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Home My WebLink About208-10 RESOLUTIONRESOLUTION NO. 208-10 A RESOLUTION AUTHORIZING ACCEPTANCE OF A NON-MATCHING ARKANSAS STATE POLICE TRUNKING RADIO SYSTEM GENERAL IMPROVEMENT GRANT IN THE AMOUNT OF $36,000.00 FOR THE PURCHASE OF EIGHT (8) PORTABLE RADIOS, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a non-matching Arkansas State Police Trunking Radio System General Improvement Grant in the amount of $36,000.00 for the purchase of eight (8) portable radios. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A," recognizing the revenue. PASSED and APPROVED this 7th day of December, 2010. APPROVED: By: �„„ P O.'' ELD JO ' .:.e' , Mayor ATTEST: By: SONDRA E. SMITH, City erk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2010 Department: Police Division: Police Program: Police Projects Request Date 12/7/2010 Adjustment Number JUSTIFICATION TO INCREASE PROJECT / ITEM: Recognize the 2010 Arkansas State Police Trunking Radio System Grant award for the purchase of eight (8) portable radio units. JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE): Recognize revenue from the 2010 Arkansas State Police Trunking Radio System Grant Award. Increase Account Name Account Number Budget Decrease Budget Project.Sub Number Minor Equipment 1010.2920.5210.00 36,000 10031 .JJv3 Federal Grants - Operational 1010.0001.4309.01 36,000 10031 .../`)°3 TOTAL 36,000 36,000 Division Head Date Budget DirPtor di/-A Date Type: A B C LB> E Requested By Budget & Research Use Only wnewman Department D Financ Director Description: Date 0 Lt- t0. -201Z Date Chie o taff Date ate General Ledger Date Posted to General Ledger Posted to Project Accounting \\fpd\dfs\userAdmin\jcohea\State Police Grants12010\Radio. System\BA - 2010 ASP TRS Initial Date Initial Date Greg Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 12/7/2010 City Council Meeting Date Agenda Items Only Police Division Action Required: Central Dispatch Department Acceptance of a non-matching grant award from the Arkansas State Police Trunking Radio System funding for the purchase of eight (8) portable radios and approval of a budget adjustment in the amount of $36,000.00 36,000.00 Cost of this request 1010.2920.5210.00 Account Number 10031-3 Project Number Budgeted Item 36, 000.00 Category / Project Budget 2010 ASP - Trunking Radio System Program Category / Project Name Grant Funds Used to Date Program / Project Category Name 36,000.00 General Remaining Balance Fund Name Budget Adjustment Attached X ��1 ♦� �� Previous Ordinance or Resolution # Department' ecDate A % Date ``,, Original Contract Date: /Z— Original Contract Number: Ci ttorney 10A\ () — t t''Z'2llt® Date /1 CIO Finance and Internal Services Director hie of Staff a /or ate //Al /it '‘/ D e Received in City Clerk's Office 11-10-10 `03:13 Pt Comments: Revised January 15, 2009 SZttelle I ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE To: Mayor and City Council Members From: Greg Tabor, Chief of Police Date: November 10, 2010 Subject: 2010 Arkansas State Police Trunking Radio System Grant Award and Budget Adjustment PROPOSAL: The Arkansas State Police Trunking Radio System grant award will be used by the 4th Judicial District Drug Task Force to purchase eight (8) portable radios that are compatible with the City's current radio system and designed to work with the new ASTRO 25 LE simulcast radio system. When the City of Fayetteville completes the build out of the new simulcast radio system, the Task Force will be equipped to join the Arkansas Wireless Information Network (AWIN) and increase radio communication ability throughout Washington and Madison Counties as well as other parts of the State. RECOMMENDATION: Staff recommends acceptance of the 2010 ASP Trunking Radio System Grant award and approval of a budget adjustment in the amount of $36,000.00.for the replacement of eight (8) portable radios to be used by the 4th Judicial District Drug Task Force. If you should have any comments or question regarding this grant application, please contact me at extension 500. BUDGET IMPACT: None, grant award is non-matching RESOLUTION NO. A RESOLUTION AUTHORIZING ACCEPTANCE OF A NON-MATCHING ARKANSAS STATE POLICE TRUNKING RADIO SYSTEM GENERAL IMPROVEMENT GRANT IN THE AMOUNT OF $36,000.00 FOR THE PURCHASE OF EIGHT (8) PORTABLE RADIOS, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes acceptance of a non-matching Arkansas State Police Trunking Radio System General Improvement Grant in the amount of $36,000.00 for the purchase of eight (8) portable radios. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A," recognizing the revenue. PASSED and APPROVED this 7th day of December, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Mike Beebe Governor ARKANSAS STATE POLICE COMMISSION Dr. Lewis Shepherd Chairman Arkadelphia John Allison Vice -Chairman Conway Steve G. Smith Secretary Little Rock Jane Christenson Harrison Daniel "Woody" Futrell Nashville Wallace Fowler Jonesboro Frank Guinn, Jr. Paragould State of Arkansas ARKANSAS STATE POLICE 1 State Police Plaza Drive Little Rock, Arkansas 72209-4822 www.asp.arkansas.gov "SERVING WITH PRIDE AND DISTINCTION SINCE 1935" Winford E. Phillips Director Arkansas State Police Trunking Radio System General Improvement Grant Award Application Organization's Name: Fayetteville Police Department Grant #: TRS003 Vendor #: 100036503 Police Department Executive Name: Fayetteville Police Department Address: 100-a West Rock Street City, State, Zip Code: Fayetteville, AR 72701 Telephone: (479)575-8330 Award Start Date: 7/1/2010 Award End Date: 3/31/2011 Award Amount: $36,000.00 - �- - '.&•;1.1n-el-Winford Winford E. Phillips Director i 2.0/o Date Date Arkansas State Police Trunking Radio System Grant 1 State Police Plaza Drive Little Rock, AR 72209 MEMORANDUM OF UNDERSTANDING In accordance with Act 1443 of the 2009 session of the Arkansas 87th General Assembly the Arkansas State Police was charged with the responsibility of disbursing moneys from the Trunking Radio System Fund. Pursuant to the foregoing authority, the Arkansas State Police has established the Trunking Radio System Committee to award funds, which in the Committee's opinion, will best facilitate communication capabilities, enhancements, and equipment upgrades including the implementation of a Trunking Radio System. In accordance with the foregoing a joint agreement between the Arkansas State Police and the Fayetteville Police Department is entered for a period of July 1, 2010 through March 31, 2011. The recipient of the awarded funds agrees to maintain records and receipts for items purchased with the grant funds and will furnish copies of all receipts to the Arkansas State Police by the 10th day of the month following the expenditure. Any modification or changes above 10% to the grantee's approved budget must be authorized by the Arkansas State Police before expenditures for the changes can be made. Any awarded funds not expended during the period set out in the preceding paragraph and in accordance with grantee's budget or approved changes shall be refunded to the Arkansas State Police by 4:30 p.m. March 31' 2011. The awarded funds are subject to audit by the Arkansas State Police and/or the Department of Legislative Audit. Misuse of these funds will result in the Fayetteville Police Department reimbursing the Arkansas State Police for the funds awarded. The following items will NOT be considered for funding and any funds awarded should not be used for these items: ■ Salaries, over time, fringe benefits related to salaries ■ Contractual services, and travel related expenditures ■ Electronic Immobilization Devices ■ Drug Court Programs ■ Real Estate ■ Vessel or Aircraft ■ Construction Projects ■ Buy Money This MOU shall remain in full force and effect beginning on the date of signature and continuing for the duration of the current agreement period. SIGNATURES Colon- Winford E. Phillips Director Arkansas State Police (Name), Cministrator (Agency) Date:��', O/ v