HomeMy WebLinkAbout204-10 RESOLUTIONRESOLUTION NO. 204-10
A RESOLUTION APPROVING CONTRACT AMENDMENT NO. 1 WITH
CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $6,765,224.00 FOR
OPERATION, MAINTENANCE, MANAGEMENT AND ENGINEERING
SERVICES FOR CITY WASTEWATER TREATEMENT FACILITIES AND
SYSTEMS, AND APPROVING A $70,000.00 CONTRACT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby Contract
Amendment No. 1 with CH2M Hill Engineers, Inc., a copy of which is attached as Exhibit "A,"
in the amount of $6,765,224.00 for operation, maintenance, management and engineering
services for city wastewater treatment facilities and systems.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
$70,000.00 contract contingency.
PASSED and APPROVED this 16th day of November, 2010.
APPROVED:
B
Art eiJL.. _/
%O LD JO ' i l • ► , ayor
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
AMENDMENT NO. 1 TO AGREEMENT
For
OPERATIONS, MAINTENANCE, AND MANAGEMENT SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
CH2M HILL ENGINEERS, INC.
THIS AMENDMENT NO. 1 to the Agreement for Operations, Maintenance and Management Services
between the City of Fayetteville, Arkansas, Wastewater Treatment Facilities and its pertinent systems
dated December 15, 2009 (the "Agreement"), is made effective on the 1St day of January, 2011, by and
between City of Fayetteville, Arkansas, acting by and through its Mayor (hereinafter "City of
Fayetteville") and CH2M HILL Engineers, Inc., (hereinafter "CH2M HILL")
NOW THEREFORE, the City and CH2M HILL hereby amend the Agreement as follows:
1. Appendix B is deleted in its entirety and replaced with the attached Appendix B.
2. Appendix C is deleted in its entirety and replaced with the attached Appendix C.
3. Appendix D is deleted in its entirety and replaced with the attached Appendix D.
4. Appendix E is deleted in its entirety and replaced with the attached Appendix E.
5. Appendix F is deleted in its entirety and replaced with the attached Appendix F.
6. Appendix G is deleted in its entirety and replaced with the attached Appendix. G.
7. Appendix H is deleted in its entirety and replaced with the attached Appendix H.
This Amendment No. 1, together with the Agreement, constitutes the entire agreement between the
Parties and supersedes all prior oral and written understandings with respect to the subject matter set forth
herein. Unless specifically stated all other terms and conditions of the Agreement shall remain in full
force and effect. Neither this Amendment nor the Agreement may be modified except in writing signed
by an authorized representative of the Parties.
The Parties, intending to be legally bound, indicate their approval of the Amendment by their signatures
below.
Officer have made and executed this Agreement as of the day and year first above written.
CH2M HILL ENGINEERS, INC.
By: Akal
Name: Natalie L. Eldredg
Title: Senior Designated Manager
Date: , ([ tt'tD
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CITY OF F: YETTEVILLE, ARKANS v�ik i,
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FAYETTEVILLE;
By: %r`l..�L./
Na ioneld Jo Orr ayor
Title: Mayor
Date: V9.7/1'0
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ATTEST:
By: (�
Sondra Smith, City Clerk
Appendix A
LIST OF APPENDICES
Appendix A — List of Appendices
Appendix B — Definitions
Appendix C — Scope of Services
Appendix D — Compensation for Services
Appendix E — Location of Project
Appendix F — Environmental Permits and Project Characteristics
Appendix G — Industrial Waste Discharges and Monitoring Program
Appendix H — Vehicle and Mobile Equipment Description (Rolling Stock)
Appendix I — Base Fee Adjustment
Appendix B
DEFINITIONS
B.1 The "Project" means all equipment, vehicles, grounds and facilities described in Appendix E and
where appropriate, the management, operations and maintenance of such.
B.2 "Capital Expenditures" means any expenditures for (1) the purchase of new equipment or facility
items that cost more than ten thousand dollars ($10,000); or (2) major repairs which significantly
extend equipment or facility service life and cost more than ten thousand dollars ($10,000); or (3)
expenditures that are planned, non -routine and budgeted by City of Fayetteville.
B.3 "Cost" means the total of all costs determined on an accrual basis in accordance with generally
accepted accounting principles including but not limited to direct labor, insurance, labor
overhead, chemicals, materials, supplies, utilities, equipment, maintenance, repair, and outside
services.
B.4 "Maintenance" means the cost of those routine and/or repetitive activities required or
recommended by the equipment or facility manufacturer or CH2M HILL to maximize the service
life of the equipment, vehicles, and facilities as listed in Appendix E.
B.5 "Repairs" means the cost of those non-routine/non-repetitive activities required for operational
continuity, safety, and performance generally due to failure or to avert a failure of the equipment,
sewer, vehicle, or facility or some component thereof; cost less than ten thousand dollars
($10,000); and are not included in definition B.2 of this Appendix. "Repairs" exclude cost of
repair parts caused by storm damage to the supervisory control and data acquisition (SCADA)
system.
B.6 "Out of scope" services will include "capital expenditures" (definition B.2 of this Appendix),
added or modified regulatory requirements (that are not contained in the applicable permits),
changes to improve efficiency and/or generate income, or other services not described in the
contract and requested by the City of Fayetteville. These services shall be performed as stated in
Appendix C. Should "Out of Scope Services" become a permanent and ongoing requirement,
CH2M HILL will submit a change of scope request within a reasonable amount of time in
accordance with Paragraph 1.6 of the Agreement.
B.7 "Biologically Toxic Substances" means any substance or combination of substances contained in
the plant influent in sufficiently high concentrations so as to interfere with the biological
processes necessary for the removal of the organic and chemical constituents of the wastewater
required to meet the discharge requirements of City of Fayetteville's NPDES permit. Biologically
toxic substances include but are not limited to heavy metals, phenols, cyanides, pesticides, and
herbicides.
B.8 "Adequate Nutrients" means plant influent nitrogen, phosphorus and iron contents proportional to
BOD5 in the ratio of five (5) parts nitrogen, one (1) part phosphorus, and one half (0.5) part iron
for each one hundred (100) parts BOD5.
B.9 "Base Fee" means all costs within the scope of the contract, on an annual basis, including direct
costs, labor, utilities, and other allocated costs.
B.10 "Fixed Asset" means any tangible property that has a value of five thousand dollars ($5,000) or
more and is depreciable. This excludes the repair/replacement parts that are components of a
greater fixed asset.
Appendix B - 1 of 2
B.11 "Electrical Evaluation" will be limited to amperage draws, winding resistance measurements,
thermographic evaluations, and current and voltage imbalance.
Appendix B - 2 of 2
Appendix C
SCOPE OF SERVICES
C.1 SCOPE OF SERVICES — CH2M HILL
C.1.1 Perform professional services in connection with the Project as hereinafter stated.
C.1.2 Operate and maintain all facilities over a 24-hour per day, 7 -day per week period, under full
service contract operations and maintenance. Operations may be performed with on site staff
and/or remote monitoring/on-call services for all or portions of this time.
C.1.3 Within the design capacity and capability of the Project, manage, operate, and maintain the
Project so that effluent discharged from the Project meets the requirements specified in Appendix
F.
C.1.4 Operate and maintain the present Industrial Pretreatment Program including all monitoring,
inspections, sampling, testing, reporting, and record keeping as described in Appendix G. Results
of all industrial sampling and testing shall be made available to City of Fayetteville as requested.
C.1.5 Provide all Maintenance for the Project. Document as required to continue existing maintenance
program and to provide City of Fayetteville requested reporting, including but not limited to
updated preventative maintenance schedules. City of Fayetteville shall have full access to
preventative maintenance records.
C.1.6 Pay all costs incurred within the scope of normal Project operations as defined in this Agreement.
C.1.7 Staff the Project with a minimum of three (3) Arkansas Class IV Wastewater licensed operators.
C.1.8 Prepare all NPDES permit reports, letters, or other correspondence, and submit these to City of
Fayetteville for signature and approval. Transmittal to appropriate agencies shall be done by
CH2M HILL. Any fines levied because of late reports as a result of CH2M HILL's failure to
complete and allow sufficient time for City of Fayetteville's signature and transmittal shall be
paid by CH2M HILL. Submittal to the City of Fayetteville by the 15th of the month following the
reporting period shall be considered timely.
C.1.9 Provide for proper disposal of screening, scum, grit, and biosolids in compliance with permit and
regulatory requirements, as long as a suitable location for such disposal is reasonably available.
Should regulations and/or disposal/application options significantly change, projected costs will
be revised by mutual agreement.
C.1.10 Provide all manufacturers' warranties on new equipment purchased by the City of Fayetteville
and assist the City of Fayetteville in enforcing existing equipment warranties and guarantees.
C.1.11 Be responsible for all laboratory testing and sampling presently required by the NPDES permits,
stormwater permits, "no discharge" permits, and other related requirements.
C.1.12 Provide an inventory of vehicles and equipment (rolling stock) that are being used at the Project
at the beginning of each contract year.
C.1.13 Provide twenty four (24) hour per day access to Project for City of Fayetteville's personnel. Visits
may be made at any time by any of City of Fayetteville's employees so designated by City of
Appendix C - 1 of 4
Fayetteville's representative. Keys for Project shall be provided to City of Fayetteville by CH2M
HILL. All visitors to the Project shall comply with CH2M HILL's operating and safety
procedures.
C.1.14 Provide for the maintenance of existing City of Fayetteville rolling stock such as dump trucks,
tractors, and trailers that are necessary for the operations and maintenance of the facilities.
C.1.15 Provide training for personnel in areas of operation, maintenance, safety, supervisory skills,
laboratory, and energy management. Continue the current project safety program with updates as
necessary.
C.1.16 Provide computerized maintenance, process control, and laboratory management systems.
C.1.17 Comply with the requirements of City of Fayetteville regarding affirmative action provisions for
minority hiring.
C.1.18 Provide City of Fayetteville with a full accounting of all expenditures at intervals and in sufficient
detail as may be determined by City of Fayetteville and assist City of Fayetteville in preparation
of annual operating budgets. City of Fayetteville shall be allowed to conduct or have conducted
audits of all accounting records related to the direct contract operations of this Agreement at
times to be determined by City of Fayetteville.
C.1.19 Provide City of Fayetteville with full documentation that preventative maintenance is being
performed on all City of Fayetteville equipment in accordance with manufacturer's
recommendations at intervals and in sufficient detail as may be determined by City of
Fayetteville. Maintenance program shall include documentation of corrective and preventive
maintenance and a spare parts inventory.
C.1.20 Provide for repairs as described in the Appendix B.S.
C.1.21 Maintenance of the SCADA system as described in Appendix E, to include ongoing updates and
upgrades of the software and hardware to ensure operational continuity and in accordance with
initiatives as agreed upon by the City of Fayetteville and CH2M HILL.
C.1.22 Maintain odor control at the wastewater treatment facilities and wastewater lift stations, including
the Hamestring Lift Station force mains.
C.1.23 Verify the capacity and efficiency of each sewer lift station once a year.
C.1.24 Provide recommendations for Capital Improvements Program (CIP) with a schedule for
improvements and expenditures as requested by the City of Fayetteville. A five (5) year schedule
will be presented for all capital improvements and ten (10) year projections will be made for
major improvements. These recommendations will be based on requirements determined from
facility operations and does not include detailed engineering studies. In addition, CH2M HILL
will prepare the required forms and documentation required during budget and capital
improvements budget preparation time each year. Except for the improvements requiring an
engineering study, the following will be included for each project:
• Improvement needed
• Justification of improvements
• Cost of improvements
• Any projected increase or decrease in O&M costs created by the CIP
Appendix C - 2 of 4
• Proposed expenditure schedule
• Proposed capital recovery schedule
• Impact of early termination
C.1.25 Perform other services that are related to but not part of the Scope of Services upon written
notification by City of Fayetteville. Such services will be invoiced to City of Fayetteville at
CH2M HILL's cost plus eighteen percent (18%).
C.1.26 At the direction of the City of Fayetteville, CH2M HILL is authorized to act in emergency
situations outside this Scope of Services, at CH2M HILL's discretion. The costs related to
emergency services are not included in the compensation set forth in this Agreement. CH2M
HILL will notify City of Fayetteville as soon as reasonably possible, and shall be compensated by
City of Fayetteville for any such emergency work at CH2M HILL's costs for the emergency work
plus twenty-five percent (25%).
C.1.27 Provide City of Fayetteville with oral and written reports as requested.
C.1.28 Operate and maintain all existing wastewater lift station facilities including buildings, grounds,
backup power generators, and certain other appurtenances within the site fenced area. However,
maintenance of inlet and outlet pipeworks shall terminate at the wall of lift station. Should the
City of Fayetteville add in excess of three (3) additional lift stations, from the prior contract
year's number of sites, a corresponding change of scope will be negotiated.
C.1.29 Conduct annual electrical evaluations of electrical units of 25 horsepower or more which operate
at supply voltages of 480V or less to ground.
C.1.30 CH2M HILL will comply with present federal, state, and local laws in performing their
obligations under the terms of this Agreement. CH2M HILL and City of Fayetteville will work
cooperatively regarding the application and impact of potential changes in law, including the
potential cost impact on the scope of work, and mutually revise this Agreement as applicable.
C.1.31 Coordinate and schedule the use of training rooms at both wastewater treatment facilities.
C.1.32 Conduct community outreach and education activities including cooperative efforts with the
University of Arkansas as appropriate.
C.1.33 Maintain compliance with other existing environmental permits (e.g., air permits, industrial
general stormwater permits, "no discharge" permits)
C.1.34 Maintain the industrial surcharge program and provide for monitoring and control of septage
deliveries, as provided for in the City of Fayetteville's Code of Ordinances, Discharge and
Pretreatment Regulations.
C.1.35 The parties contemplate that minor design/engineering services may be provided by CH2M HILL
from time to time. The scope and compensation for such services shall be mutually negotiated by
the parties prior to the commencement of work.
C.1.36 Operate and maintain the ongoing nutrient removal efforts at the City of Fayetteville's biosolids
management site, including managing harvesting and marketing the hay produced on the site.
Biosolids management site maintenance shall also include compliance with the current "no
discharge" permit.
Appendix C - 3 of 4
C.1.37 Operate and maintain existing onsite power generators at all existing sites, including maintaining
compliance with off-peak power rate structure monitoring and generation requirements.
C.1.38 Operate and maintain the biosolids drying operation, which will include 6 solar houses and a
thermal biosolids dryer, after the construction of such installations is completed in 2011.
C.1.39 Coordinate the marketing and/or disposal of the dried biosolids produced from the drying
operations as appropriate.
C.1.40 Coordinate the application of alum sludge from Beaver Water District and invoicing for the
services as appropriate.
C.2 SCOPE OF SERVICES — CITY OF FAYETTEVILLE
C.2.1 Provide for all Capital Expenditures except for the Projects that City of Fayetteville may
authorize CH2M HILL to implement subject to mutually agreeable terms and conditions of
repayment.
C.2.2 Maintain all existing and necessary Project warranties, guarantees, easements, permits, and
licenses that have been granted to City of Fayetteville with the proviso that CH2M HILL remains
primarily responsible to ensure that the wastewater plants are efficiently, properly and
professionally operated so that they will not suffer a loss of permits or licenses.
C.2.3 Pay all property or other taxes or franchise fees associated with the Project. This excludes taxes
to be borne by CH2M HILL for equipment owned by CH2M HILL.
C.2.4 May provide CH2M HILL within a reasonable time after request any piece of City of
Fayetteville's heavy equipment, subject to availability, so that CH2M HILL may fulfill its
obligations under this Agreement in the most cost-effective manner.
C.2.5 Provide all licenses for vehicles used in connection with the Project.
C.2.6 Provide for CH2M HILL's use all vehicles and equipment presently in use at the Project,
including the vehicles described in Appendix H.
C.2.7 Pay for all wastewater lift station utilities, with the exception of electricity.
C.2.8 Pay for all gasoline, diesel, and propane for backup power generators and all rolling stock
provided by City of Fayetteville, except for the biosolids semi -tractors.
C.2.9 Pay for all regulatory fees.
Appendix C - 4 of 4
Appendix D
COMPENSATION FOR SERVICES
4.1 CH2M HILL estimates that Base Fee for services, on an annual basis, under this Agreement for
2010 shall be $6,765,224. Details of said cost are shown in D.4 below. The Base Fee shall be
negotiated each year. Should City of Fayetteville and CH2M HILL fail to agree, the Base Fee will
be determined by the application of the Base Fee adjustment formula shown in Appendix I. Upon
each contract year renegotiation, CH2M HILL shall continue to invoice City of Fayetteville at the
previous amount until the new contract year price is agreed upon. Upon written notice,
agreement between the parties as to the new contract year Base Fee, CH2M HILL shall issue an
invoice retroactively adjusting the previous Base Fee amount. Should the actual expenditures
exceed the total estimated annual expenditures by more than Twenty Thousand Dollars ($20,000),
in any year of this Agreement, specific approval will be obtained from the City of Fayetteville
prior to CH2M HILL incurring additional costs.
4.2 An administrative fee of fifteen percent (15%) will be added to personnel services and ten percent
(10%) to all other direct costs excluding electricity. An annual fixed management fee of
$118,029 shall be billed in equal monthly installments and adjusted annually in relation to the
Base Fee.
4.3 In order to provide an incentive for CH2M HILL to operate in a manner that will result in actual
costs below estimated cost, City of Fayetteville will pay CH2M HILL an additional fee when
actual costs are below estimated cost. Said fee will be twelve and one half percent (12.5%) of the
amount of actual cost are below estimated cost.
4.4 Cost Detail - The annualized estimated costs for calendar year 2010 are listed in Table D-1.
Appendix D - Page 1 of 2
Table D-1, Cost Detail
Category Description
Wastewater
Division
Administration &
SCADA
Noland WWTP
O&M (incl. land
application site)
West Side
WWTP O&M
(incl. wetlands
mitigation site)
Lab & Industrial
Pretreatment
Program
Lift Station
Maintenance
Totals
Direct Labor
$ 432,297
$ 995,779
$ 602,448
$ 292,567
$ 115,050
$ 2,438,141
Labor Markup, 15%
$ 64,845
$ 149,367
$ 90,367
$ 43,885
$ 17,258
$ 365,721
Direct Expense
$ 332,416
$ 1,394,649
$ 584,539
$ 112,072
$ 265,181
$ 2,688,856
Expense Markup, 10%
$ 33,242
$ 139,465
$ 58,454
$ 11,207
$ 26,518
$ 268,886
Electricity
$ 360,598
$ 304,998
$ 219,996
$ 885,592
Fixed Fee
$ 118,029
$ 118,029
Totals
$ 980,828
$ 3,039,857
$ 1,640,805
$ 459,731
$ 644,003
$ 6,765,224
Appendix D - Page 2 of 2
Appendix E
LOCATION OF PROJECT
E.1 CH2M HILL agrees to provide the services necessary for the management, operation and
maintenance of the following:
E.1.1 All equipment, vehicles, grounds and facilities now existing within the present property
boundaries of or being used to operate the City of Fayetteville's Noland Wastewater Treatment
Plant located at:
1400 North Fox Hunter Road
Fayetteville, Arkansas 72701
E.1.2 All equipment, vehicles, grounds and facilities now existing within the present property
boundaries of or being used to operate the City of Fayetteville's West Side Wastewater Treatment
Plant located at:
15 South Broyles Avenue
Fayetteville, Arkansas 72704
E.1.3 All equipment, grounds, and facilities now existing within the present property boundaries of
wastewater lift stations described as follows:
SCADA
NODE
LOCATION
Generator
Site
Maintenance
Only
WW1
978 E Zion Rd (Lowe's — Zion PS)
YES
WW2
3500 E Mission Blvd (Timbercrest PS)
YES
WW3
2805 N Salem Rd (Crystal Springs PS - ABANDONED)
YES
WW4
691 W Poplar St (Poplar PS - ABANDONED)
YES
WW5
3896 N Gregg Ave (Gregg Ave PS)
YES
WW6
3021 N Old Wire Rd (Old Wire PS)
WW7
2065 N Sunshine Rd (Hamestring PS)
YES
WW8
729 W North Street (North Street PS —ABANDONED)
YES
WW9
1336 N Porter Rd (Porter Rd PS)
WW10
716 N Futrall Dr (Futrall Dr PS)
YES
WW 11
4412 W 6th Street (Farmington East PS —ABANDONED)
YES
WW12
571 N Double Springs Road (Farmington West PS)
YES
WW13
878 S Dead Horse Mountain Rd (Stonebridge PS)
YES
WW14
1820 S Armstrong Ave (Industrial Park PS)
YES
WW 16
516 W Ernest Lancaster Dr (Airport North PS)
YES
WW18
202 N Sandy (Greenland PS)
WW 19
5716 E Norman Murphy Rd (Mally Wagnon PS)
YES
WW20
3212 N Highway 112 — (Trucker's Drive PS -
ABANDONED)
YES
Appendix E - Page 1 of 4
SCADA
NODE
LOCATION
Generator
Site
Maintenance
Only
WW22
630 N Double Springs Rd (Owl Creek PS)
YES
WW23
440 E Fairway Ln (Masters PS)
WW24
265 W Ernest Lancaster Dr (Airport East PS)
YES
WW25
551 W Aster Ave (Willow West PS - Farmington)
YES
WW26
74 S Kestrel (Sequoyah Preserve PS)
WW27
1031 River Meadows Dr (Stonebridge Meadow Phase I PS)
YES
WW28
1603 Plantation Ave (Heritage Village PS)
YES
WW29
390 N Cato Springs Rd (Bohannan PS - Greenland)
WW32
478 N Durango Place (Silverthorne PS)
YES
WW33
4644 N Crossover Rd (Stonewood PS - Copper Creek)
YES
WW34
4572 S School Ave (Airport South PS)
YES
WW35
3083 W 6th St (Lowe's — 6th St PS)
YES
WW36
1642 N Willowbrook Dr (Skyler Place PS)
YES
WW37
3848 W Edgewater Dr (Clabber Creek PS - ABANDONED)
YES
WW38
3710 E Zion Rd (Copper Creek Phase II PS)
YES
WW39
2392 N Kenswick Ave (Crofton Manner PS)
YES
WW40
1811 S Cherry Hills Dr (Stone Bridge Meadow Phase II PS)
YES
WW41
1608 S Springlake Dr (Crescent Lake PS)
YES
WW42
2588 N Firefly Catch Dr (Clabber Creek Phase 3 PS —
ABANDONED)
YES
WW43
196 S Woodsprings (Timber Trails PS)
WW44
10 Dot Tipton Rd (Legacy Pointe Phase 4 PS)
WW45
4451 N Waterside Ct (Timberlake Office Park PS)
YES
WW46
3788 E Spyglass Hill Dr (Stonebridge Meadows Phase V PS)
YES
WW47
3601 E Albright Rd (Embry Acres PS)
YES
WW48
2435 S Dead Horse Mountain Rd (McDonald PS)
WW49
3393 E Goff Farm Road (Meadows PS)
WW50
485 N Broyles Ave (Broyles Ave PS)
YES
E.1.4 All equipment, grounds, and facilities now existing within the present property boundaries of or
being used to operate the City of Fayetteville's Biosolids Management Site located east of the
Noland Wastewater Treatment Plant across the White River.
Appendix E - Page 2 of 4
E.1.5 All equipment, grounds, and facilities associated with or being used to complete routine O&M
activities for the City of Fayetteville's Mitigated Wetlands Site now existing within the present
property boundaries located north of the West Side Wastewater Treatment Plant. The service
includes limited herbicide application and site monitoring but excludes burning.
E.1.6 The potable water SCADA system at the following locations:
SCADA
NODE
LOCATION
DESCRIPTION
W1
215 W 24th St (South Mountain)
Pump Station
W2
844 N Crossover Rd (Hyland Park)
Pump Station
W4
1016 E Ash St
Pump Station
W5
707 E Rogers Dr
Pump Station
W6
456 E Baxter Ln
Ground Storage Tank (2 each)
W7
707 E Rogers Dr
Ground Storage Tank (2 each)
W8
133 N Sang Ave
Elevated Storage Tank
W9
1170 E South Skyline Dr
Elevated Storage Tank (Mt. Sequoyah)
W10
1044 E Township Rd
Elevated Storage Tank
W11
3280 W Judge Cummins Rd
Ground Storage Tank (2 ea) (Kessler Mountain)
W12
7001 E Mission (Highway 45 Valve
Pressure -Reducing Valve Station)
W13
1589 Fire Tower Road (Goshen)
Pump Station and Ground Storage Tank
W14
17301 Lake Sequoyah Rd (Round Mtn)
Pump Station
W15
14360 Round Mt Comm Church Rd
Stand Pipe County Rd #55 (Round Mountain)
W16
22032 Fire Tower Rd County Rd 4343
Stand Pipe (Benson Mountain)
W17
3265 N Gulley Rd
Elevated Storage Tank
W18
3788 N Gulley Rd
Pump Station
W19
3370 S Coach Rd
Pump Station
W20
2098 Woodcliff Rd (Springdale)
Surge Tank
W21
2210 N Old Wire Rd
Valve
W22
2800 N Old Missouri Rd
Flow Meter
W23
3385 N Par Ct
Valve
W24
3023 E Joyce Blvd
Valve
W25
2567 E Robinson (Springdale)
Valve
W26
Township Tank Weather Station
Weather Station
W27
17385 Blue Springs Rd (Goshen)
Pump Station
W28
17970 Lake Sequoyah Rd
Pump Station
W29
Beaver Water District
SCADA Interface
WSOPC
2435 S Industrial Dr
Water & Sewer Ops Center
MTROB
12141 Ed Edwards Rd
Mt. Robinson Tower Site
E.1.7 Installation of the necessary Remote Terminal Units (RTUs) and equipment to acquire flow
information from the collection system via SCADA. Flow monitoring devices (up to 17 remote
locations) are scheduled to be installed by the City's Water and Sewer Division in 2011.
Appendix E - Page 3 of 4
E.1.8 Responsible for the maintenance of Mt. Robinson Tower Site, excluding the road; which includes
mowing and maintenance of the backup power generator, building, ground, and collision lamps.
Perform annual inspection of guy wire and visual inspection of the tower.
Appendix E - Page 4 of 4
Appendix F
ENVIRONMENTAL PERMITS AND PROJECT CHARACTERISTICS
F.1
CH2M HILL will operate Project so that effluent will meet the requirement of NPDES permit No.
AR0020010 and AR0050288. CH2M HILL shall be responsible for meeting the effluent quality
requirements of City of Fayetteville's NPDES permit unless one or more of the following occurs:
• The Project influent does not contain Adequate Nutrients to support operation of Project
biological processes;
• Contains Biologically Toxic Substances which cannot be removed by the existing process and
facilities;
The flow, influent BOD5, and/or suspended solids exceeds the Project design parameters which
are:
F.2 In the event any one of the Project influent characteristics, suspended solids, BOD5, or flow,
exceeds the parameters listed above, CH2M HILL shall return the plant effluent to the
characteristics required by the NPDES permit in accordance with the following schedule after
Project influent characteristics return to within design parameters.
Characteristics
Exceeding Listed
Parameters By
Noland WWTP
West Side WWTP
Annual
Average
Maximum
Monthly
Average
Annual
Average
Maximum
Monthly
Average
Flow (MGD)
11.2
16.9
10.0
17.8
BOD (lbs/d)
26,370
27,960
14,595
18,853
TSS (lbs/d)
20,620
22,210
14,595
18,853
F.2 In the event any one of the Project influent characteristics, suspended solids, BOD5, or flow,
exceeds the parameters listed above, CH2M HILL shall return the plant effluent to the
characteristics required by the NPDES permit in accordance with the following schedule after
Project influent characteristics return to within design parameters.
Characteristics
Exceeding Listed
Parameters By
Recovery Period
Maximum
10% or Less
5 days
> 10% but < 20%
10 days
20% and Above
30 days
Not withstanding the above schedule if the failure to meet effluent quality limitations is caused by
the presence of Biologically Toxic Substances or the lack of Adequate Nutrients in the influent,
then CH2M HILL will have a thirty (30) day recovery period after the influent is free from said
substances or contains Adequate Nutrients.
F.3 CH2M HILL shall not be responsible for fines or legal action as a result of discharge violations
within the period that influent exceeds design parameters, does not contain Adequate Nutrients,
contains Biologically Toxic Substances (that exceed process inhibiting levels or creates
concentrations exceeding application or discharge limitations), and the subsequent recovery
period.
Appendix F - 1 of 2
F.5 The estimate Costs for services under this. Agreement are based upon the following Project
characteristics:
Annual
Average
Noland
WWTP
West Side
WWTP
Flow (MGD)
6.5
6.3
BOD (lbs/d)
13,739
9,313
TSS (lbs/d)
12,101
11,795
The above characteristics are the actual twelve (12) months average prior to the date services are
first provided under this Agreement. Any change of 10 percent (10%) or more in any of these
characteristics, based upon a twelve (12) month moving average, may constitute a change in
scope.
F.6 The current applicable environmental permits are as follows:
Permit
AFIN No.
Permit No.
Expiration Date
NPDES - Noland
72-00102
AR0020010
05/31/11
NPDES - West Side
72-01033
AR0050288
11/30/10
No Discharge Permit - Noland
72-00829
4748-W
12/31/13
No Discharge Permit - West Side
72-01033
5028-W
06/30/14
Air - Hamestring
72-01873
2179-A
N/A
Air - West Side
72-01033
2178-A
N/A
Stormwater No Exposure Certification
(NEC) - Noland
72-00102
Tracking No.
ARROOC377
06/30/14
Stormwater No Exposure Certification
(NEC) - West Side
72-01033
Tracking No.
ARR000390
06/30/14
Appendix F - 2 of 2
Appendix G
INDUSTRIAL WASTE DISCHARGES AND MONITORING PROGRAM
G.1 CH2M HILL shall: Administer the Industrial Pretreatment Program in accordance with 40 CFR
403. Administration shall include:
G.1.1 Maintain the industrial waste sampling and analysis program for pretreatment and
surcharge, as described in G.3.
G.1.2 Monitor the compliance status of the current Significant Industrial Users (SIU's) through
sampling, analysis, inspection, and record reviews. Issue notices of violation when
appropriate, and recommend appropriate enforcement action to City of Fayetteville.
G.1.3 Receive, review and act upon reports and notification from industrial users.
G.1.4 Prepare notice of violations and other enforcement documentation in accordance with the
Enforcement Response Plan in the State approved Industrial Pretreatment Program.
G.1.5 Track, determine, and publish industrial users in significant noncompliance.
G.1.6 Issue, revise, and renew industrial waste discharge permits for the SIU's.
G.1.7 Conduct an Industrial Waste Survey periodically to identify new, or significant, industrial
users in Fayetteville and in cities with which Fayetteville has interjurisdictional
agreements for waste treatment.
G.1.8 Assist City of Fayetteville with review and revision of local limits, the sewer use
ordinances, the pretreatment program, and interjurisdictional agreements.
G.1.9 Prepare and submit the Industrial Pretreatment annual report.
G.1.10 Maintain all industrial monitoring records for at least three (3) years.
G.1.11 Maintain open communication with the SIU's.
G.1.12 Keep City of Fayetteville informed of pretreatment activities and changes in regulatory
requirements.
G.2 Significant costs due to new or changed Federal, State or local regulations shall cause a change of
contract scope.
G.3 Industrial Waste Dischargers and Monitoring Program in City of Fayetteville, AR:
Industry
Parameters Analyzed
Ayrshire Electronics, LLC
1101 S. Beechwood
Fayetteville, AR 72701
Copper, lead, zinc
Custom Powder Coating Services, Inc.
1629 W. Farmington St.
Fayetteville, AR 72701
Cadmium, chromium, copper, lead, nickel,
silver, zinc, cyanide
Elkhart Products Corporation
3265 Highway 71 South
Fayetteville, AR 72701
Chromium, copper, lead, nickel, zinc, oil &
grease
Appendix G - 1 of 2
Industry
Parameters Analyzed
Hiland Dairy Company
301 E. 1th Street
Fayetteville, AR 72701
Biochemical oxygen demand, total suspended
solids, phosphorus, pH, oil & grease
Marshalltown Tools
2200 Industrial Drive
Fayetteville, AR 72701
Cadmium, chromium, copper, lead, nickel,
silver, zinc, cyanide
Pinnacle Foods Corporation
1100 W, 15thStreet
Fayetteville, AR 72701
Biochemical oxygen demand, total suspended
solids, phosphorus, pH, oil & grease
Superior Industries International
Arkansas, LLC
1901 Borick Drive
Fayetteville, AR 72701
Cadmium, chromium, copper, lead, nickel,
silver, zinc, cyanide
Tyson Foods, Inc.
2615S. School
Fayetteville, AR 72701
Biochemical oxygen demand, total suspended
solids, phosphorus, pH, oil & grease
Appendix G - 2 of 2
Appendix H
VEHICLE AND MOBILE EQUIPMENT DESCRIPTION (ROLLING STOCK)
Unit #
Unit Description
Location
Year
320
Ford F350 Super Duty/Crane, Crew Cab
West Side
1999
324
Ford F350 Super Duty/Crane, Reg. Cab
Paul R Noland
1999
325
Ford F350 Super Duty, Reg. Cab
Paul R Noland
2000
339
Ford F-350, Flatbed
Biosolids
Management Site
2002
340
Ford F-350
Biosolids
Management Site
2002
551
Ford 3930 Tractor Brushhog
Biosolids
Management Site
1995
564
Ford/New Holland 8160 Load Tractor
Biosolids
Management Site
1999
570
New Holland 8670 Tractor
Biosolids
Management Site
2000
581
New Holland TS 100A Front End Loader
Biosolids
Management Site
2004
582
New Holland 1412 Discbine Mower Conditioner
Biosolids
Management Site
2004
583
New Holland 740 Round Baler
Biosolids
Management Site
2001
588
New Holland B940A Large Square Baler
Biosolids
Management Site
2005
589
New Holland 1412 Discbine Mower Conditioner
Biosolids
Management Site
2005
644
New Holland 575E Backhoe/Loader
Maintenance
2000
727
Dump Truck
Paul R Noland
1995
741
Mack Tractor
Biosolids
Management Site
1996
751
Sterling LT9500 Truck
West Side
2006
753
Kenworth Semi Tractor
Paul R Noland
1999
754
Kenworth T800 Semi Tractor
West Side
1999
755
Kenworth T800 Semi Tractor
Paul R Noland
2000
806
Case 1150G Bulldozer
Biosolids
Management Site
1995
818
Caterpillar P5000LP Forklift
West Side
2008
927
Parker 24' Gooseneck Trailer
Biosolids
Management Site
1991
959
Bush Hog 2620 Cutter
Biosolids
Management Site
1995
966
P.J. Trailer, 18FT
Biosolids
1996
Appendix H - 1 of 3
VEHICLE AND MOBILE EQUIPMENT DESCRIPTION (ROLLING STOCK)
Unit #
Unit Description
Location
Year
Management Site
969
LO-Boy 25T-36FT Trailer
Biosolids
Management Site
1996
988
Hesston Wheel Rake
Biosolids
Management Site
1998
989
M&W Wheel Rake
Biosolids
Management Site
1998
992
ATV - Polaris Sportsman 4X4
Paul R Noland
1998
1052
Ford Explorer
Biosolids
Management Site
1999
1092
Ford Explorer XLT
Paul R Noland
2002
2004
Ford 4X4 Ranger XLT
West Side
1997
2007
Ford 4X4 Ranger XLT
Ops Bld
1997
2103
Ford 4X4 F150 Extended Cab
West Side
2006
3820
2006 Kawasaki Mule 4x4
West Side
2006
4318
2006 Kawasaki Mule 4x4
West Side
2006
5000
New Holland 1412 Discbine
Biosolids
Management Site
2006
5001
John Deere 6615 Tractor
Biosolids
Management Site
2007
5002
John Deere 6615 Tractor
Biosolids
Management Site
2007
5003
New Holland 740 Round Baler
Biosolids
Management Site
2007
5012
Unit 5012 NHT6030
Biosolids
Management Site
2009
9021
Volvo Penta 400 KW - Trailer Mounted Generator
Lift Stationl2N
2001
9024
Hesston GEHL WR-522 Wheel Rake
Biosolids
Management Site
2001
9025
Volvo Penta 400 KW - Trailer Mounted Generator
Lift Station22
2001
9031
Work Horse
Paul R Noland
2001
9034
Yale 5000# Fork Lift
Paul R Noland
2002
9037
Work Horse
Paul R Noland
2002
9083
Lufkin ULD-38 Trailer
West Side
1999
9088
Lufkin ULD-38 Trailer
West Side
2006
9104
Lufkin ULD-38 Trailer
West Side
2004
9105
Lufkin ULD-38 Trailer
Paul R Noland
2004
9106
Lufkin ULD-38 Trailer
Paul R Noland
2004
9111
Clement Star-Lite Trailer
Paul R Noland
2009
9124
Thompson 6" Diesel Power Pump/Trailer
Paul R Noland
2009
Appendix H - 2 of 3
Appendix I
BASE FEE ADJUSTMENT
I.1 Electrical costs will be adjusted by actual increases from power supplier.
I.2 The Base Fee adjustment formula is as follows:
ABF = BF x (1 + AF)
Where:
BF = Base Fee specified in Appendix D
ABF = Adjusted Base Fee
AF = Adjustment Factor as determined by the formula:
AF = .5 (ECI + CPI)
ECI = The twelve month percent change (from the third quarter of the prior
year to the third quarter in the current year) in the Employment Cost
Index for Total Compensation for Civilian Workers, Not Seasonally
Adjusted as published by U. S. Department of Labor, Bureau of Labor
Statistics in the Detailed Report Series ID: CIU1010000000000A.
CPI = The twelve month percent change (from October of the prior year to
October of the current year) in the Consumer Price Index for All Urban
Consumers, Not Seasonally Adjusted as published by U.S. Department of
Labor, Bureau of Labor Statistics in the CPI Detailed Report Series
Id: CUUR000SAO.
Appendix H - 3 of 3
David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
16 -Nov -10
City Council Meeting Date
Agenda Items Only
Wastewater Treatment
Division
Action Required:
Utilities
Department
Approval of Contract Amendment 1 with CH2M Hill Engineers, Inc. for $6,765,224 for operation, maintenance,
management and engineering services for the City's wastewater treatment facilities and systems, and approving a
$70,000 contingency.
$6,840,224.00
Cost of this request
5400.5100.5328.00
Account Number
Project Number
Budgeted Item
XX
6,840,224.00
Category / Project Budget
Wastewater Treatment
Program Category / Project Name
Wastewater Treatment
Funds Used to Date Program / Project Category Name
6,840,224.00 Water/Sewer
Remaining Balance Fund Name
Budget Adjustment Attached
Dep. +ir: tor
/(-
C rAttor ey
?iV 0
Date
2f
Date
10- 25-z sb
Finance and Internal Services Director Date
Chief of St.ff
r
Date
D e
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
256-09
12/15/2009
2113
10-22-10A07:37 RCVD
Received in City
Clerk's Office
Comments:
Revised January 15, 2009
ratite
CITY COUNCIL AGENDA MEMO
MEETING DATE OF NOVEMBER 16, 2010
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.accessfayetteville.org
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director u
Fayetteville Water and Sewer Comms
Date: October 21, 2010
Subject: Contract Amendment 1 with CH2M Hill Engineers, Inc. for $6,765,224 for operation, maintenance,
management and engineering services for the City's wastewater treatment facilities and systems
RECOMMENDATION
Staff recommends approving Contract Amendment 1 with CH2M Hill Engineers, Inc. for $6,765,224 for operation,
maintenance, management and engineering services for the City's wastewater treatment facilities and systems, and
approving a $70,000 contingency.
BACKGROUND
When the Noland WWTP upgrade was completed in 1987, the City contracted with OMI (now CH2M Hill -OMI) for
WWT services. The scope of services provided by OMI include: (1) operate and maintain the Noland and West Side
Wastewater Treatment Plants (WWTP); (2) operate and maintain 45 wastewater pump station sites; (3) administer the
City's NPDES discharge, air, stormwater, and other permits; (4) manage the City's biosolids disposal program; (5)
manage the City's industrial pretreatment program; (6) support the SCADA (supervisory control and data acquisition
system) network that monitors water and wastewater facilities; (7) pursue operation economies, efficiencies, and
permit compliance; and (8) participate in the construction and post -construction work of the Wastewater System
Improvement Project (WSIP). In late 2009, the City underwent a rigorous selection process with three competitive
proposals. The selection committee selected CH2M Hill for a five year contract, which expires December 31, 2014.
DISCUSSION
The 2011 contract amendment updates the scope of services from the 2010 contract, with evolutionary changes
reflecting GASB requirements, the expanded wastewater system, updated regulatory requirements, and wastewater
treatment related engineering services. To encourage cost saving operations, the contract contains an incentive
provision whereby budget savings are distributed 87.5% to the City and 12.5% to CH2M HILL. The 2011 contract
amendment reflects a $93,662 cost reduction from 2010, primarily due to reduced operations expenses. The
contingency is requested to allow for potential expenses due to increased regulatory requirements with the new
NPDES permits. Highlights of changes are below:
1) New USPEA NPDES discharge permits for both wastewater plants.
2) Biosolids drying process coming on line, reducing hauling and landfilling costs and possibly creating a new
revenue stream.
3) Beaver Water District sludge land application process coming on line, increasing operating costs that are
covered in full by the charges for the service.
BUDGET IMPACT
The $6,765,224 contract and $75,000 contingency costs are included in the proposed 2011 Budget.
WWT OMI Amends CCMemoNovlO.doc
RESOLUTION NO.
A RESOLUTION APPROVING CONTRACT AMENDMENT NO. 1 WITH
CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $6,765,224.00 FOR
OPERATION, MAINTENANCE, MANAGEMENT AND ENGINEERING
SERVICES FOR CITY WASTEWATER TREATEMENT FACILITIES AND
SYSTEMS, AND APPROVING A $70,000.00 CONTRACT CONTINGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby Contract
Amendment No. 1 with CH2M Hill Engineers, Inc., a copy of which is attached as Exhibit "A,"
in the amount of $6,765,224.00 for operation, maintenance, management and engineering
services for city wastewater treatment facilities and systems.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
$70,000.00 contract contingency.
PASSED and APPROVED this 16th day of November, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville
(Not a Purchase Order)
Requisition No.:
Date:
12/30/2010
P.O Number:
Expected Delivery Date:
Vendor #:
61490
Vendor Name:
Operations Management International (OMI)
Mail
Yes:
No:
Address:
Department 1267
Fob Point:
Ta bl
City:
Denver
State:
CO
Zip Code:
80291-1267
Ship to code:
Y s:
Di 's r
No:
Quotes Attached
Yes:
No:
Head Approval:
Requester:
Cheryl Partain
Requester's Employee #:
2548
Extedon:
224
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
ProjWt/Subproject #
Inventory #
Fixed Asset #
1
2010 Contract with
Operations Management
International (OMI) for
Management of the City's
Wastewater Treatment
Facilities. -Adminstration and
SCADA Contract# 2113, Res
12
Job
71,899.91
$862,798.92
5400.5100.5328.00
08048-0510
2
Noland WWTPO&M
12
Job
253,321.42
$3,039,857.04
5400.5110.5328.00
08048-0511
3
West Side WWTP 0 & M
12
Job
136,733.75
$1,640,805.00
5400.5120.5328.00
08048-0512
4
Lab & Industrial Pretreatment
12
Job
38,310.92
$459,731.04
5400.5130.5328.00
08048-0513
5
Lift Station Utility and
Maintenance
12
Job
53,666.92
$644,003.04
5400.5140.5328.00
08048-0514
6
Fixed Fee
12
Job
9,835.75
$118,029.00
5400.5100.5328.00
08048-0510
7
8
9
10
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Special Instructions:
Lot
$0.00
Approvals:
Mayor:
Finance & Internal Services Director:
Dispatch Manager:
Subtotal:
Tax:
Total:
$6,765,224.04
$6,765,224.04
Department Director: V l Purchasing Manager:
Budget Manager: IT Manager:
Utilities Manager: Other:
Revised 6/17/03