HomeMy WebLinkAbout191-10 RESOLUTIONRESOLUTION NO. 191-10
A RESOLUTION APPROVING CHANGE ORDER NO. 2 TO THE
CONTRACT WITH SWEETSER CONSTRUCTION CO., INC. FOR THE
DRAKE FIELD RUNWAY SAFETY AREA PROJECT, APPROVING A
REQUEST FOR A GRANT AMENDMENT TO THE FEDERAL AVIATION
ADMINISTRATION TO AUTHORIZE AN INCREASE IN THE APPROVED
GRANT REQUEST FROM THE ARKANSAS DEPARTMENT OF
AERONAUTICS TO AN AMOUNT EQUAL TO NINETY-FIVE PERCENT
(95%) AND FIVE PERCENT (5%) RESPECTIVELY OF FINAL PROJECT
COSTS, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Change Order No. 2 to the contract with Sweetser Construction Co., Inc., a copy of which is
attached as Exhibit "A," related to the Drake Field Runway Safety Area Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
request for a grant amendment to the Federal Aviation Administration authorizing an increase in
the approved grant request from the Arkansas Department of Aeronautics to an amount equal to
ninety-five percent (95%) and five percent (5%) respectively of final project costs.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "B."
PASSED and APPROVED this 2nd day of November, 2010.
APPROVED:
By �/ i' NELD J .g/1 , Mayor
ATTEST:
By: /em,d4.4ti 6)tiU4✓
SONDRA E. SMITH, City Clerk/Treasurer
RECEIVED
NOV 1 2 2010
CHANGE ORDER AIRPORT
Order No. 2
Date: October 18, 2010
Agreement Date: June 16, 2009
NAME OF PROJECT: Runway 16 Safety Area Improvements (AIP Prol. No. 3-05-0020-38-2009)
OWNER: City of Fayetteville (Airport Department)
CONTRACTOR: Sweetser Construction Co., Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Reduce the quantity of Bid Item No. 1-7: Undercut and Embankment Backfill for the amount used from 6500 CY to 5133 CY.
Deduct cost of $ 10,936.00 from the contract.
2. Reduce the quantity of Bid Item No. 1-11: Temporary Rock Check Dam for the amount used from 715 LF to 112 LF.
Deduct cost of $ 17,790.00 from the contract.
3. Reduce the quantity of Bid Item No. 1-12: Erosion Control Blanket for the amount used from 3000 SY to 1898 SY.
Deduct cost of $ 6,005.90 from the contract.
4. Increase the quantity of Bid Item No. IV -28: Erosion Control Blanket from 5500 SY to 6820 SY. Add cost of $ 640.00 to the contract
5. Reduce the quantity of Bid Item No. 11-7: Undercut and Embankment Backfill for the amount used from 2000 CY to 111 CY.
Deduct cost of $ 15,111.20 from the contract.
6. Reduce the quantity of Bid Item No. 11-9: Silt Fence for the amount used from 2545 LF to 1302 LF.
Deduct cost of $ 3,729.00 from the contract
7. Reduce the quantity of Bid Item No. 11-10: Temporary Rock Check Dam for the amount used from 975 LF to 99 LF.
Deduct cost of $ 26,280.00 from the contract.
8. Reduce the quantity of Bid Item No. 11-12: Erosion Control Blanket for the amount used from 1800 SY to 900 SY.
Deduct cost of $ 5,450.00 from the contract.
9. Delete Bid Item No. 11-15: Relocate Double Gate. Deduct cost of $ 725.00 from the contract.
10. Increase the quantity of Bid Item No. 111-13: Erosion Control Blanket from 800 SY to 3240 SY. Add cost of $ 13,298.00 to the contract.
10. Revise Bid Item No. 111-50 Removal of Double 6' x 8' Box Culvert to include additional Channel Grading (Between Hwy 71 and Channel
Relocation. Add cost of $ 11,700.00 to contract.
12. Increase the quantity of Bid Item No. 111-55: Removal of 6' Airport Chain Link Fence from 500 LF to 2100 Lf
Add cost of $ 3,200.00 to the contract.
13. Reduce the quantity of Bid Item No. 111-60: Prime Coat for the amount used from 5600 Gal to 700 Gal.
Deduct cost of $ 18,620.00 from the contract.
14. Increase the quantity of Bid Item No. 111-67: New 8' Airport Security Chain Link fence with Barbed Wire from 1050 LF to 2100 LF.
Add cost of $ 22,575.00 to the contract.
15. Add Bid Item No. 111-74: Special Fence and Traffic Barrier for Paschal property for 200 LF at $35.00 per LF.
Add cost of $ 7,000.00 to the contract.
16. Add Bid Item No. 111-75: Regrade Small Ditch Channel (Between new road and old road) for 210 LF at $45.00 per LF.
Add cost of $ 9,450.00 to the contract.
17. Reduce the quantity of Bid Item No. IV -27: Temporary Rock Check Dam for the amount used from 1555 LF to 96 LF.
Deduct cost of $ 43,770.00 from the contract.
18. Increase the quantity of Bid Item No. IV -28: Erosion Control Blanket from 5500 SY to 6820 SY. Add cost of $ 7,194.00 to the contract.
19. Increase the quantity of Bid Item No. IV -37: Remove and Replace Street Lights and Bases from 7 EA to 10 EA.
Add cost of $ 5,895.00 to the contract.
20. Increase the quantity of Bid Item No. IV -38: New 8' Airport Security Chain Link Fence with Barbed Wire from 485 LF to 2285 LF.
Add cost of $ 38,700.00 to the contract.
21. Add Bid Item No. IV -40:.36" Bored Encasement with pipe spacers and end seals (Standard Register Storm Drain)
for 125 LF at $444.36 per LF. Add cost of $ 55,545.00 to the contract.
22. Add Bid Item No. IV -41:.24" PVC Pipe in 36" Casing (Standard Register Storm Drain) for 140 LF at $86.00 per LF.
Add cost of $ 12,040.00 to the contract.
23. Add Bid Item No. IV -42: New 5' x 5' Junction Box (Standard Register Storm Drain) for 3 EA at $2,800.00 per EA.
Add cost of $ 8,400.00 to the contract.
24. Add Bid Item No. IV -43: 24" RCP (Standard Register Storm Drain) for 209 LF at $54.00 per LF. Add cost of $ 11,286.00 to the contract.
25. Add Bid Item No. IV -44: Backfill 36" Bored Casing Pits (Standard Register Storm Drain) for 1 LS at $1,729.00 per LS.
Add cost of $ 1,729.00 to the contract.
26. Add Bid Item No. IV -45: New Monitoring Well required by ADE) for Kearney Property for 1 LS at $4,500.00 per LS.
Add cost of $ 4,500.00 to the contract.
27. Add Bid Item No. IV -46: Permanent Protection for existing Monitoring Wells (Kearney Property) for 2 EA at $ 200.00 per each.
Add cost of $ 400.00 to the contract.
28. Add Bid Item No. IV -47: Regrade Small Channel (West of Lancaster Drive for 180 LF at $45.00 per LF.
Add cost of $ 8,100.00 to the contract.
J:\2008\082153- HWY 71 RELOCATION TO DRAKE FIELD\CHANGE ORDERS\CHANGE ORDER 2.DOC
Page 1
29. Add Bid Item No. IV -48: New Double 12 ft. wide 8 ft high Gate with Barbed Wire for 2 EA at $2,600.00 per EA.
Add cost of $ 5,200.00 to the contract.
30. Add 30 Calendar Days to the Contract time for the poor working conditions during December, January and February
Justification:
1. Items 1, 3, 4, 9 11, & 20, are an increase in quantity or scope for the additional channel widening and erosion protection to
complete the project.
2. Items 5, 7, 12, & 21 are increase in quantities for the additional 8 Ft. Security fence around the north end of the Airport.
3. Items 2, 6, & 10 are items that are not required due to changed field conditions or changed project requirements.
4. Items 13 thru 17 are items added to replace the unknown storm drainage line from Standard Register Co.
5. Items 18 & 19 for the New Monitoring Well Required By ADEQ for the Kearney Property and the protection of the existing
Monitoring Wells on the property purchased from Kearney.
6. Item 8 is added per the requirement from the owner of the Paschal Property for the installation of a barrier to prevent
vehicular on the curve of the relocated Hwy 71 from hitting the house.
7. The contract time is extended due the poor working conditions during December, January & February when the Contractor
was only able to work 8 days out of the 90 day period.
CONTRACT PRICE prior to this Change Orders: $ 3,006,665.15
Increase in Contract Price: $ 78,434.90
Revised CONTRACT PRICE Including this Change Order: $ 3,085,100.05
Final Completion Time Prior to This Change Order: 360 Calendar Days
Net Time Change Resulting From This Change Order: 30 Calendar Days
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreaccd) by 30 calendar days.
Approvals Required:
To be effective this Order must be app o -d . the Owner if it changes the scope or objective or the
PROJECT, or as may otherwise •t re��•y the GENERAL CONDITIONS.
iirSweetser Constru .'on Co., Inc.
IV
fT/ McC, land • ►suiting Engineers, Inc.
Requested by:
Recommended by:
Approved by:
Date
//-7
Date
///0e
f Fayetteville Date
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Page 2
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
Z.v/O
Department: General Government
Division: Aviation & Economic Development
Program: Airport Capital Expense
Date Requested
11/2/2010
Adjustment Number
Project or Item Added/Increased:
1. $118,771 in the Runway 16 Safety, Phase 3 Expense
account
2. $118,771 in the Runway 16 Safety, Phase 3 Revenue
accounts
Project or Item Deleted/Reduced:
None. To recognize grant revenue that offsets the project
expense.
Justification of this Increase:
1. Will provide additional expense and revenue budget
for project cost increase pertaining to CO#2 to the
Contract with Sweetser Construction for Runway 16
Safety Area (RSA) Improvements. Will provide for
additional expense and revenue budget for net cost
overruns on land acquisition, Engineering, and
construction administration. A summary of the expected
project costs at final is attached.
Justification of this Decrease:
The project cost increase is 100% funded with grants from
DOT/FAA and the AR Dept of Aeronautics.
Account Name
Increase Budget
Account Number Amount Project Number
i,t w . ,5a 3 5550 3960 7820 38 118,771 07039 3
07039 3
Account Name
Decrease Budget
Account Number Amount Project Number
r1ul2� ,Sates t ?SG 3 5550 0955 6820 38 112,832 07039 3
State Grants on Federal Projects 5550 0955 6803 00
5,939 07039 3
f o
Date
Date
Department Director Date
Fina ce Director
AQA^"—
taff
la01Z0i b
// Date
10 - ).D- (0
�� to
Type:
Budget & Research Use Only
A
Requested By
General Ledger Date
Posted to General Ledger
1
EXHIBIT
B
V.090403
E
Initial Date
Ray M. Boudreaux
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
11/2/2010
City Council Meeting Date
Agenda Items Only
Aviation
Division
Action Required:
Transportation
Department
Action Required: Review and forward for Mayor's signature; 1) Change Order No. 2 Sweetser Construction Co., Inc.,
Drake Field Runway Safety Area project. 2) Approve a request for a Grant Amendment to DOT/FAA Grant AIP 3-05-
0020-0038-2009 and authorize an increase to the approved Grant amount request from the Arkansas Department of
Aeronautics to an amount equal to 95% and 5% respectively of the final project costs. 3) Approve a budget
adjustment.
$118,771 REV
$118,771 EXP
Cost of this request
5550.3960.7820.38
Account Number
07039 3
Project Number
Budgeted Item
X
3,173,685.00
Category / Project Budget
3,016,698.34
Correct Runway 16 RSA Phase 111
Program Category / Project Name
Airport Capital Exp
Funds Used to Date Program / Project Category Name
156,986.66
Airport
Remaining Balance Fund Name
Budget Adjustment Attached
X
Dep.•- -� �
City Attorney
rector
FinTce and Internal Services Director
Chief of St
yor
/0.747
Date
/5-- p
Date
I0 -20 -zoo
Date
,o-ao —Jo
Date
D e
119-09
Previous Ordinance or Resolution # 138-09
Original Contract Date: 6/16/2009
Original Contract Number:
2087
Comments: This project is 100% funded with federal and state grants
Revised January 15, 2009
'Favetevi:le
THE CITY OF FAYETTEVILLE, ARKANSAS
AVIATION DIVISION
4500 S School Ave, Ste F
Fayetteville, AR 72701
P (479) 718-7642
ARKANSAS:.
www.accessfayetteville.org
CITY COUNCIL MEMO
To: Mayor Jordan
Thru: Chief of Staff, Don Marr
Thru: Transportation Director, Terry G
From: Ray M. Boudreaux, Aviation Di
Date: October 15, 2010
Subject: APPROVE ADDITIONAL SPENDING AUTHORITY FOR AIP GRANT FOR THE RSA
16 IMPROVEMENT PROJECT AND APPROVE CHANGE ORDER #2.
PROPOSAL: It is anticipated that the RSA Improvement Project will go over budget by approximately $118,771.00 do
to some unforeseen project requirements. We had anticipated that the project would be under budget due to savings in the
construction phase of the project until a roof drain from Standard Register was discovered. The drain was not on the
property as built drawings and the management of the building did not know of its existence. It was discovered when
water backed up into floor drains during a major rain event. Investigation revealed that the roof drains on the portion of
the building built in 1954 exited the building and the line ran under the highway and dumped into the Airport Branch
creek. It was destroyed during the construction of the new highway. Cost to install lines to carry the water is $89,000.00
and requires boring under the newly constructed roadway. We have coordinated the cost overrun with FAA and they have
agreed to fund the additional cost in the grant. It is possible there will be additional savings in the final pavement which
will be completed October 22. In order to continue with the project and not to delay the overall completion of the work,
we are requesting the additional spending authority from the City Council and approval of Change Order 2. A final
reconciliation change order will be submitted at the end of the work.
While we have been able to save in the construction phase, other areas of the project have been over budget and
previously approved by FAA as additions to the project to use the construction phase projected savings. The land
acquisition portion of the project was over by $93,588.28. We received approval from FAA to add additional security
fencing in the amount of $58,327.00 and some additional ditch bank work for $22,000.00. FAA is able to approve cost
overruns of up to 5% of the project and has agreed to fund this overrun of approximately 3%.
RECOMMENDATION: Increase the spending limit for the RSA Improvement Project by $118,771.00 and approve
Change Order #2.
BUDGET IMPACT: This project is funded by the FAA at 95% and by Arkansas Aeronautics at 5%. This project
amendment was approved by FAA Arkansas/Oklahoma ADO, Don Harris FYV Program Manager.
Attachments: Staff coordination sheet
Letter to Ed Agnew
Letter from Don Harris
Budget Adjustment
Summary of Project Expenses
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION APPROVING CHANGE ORDER NO. 2 TO THE
CONTRACT WITH SWEETSER CONSTRUCTION CO., INC. FOR THE
DRAKE FIELD RUNWAY SAFETY AREA PROJECT, APPROVING A
REQUEST FOR A GRANT AMENDMENT TO THE FEDERAL AVIATION
ADMINISTRATION TO AUTHORIZE AN INCREASE IN THE APPROVED
GRANT REQUEST FROM THE ARKANSAS DEPARTMENT OF
AERONAUTICS TO AN AMOUNT EQUAL TO NINETY-FIVE PERCENT
(95%) AND FIVE PERCENT (5%) RESPECTIVELY OF FINAL PROJECT
COSTS, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves
Change Order No. 2 to the contract with Sweetser Construction Co., Inc., a copy of which is
attached as Exhibit "A," related to the Drake Field Runway Safety Area Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
request for a grant amendment to the Federal Aviation Administration authorizing an increase in
the approved grant request from the Arkansas Department of Aeronautics to an amount equal to
ninety-five percent (95%) and five percent (5%) respectively of final project costs.
Section 3. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "B."
PASSED and APPROVED this 2nd day of November, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
CITY OF FAYETTEVILLE
FAYETTEVILLE EXECUTIVE AIRPORT
CITY COUNCIL ITEM 11/2/10 MEETING
SUMMARY OF PROJECT EXPENSE CHANGES
19 -Oct
Grant Item
Admin Exp
Land Purchase
Architect/Eng Fee
Construct Admin
Project Inspection
Materials Testing
Utility Relocation
Construction*
TOTALS
Amount
20,500
324,008
111,800
20,000
156,000
38,000
125,000
3,017,900
3,813,208
Est @ Compltn
11,500
417,596
132,283
39,000
135,000
20,500
91,000
3,085,100
* Includes submitted Change Order #2
3,931,979
Overl(Under)
(9,000)
93,588
20,483
19,000
(21,000)
(17,500)
(34,000)
67,200
118,771
re`.eville
ARKANSAS
www. accessfayettev i l l e.vrg
October 15, 2010
Edward N. Agnew
Federal Aviation Administration
Southwest Region, Airports Division
Arkansas/Oklahoma Airports Development Office
Fort worth, Texas 76193-0630
Via facsimile: 1-817-222-5987
Dear Mr. Agnew,
THE CITY OF FAYETTEVILLE, ARKANSAS
AVIATION DIVISION
4500 S School Ave, Ste F
Fayetteville, AR 72701
P (479)718-7642
This letter is a confirmation of our conversation this morning concerning a cost overrun to our RSA
Improvement Project AIP Grant Number; 3-05-0020-0038-2009. Several items have caused the project to
exceed the original grant amount:
Land Acquisition Costs
Additional Security Fencing
Standard Register Storm drain
Total additions
$93,588.28
$58,327.00
$89,000.00
$240,915.28
We expect to save approximately $150,000.00 on the construction so anticipate a shortage in the original grant
amount of approximately $91,678.00 or 2.4%.
Request your concurrence to proceed with the new work and to issue a construction change order for the
additional required work pending formal approval of a grant amendment. Documentation providing
justification for the necessary changes to the project is on file and available for your review. Thank you for
your assistance with this important safety project for Fayetteville Executive Airport, Drake Field.
Sincerely,
Rat M. Boudreaux, COL JdSAF (ret)
Aviation Director
Telecommunications Device for the Deaf TDD (479) 521-1316
113 West Mountain - Fayetteville, AR 72701
October 18, 2010
Federal Aviation
Administration
Southwest Region
Arkansas/Oklahoma Airports Development Office
Mr. Ray Boudreaux, Director
Aviation and Economic Development
Fayetteville Executive Airport, Drake Field
4500 South School Road, Suite F
Fayetteville, AR 72701
RE: Change Order No. 2: Drainage Improvements
AIP Grant No. 3-05-0020-038-2009
Improve Runway 16 Approach End Safety Area
Dear Mr. Boudreaux:
This acknowledges receipt of your request for Change Order No. 2 to the subject
grant. The change order specifically concerns additional improvements to
drainange issues required to complete the project.
The submitted improvement costs are eligible for federal participation in this
grant. You are authorized to implement the change order at your convenience.
Please include engineering and construction cost documentation for this change
order in the Final Project Report upon completion of the project.
Sincerely,
Donald C. Harris, Senior Program Manager
Arkansas/Oklahoma Airports Development Office
ONCURRENCES
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CHANGE ORDER
Order No.
Date:
Agreement Date:
2
October 18, 2010
June 16, 2009
NAME OF PROJECT: Runway 16 Safety Area Improvements (AIP Proi. No. 3-05-0020-38-2009)
OWNER: Ci of Fayetteville (Airport Department)
CONTRACTOR: Swe-'ser Construction Co., Inc.
The following changes are hereb
made to the CONTRACT DOCUME
TS:
1. Reduce the quantity of Bid Item No. 1- Undercut and Embankment Backfill f the amount used from 6500 CY to 5133 CY.
Deduct cost of $ 10,936.00 from the contract.
2. Reduce the quantity of Bid Item No. 1-1.1: Temporary Rock Check Dam for he amount used from 715 LF to 112 LF.
Deduct cost of $ 17,790.00 from the contract.
3. sion Control Blanket for t - amount used from 3000 SY to 1898 SY.
Deduct cost of $ 6,005.90 from the contract.
4. rol Blank- from 5500 SY to 6820 SY. Add cost of $ 640.00 to the contract
5. I II 7 U d d Embank nt Backfill for the amount used from 2000 CY to 111 CY.
Deduct cost of $ 15,111.20 from the contract.
6. e am-•unt used from 2545 LF to 1302 LF.
Deduct cost of $ 3,729.00 from the contract
7. -oc heck Dam for the amount used from 975 LF to 99 LF.
Deduct cost of $ 26,280.00 from the contract.
8. •1 Blanket for the amount used from 1800 SY to 900 SY.
Deduct cost of $ 5,450.00 from the contract.
9. Delete Bid Item No. 11-15: Relocate Double Gate. Deduct cost of $ 725.00 from the contract.
10. Increase the quantity of Bid Item No. 111-13: Erosio Control lanket:from 800 SY to 3240 SY. Add cost of $ 13,298.00 to the contract.
10. Revise Bid Item No. III -50 Removal of Double 6' 8' Box Cul ' ert to include additional Channel Grading (Between Hwy 71 and Channel
Relocation. Add cost of $ 11,700.00 to contract.
12. Increase the quantity of Bid Item No. 111-55: R: oval of 6' Airpo Chain Link Fence from 500 LF to 2100 Lf
Add cost of $ 3,200.00 to the contract.
13. Reduce the quantity of Bid Item No. 111-60: '• rime Coat for the amo nt used from 5600 Gal to 700 Gal.
Deduct cost of $ 18,620.00 from the contract.
14. Increase the quantity of Bid Item No. 111-•7: New 8' Airport Security C ain Link fence with Barbed Wire from 1050 LF to 2100 LF.
Add cost of $ 22,575.00 to the contract.
15. Add Bid Item No. 111-74: Special Fen • e and Traffic Barrier for Paschal p . perty for 200 LF at $35.00 per LF.
Add cost of $ 7,000.00 to the contract.
16. Add Bid Item No. 111-75: Regrade : mall Ditch Channel (Between new roa• nd old road) for 210 LF at $45.00 per LF.
Add cost of $ 9,450.00 to the contract.
17. Reduce the quantity of Bid Ite No. IV -27: Temporary Rock Check Dam for t •e amount used from 1555 LF to 96 LF.
Deduct cost of $ 43,770.00 from the contract.
18. Increase the quantity of Bi. tem No. IV -28: Erosion Control Blanket from 5500 to 6820 SY. Add cost of $ 7,194.00 to the contract.
19. Increase the quantity of B. Item No. IV -37: Remove and Replace Street Lights a ' d Bases from 7 EA to 10 EA.
Add cost of $ 5,895.00 to the contract.
Increase the quantity o Bid Item No. IV -38: New 8' Airport Security Chain Link Fenc: with Barbed Wire from 485 LF to 2285 LF.
Add cost of $ 38,700.00 to the contract.
Add Bid Item No. IV 40:.36" Bored Encasement with pipe spacers and end seals (Stan.. rd Register Storm Drain)
for 125 LF at $44 .. 6 per LF. Add cost of $ 55,545.00 to the contract.
Add Bid Item No IV -41:.24" PVC Pipe in 36" Casing (Standard Register Storm Drain) for 0 LF at $86.00 per LF.
Add cost of $ 12,040.00 to the contract.
New 5' x 5' Junction Box (Standard Register Storm Drain) for 3 EA at $2,800.00 per EA.
Add cost of $ 8,400.00 to the contract.
24" RCP (Standard Register Storm Drain) for 209 LF at $54.00 per LF. Add cost of $ 11,286.00 to the contract.
Backfill 36" Bored Casing Pits (Standard Register Storm Drain) for 1 LS at $1,729.00 per LS.
Add cost of $ 1,729.00 to the contract.
New Monitoring Well required by ADEQ for Kearney Property for 1 LS at $4,500.00 per LS.
Add cost of $ 4,500.00 to the contract.
Permanent Protection for existing Monitoring Wells (Kearney Property) for 2 EA at $ 200.00 per each.
Add cost of $ 400.00 to the contract.
Regrade Small Channel (West of Lancaster Drive for 180 LF at $45.00 per LF.
Add cost of $ 8,100.00 to the contract.
Reduce the quantity of Bid Item No. 1-12: E
Increase the quantity of Bid Item No. IV -28: Ere Sion Cont
Reduce the quantity ofBidtem No. Under. t an
Reduce the quantity of Bid Item No. 11-9: Silt Fenc= for th
Reduce the quantity of Bid Item No. 11-10: Tempora
Reduce the quantity of Bid Item No. 11-12: Erosion Cont
20.
21.
22.
23. Add Bid Item o. IV -42:
24. Add Bid It No. IV -43:
25. Add Bid 1 -m No. IV -44:
26. Add B. Item No. IV -45:
27. Ad• Bid Item No. IV -46:
28. dd Bid Item No. IV -47:
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Page 1
29. Add Bid Item No. IV -48: New Double 12 ft. wide 8 ft high Gate with Barbed Wire for 2 EA at $2,600.00 per EA.
Add cost of $ 5,200.00 to the contract.
30. Add 30 Calendar Days to the Contract time for the poor working conditions during December, January and February
Justification:
1. Items 1, 3, 4, 9 11, & 20, are an increase in quantity or scope for the additional channel wideni • g and erosion protection to
complete the project.
2. Items 5, 7, 12, & 21 are increase in quantities for the additional 8 Ft. Security fence arounhe north end of the Airport.
3. Items 2, 6, & 10 are items t t are not required due to changed field conditions or chang: d project requirements.
4. Items 13 thru 17 are items ad. -d to replace the unknown storm drainage line from Sta'dard Register Co.
5. Items 18 & 19 for the New Moni .ring Well Required By ADEQ for the Kearney Prop- y and the protection of the existing
Monitoring Wells on the property • rchased from Kearney.
6. Item 8 is added per the requiremen from the owner of the Paschal Property for t - installation of a barrier to prevent
vehicular on the curve of the relocate. Hwy 71 from hitting the house.
7. The contract time is extended due the oor working conditions during Decem.er, January & February when the Contractor
was only able to work 8 days out of the °0 day period.
CONTRACT PRICE prior to this Change Or•ers: $ 3,006,665.15
Increase in Contract Price: $ 78,434.90
Revised CONTRACT PRICE Including this C .nge Ord= $ 3,085,100.05
Final Completion Time Prior to This Change Or• :r: 360 Calendar Days
Net Time Change Resulting From This Change • • -r: 30 Calendar Days
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) - - = by 30 calendar days.
Approvals Required:
To be effective this Order must be approv_ • by the Owner if it c , anges the scope or objective or the
PROJECT, or as may otherwise be requ' ed by the GENERAL CONDITIONS.
Requested by:
Sweetser Construction Co., Inc. Date
Recommended by:
Date
Approved by:
McClelland Consulting Engineers, Inc.
City of Fayetteville
J:\2008\082153- HWY 71 RELOCATION TO DRAKE FIELD\CHANGE ORDERS\CHANGE ORDER 2.DOC
Date
Page 2
Ray M. Boudreaux
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
NA
City Council Meeting Date
Agenda Items Only
Aviation
Division
Action Required:
Transportation
Department
Action Required:
Review and forward for Mayor's signature; Change Order No. 5 Sweetser Construction Co., Inc., Drake Field Runway
Safety Area project.
3,944.01
Cost of this request
5550.3960.7820.38
Account Number
07039 3
Project Number
Budgeted Item
X
419,257.00
Category / Project Budget
243,687.90
Correct Runway 16 RSA
Program Category / Project Name
Airport Capital Exp
Funds Used to Date Program / Project Category Name
175,569.10
Airport
Remaining Balance Fund Name
Budget Adjustment Attached
Date
4Y -1't• /1
Date
\-PcsA, g- t5.
Finance and Internal Services Director
Date
Date
746Z,/
Date
Previous Ordinance or Resolution # 138-09,191-10
Original Contract Date:
Original Contract Number:
Received in City 08-12- 11 P02:42 C VD
Clerk's Office
Comments:
Revised January 15, 200.9
aye evi
ARKANSAS
City Council Meeting of: N/A
Agenda Item Number:
AVIATION DIVISION
FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor Jordan
THRU: Chief of Staff
THRU: Staff/Contract Review Committee
THRU: Terry Gulley, Transportation Directof
FROM: Ray M. Boudreaux, Aviation Dir
DATE: August 10, 2011
SUBJECT: Approve Change Order No. 5 to the RSA 16 Improvement Project at the
Airport in the amount of $3,944.01 pursuant to request from the Asphalt
subcontractor for asphalt installed and not billed at the time of
construction. Signature of the Mayor and City Clerk.
RECOMMENDATION: Signature of the Mayor and City Clerk on Change Order N. 5 with
McClelland Consulting Engineers to cover cost of Asphalt installed but not billed for the RSA 16
Improvement Project at Drake Field.
BACKGROUND: McClelland Consulting Engineers receive a request from Sweetser
Construction to cover the cost of a previously unbilled asphalt charge from the Subcontractor
Hutchins Asphalt Co. Approximately 52 tons of asphalt was not billed during the construction of
the project and was discovered in an internal audit of the project by Hutchins. McClelland
thoroughly reviewed the request and researched all project quantities and verified that the 52
tons had been installed but never paid for. Payment is due as we received the product and the
benefit it provides.
BUDGET IMPACT: This project was 95% funded through FAA/AIP grant 05-0020-38-2009
which is not yet closed. Enough grant money remains available from the FAA. The project has
sufficient unused budget available for this expense. City Council approved $3,085,100.05 under
resolution 191-10, November 2, 2010. This request revises the total Sweetser Contract to
$3,020,504.53.
Attachments: Staff Review
Change Order No. 5
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479:718.7642.479.718.7646 FAX • www.accessfayetteville.org/govemment/aviation
. airport economic development@ei.fayetteville.ar.us.
AffirEctcaarivNGD
DESIGNED TO SERVE ENGINEERS, INC.
1810 N. College Avenue
P.O. Box 1229
Fayetteville, AR 72703/72702-1229
479-443-2377 • FAX 479-443-9241
www.mcclelland-engrs.com
August 11, 2011
Mr. Ray Boudreaux
Airport Manager,
Fayetteville Municipal Airport
4500 S. School Suite F
Fayetteville, AR 72701
RE: Runway 16 Safety Area Improvements
Fayetteville Executive Airport
AIP 3-05-0020-038-2009
Dear Mr. Boudreaux:
RECEIVED
ktiG 1 1 2011
A PORT
A Subcontractor Hutchins Asphalt Co. of the General Contractor Sweetser Const. Co. is
requesting additional money for asphalt placed on the above referenced project. The
Subcontractor was provided on a monthly basis the quantity of asphalt paid to Sweetser
with their payment from Sweetser. The last asphalt was placed in October 2010 and
paid by Sweetser in Nov. 2010. The Subcontractor did not check the asphalt quantity
paid against the quantity placed at the time of the Nov. payment. They waited until May
2011 to check and reconcile their payment to quantity placed. The Subcontractor
discovered that there was approximately 52 tons of asphalt that had not been paid.
MCE nor Sweetser had any record of the missing delivery tickets for this quantity until
provided by the Subcontractor in June 2011. The Contractor is due the money for this
quantity of asphalt. The amount of under payment is $3,944.01.
Enclosed please find a Summary of the Asphalt Quantity, a letter from Sweetser Const.
regarding this matter, a copy of Change Order No. 5 and the revised Pay Request No.
17 (Final).
If there are any questions regarding this project, please contact us.
Sincerely,
Mc LELLAND CO Ijd LILTING ENGINEERS, INC.
. Wayne dors, P.E.
Vice Pre- dent
Enclosures: Asphalt Quantity Summary
Letter from Sweetser Const. Co.
Change Order No. 5
Pay Estimate No. 17 (Final)(Revised)
J:\2008\082153- Hwy 71 Relocation to Drake Field\Correspondence\bourdreaux-81111.doc
.McC'eeeewzd Ccniuetinq. Eagineelo, Jac. - " J13e.st F,ngiraeenin 5suint"
balcumas `✓3usiae46 20C9 d 201C ("wand iecipient
Asphalt Quantity Summary
Runway 16 Safety Area Improvements
Fayetteville Executive Airport, Drake Field
City of Fayetteville
Project No. FY082153
July 28, 2011
Binder Surface
Course Course
Binder May 25, 2010 1069.11
Binder May 26, 2010 1533.08
Binder July 26, 2010 652.89
Surface July 27, 2010 985.52
Surface July 28, 2010 707.2
Binder September 20, 2010 1158.97
Surface ** October 18, 2010 212.44 525.46
Surface October 20, 2010 1148.79
Surface October 21, 2010 1387.81
Surface October 22, 2010 146.75
Surface May 5, 2011 19.98
Total Placed
Hutchins' Totals
4626.49 4921.51 9548.00
4414.05 5133.95 9548.00
Lancaster Road 799.57 510.13
Driveways 172.09
799.57 682.22
Hwy 71 3826.92 4239.29
Hwy 71 from Est 17 3793.83 4220.46
Asphalt not paid for 33.09 18.83
** 212 Tns Surface placed as binder on Hwy 71
2602.19
652.89
1692.72
1158.97
737.9
2683.35
19.98
August 1, 2011
SWEETSER CONSTRUCTION, INC.
GENERAL CONTRACTORS • LICENSED • INSURED
590 WEST POPLAR FAYETFEVILLE, AR 72703
TELEPHONE (479) 443-3026 • FAX (479)442-0119
Wayne Jones
McClelland Consulting Engineers
1810 North College
Fayetteville, Ar. 72703
Re: Drake Field Runway Safety Project
Dear Sir;
We have been contacted by Hutchens Construction, subcontractor for asphalt placement on the above
captioned project. They have a discrepancy in the amount of product placed on the project and the
amount they have been paid. We realize this has laid dormant as October was the last paving processed
on the project. We were not informed by Hutchens about this discrepancy until after we had submitted
our closing documents to you.
We have supplied to McClelland Engineers load tickets given to us by Hutchens to cross match with the
tickets McClelland's inspector received on the job site at placement. This was not a situation that we
would have been able to detect as we did not have the tickets from the job until supplied by Hutchens.
We have given Hutchens all proceeds based on the pay amounts prepared by McClelland Engineers.
Please let us know if we can help in any way to bring this to a satisfactory resolution.
Respectfully Submitt-d;
William Sweetser
McCLELLAULTIN
CONSNDG
DESIGNED TO SERVE ENGINEERS, INC.
1810 N. College Avenue
P.O. Box 1229
Fayetteville, AR 72703/72702-1229
479-443-2377 • FAX 479-443-9241
www.mcclelland-engrs.com
August 12, 2011
Mr. Ray Boudreaux
Airport Manager,
Fayetteville Municipal Airport
4500 S. School Suite F
Fayetteville, AR 72701
RE: Runway 16 Safety Area Improvements
Fayetteville Executive Airport
AIP 3-05-0020-038-2009
Dear Mr. Boudreaux:
RECEQVED
AUG 16 2011
AIRPORT
Enclosed please find three (3) copies of Change Order No. 5 from Sweeter
Construction, Inc. for approval by the City. Please return one (1) signed copy to the
Contractor and to our office.
If there are any questions regarding this project, please contact us.
Sincerely,
M ELLAND CQNSULTING ENGINEERS, INC.
ice Pre
s, P.E.
Enclosures: Change Order No. 5 (3 copies)
J:\2008\082153- Hwy 71 Relocation to Drake Field\Correspondence\bourdreaux 081211.doc
.Mce'eeeeand Con6ulting. Engine , Jnc. - ".93ea Engineexing bun"
Clidicumao J3uisineso 2009 d 2010 Quant Recipient
CHANGE ORDER
Order No.
Date:
Agreement Date:
5
August 9, 2011
June 16, 2009
NAME OF PROJECT: Runway 16 Safety Area Improvements (AIP Proi. No. 3-05-0020-38-2009)
OWNER: City of Fayetteville (Airport Department)
CONTRACTOR: Sweetser Construction Co., Inc.
The following changes are hereby made to the CONTRACT DOCUMENTS:
1. Increase the quantity for Bid Item No. III -17: by 33.09 TN. from 3793.83 TN to 3826.92 TN as noted below.
Add cost of $ 1,942.39 to the contract..
2. Increase the quantity for Bid Item No. III -18: by 18.83 TN from 4220.46 TN to 4239.29 TN as noted below.
Add cost of $ 1,500.75 to the contract.
3. Adjust the final cost of the Asphalt Cement Binder used in the Asphalt Binder and Surface Courses mixes from the bid date to the date
of asphalt placement. Add cost of $ 500.87 to the contract.
Justification:
1. Items 1 & 2 are necessary due to a subcontractor who did not review the paid quantities paid to him by the Contractor from
the completion of the paving operation in October 2011 until 6 months later in May 2011. The Subcontractor determined that
the asphalt quantities paid were short. The Engineer and Contractor did not have delivery tickets for all loads delivered to the
project.
2. Item 3 is necessary to adjust the final project cost for the increase in the cost of the Asphalt Cement used in the asphalt
mixes from the bid date until the time of asphalt placement.
CONTRACT PRICE prior to this Change Orders: $ 3,016,560.52
Increase in Contract Price: $ 3,944.11
Revised CONTRACT PRICE Including this Change Order: $ 3,020,504.53
Final Completion Time Prior to This Change Order: 405 Calendar Days
Net Time Change Resulting From This Change Order: 0 Calendar Days
Change to CONTRACT TIME:
The CONTRACT TIME will be (increased) (decreased) by 0 calendar days.
Approvals Required:
To be effective this Order must be approved by the Owner if it changes the scope or objective or the
PROJECT, or as may otherwise be required by the GENERAL CONDITIONS.
Requested by:
Recommended by:
Approved by:
ei
Sweetser Construction _ o., Inc. Date
yetteville
ngineers, Inc.
J:\2008\082153- HWY 71 RELOCATION TO DRAKE FIELD\CHANGE ORDERS\CHANGE ORDER 5.DOC
/Z-/7
Date
5•//./
9t
Page 1
PAY ESTIMATE No. 17 (FINAL) (REVISED)
Runway 16 Saftey Area Improvements
Fayetteville Municipal Airport
AIP Project 3-05-0020-038-2009
MCE Project No. FY082153
Construction Period: 5/1/2011
Date of Estimate: 8/10/2011
7/31/2011
Submitted By: Sweetser Construction, Inc
The contractor certifies that (1) title to all Work, materials, and equipment
incorporated in the work, or otherwise listed in or covered by this and all
previous Pay Estimates will pass to the Owner at time of payment free and
and clear of all liens, claims, security interests and encumbrances (except
such as are covered by Bond acceptable to Owner indemnifying Owner
against any such lien, claim, security interest or encumbrance), and (2)
all Work covered by this Pay Estimate is in accordance with the Contract
Documents and is not defective.
Original Contract Amount:
$3,006,665.15
Approved Change Orders:
$38,724.02
Change Order 1
$0.00
Change Order 2
$78,434.90
Change Order 3
$0.00
Current Contract Amount:
$3,085,100.05
Work to Date:
$2,981,780.51
Asphalt Index Adjustment +/-
$38,724.02
Total Work to Date:
$3,020,504.53
Materials on Hand:
$0.00
Less Materials Used:
$0.00
Subtotal:
$0.00
Less Retainage (0%):
$0.00
Amount Due:
$3,020,504.53
Less Previous Payments:
$3,016,560.52
'Due and Payable This Period:
$3,944.01
Contractor: Sweetser Construction, Inc Recommended for Approval: McClelland Consulting Engineers, Inc.
Signature
Date Signature
Date
Approved By: City of Fayetteville, Arkansas
Signature
J:\2008\082153- Hwy 71 Relocation to Drake Field\Pay Estimates\DrakePay 17 Revised Final.xls
Date
Page 1 of 7
Pay Estimate No. 17 (FINAL) (REVISED)
Runway 16 Saftey Area Improvements
Fayetteville Municipal Airport
AIP Project 3-05-0020-038-2009
MCE Project No. FY082153
Item #
Estimated
Quantity
Unit
Description
UNIT PRICE
Price Extended
Prev. QTY
THIS
EST
QTY TO
DATE
EARNED TO
DATE
PERCENT
OF PLAN
SCHEDULE I (HWY 71 Relocation Earthwork & Drainage Culverts)
1
1
LS
Mobilization and Demobilization
$11,000.00
$11,000.00
1
0.00
1.00
$11,000.00
100%
2
12500
CY
Topsoil Removal (Plan Quantity)
$1.50
$18,750.00
12500
0.00
12500
$18,750.00
100%
3
2800
CY
Unclassified Excavation (Plan Quantity)
$5.00
$14,000.00
2800
0.00
2800.00
$14,000.00
100%
4
4400
CY
Embankment from Excavation (Plan Quantity)
$5.00
$22,000.00
4400
0.00
4400.00
$22,000.00
100%
5
14000
CY
Select Borrow Embankment (Plan Quantity)
$6.50
$91,000.00
14000
0.00
14000
$91,000.00
100%
6
2800
CY
Topsoil Replacement (Plan Quantity)
$1.50
$4,200.00
2800
0.00
2800.00
$4,200.00
100%
*7**
5133
CY
Undercut and Embankment Backfill (Field Measured)
$8.00
$41,064.00
5132.97
0.00
5132.97
$41,063.76
100%
8
12743
SY
Soil Stabilization Fabric
$1.55
$19,752.29
12744
0.00
12744
$19,753.20
100%
9
5446
LF
Silt Fence
$3.00
$16,338.00
5446
0.00
5446
$16,338.00
100%
10
2
EA
Construction Entrances / Exit
$1,000.00
$2,000.00
2
0.00
2.00
$2,000.00
100%
*11**
122
LF
Temporary Rock Check Dam
$30.00
$3,660.00
122
0.00
122.00
$3,660.00
100%
12**
1898
SY
Erosion Control Blanket
$5.45
$10,344.10
2725.04
0.00
2725.04
$14,851.47
144%
13
1
EA
Double 6' x 6' Box Culvert (Complete) (Inculding Excavartion and Backfill)
$53,875.00
$53,875.00
1
0.00
1.00
$53,875.00
100%
14
1
EA
5 Barrel 8' x 6' Box Culvert (Complete) (Inculding Excavartion and Backfill)
$167,238.00
$167,238.00
1
0.00
1.00
$167,238.00
100%
15
1
LS
Maintenanced Driveways & Bailey Drive
$7,500.00
$7,500.00
1
0.00
1.00
$7,500.00
100%
16
10
AC
Temporary Seeding, Fertilizer and Mulching
$1,750.00
$17,500.00
1.8
0.00
1.80
$3,150.00
18%
17
1
LS
Trench & Excavation Safety System
$500.00
$500.00
1
0.00
1.00
$500.00
100%
18
10
EA
New Sanitary Sewer Manhole
$2,350.00
$23,500.00
10
0.00
10.00
$23,500.00
100%
19
390
LF
8" SDR 26 PVC Sewer Pipe
$30.00
$11,700.00
390
0.00
390.00
$11,700.00
100%
20**
570
LF
10" SDR 26 PVC Sewer' Pipe
$32.00
$18,240.00
570
0.00
570.00
$18,240.00
100%
21
1041
TN
Crushed Stone Trench Backfill
$14.00
$14,575.18
1035.2
0.00
1035.20
$14,492.80
99%
22*
120
LF
18" Bored or Excavated Encasement (Sewer)
$225.00
$27,000.00
120
0.00
120.00
$27,000.00
100%
23
1
LS
Third Party Insurance Coverage (Rider Amount)
$1.00
$1.00
1
0.00
1.00
$1.00
100%
24
0
LS
6" Water Line Relocation in Bailey Drive
$14,500.00
$0.00
0
0.00
0.00
$0.00
0%
25*
0
LF
12" PVC Class 200 Force Main
$36.00
$0.00
0
0.00
0.00
$0.00
0%
26*
0
LB
Ductile Iron Fittings (Epoxy Coated)
$12.50
$0.00
0
0.00
0.00
$0.00
0%
27
0
LF
24" Bored or Excavated Encasement (Force Main) _
$225.00
$0.00
0
0.00
0.00
$0.00
0%
*28**
0
LS
Connection of New 12" Force Main to Existing 12" Force Main
$17,200.00
$0.00
0
0.00
0.00
$0.00
0%
29
880
LF
Removal of 6' Chainlink'Fence
$2.00
$1,760.00
880
0.00
880.00
$1,760.00
100%
30
838
LF
Relocate 6' Chainiink Fence w/new posts
$10.21
$8,555.98
968
0.00
968.00
$9,883.28
116%
31
1
LS
Relocate Sliding Gate and Double Gate
$1,375.00
$1,375.00
1
0.00
1.00
$1,375.00
100%
32
1
EA
Abandon Manhole
$400.00
$400.00
1
0.00
1.00
$400.00
100%
33
1
EA
Adjust Manhole Rim Elevation to Grade
$500.00
$500.00
4
0.00
4.00
$2,000.00
400%
34*
143
LF
6" SDR 26 PVC Sewer Pipe
$32.00
$4,576.90
143
0.00
143.00
$4,576.00
100%
35*
320
LF
Remove Existing Sewer Line
$10.50
$3,360.00
320
0.00
320.00
$3,360.00
100%
36*
160
LF
24" Steel Split Encasement (Force Main)
$250.00
$40,000.00
160
0.00
160.00
$40,000.00
100%
37*
125
LF
12" Steel Split Encasement (Bailey Drive Water Line)
$225.00
$28,125.00
125
0.00
125.00
$28,125.00
100%
38*
112
LF
12" Steel Excavated Encasement (Bailey Drive Sewer)
$225.00
$25,200.00
112
0.00
112.00
$25,200.00
100%
39*
2
EA
Remove Commercial Signs (SuperStop)
$600.00
$1,200.00
3
0.00
3.00
$1,800.00
150%
40*
133
TN
Granular Backfill in Abandoned Cellar
$18.00
$2,386.80
132.56
0.00
132.56
$2,386.08
100%
41*
2
EA
Plug Ends of Abandoned Pipes
$1,000.00
$2,000.00
2
0.00
2.00
$2,000.00
100%
42*
17
CY
Flowable Fill
$100.00
$1,700.00
27
0.00
27.00
$2,700.00
159%
43*
1
EA
Connect Existing Sewer
$450.00
$450.00
1
0.00
1.00
$450.00
100%
44*
1
EA
Relocate Water Service at Super Stop
$600.00
$600.00
1
0.00
1.00
$600.00
100%
SUB TOTAL SCHEDULE I BID (ITEMS 1 THROUGH 33)
J:\2008\082153- Hwy 71 Relocation to Drake Field\Pay Estimates\DrakePay 17 Revised Final.xls
$717,926.35
$712,428.59
101%
Page 2 of 7
Pay Estimate No. 17 (FINAL) (REVISED)
Runway 16 Saftey Area Improvements
Fayetteville Municipal Airport
AIP Project 3-05-0020-038-2009
MCE Project No. FY082153
Item #
Estimated
Quantity
Unit
Description
UNIT PRICE
Price Extended
Prev. QTY
THIS
EST
QTY TO
DATE
EARNED TO
DATE
PERCENT
OF PLAN
Mobilization and Demobilization
SCHEDULE II (Lancaster Rd. Relocation Earthwork & Culverts)
1
1
LS
Mobilization and Demobilization
$3,500.00
$3,500.00
1
0.00
1.00
$3,500.00
100%
2
3500
CY
Topsoil Removal (Plan Quantity)
$1.50
$5,250.00
3500
0.00
3500.00
$5,250.00
100%
3
800
CY
Unclassified Excavation (Plan Quantity)
$5.00
$4,000.00
800
0.00
800.00
$4,000.00
100%
4
1400
CY
Embankment from Excavation (Plan Quantity)
$5.00
$7,000.00
1400
0.00
1400.00
$7,000.00
100%
5
3300
CY
Select Borrow Embankment (Plan Quantity)
$6.50
$21,450.00
3300
0.00
3300.00
$21,450.00
100%
6
1050
CY
Topsoil Replacement (Plan Quantity)
$1.50
$1,575.00
1050
0.00
1050.00
$1,575.00
100%
*7**
111
CY
Undercut and Embankment Backfill (Field Measured)
$8.00
$888.80
111.05
0.00
111.05
$888.40
100%
8
5500
SY
Soil Stabilization Fabric
$1.55
$8,525.00
4916.7
0.00
4916.70
$7,620.89
89%
9**
1302
LF
Silt Fence
$3.00
$3,906.00
1302
0.00
1302.00
$3,906.00
100%
*10**
99
LF
Temporary Rock Check Dams
$30.00
$2,970.00
99
0.00
99.00
$2,970.00
100%
11
1
EA
Construction Entrance / Exit
$1,000.00
$1,000.00
1
0.00
1.00
$1,000.00
100%
*12**
900
SY
Erosion Control Blanket
$5.45
$4,905.00
0
0.00
0.00
$0.00
0%
13
567
LF
Removal of 6 foot Chainlink Fence
$2.00
$1,134.00
567
0.00
567.00
$1,134.00
100%
14
575
LF
Relocate 6 ft Chainlink Fence with New Posts
$10.15
$5,836.25
575
0.00
575.00
$5,836.25
100%
15**
0
LS
Relocate Double Gate
$725.00
$0.00
0
0.00
0.00
$0.00
0%
16
1
EA
5 Barrel 8' x 6' Box Culvert (Complete)
$97,555.00
$97,555.00
1
0.00
1.00
$97,555.00
100%
17
5
AC
Temporary Seeding, Fertilizer and Mulching
$1,750.00
$8,750.00
0.24
0.00
0.24
$420.00
5%
18
1
LS
Trench & Excavation Safety System
$500.00
$500.00
1
0.00
1.00
$500.00
100%
19*
261
LF
8" C900 PVC Water Lines at Scurlock
$45.00
$11,722.50
260.5
0.00
260.50
$11,722.50
100%
20*
4
EA
8" Bends
$300.00
$1,200.00
4
0.00
4.00
$1,200.00
100%
21*
2
EA
Cut and Cap Existing Waterline
$500.00
$1,000.00
2
0.00
2.00
$1,000.00
100%
22*
2
EA
8" Tap Assembly
$4,018.00
$8,036.00
2
0.00
2.00
$8,036.00
100%
23*
60
LF
16" Bored or Excavated Encasement (Water)
$225.00
$13,500.00
60
0.00
60.00
$13,500.00
100%
24*
1
EA
Water Pressure Testing
$500.00
$500.00
1
0.00
1.00
$500.00
100%
25*
175
SY
Rip -Rap at Culvert Aprons
$45.00
$7,875.00
213.25
0.00
213.25
$9,596.25
122%
26*
1
EA
TN
Reinforced Concrete Slab over Electrical Vault
Crushed Stone Trench Backfill
$3,000.00
$18.00
$3,000.00
$1,638.00
1
90.23
0.00
0.150
1.00
90.23
$3,000.00
$1,624.14
100%
99%
27*
91
SUB TOTAL SCHEDULE II BID (ITEMS 1 THROUGH 18)
$227,216.55
$214,784.43 100%
SCHEDULE III (Hwy. 71 Relocation Curb & Gutter, Base Paving & Storm Drainage)
1
1
LS
Mobilization and Demobilization
$20,500.00
$20,500.00
1
0.00
1.00
$20,500.00
100%
2
1
LS
Maintenance of Traffic
$28,000.00
$28,000.00
1
0.00
1.00
$28,000.00
100%
3
500
CY
Topsoil Removal (Plan Quantity)
$1.50
$750.00
500
0.00
500.00
$750.00
100%
4
100
CY
Unclassified Excavation (Plan Quantity)
$5.00
$500.00
100
0.00
100.00
$500.00
100%
5
200
CY
Embankment from Excavation (Plan Quantity)
$5.00
$1,000.00
200
0.00
200.00
$1,000.00
100%
6
800
CY
Select Borrow Embankment (Plan Quantity)
$6.50
$5,200.00
800
0.00
800.00
$5,200.00
100%
7
450
CY
Topsoil Replacement (Plan Quantity)
$1.50
$675.00
450
0.00
450.00
$675.00
100%
8
0
CY
Undercut and Embankment Backfill (Field Measured)
$8.00
$0.00
0
0.00
0.00
$0.00
0%
9
0
SY
Soil Stabilization Fabric
$1.55
$0.00
0
0.00
0.00
$0.00
0%
10
3400
LF
Silt Fence (Maintenance)
$3.00
$10,200.00
3400
0.00
3400.00
$10,200.00
100%
11
1
EA
Construction Entrance / Exit
$1,000.00
$1,000.00
1
0.00
1.00
$1,000.00
100%
12
1
LS
Temporary Rock Check Dams Maintenance
$1,000.00
$1,000.00
1
1100
1.00
$1,000.00
100%
13**
3240
SY
Erosion Control Blanket
$5.45
$17,658.00
773.1
0.00
773.10
$4,213.40
24%
14
0
LF
Block and Aggregate Filters
$6.50
$0.00
0
0.00
0.00
$0.00
0%
15
0
EA
Curb Inlet Sediment Barrier
$80.00
$0.00
20
0.00
20.00
$1,600.00
0%
J:\2008\082153- Hwy 71 Relocation to Drake Field\Pay Estimates\DrakePay 17 Revised Final.xls
Page 3of7
Pay Estimate No. 17 (FINAL) (REVISED)
Runway 16 Saftey Area Improvements
Fayetteville Municipal Airport
AIP Project 3-05-0020-038-2009
MCE Project No. FY082153
Item #
Estimated
Quantity
Unit
Description
UNIT PRICE
Price Extended
Prev. QTY
THIS
EST
QTY TO
DATE
EARNED TO
DATE
PERCENT
OF PLAN
16*
7244
TN
Aggregate Base Course (Class 7)
$14.00
$101,416.00
7243.99
0.00
7243.99
$101,415.86
100%
++17
4306
TN
4" Asphalt Binder (1") PG 70-22
$58.70
$252,740.00
3793.83
33.09
3826.92
$224,640.20
89%
18
4567
TN
4" Asphalt Surface (1/2") PG 70-22 (Placed in Two Lifts)
$79.70
$363,985.51
4220.46
18.83
4239.29
$337,871.41
93%
19
6611
LF
Concrete Curb & Gutter (Type A)
$8.00
$52,888.00
6611
0.00
6611.00
$52,888.00
100%
20
172
LF
Concrete Curb & Gutter (Type E-1)
$8.00
$1,376.00
172
0.00
172.00
$1,376.00
100%
21
3400
SY
Concrete Sidewalk
$28.00
$95,200.00
3399.41
0.00
3399.41
$95,183.48
100%
22
22
SY
HC Ramps AHTD, Type III
$230.00
$5,060.00
21.7
0.00
21.70
$4,991.00
99%
23*
240
SY
PCC Driveways
$38.00
$9,120.00
607.14
0.00
607.14
$23,071.32
253%
24
450
TN
Asphalt Surface Course for Driveways
$85.10
$38,295.00
172.09
0.00
172.09
$14,644.86
38%
25
450
TN
Aggregate Base for Driveways
$14.00
$6,300.00
425.29
0.00
425.29
$5,954.06
95%
26*
1275
LF
18" RCP, Class III, Wall B
$29.00
$36,975.00
1274.5
0.00
1274.50
$36,960.50
100%
27*
395
LF
24" RCP, Class III, Wall B
$45.50
$17,972.50
395
0.00
395.00
$17,972.50
100%
28*
389
LF
36" RCP, Class 11I, Wall B
$69.00
$26,841.00
389
0.00
389.00
$26,841.00
100%
29*
991
LF
30" RCP, Class III, Wall B
$69.00
$68,379.00
991
0.00
991.00
$68,379.00
100%
30*
0
LF
48" RCP, Class III, Wall B
$105.00
$0.00
0
0.00
0.00
$0.00
0%
31*
9
EA
18" RCP, Flared End Section
$500.00
$4,500.00
9
0.00
9.00
$4,500.00
100%
32*
0
EA
36" RCP, Flared End Section
$1,395.00
$0.00
0
0.00
0.00
$0.00
0%
33*
13
EA
Drop Inlet (Type C)
$2,075.00
$26,975.00
13
0.00
13.00
$26,975.00
100%
34
13
EA
4' Drop Inlet Extension
$500.00
$6,500.00
13
0.00
13.00
$6,500.00
100%
35
4
EA
8' Drop Inlet Extension
$1,000.00
$4,000.00
4
0.00
4.00
$4,000.00
100%
36
3
EA
Modification to Existing Drop Inlets
$500.00
$1,500.00
3 '
0.00
3.00
$1,500.00
100%
37
2
EA
Junction Box (Type ST)
$2,375.00
$4,750.00
2
0.00
2.00
$4,750.00
100%
38
1650
LF
4" Thermoplastic Striping White
$0.95
$1,567.50
2060
0.00
2060.00
$1,957.00
125%
39
1650
LF
4" Thermoplastic Striping Yellow
$0.95
$1,567.50
1056
0.00
1056.00
$1,003.20
64%
40
6500
LF
4" Thermoplastic Striping Solid Yellow
$0.95
$6,175.00
8119
0.00
8119.00
$7,713.05
125%
41
161
EA
Clear Plowable Pavement Markers
$26.25
$4,226.25
172
0.00
172.00
$4,515.00
107%
42
161
EA
Yellow Plowable Pavement Markers
$26.25
$4,226.25
175
0.00
175.00
$4,593.75
109%
43
48
LF
12" Thermoplastic Stop Bars (White)
$5.25
$252.00
63
0.00
63.00
$330.75
131%
44
3
EA
Thermoplastic Crosswalk (White)
$315.00
$945.00
4
0.00
4.00
$1,260.00
133%
45
1
LS
Trench & Excavation Safety System
$500.00
$500.00
1
0.00
1.00
$500.00
100%
46
13000
SY
Removal of Asphalt Pavement
$1.30
$16,900.00
13387.08
0.00
13387.08
$17,403.20
103%
47
5500
LF
Removal of Concrete Curb & Gutter
$3.00
$16,500.00
5500
0.00
5500.00
$16,500.00
100%
48*
22
EA
Removal of Drop Inlets
$350.00
$7,700.00
22
0.00
22.00
$7,700.00
100%
49*
2307
LF
Removal of Storm Drainage Pipe
$10.00
$23,070.00
2307
0.00
2307.00
$23,070.00
100%
50**
1
LS
Removal of Double 6' x 8' Box Culvert & Regrade Channel Area
$40,050.00
$40,050.00
1
0.00
1.00
$40,050.00
100%
51
7538
SY
Removal of Concrete Pavement (in Hwy. 71)
Regrade of Hwy. 71
$4.00
$9.50
$30,152.00
$14,250.00
7537.3
1500
0.00
0.00
7537.30
1500.00
$30,149.20
$14,250.00
100%
100%
52
1500
CY
53
2000
SY
Solid Sodding
$3.25
$6,500.00
600
0.00
600.00
$1,950.00
30%
54
20
AC
Seeding, Fertilizer & Mulch
$1,750.00
$35,000.00
14.67
0.00
14.67
$25,672.50
73%
55**
2100
LF
Removal of 6' Airport Chain Link Fence
$2.00
$4,200.00
3183
0.00
3183.00
$6,366.00
152%
56*
0
LF
New 6' Airport Security Chain Link Fence with Barbed Wire
$18.50
$0.00
0
0.00
0.00
$0.00
0%
57
1
LS
Trench & Excavation Safety System
$0.00
$0.00
1
0.00
1.00
$0.00
0%
58
3321
SY
Asphalt Milling At Connections
$5.30
$17,001.30
3321
0.00
3321.00
$17,601.30
100%
59
459
SY
Asphalt Removal within Superevevation Sections, as required
$1.85
$849.15
458.3
0.00
458.30
$847.86
100%
60**
700
Gal
Prime Coat
$3.80
$2,660.00
0
0.00
0.00
$0.00
0%
61
3500
Gal
Tack Coat
$2.20
$7,700.00
2750
0.00
2750.00
$6,050.00
79%
62*
2
EA
Relocate Fire Hydrant
$750.00
$1,500.00
2
0.00
2.00
$1,500.00
100%
J:\2008\082153- Hwy 71 Relocation to Drake Field\Pay Estimates\DrakePay 17 Revised Final.xls
Page 4 of 7
Pay Estimate No. 17 (FINAL) (REVISED)
Runway 16 Saftey Area Improvements
Fayetteville Municipal Airport
AIP Project 3-05-0020-038-2009
MCE Project No. FY082153
Item #
Estimated
Quantity
Unit
Description
UNIT PRICE
Price Extended
Prev. QTY
THIS
EST
QTY TO
DATE
EARNED TO
DATE
PERCENT
OF PLAN
Mobilization and Demobilization
63
2
EA
Traffic Signs (W1-5)
$350.00
$700.00
2
0.00
2.00
$700.00
100%
64*
448
LF
15" PVC (Drain from Standard Register)
$32.00
$14,336.00
448
0.00
448.00
$14,336.00
100%
65*
9
EA
Drop Inlet (Type C) 5' x 5'
$2,850.00
$25,650.00
9
0.00
9.00
$25,650.00
100%
66*
2
EA
Junction Box (Type ST) 5' x 5'
$2,850.00
$5,700.00
2
0.00
2.00
$5,700.00
100%
*67**
2355
LF
New 8' Airport Security Chain Link Fence with Barbed Wire
$21.50
$50,632.50
3328
0.00
3328.00
$71,552.00
141%
68*
115
LF
6" C900 PVC Water Lines at Fire Hydrant Relocations
$32.00
$3,680.00
115
0.00
115.00
$3,680.00
100%
69*
2
EA
Fire Hydrant, complete
$5,550.00
$11,100.00
2
0.00
2.00
$11,100.00
100%
70*
2
EA
6" Gate Valve
$1,240.00
$2,480.00
1
0.00
1.00
$1,240.00
50%
71*
1
EA
12" x 6" Stainless Steel Tapping Sleeve And Valve
$3,300.00
$3,300.00
0
0.00
0.00
$0.00
0%
72*
1
EA
6" x 6" Stainless Steel Tapping Saddle with Valve
$2,900.00
$2,900.00
1
0.00
1.00
$2,900.00
540
100%
73*
275
SY
Rip -Rap at Culvert Aprons
$45.00
$12,375.00
224.1
0.00
224.10
$10,084.50
LF
81%
++74**
150
LF
Special Fence and Traffic Barrier for Paschal Property
$48.34
$7,251.00
150
0.00
150.00
$7,251.00
Concrete Sidewalk
100%
75**
210
LF
Regrade Ditch for Small Channel (Between New road and old road)
$45.00
$9,450.00
162
0.00
162.00
$7,290.00
$230.00
77%
++76
2
EA
Remove Drainage Grates either side of Existing Box Culvert
$750.00
$1,500.00
2
0.00
2.00
$29.00
$1,500.00
100%
++77
1
EA
Remove Grate Inlet Openings and Install Slab over Existing Box Culvert
$3,600.00
$3,600.00
1
0.00
1.00
$3,600.00
100%
++78
1
EA
New 8 Ft by 20 ft Double Gate North of Old Fire Station
$3,560.00
$3,560.00
1
0.00
1.00
$3,560.00
100%
++79
1
EA
Single 8 Ft. Gate 12 ft Wide South of Old Fire Station
$1,450.00
$1,450.00
1
0.00
1.00
$1,450.00
100%
++80
4
EA
Single 8 Ft. Gate 4 ft Wide Between Old Fire Station & Museum
$750.00
$3,000.00
2
0.00
2.00
$1,500.00
50%
++81
1
EA
Adjust Existing Junction Box to Grade for Std. Reg. Drain Line
$3,000.00
$3,000.00
1
0.00
1.00
$3,000.00
100%
++82
1
EA
Adjust Existing Electrical Vault to Grade
$6,000.00
$6,000.00
1
0.00
1.00
$6,000.00
100%
++83
1
EA
Adjust Existing Electrical junction Box to Grade
$3,000.00
$3,000.00
1
0.00
1.00
$3,000.00
100%
++84
1
LS
Remove and Replace Conc. Ribbon Curb at Bailey Street
$4,500.00
$4,500.00
1
0.00
1.00
$4,500.00
100%
++85
600
CY
Additional Topsoil for Bottom of of Chain Link Fence
$3.50
$2,100.00
558
0.00
558.00
$1,953.00
93%
++86
1
LS
Repair of Std Register Storm Line by Dunk Fire & Sec.
$2,316.00
$2,316.00
1
0.00
1.00
$2,316.00
100%
++87
1
LS
Remove and Replace Conc. Ribbon Curb at Short Street
$4,500.00
$4,500.00
1
0.00
1.00
$4,500.00
100%
SUB TOTAL SCHEDULE III BID (ITEMS 1 THROUGH 63)
$1,643,428.46
$1,564,397.90 100%
SCHEDULE IV (Lancaster Drive Curb & Gutter, Base, Paving and Storm Drainage)
1
1
LS
Mobilization and Demobilization
$4,800.00
$4,800.00
1
0.00
1.00
$4,800.00
100%
2
220
CY
CY
Topsoil Removal (Plan Quantity)
Unclassified Excavation (Plan Quantity)
$1.50
$5.00
$330.00
$750.00
220
150
0.00
0.00
220.00
150.00
$330.00
$750.00
100%
100%
3
150
4
100
CY
Embankment from Excavation (Plan Quantity)
$5.00
$500.00
100
0.00
100.00
$500.00
100%
5
350
CY
Select Borrow Embankment (Plan Quantity)
$6.50
$2,275.00
350
0.00
350.00
$2,275.00
100%
6
650
CY
Topsoil Replacement (Plan Quantity)
$1.50
$975.00
650
0.00
650.00
$975.00
100%
7
0
CY
Undercut and Embankment Backfill (Field Measured)
$8.00
$0.00
0
0.00
0.00
$0.00
0%
8
0
SY
Soil Stabilization Fabric
$1.55
$0.00
0
0.00
0.00
$0.00
0%
9
120
LF
Silt Fence
$3.00
$360.00
120
0.00
120.00
$360.00
100%
10
1900
TN
Aggregate Base Course (Class 7)
$14.00
$26,600.00
1927.25
0.00
1927.25
$26,981.50
101%
11
851
TN
4" Asphalt Binder (1") PG 70-22
$57.60
$49,033.70
799.57
0.00
799.57
$46,055.23
94%
12
540
TN
2" Asphalt Surface (1/2") PG 70-22
$77.40
$41,796.00
510.13
0.00
510.13
$39,484.06
94%
13
1547
LF
Concrete Curb & Gutter (Type A)
$8.00
$12,376.00
1547
0.00
1547.00
$12,376.00
100%
14
805
SY
Concrete Sidewalk
$28.00
$22,540.00
805
0.00
805.00
$22,540.00
100%
15
7
SY
HC Ramps AHTD, Type III
$230.00
$1,610.00
6.63
0.00
6.63
$1,524.90
95%
16
182
LF
18" RCP, Class III, Wall B
$29.00
$5,278.00
182
0.00
182.00
$5,278.00
100%
J:\2008\082153- Hwy 71 Relocation to Drake Field\Pay Estimates\DrakePay 17 Revised Final.xls
Page 5of7
Pay Estimate No. 17 (FINAL) (REVISED)
Runway 16 Saftey Area Improvements
Fayetteville Municipal Airport
AIP Project 3-05-0020-038-2009
MCE Project No. FY082153
Item #
Estimated
Quantity
Unit
Description
UNIT PRICE
Price Extended
_
Prev. QTY
THIS
EST
QTY TO
DATE
EARNED TO
DATE
PERCENT
OF PLAN
17
68
LF
36" RCP, Class IH, Wall B
$45.50
$3,094.00
67.5
0.00
67.50
$3,071.25
99%
18
2
EA
36" RCP, Flared End Section
$1,395.00
$2,790.00
2
0.00
2.00
$2,790.00
100%
19*
2
EA
Drop Inlet (Type C)
$2,075.00
$4,150.00
2
0.00
2.00
$4,150.00
100%
20
800
SY
Solid Sodding
$3.25
$2,600.00
0
0.00
0.00
$0.00
0%
21
12
AC
Seeding, Fertilizer & Mulch
$1,750.00
$21,000.00
13.97
0.00
13.97
$24,447.50
116%
22
1
LS
Channel Realignment
$36,662.50
$36,662.50
1
0.00
1.00
$36,662.50
100%
23
1302
LF
Silt Fence Maintenance
$1.00
$1,302.00
1302
0.00
1302.00
$1,302.00
100%
24
1
EA
Construction Entrance / Exit
$1,000.00
$1,000.00
1
0.00
1.00
$1,000.00
100%
25
60
LF
Block Aggregate Filter
$6.50
$390.00
0
0.00
0.00
$0.00
0%
26
4
EA
Curb Inlet Sediment Barrier
$80.00
$320.00
4
0.00
4.00
$320.00
100%
*27**
96
LF
Temporary Rock Check Dam
$30.00
$2,880.00
96
0.00
96.00
$2,880.00
100%
*28**
6820
SY
Erosion Control Blanket
$5.45
$37,169.00
7003.33
0.00
7003.33
$38,168.15
103%
29
1
LS
Trench & Excavation Safety System
$500.00
$500.00
1
0.00
1.00
$500.00
100%
30
2150
LF
Remove Existing 6 ft Chain Link Fence
$2.00
$4,300.00
3072
0.00
3072.00
$6,144.00
143%
31*
0
LF
New 6 ft Chain Link Fence with Barbed Wire
$18.50
$0.00
0
0.00
0.00
$0.00
0%
32
0
EA
Double Leaf Gate 12 ft
$1,942.00
$0.00
0
0.00
0.00
$0.00
0%
33
1
LS
Removal of Asphalt Pavement & Base (3020 SY)
$7,500.00
$7,500.00
1
0.00
1.00
$7,500.00
100%
34
40
SY
Asphalt Milling
$12.50
$500.00
40
0.00
40.00
$500.00
100%
35
800
Gal
Prime Coat
$3.80
$3,040.00
775
0.00
775.00
$2,945.00
97%
36
650
Gal
Tack Coat
$2.20
$1,430.00
150
0.00
150.00
$330.00
23%
*'37**
10
EA
Remove and Relocate Streetlights and Bases
$1,965.00
$19,650.00
9
0.00
9.00
$17,685.00
90%
*38**
2285
LF
New 8' Airport Security Chain Link Fence with Barbed Wire
$21.50
$49,127.50
2323
0.00
2323.00
$49,944.50
102%
39*
2
EA
Drop Inlet (Type C) 5' x 5'
$2,850.00
$5,700.00
2
0.00
2.00
$5,700.00
100%
40**
125
LF
36" Bored or Excavated Encasement ( Std Reg Storm Drain)
$444.36
$55,545.00
125
0.00
125.00
$55,545.00
100%
41**
140
LF
24" PVC in Casing ( Standard Register Storm Drain)
$86.00
$12,040.00
136
0.00
136.00
$11,696.00
97%
42**
3
EA
Junction Box 4' x 4' ( Standard Register Storm Drain)
$2,800.00
$8,400.00
3
0.00
3.00
$8,400.00
100%
43**
209
LF
24" RCP ( Standard Register Storm Drain)
$54.00
$11,286.00
185
0.00
185.00
$9,990.00
89%
44**
1
LS
Fill Jack Bore Holes ( Standard Register Storm Drain)
$1,729.00
$1,729.00
1
0.00
1.00
$1,729.00
100%
45**
1
EA
New Monitoring Well for Kearney National
$4,500.00
$4,500.00
1
0.00
1.00
$4,500.00
100%
46**
2
EA
Protection for Existing Monitoring Wells
$200.00
$400.00
2
0.00
2.00
$400.00
100%
47**
180
LF
Regrade Ditch for Small Channel ( West of Lancaster Dr.)
$45.00
$8,100.00
212
0.00
212.00
$9,540.00
118%
++48**
4
EA
Double Leaf 8 Ft. Gate 12 ft Wide
$1,050.00
$4,200.00
2
0.00
2.00
$2,100.00
50%
++49
1
EA
Rolling Cantilever 8 Ft. Gate 26 Ft. Wide with new Controller
$16,000.00
$16,000.00
1
0.00
1.00
$16,000.00
100%
Change Order No. 1
Change Order No. 2
Change Order No. 3
SUB TOTAL SCHEDULE IV BID (ITEMS 1 THROUGH 36)
$496,528.70
$490,169.59
100%
(Schedule I)
(Schedule II)
(Schedule III)
(Schedule IV)
Project Total (Schedule I, II, III, IV)
$717,926.35
$227,216.55
$1,643,428.46
$496,528.70
$3,085,100.06
$712,428.59
$214,784.43
$1,564,397.90
$490,169.59
$2,981,780.51
100.0%
100.0%
100.0%
100.0%
100.0%
J:\2008\082153- Hwy 71 Relocation to Drake Field\Pay Estimates\DrakePay 17 Revised Final.xls
100.0%
Page 6of7
Pay Estimate No. 17 (FINAL) (REVISED)
ASPHALT PRICE INDEX CALCULATION
Runway 16 Saftey Area Improvements
Fayetteville Municipal Airport
All) Project 3-05-0020-038-2009
MCE Project No. FY082153
August 10, 2011
Highway 71
799.57
Asphalt Index Price
33.18
April 09
May, July, Oct
10 & May 11
Increase
in AC Cost
Asphalt
Pavement
Asphalt
Content
AC
Quanity
Unit
Price at
Bid
Price at
Placement
Binder Asphalt Cement Price Adjustment (per Addendum) for (May 2010)
2602.19
4.13%
107.34
TN
$377.50
$475.00
$10,465.68
Binder Asphalt Cement Price Adjustment (per Addendum) for (July 2010)
652.89
4.13%
26.93
TN •
$377.50
$485.00
$2,895.16
Binder Asphalt Cement Price Adjustment (per Addendum) for (Sept 2010)
359.40
4.15%
14.92
TN
$377.50
$462.50
$1,267.79
Binder Asphalt Cement Price Adjustment {per Addendum) for (Oct 2010)
212.44
4.86%
10.32
TN
$377.50-
$447.50
$722.72
Surface Asphalt Cement Price Adjustment (per Addendum) for (July 2010)
1692.72
5.25%
88.87
TN
$377.50
$485.00
$9,553.29
Surface Asphalt Cement Price Adjustment (per Addendum) for (Oct. 2010)
2526.59
4.86%
122.79
TN
$377.50-
$447.50
$8,595.46
Surface Asphalt Cement Price Adjustment (per Addendum) for (April 2011)
19.98
4.86%
0.97
TN
$377.50
$462.50
$82.54
Asphalt Driveways along Hwy 71
Surface Asphalt Cement Price Adjustment (per Addendum) for (Oct. 2010)
172.09
4.86%
8.36
TN
$377.50
$447.50
$585.45
Binder Asphalt Cement Price Adjustment (per Addendum) for (Sept 2010)
799.57
4.15%
33.18
TN
$377.50
$462.50
$2,820.48
Surface Asphalt Cement Price Adjustment (per Addendum) for (Oct. 2010)
510.13
_ 4.86%
24.79
TN
$377.50
$447.50
$1,735.46
Asphalt Index Price Adjustment
J:\2008\082153- Hwy 71 Relocation to Drake Field\Pay Estimates\DrakePay 17 Revised Final.xls
$38,724.02
Page 7 of 7
Ray M. Boudreaux
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
NA
City Council Meeting Date
Agenda Items Only
Aviation
Division
Action Required:
Transportation
Department
Action Required:
Review and forward for Mayor's signature; Change Order No. 5 Sweetser Construction Co., Inc., Drake Field Runway
Safety Area project.
3,944.01
Cost of this request
5550.3960.7820.38
Account Number
07039 3
Project Number
Budgeted Item
X
419,257.00
Category / Project Budget
243,687.90
Correct Runway 16 RSA
Program Category / Project Name
Airport Capital Exp
Funds Used to Date Program / Project Category Name
175,569.10
Airport
Remaining Balance Fund Name
Budget Adjustment Attached
Date
4Y -1't• /1
Date
\-PcsA, g- t5.
Finance and Internal Services Director
Date
Date
746Z,/
Date
Previous Ordinance or Resolution # 138-09,191-10
Original Contract Date:
Original Contract Number:
Received in City 08-12- 11 P02:42 C VD
Clerk's Office
Comments:
Revised January 15, 200.9
aye evi
ARKANSAS
City Council Meeting of: N/A
Agenda Item Number:
AVIATION DIVISION
FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor Jordan
THRU: Chief of Staff
THRU: Staff/Contract Review Committee
THRU: Terry Gulley, Transportation Directof
FROM: Ray M. Boudreaux, Aviation Dir
DATE: August 10, 2011
SUBJECT: Approve Change Order No. 5 to the RSA 16 Improvement Project at the
Airport in the amount of $3,944.01 pursuant to request from the Asphalt
subcontractor for asphalt installed and not billed at the time of
construction. Signature of the Mayor and City Clerk.
RECOMMENDATION: Signature of the Mayor and City Clerk on Change Order N. 5 with
McClelland Consulting Engineers to cover cost of Asphalt installed but not billed for the RSA 16
Improvement Project at Drake Field.
BACKGROUND: McClelland Consulting Engineers receive a request from Sweetser
Construction to cover the cost of a previously unbilled asphalt charge from the Subcontractor
Hutchins Asphalt Co. Approximately 52 tons of asphalt was not billed during the construction of
the project and was discovered in an internal audit of the project by Hutchins. McClelland
thoroughly reviewed the request and researched all project quantities and verified that the 52
tons had been installed but never paid for. Payment is due as we received the product and the
benefit it provides.
BUDGET IMPACT: This project was 95% funded through FAA/AIP grant 05-0020-38-2009
which is not yet closed. Enough grant money remains available from the FAA. The project has
sufficient unused budget available for this expense. City Council approved $3,085,100.05 under
resolution 191-10, November 2, 2010. This request revises the total Sweetser Contract to
$3,020,504.53.
Attachments: Staff Review
Change Order No. 5
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479:718.7642.479.718.7646 FAX • www.accessfayetteville.org/govemment/aviation
. airport economic development@ei.fayetteville.ar.us.
AffirEctcaarivNGD
DESIGNED TO SERVE ENGINEERS, INC.
1810 N. College Avenue
P.O. Box 1229
Fayetteville, AR 72703/72702-1229
479-443-2377 • FAX 479-443-9241
www.mcclelland-engrs.com
August 11, 2011
Mr. Ray Boudreaux
Airport Manager,
Fayetteville Municipal Airport
4500 S. School Suite F
Fayetteville, AR 72701
RE: Runway 16 Safety Area Improvements
Fayetteville Executive Airport
AIP 3-05-0020-038-2009
Dear Mr. Boudreaux:
RECEIVED
ktiG 1 1 2011
A PORT
A Subcontractor Hutchins Asphalt Co. of the General Contractor Sweetser Const. Co. is
requesting additional money for asphalt placed on the above referenced project. The
Subcontractor was provided on a monthly basis the quantity of asphalt paid to Sweetser
with their payment from Sweetser. The last asphalt was placed in October 2010 and
paid by Sweetser in Nov. 2010. The Subcontractor did not check the asphalt quantity
paid against the quantity placed at the time of the Nov. payment. They waited until May
2011 to check and reconcile their payment to quantity placed. The Subcontractor
discovered that there was approximately 52 tons of asphalt that had not been paid.
MCE nor Sweetser had any record of the missing delivery tickets for this quantity until
provided by the Subcontractor in June 2011. The Contractor is due the money for this
quantity of asphalt. The amount of under payment is $3,944.01.
Enclosed please find a Summary of the Asphalt Quantity, a letter from Sweetser Const.
regarding this matter, a copy of Change Order No. 5 and the revised Pay Request No.
17 (Final).
If there are any questions regarding this project, please contact us.
Sincerely,
Mc LELLAND CO Ijd LILTING ENGINEERS, INC.
. Wayne dors, P.E.
Vice Pre- dent
Enclosures: Asphalt Quantity Summary
Letter from Sweetser Const. Co.
Change Order No. 5
Pay Estimate No. 17 (Final)(Revised)
J:\2008\082153- Hwy 71 Relocation to Drake Field\Correspondence\bourdreaux-81111.doc
.McC'eeeewzd Ccniuetinq. Eagineelo, Jac. - " J13e.st F,ngiraeenin 5suint"
balcumas `✓3usiae46 20C9 d 201C ("wand iecipient
Asphalt Quantity Summary
Runway 16 Safety Area Improvements
Fayetteville Executive Airport, Drake Field
City of Fayetteville
Project No. FY082153
July 28, 2011
Binder Surface
Course Course
Binder May 25, 2010 1069.11
Binder May 26, 2010 1533.08
Binder July 26, 2010 652.89
Surface July 27, 2010 985.52
Surface July 28, 2010 707.2
Binder September 20, 2010 1158.97
Surface ** October 18, 2010 212.44 525.46
Surface October 20, 2010 1148.79
Surface October 21, 2010 1387.81
Surface October 22, 2010 146.75
Surface May 5, 2011 19.98
Total Placed
Hutchins' Totals
4626.49 4921.51 9548.00
4414.05 5133.95 9548.00
Lancaster Road 799.57 510.13
Driveways 172.09
799.57 682.22
Hwy 71 3826.92 4239.29
Hwy 71 from Est 17 3793.83 4220.46
Asphalt not paid for 33.09 18.83
** 212 Tns Surface placed as binder on Hwy 71
2602.19
652.89
1692.72
1158.97
737.9
2683.35
19.98