
REVENUE. Additions to fund financial resources other than from interfund transfers and debt issue
proceeds.
SPECIAL REVENUE FUND. A fund established to account for revenues from specific taxes or other
earmarked revenue sources that by law are designated to finance particular functions or activities of
government.
202
GLOSSARY, (continued)
TAX. A compulsory charge levied by a governmental unit for the purpose of raising revenue. These
revenues are used to pay for services or improvements provided for the general public benefit.
UNRESERVED FUND BALANCE. The amount remaining in a fund that is not reserved for some
future use and which is available for further appropriation or expenditure.
USER CHARGE. A charged levied against users of a service or purchasers of a product of an enterprise
or internal service funds.
WORKLOAD. Workload data answers the question about how much service is being provided, as well
as how output is meeting service demand. Workload data is also the basis, along with total expenditures,
for unit cost or productivity indicators.
203
City of Fayetteville, Arkansas
Index
2011 Budget Executive Summary...........................................................................................................III-X
2011 Capital Budget...........................................................................................................................173-185
2011 Capital Projects Comprehensive Detail.....................................................................................170-172
2011 Capital Projects Summary................................................................................................................169
Acronyms...........................................................................................................................................196-197
Administrative Procedures to Adjust the Approved Budget......................................................................7-8
Airport Fund Activity Expenditure Summary...........................................................................................127
Airport Fund Description...................................................................................................................123-124
Airport Fund Operating Budget.........................................................................................................125-126
BudgetFlowchart ..........................................................................................................................................
3
Budget Organizational Structure..............................................................................................................9-10
BudgetProcess...........................................................................................................................................1-2
BudgetResolution.......................................................................................................................................XI
CapitalImprovement Policy..........................................................................................................................
6
Capital Improvements Program Directional Information...................................................................166-168
Capital Improvements Program Introduction.....................................................................................163-165
Chart of Fund Types - Governmental..........................................................................................................13
Chart of Fund Types - Proprietary & Fiduciary..........................................................................................14
Community Development Block Grant Fund Activity Expenditure Summary..........................................51
Community Development Block Grant Fund Description..........................................................................49
Community Development Block Grant Fund Summary.............................................................................50
Consolidated Fund - Department - Program Structure................................................................................
l l
DebtPolicy....................................................................................................................................................
5
DebtPosition.............................................................................................................................................186
DebtService Payment Schedule................................................................................................................190
Debtto Maturity Schedule........................................................................................................................192
Description of Outstanding Bonds.....................................................................................................187-188
Drug Law Enforcement Fund Activity Expenditure Summary...................................................................75
Drug Law Enforcement Fund Description..................................................................................................
73
DrugLaw Enforcement Fund Summary.....................................................................................................
74
EDI Attainable Housing Grant Fund Activity Expenditure Summary........................................................55
EDI Attainable Housing Grant Fund Description.......................................................................................
53
EDI Attainable Housing Grant Fund Summary..........................................................................................
54
Energy Block Grant Fund Description.......................................................................................................61
Energy Block Grant Fund Summary..........................................................................................................62
Energy Block Grant Fund Activity Expenditure Summary........................................................................63
ExpenditurePolicy.....................................................................................................................................4-5
FinancialReporting Policy............................................................................................................................
6
Fire Bond Fund Activity Expenditure Summary.........................................................................................79
FireBond Fund Description........................................................................................................................77
FireBond Fund Summary...........................................................................................................................78
Fire Pension Fund Activity Expenditure Summary...................................................................................139
Fire Pension Fund Description..................................................................................................................137
Fire Pension Fund Operating Budget........................................................................................................138
General Fund Activity Expenditure Summary.......................................................................................27-38
GeneralFund Description......................................................................................................................17-25
GeneralFund Summary..............................................................................................................................26
Glossary..............................................................................................................................................198-203
204
City of Fayetteville, Arkansas
Index
Impact Fee Fund Activity Expenditure Summary.......................................................................................71
ImpactFee Fund Description......................................................................................................................
69
ImpactFee Fund Summary.........................................................................................................................
70
Index...................................................................................................................................................204-206
Investment and Cash Management Policy.................................................................................................5-6
Legal Debt Margin Computation..............................................................................................................191
List of Elected Officials, Administrative Officials, & Management Staff................................................194
Multi -Year Comparison - Adopted Budget Expenditures...........................................................................16
OrganizationalChart .................................................................................................................................193
OutsideAgency Funding...........................................................................................................................195
Parking Fund Activity Expenditure Summary............................................................................................47
ParkingFund Description............................................................................................................................
45
ParkingFund Summary...............................................................................................................................
46
Parks Development Fund Activity Expenditure Summary.........................................................................
67
Parks Development Fund Description.........................................................................................................65
Parks Development Fund Summary............................................................................................................66
PersonnelHistory......................................................................................................................................147
Personnel Summary by Activity and Division...................................................................................149-162
Personnel Summary by Activity and Fund................................................................................................148
Personnel Summary Full Time Equivalent Basis......................................................................................145
Personnel Variation Summary...................................................................................................................146
Police Pension Fund Activity Expenditure Summary...............................................................................135
Police Pension Fund Description..............................................................................................................133
Police Pension Fund Operating Budget.....................................................................................................134
Replacement & Disaster Recovery Fund Activity Expenditure Summary.................................................91
Replacement & Disaster Recovery Fund Description.................................................................................89
Replacement & Disaster Recovery Fund Summary....................................................................................90
ReservePolicy...............................................................................................................................................
5
RevenuePolicy..............................................................................................................................................
4
Sales Tax Capital Improvements Fund Activity Expenditure Summary....................................................95
Sales Tax Capital Improvements Fund Capital Budget.........................................................................96-97
Sales Tax Capital Improvements Fund Description....................................................................................93
Sales Tax Capital Improvements Fund Summary.......................................................................................94
Sales Tax Construction Bond Fund Activity Expenditure Summary ........................................................105
Sales Tax Construction Bond Fund Description.......................................................................................103
Sales Tax Construction Bond Fund Summary..........................................................................................104
Scheduleof Bonds Outstanding................................................................................................................189
Shop Fund Activity Expenditure Summary..............................................................................................144
ShopFund Description..............................................................................................................................141
Shop Fund Operating Budget.............................................................................................................142-143
Solid Waste Fund Activity Expenditure Summary............................................................................121-122
Solid Waste Fund Description............................................................................................................117-118
Solid Waste Fund Operating Budget..................................................................................................119-120
Sources and Uses of Funds..........................................................................................................................15
Special State Grants Fund Description........................................................................................................57
Special State Grants Fund Expenditure Summary......................................................................................
59
SpecialState Grants Fund Summary...........................................................................................................58
Street Fund Activity Expenditure Summary..........................................................................................42-43
205
City of Fayetteville, Arkansas
Index
StreetFund Description.......................................................................................................................... 3 9-40
StreetFund Summary..................................................................................................................................
41
TIF Bond Fund Activity Expenditure Summary.........................................................................................83
TIFBond Fund Description........................................................................................................................
81
TIFBond Fund Summary...........................................................................................................................82
Town Center and Parking Facility Fund Activity Expenditure Summary ................................................131
Town Center and Parking Facility Fund Description................................................................................129
Town Center and Parking Facility Fund Operating Budget......................................................................130
Transmittal Memo from the Mayor to Council..........................................................................................I-II
Wastewater Improvements Sales Tax Bond Fund Activity Expenditure Summary...................................87
Wastewater Improvements Sales Tax Bond Fund Description...................................................................85
Wastewater Improvements Sales Tax Bond Fund Summary......................................................................86
Wastewater System Improvements Project Fund Activity Expenditure Summary...................................101
Wastewater System Improvements Project Fund Description....................................................................99
Wastewater System Improvements Project Fund Summary.....................................................................100
Water & Sewer Fund Activity Expenditure Summary.......................................................................112-115
Water & Sewer Fund Description......................................................................................................107-109
Water & Sewer Fund Operating Budget............................................................................................110-111
206