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Home My WebLink About195-10 RESOLUTIONRESOLUTION NO. 195-10 A RESOLUTION AWARDING BID #10-64 AND AUTHORIZING THE PURCHASE OF TWO (2) ON-LINE RESPIROMETERS FROM CHALLENGE TECHNOLOGIES IN THE AMOUNT OF $42,500.00 PLUS APPLICABLE SALES TAX FOR USE AT CITY WASTEWATER TREATMENT FACILITIES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-64 and authorizes the purchase of two (2) on-line respirometers from Challenge Technologies in the amount of $42,500.00 plus applicable sales tax for use at City wastewater treatment facilities. PASSED and APPROVED this 16th day of November, 2010. APPROVED: B IO ° ELD JORD • ayor ATTEST: By: O"1diz-d} 2 SONDRA E. SMITH, City C erk/Treasurer David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 16 -Nov -10 City Council Meeting Date Agenda Items Only Water and Sewer Division Action Required: Utilities Department Approval of the purchase of two (2) on-line respirometers from Challenge Technologies for $42,500, plus tax, Bid 10- 64. 46,431 Cost of this request 5400.5800.5801.00 Account Number 02069 Project Number Budgeted Item XX 218,790 Category / Project Budget WWTP Plant Pumps & Equipment Program Category / Project Name 36,647 Wastewater Treatment Funds Used to Date Program / Project Category Name 182,143 Remaining Balance Budget Adjustment Attached Finance and Internal Services Director Chief of Staff Date /o7zV,o Date 16a2S^2olo Date /P—e91046 Date Ddte Water/Sewer Fund Name Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City CV D Clerk's OfficT0_22-1 0 P05 06 Comments: Revised January 15, 2009 tv!lle www.accessfayetteville.org To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff From: David Jurgens, Utilities Director`V Fayetteville Water and Sewer Co Date: October 22, 2010 CITY COUNCIL AGENDA MEMO MEETING DATE OF NOVEMBER 16, 2010 THE CITY OF FAYETTEVILLE, ARKANSAS Subject: Approval of the purchase of two (2) on-line respirometers from Challenge Technologies for $42,500, plus tax, Bid 10-64 RECOMMENDATION Staff recommends approval of the purchase of two (2) on-line respirometers from Challenge Technologies for $42,500, plus tax, Bid 10-64. The estimated price with tax is $46,431.25. BACKGROUND The City's two wastewater treatment facilities have different but significant vulnerabilities due to the flows they treat and their construction. The Noland WWTF, which carries as much as 50% industrial flow on low volume days, is very vulnerable to unpredictable biological treatment issues due to the density and challenges of industrial wastewater. The West Side WWTF has much more consistent residential and commercial wastewater, but has no effluent storage capability. For these two reasons, in-line wastewater analysis is key to identifying process issues as early as possible. This continuous or batch mode online analyzer is capable of measuring wastewater activated sludge respiration rates. The units will be installed at the wastewater treatment plant headworks to provide instantaneous characteristics of the incoming waste. They can also be moved to strategic locations within the plants as necessary to monitor for treatment anomalies. This instrumentation will help to provide forewarning of unusual waste strength or toxicity so that process adjustments or decisions can be made much more quickly than is currently possible, thus helping to prevent permit non-compliance and protect the biological treatment systems at both plants. DISCUSSION The City received two bids on October 22, 2010. The Challenge Technologies bid meets the minimum specification requirements. Challenge Technologies is a company that was born out of the University of Arkansas Innovation Center. Manufacturer Price Challenge Technologies $ 21,250.00 Liquid Analytical Resource, LLC $ 45,000.00 BUDGET IMPACT Funds for the on-line respirometers are available in the Wastewater Treatment Plant CIP — Plant Pumps and Equipment project. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 RESOLUTION NO. A RESOLUTION AWARDING BID #10-64 AND AUTHORIZING THE PURCHASE OF TWO (2) ON-LINE RESPIROMETERS FROM CHALLENGE TECHNOLOGIES IN THE AMOUNT OF $42,500.00 PLUS APPLICABLE SALES TAX FOR USE AT CITY WASTEWATER TREATMENT FACILITIES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-64 and authorizes the purchase of two (2) on-line respirometers from Challenge Technologies in the amount of $42,500.00 plus applicable sales tax for use at City wastewater treatment facilities. PASSED and APPROVED this 16th day of November, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer ae evi e ARCA NSAS BIDDER BID: 10-64 DATE: 10/22/10 TIME: 2:00 PM CITY OF FAYETTEVILLE Bid 10-64, Online Respirometer Equipment MANUFACTURER 1 Challenge Technology Challenge Technology MODEL ODM -100 TOTAL BID PRICE $21,250.00 2 Liquid Analytical Resource, LLC LAR Process Analyzers AG Biomonitor with Sludge Refeed System $45,000.00 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. WITNESS DATE City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575:8220 ARKANSAS TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID: Bid 10-64, Online Respirometer Equipment DEADLINE: Wednesday, October 20, 2010 before 2:00 PM, Local Time DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPB, aforen a@@ci.fayetteville.ar.us, 479.575.8220 DATE OF ISSUE AND ADVERTISEMENT: Monday, October 04, 2010 INVITATION TO BID Bid 10-64, Online Respirometer Equipment No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled "Bid 10-64, Online Respirometer Equipment" with the name and address of the bidder. All bids shall be submitted in a ccordance with the attached City of Fayetteville s pecifications and bid documents attached hereto. Each bidd er is requi red to fill in every blank and sh all sup ply all information requested; failure to do so may be used as basis of rejection. The and ersigned he reby offers to furn ish & deliver the article s or se rvices a s sp ecified, at the price s & terms stat ed herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. Th is offer is n of subject to withdrawal unless upon mutual written ag reement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: Challenge Technology Contact Person: Mark Kuss Title: President E -Mail: _mkussl5@msn.com Phone: 479-527-1008 Business Address: _2270 Worth Lane City: _Springdale State: AR Zip: _72764 Signature: %74Date: 10-20-10 City of Fayetteville, AR Bid 10-64, Online Respirometer Equipment Page 1 of 14 City of Fayetteville Bid 10-64, Online Respirometer Equipment Bid Form *GUARANTEED DELIVERY DATE: The unit that was demonstrated at the Noland Plant is available immediately. A second unit will be available 4 weeks after receipt of order. F.O.B. City of Fayetteville, No land Wast ewater Tr eatment Plant, 1400 N. Fox Hunter Ro ad, Fayetteville, AR 72701 ITEM: DESCIPTION: QUANTITY: *PRICE EACH: *TOTAL PRICE 1. Online Respirometer as specified 1 $21,250.00 $21,250.00 Please Specify for Unit(s) Bid: *MANUFACTURER: Challenge Technologies MODEL : ODM -100 TOTAL BID PRICE: $ 21,250.00 Bids must be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products being bid. THIS FORM CONTINUES ON THE NEXT PAGE.. . City of Fayetteville, AR Bid 10-64, Online Respirometer Equipment Page 2 of 14 EXECUTION OF BID - Bidders are requested to indicate by check mark or "Ye s/No" on e ach line of the Technical Specifications the compliance of the item bid. Actual specification of any deficient item must be noted on the bid sheet or separate attachment. If s pecifications of ite m bid differ from provided lite rature, dev iation must be d ocumented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. 4. The City of Fayetteville reserves the right to award the bid in its whole, by line item, or all rejection. Unsigned bids will be rejected. Items marked * are mandatory for consideration. *NAME OF FIRM: Challenge Technology Purchase Order/Payments shall be issued to this name *BUSINESS ADDRESS: 2270 Worth Lane *CITY: _Springdale *STATE: AR *ZIP: 72764 *PHONE: 479-527-1008 FAX: 479-527-1000 *E-MAIL: _mkussl5@msn.com *BY: (PRINTED NAME) Mark Kuss *AUTHORIZED SIGNATURE: 71142-21 *TITLE: President Acknowledge Addenda: Add. No. 1 Dated: 10-19-2010 Add. No. Dated: Add. No. Dated: Add. No. Dated: Add. No. Dated: City of Fayetteville, AR Bid 10-64, Online Respirometer Equipment Page 3 of 14 City of Fayetteville Bid 10-64, Online Respirometer Equipment Technical Specifications General -YES Provide a prefabricated, automatic, mountable, and continuous or batch mode online analyzer to measure wastewater activated sludge res piration rat es. The unit shall be able to be moved to another location if desired with minimal installation requirements. Technical Outputs: YES • 4-20mA analog output. • Available data transfer to a USB type external hard drive. Data s hall include collected data along with a date and time extending back at least 2 weeks. Connections: YES • Ability to collect samples and drai n up to 20 feet total length, incl uding up to 10 feet vertical drop. • Power connection a standard American 15 amp/110 volt circuit. • Connection for and capability to utilize dc battery backup. Enclosure YES per addendum 1 • Any electrical equipm ent must be enclosed in explosion proof c asing to c omply with NEMA class 7. • The measurement equipment must be adequately weatherproof ed to prevent damage from usage outd oors in accordance with normal weather pa tterns in Fayetteville, AR. Includes a heater to prevent freezing in cold weather. • Unit must be of size and weight to allow for transportation to various locations. • Hinged door for access to internal components for service and setup. Controls YES • PLC controller capable of being adjusted by local operator input. • A local control screen to allow operator input and access to data. • Graphic and text display for real time data. • Safety measures to prevent spills. Components YES • Quick connections for sample tube change out. City of Fayetteville, AR Bid 10-64, Online Respirometer Equipment Page 10 of 14 Support Documentation: YES • A warranty of no less than one (1) year or the manufacturer's standard warranty, whichever is greater, from date of acceptance. Warranty shall guarant ee that the product is free of manufacturer defects and the replacement of any defective parts. • Two written and one digital copy of the operations and maintenance manual for the equipment shall be provided upon delivery. Startup: YES -One day on site by Challenge Technology Technician. Free technical phone support. • Technical assistance for installation and startup provided either on site or by phone. Warranty YES • The equipment bid will be warranted for one (1) year or the m anufacturer's standard warranty, whichever is greater. • Warranty shall inc lude all parts & labor as we II as shipping to and fr om destination(s) for coordination of repair and replacement parts. Delivery YES • All units are to be delivered F.O.B. to the City of Fayetteville, Noland Wastewater Treatment Plant, located at 1400 N. Fox H unter Road, Fayetteville, Ar kansas 72701, for complia nce review and final acceptance. • Units shall be fully assembled, serviced, and ready for operation as delivered. Other YES per addendum 1 • Unit(s) bid must be new and of the latest standard production model as offered for commercial trade. • All specifications written are to minimums, unless otherwise noted. • All un it(s) bid must meet or excee d t he minimum requirements or they will be deemed incomplete and will not be considered for bid award. • Warranty shall include all parts , labor, and tr ansportation to the location of the warranty administrator. • Payment(s) may be held until all documentation is delivered to the City of Fayetteville. City of Fayetteville, AR Bid 10-64, Online Respirometer Equipment Page 11 of 14 City of Fayetteville Bid 10-64, Online Respirometer Equipment Statement of Disclosure — To Be Submitted With ALL Bids This page does not count towards page limitations set forth in this request for proposal or bid. Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayette ville employee. Your re sponse must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationsh ip exists, this should also be stated in your response. Failure to disclose such a relationship may resu It in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM: X 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain) PLEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR BID OR PROPOSAL: 1.) I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true; and 2.) My organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. Mark Kuss Printed Name Signature 10-20-2010 Date City of Fayetteville, AR Bid 10-64, Online Respirometer Equipment Page 12 of 14 City of Fayetteville Bid 10-64, Online Respirometer Equipment Authorized Negotiator Information — To Be Submitted With ALL Proposals At the discretion of the City, one or more fi rms may be asked for more detailed information before final ranking of the firms, which ma y also include or al interviews. NOTE: Each Pr oposer shall submit to the Cit y a primar y contact name, e-mail address, and phon e number (preferably a cell phone number) w here the City selection commi ttee can call for clarification or intery iew via telephone. Name of Firm: Challenge Technology Name of Primary Contact: _Mark Kuss Title of Primary Contact: President Phone#1 (cell preferred): _479-527-1008 E -Mail Address: mkuss15@msn.com Phone#2: 479-466-6672 • Is the primary contact (listed in Part I) able to legally bind contracts? (YE) NO (circle one) If no, please list contact that can legally bind a contract for the firm: Name: Title: Phone#1 (cell preferred): Phone#2: E -Mail Address: Date: 10-20-2010 Signed: 7)10-a �z City of Fayetteville, AR Bid 10-64, Online Respirometer Equipment Page 13 of 14 ; c. lc 2270 Worth Lane Ste D, Springdale AR 72764 479-927-1008 Fax: 479-927-1000 www.challenge-sys,com To: City of Fayetteville, AR C/O Instrument & Supply, Inc. Quotation Date: 10/20/2010 Number of Item # Units Description 1 ODM -100 Oxygen Demand Monitor Each Amount $21,250.00 $21,250.00 Sub Total $21,250.00 Up to two (2) units can be purchased at this promotional price. Future units will be at list price. Shipping Terms: FOB Springdale, Arkansas (Quotation expires in 30 days. All prices in USD.) Grand Total $21,250.00 Buyer responsible for all Taxes, Duties and Fees Payment Terms: Purchase order net 30 days or Wire Transfer (fees apply) Delivery Terms: 45 Days after receipt of formal written Purchase Order Warranty: 1 year warranty on all Challenge Technology manufactured goods. 74 -(7d - Kent Kuss Chief Marketing Director Kent@challenge-sys.com .... J I:5 techricdc3gy "Leading the field in respirometry for over 20 years" Ox .en Demand Monitor • Continuous Oxygen Demand Monitoring PLC Control with SCADA Output ' Upset Detection * Monitors health and activity levels in aeration basin real time * PLC Control with SCADA output for alarms and control • Toxic event detection • Influent load monitoring for quick process control decisions and long term history analysis M OUR finger print analysis The Challenge Technology Oxygen Demand Monitor (ODM -100) allows for continuous monitoring of oxygen demand. The rugged, rail -mounted unit can quickly be installed or moved from location to location for a full analysis of oxygen demand for your specific operation. The unit operates in continuous or sequential batch mode for optimum oxygen demand information. Continuous mode can be used for toxicity detection and trend monitoring. The sequential batch mode can be used for OUR fingerprint analysis. The Challenge Technology Oxygen Demand Monitor is a robust, measurement instrument designed for operation in harsh plant environments. 2270 WORTH LANE STE D SPRINGDALE, AR 72764 PH: 479-927-1008 Fx: 479-927-1000 WVWJCHALLENGE-SYS.COM SALES@CHALLENGE-SYS.COM ■ Pkisl chricpicogy "Leading the field in respirometry for over 20 years" Principles of Operation The ODM -100 Oxygen Demand Monitor operates by measuring the amount of oxygen input needed to maintain a constant oxygen partial pressure in contact with a mixture of wastewater and microorganisms. The culture can be supplied from an operating aeration basin or a pilot reactor, The wastewater input can be from the influent to the aeration basin or from a candidate stream. Both wastewater and microorganism culture can be pumped into the reactor continuously or intermittently to provide either continuous or sequential batch operation. A mass balance of oxygen input and wastewater flow is used to compute the total oxygen uptake rate. Background endogenous respiration can be subtracted from total oxygen uptake for a measure of oxygen uptake due to waste biodegradation and gives a measure of short term BOD. Features of the ODM -100: * Reaction vessel allows simultaneous input of mixed liquor and wastewater sample * Oxygen uptake rates in excess of 200mg/L/hr * Supplied 1/2 hp submersible sewage Pump *4-20ma output for SCADA * PLC Industrial Controller * Touch screen user interface * Low maintenance * Rail -mount ready * Robust, user-friendly compact instrument Specifications for the ODM -100: Control system: Industrial PLC Electrical requirements: 110 VAC, 60Hz Temperature of operation: -5°C to 70°C 1L Reactor sample volume Output: 0-5V to 4-20ma Modes: Continuous or Sequential batch Oxygen sensor: Gas phase percent Feed pumps: Front Toad Watson -Marlow City Of. Fayetteville,- Purchase Order (Not a Purchase Order) "1 All purchases under $2500 sha be used on P -Card unless medical or 1099 service related. (Cal%x256 with; questions) All .P0 Request shall be scanned to the "Purchasing a `mail, Purchasing@ci.fayetteville ar.us`., Requisition No.: OMI 10- 04 P.O Number: Date: 22 -Oct -10 Expected Delivery Date: 31 -Dec -10 Vendor #: Vendor Name: Challenge Technologies Mail Yes: No: X Address: Fob Point: Fayetteville, AR Taxable Yes: No: Quotes Attached Yes: X No: City: State: Zip Code: Ship to code: 95 Divisibij !-lead Approval: Requester: Tim Luther Requester's Employee #: -WI 4410 Exten i n: 479-443-3292 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Projeubproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 On-line Respirometer 2 EA $21,250.00 $42,500.00 5400.5800.5801.00 02069 2. R ECE1VED NOV 23 2O1 P URCHASING Shipping/Handling -Special Instructions: Bid # 10-64 Lot Approvals: Mayor: Department Director: Finance & Internal Services Director: Budget Manager: Dispatch Manager: Utilities Manager: Subtotal: Tax: Total: $42,500.00 $3,931.25 $46,431.25 Purchasing Manager: IT Manager: Other: