HomeMy WebLinkAbout188-10 RESOLUTIONRESOLUTION NO. 188-10
A RESOLUTION AUTHORIZING ACCEPTANCE OF A FIFTY PERCENT
(50%) MATCHING GRANT AWARD FROM THE 2010 BULLETPROOF
VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $9,100.00 FOR THE
REPLACEMENT OF TWENTY-FIVE (25) BODY ARMOR VESTS, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
acceptance of a fifty percent (50%) matching grant award from the 2010 Bulletproof Vest
Partnership Program in the amount of $9,100.00 for the replacement of twenty-five (25) body
armor vests.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A," recognizing the revenue.
PASSED and APPROVED this 2nd day of November, 2010.
APPROVED: ATTEST:
Mayor SO DRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2010
Department: Police
Division: Police
Program: Police Projects
Request Date
11/2/2010
Adjustment Number
JUSTIFICATION TO INCREASE PROJECT / ITEM:
Establish an expense budget resulting from the acceptance of a 50% matching grant award from the 2010
Bulletproof Vest Partnership Program.
JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE):
Grant reimbursement funds from the 2010 Bulletproof Vest Partnership Program.
Account Name
Minor Equipment
Federal Grants - Operational
Increase Decrease Project.Sub
Account Number Budget Budget Number
1010.2920.5210.00 9,100 07042 . 1001
1010.0001.4309.01 9,100 07042. 1001
Division Head
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Date
Department .Director Date
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Finance Director^1
Date
441--/0Chie of Staff `
Date
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\\fpd\dfs\user\Admin\wnewman\Willie\BA Form 2010 - Blank
TOTAL 9,100
Requested By
9,100
wnewman
Budget & Research Use Only
Type: A B C D E
Description:
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
EXHIBIT
0
Initial Date
Initial Date
G. Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
November 2, 2010
City Council Meeting Date
Agenda Items Only
Patrol
Division
Action Required:
Police
Department
Acceptance of a 50% matching grant award by the 2010 Bulletproof Vest Partnership Program and approval of a
budget adjustment in the amount of $9,100 for the replacement of twenty-five (25) body armor vests for our police
officers.
9,100.00
Cost of this request
1010-2920-5302.00
Account Number
07042-2010
Project Number
Budgeted Item
18,200.00 Bulletproof Vest Partnership Program
Category / Project Budget
Program Category / Project Name
Grant
Funds Used to Date Program / Project Category Name
18,200.00 General
Remaining Balance Fund Name
Budget Adjustment Attached
X
Depa �r•,�
Previous Ordinance or Resolution #
Date
Original Contract Date:
b -/c- Original Contract Number:
ty Attorney w Date
Finance and Internal Services Director
(0- 1&-260
Date
Chief of Staff
/8-18--/a
Date
Received in City
Clerk's Office
10-15-1 0P01 :49 RCVD
Received in
Mayor's Office
BITEr9
ewe
Comments:
Revised January 15, 2009
Tretevile
THE CITY OF FAYETTEVILLE, ARKANSAS
POLICE DEPARTMENT
100-A West Rock Street
Fayetteville, AR 72701
P (479) 587-3555 F (479)587-3522
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and Members of the City Council
From: Greg Tabor, Chief of Police
Date: October 15, 2010
Subject: Bulletproof Vest Partnership Program Grant Award
PROPOSAL:
The Bulletproof Vest Partnership (BVP), created by the Bulletproof Vest Partnership Grant Act of 1998,
is a unique U.S. Department of Justice initiative designed to provide a critical resource to state and local law
enforcement. Since 1998, the Fayetteville Police Department has obtained grant funding in excess of $79,000
for the purchase of body armor vests through this partnership. The BVP program provides an important
component to the continuing health and welfare of our Police Officers. Each body armor vest has a guaranteed
life of five years. All state-of-the-art body armor is custom made to the exact specifications of the wearer to
ensure all officers have our required level of protection. The 2010 grant award by BVP will provide
reimbursement of 50% (or $9,100) of the City's expenses for the replacement of twenty-five (25) body armor
vests for our police officers. All Fayetteville Police Officers have state-of-the-art body armor provided to them
through grant and City funding.
RECOMMENDATION:
Staff recommends acceptance of a 50% matching grant award by the 2010 Bulletproof Vest Partnership
(BVP) Program and approval of a budget adjustment in the amount of $9,100 for the replacement of twenty-five
(25) body armor vests for our police officers
BUDGET IMPACT:
The City must match 50% (or $9,100) of the total project cost of $18,200. Currently, matching funds
are budgeted in the Specialized Police Equipment project to meet this matching requirement.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION AUTHORIZING ACCEPTANCE OF A FIFTY PERCENT
(50%) MATCHING GRANT AWARD FROM THE 2010 BULLETPROOF
VEST PARTNERSHIP PROGRAM IN THE AMOUNT OF $9,100.00 FOR THE
REPLACEMENT OF TWENTY-FIVE (25) BODY ARMOR VESTS, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes
acceptance of a fifty percent (50%) matching grant award from the 2010 Bulletproof Vest
Partnership Program in the amount of $9,100.00 for the replacement of twenty-five (25) body
armor vests.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A," recognizing the revenue.
PASSED and APPROVED this 2nd day of November, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Jurisdiction's Handbook
NIJ Standards Glossaryµ,,; ;Yellow Pages.,
Page 1 of 1
Section Receipts > Manage Receipts > Application Details
1. Registration
1.1 Contact Application Profile
Information Jurisdiction's Vest Replacement.._Cy_cle: 5 Years
Change Uns pent BVP Funds Obligated for Vest
1.2 p g $29,683.63
Password
Purchases:
2. Application Emergency Replacement.._ Needs: 0
2.1 ._P..re_Application.
2.2 Manage
Application
2.3 Review
Application
2.4 Submit
Application
3. Receipts
3.1 Manage Receipts
3.2 Receipt Reports
4. Payment
Bank
4.1 Information
4.2 Print Bank Form
4.3 Request
Payment
4.4 Payment History
5. Status
5.1 CurrentStatus.
5.2 LEA Status
5.3 Application
History
Log°ut /
BVP HELP DESK
(Toll -Free 1-877-758-
3787)
(Toll 1-301-595-4595)
OMB #1121-0235
(Expires: 10/31/2006)
Application Details
NIJ# Quantity Unit Extended Tax Shipping and Total Cost
Price Cost Handling
BA 3AOOS- 25 $666.36 $16,659.00 $1,541.00 $18,200.00
SM01
Grand Totals 25 $16,659.00 $1,541.00 $18,200.00
Award Summary for FY2010 Regular Fund
Funds Type
Regular Fund
.; Return
Eligible Award Date Status
Amount Approved
$18,200.00 $9,100.00 09/17/10 Approved By BVP
Grand Totals: $18,200.00 $9,100.00
https://external.ojp.usdoj .gov/bvp/vests/roles/jurisdiction/index.j sp
10/13/2010
Page 1 of 2
Willie Newman - Fwd: Bulletproof Vest Partnership FY 2010 Award Announcement
From: Judy Cohea
To: Newman, Willie
Date: 10/7/2010 5:01 PM
Subject: Fwd: Bulletproof Vest Partnership FY 2010 Award Announcement
Judy Cohea
Support Services Manager
(479) 587-3581 Office
(479) 521-1316 Telecommunications Device for Deaf
»> "BVP" <bvp@usdoj.gov> 10/7/2010 10:46 AM »>
The Bureau of Justice Assistance (BJA) is pleased to inform you that your agency will receive an award under the Fiscal Year (FY)
2010 Bulletproof Vest Partnership (BVP) solicitation. These funds have been posted to your account in the BVP system. For
questions regarding the BVP Program or your award, please do not hesitate to contact the BVP Help Desk at vests@usdoj.gov or
1-877-758-3787.
A complete list of FY 2010 BVP awards is available at: http://www.ojp.usdoj.gov/bvpbasi/
The FY 2010 award funds may be used for National Institute of Justice (NIJ) compliant armored vests which were ordered on or
after April 1, 2010. The deadline to request payments from the FY 2010 award funds is August 31, 2012, or until all available 2010
awards funds have been requested.
BJA is also announcing a financial hardship waiver request for all FY 2010 BVP funds. Previously, a jurisdiction was only able to
request up to 50% the cost of a vest with their available BVP funds. Now, during the payment request process, jurisdictions may
request a waiver and receive up to 100% of the cost of each vest submitted for reimbursement.
Jurisdictions requesting a waiver of the 50% match requirement may not use BVP funds toward the purchase of any vest with a
total unit cost greater than $1,200; excluding taxes, shipping and handling fees (if any) to maximize funding for all eligible
jurisdictions.
Additionally, jurisdictions requesting a waiver have to meet criteria of financial or natural disaster hardship. The jurisdictions have
to cite the source of their financial hardship during the waiver request process. Jurisdictions will be expected to keep
documentation substantiating the financial hardship for four years and realize the waiver requests are open to Bureau of Justice
Assistance and Office of the Inspector General audits.
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Page 2 of 2
Finally, all applicant jurisdictions, requesting a waiver of the 50% match, would be required to certify that the jurisdiction's Chief
Executive Officer formally accepts the request for the waiver and confirms the waiver justification provided. The certification must
list the highest elected official from the requesting jurisdiction in order to be approved.
Thank You.
BVP Program Support Team
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