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HomeMy WebLinkAbout178-10 RESOLUTIONRESOLUTION NO. 178-10 A RESOLUTION AWARDING BID AND AUTHORIZING A CONTRACT WITH KIM HOADLEY CONSTRUCTION IN THE AMOUNT OF $33,896.00 FOR PURCHASE AND INSTALLATION OF AN OUTDOOR COOLER/FREEZER IN A PUBLIC FACILITY BUILDING (FAYETTEVILLE SENIOR CENTER) THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards the bid and authorizes a contract with Kim Hoadley Construction in the amount of $33,896.00 for purchase and installation of an outdoor cooler/freezer in a public facility building (Fayetteville Senior Center) through the Community Development Block Grant program (CDBG). PASSED and APPROVED this 19th day of October, 2010. APPROVED: By. IO ELD JO ' . i , Mayor ATTEST: By: 180(41440 SONDRA E. SMITH, City Clerk/Treasurer og111.11YiF17?f FAYETf EVI LLE rho e cp. �os �s�7ygo KA NS••\ a�< G� VA/6,6A eatsasd�aslee Yolanda Fields Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 9/19/2010 City Council Meeting Date Agenda Items Only Community Services Division Action Required: Development Services Department Approval of purchase order for cooler/freezer in Public Facility Building as part of the Community Development Block Grant subrecipient program 33,896.00 Cost of this request 2180.4990.5390.54 Account Number Project Number Budgeted Item 34,009.10 Category / Project Budget 113.10 Program Category / Project Name Funds Used to Date Program / Project Category Name 33,896.00 Community Development Remaining Balance Fund Name Budget Adjustment Attached Department ector C Finance and Internal Services Director Q°[3).2o(0 Date 4--/— /0 Date LD • "?oto Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 10-01-10A08:39 R C V D Clerk's Office Comments: Staff recommends approval of PO. Revised January 15, 2009 13`e:levile CITY COUNCIL AGENDA MEMO THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE To: Mayor and City Council Thru: Jeremy Pate, Development Services Department Director 8 From: Kelly Colebar, Community Services Project Coordinato Date: September 30, 2010 Subject: CDBG Public Facility Program- Approval of Purchase Order for Cooler/Freezer Addition Project PROPOSAL: The property located at 945 South College is currently occupied by the Fayetteville Senior Center. The Fayetteville Senior Center applied for and received funding though the Community Development Block Grant subrecipient program for the installation of a new -walk in cooler/freezer combo unit. The Fayetteville Senior Center has seen increased numbers of seniors eating at their facility as well as using the Meals on Wheels program based out of their facility. Due to the increased number of clients the Senior Center has seen the need for additional storage space for perishable items. There were eighteen contractors requesting bids for this project, with three actually submitting bids. RECOMMENDATION: Staff recommends approval of Purchase Order for this project located at 945 South College BUDGET IMPACT: Project cost is approximately $33,896.00 RESOLUTION NO. A RESOLUTION AWARDING BID AND AUTHORIZING A CONTRACT WITH KIM HOADLEY CONSTRUCTION IN THE AMOUNT OF $33,896.00 FOR PURCHASE AND INSTALLATION OF AN OUTDOOR COOLER/FREEZER IN A PUBLIC FACILITY BUILDING (FAYETTEVILLE SENIOR CENTER) THROUGH THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards the bid and authorizes a contract with Kim Hoadley Construction in the amount of $33,896.00 for purchase and installation of an outdoor cooler/freezer in a public facility building (Fayetteville Senior Center) through the Community Development Block Grant program (CDBG). PASSED and APPROVED this 19th day of October, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P-Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us Requisition No.: Date: 9/30/2010 P.O Number: Expected Delivery Date: Vendor #: 19506 Vendor Name: Kim Hoadley Construction Mail Yes:_ No: Address: 2848 N Quail Creek Dr Fob Point: Taxable Yes:_ No: Quotes Attached Yes:_X_ No: City: Fayetteville State: AR Zip Code: 72703 Ship to code: Divison Head Approval: Requester. Rachel Requeste s Employee #: 3273 Extension: 260 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 Cooler/Freezer Project - Fayetteville Senior Center 1 33,896.00 $33,896.00 2180.4990.5390.54 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Shipping/Handling Lot $0.00 - Special Instructions: Subtotal: Tax: Total: $33,896.00 $33,896.00 Approvals: Mayor: Finance Dispatch Department Budget Manager: Utilities Manager: Director: Purchasing Manager: & Internal Services Director: Manager: IT Manager: Other: Revised 1/2/2008 OF FAYETTEVttLE, ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM OWNER(S): 945 S. College RECEIPT OF BIDS ADDRESS: Cooler/Freezer Addition Project PROJECT TITLE: Cooler/Freezer Addition Project PROJECT No: Sty - ZO! 0 BID CLOSING DAY/DATE/TIME: 4:00 p.m. 9-21.10 CONTRACTOR: A vC % h4; i G o AY (A, c r: n BID AMOUNT: 3 2 L% .l. ee CONTRACTOR: S o, °L0 GU S T✓ w c t;(/ BID AMOUNT: 3/ 2./9el.6 a J CONTRACTOR: /yt /4v Cove s t,“ c ri`Q2 BID AMOUNT: CONTRACTOR: BID AMOUNT: CONTRACTOR: BID AMOUNT: Certified by: Witness: Date:� 2 1 —/ 0 Date: C'—Z( --/6 "Form CD 118 K:\CR\Shared Information\Community Development Forms\Form CD 118 reciept of bids.doc ave evi le THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayettevitle.org COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STANDARD BID PROPOSAL FORM PROJECT NUMBER: SEN -2010 DATE ISSUED: 09-6-10 DATE AND TIME OF OPENING: Tuesday, 4:00 pm, September 21 2010 OWNER'S NAME: Fayetteville Senior Center PROJECT ADDRESS: 945 South College Fayetteville, AR 72701 *In blanks below please quote price for each item and the total for project at the bottom. A) Foundation: 02 j &b (9S B) Walk in Cooler/Freezer Combo: Li Li8c1 e2f2 C) Electrical: 5-49-0oat. l90 ao D) Cleanup: a3 Bb E) Other: 3c10'1 (90 MY TOTAL BID PRICE FOR THIS PROJECT IS $ 3 38 -/(6,`-- Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. Complete Business Address: Name of Firm: \-(-kw►e C. • CiP, Phone # (/75 -236,- 230a Street address or P 0 Box 2c{8 AJ Q tom! C2211- be - City / State/ Zip Code 641‘;j -j4 19€ 727 63 Printed Name: w) ,0/9 r1L Sign Title: -6tacei 113 W MOUNTAIN ST I FAYti ItVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445 Revised (01-2008) Form CR121 Page 1 of 1 THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS- w:taccessfayetteville;org COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STANDARD BID PROPOSAL FORM PROJECT NUMBER: SEN -2010 DATE ISSUED: 09-6-10 DATE AND TIME OF OPENING: Tuesday, 4:00 pm, September 212010 OWNER'S NAME: Fayetteville Senior Center PROJECT ADDRESS: 945 South College Fayetteville, AR 72701 *In blanks below please quote price for each item and the total for project at the bottom. A) Foundation: B) Walk in Cooler/Freezer Combo: C) Electrical: D) Cleanup: E) Other: b0.45/ mA ks 3)191 2.)930 2c > t, ( t 3 MY TOTAL BID PRICE FOR THIS PROJECT IS $ 37) 99 3 Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. Complete Business Address: Name of Firm: Vera► k-h-cick c.. Phone # 479 Street address or P 0 Box (y' ‘ 3 S .- City / State/ Zip Code fe.o ,,,/ 414_,, 12-76E. Printed Name: o 4 e-lk,,: (c , Signature: Title: V td -- 4079 113 W MOUNTAIN ST I FAYEI ItVILLE AR 72701 1 PHONE 479.575.8260 I FAX 479.444.3445 Revised (01-2008) Form CR121 Page 1 of 1 ave evi le THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayetteville.arg COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STANDARD BID PROPOSAL FORM PROJECT NUMBER: SEN -2010 DATE ISSUED: 09-6-10 DATE AND TIME OF OPENING: Tuesday, 4:00 pm, September 212010 OWNER'S NAME: Fayetteville Senior Center PROJECT ADDRESS: 945 South College Fayetteville, AR 72701 *In blanks below please quote price for each item and the total for project at the bottom. A) Foundation: 0 B) Walk in Cooler/Freezer Combo: Z G -72-L( C) Electrical: 22 3b D) Cleanup: co `)2 E) Other: VS c MY TOTAL BID PRICE FOR THIS PROJECT IS $ G ' 20'-1 d_ Upon signing this Bid, the bidder certifies that they have viewed the property, read and agree to the requirements set forth in this bid proposal, including specifications, terms and standard conditions, and pertinent information regarding the articles being bid on, and agree to furnish these articles at the prices stated. Complete Business Address: Name of Firm: b PDO'( cats. Am. Phone # Y7 - W3 -7r27 Street address or P 0 Box 3612 S'ss'F214-s t--, 1( i -L City / State/ Zip Code c,-7 t° r- ti //e AN. -22:703 Printed Name: e, Sh hidOo Signature: Title: 113 W MOUNTAIN STI FAYETTEVILLE AR 72701 1 PHONE 479.575.8260 1 FAX 479.444.3445 Revised (01-2008) Form CR121 I lo2_: (1?) ig)Ai GS Page 1 of 1 NORTHWEST ARKANSAS NEWSPAPERS Northwest Arkansas Democrat Gazette The Morning News of Springdale The Morning News of Rogers Northwest Arkansas Times Benton County Daily Record 212 North East Avenue, Fayetteville Arkansas 72701/ PO Box 1607, 72702 PHONE: 479-571-6421 AFFIDAVIT OF PUBLICATION I, Cathy Wiles, do solemnly swear that I am Legal Clerk of the Northwest Arkansas Newspapers LLC. Printed and published in Washington, Benton County, (Lowell) and Pulaski County, Arkansas and that from my own personal knowledge and reference to the files of said publication, the advertisement of: City of Fayetteville — Community Development —Bid SEN -2010 September 5 & 12, 2010 Publication Charge : $ 113.10 Signed: Subscribed and sworn to before me This ► day of sPet4-fir' , 2010. Notary Public My Commission Expires: Jim Mears Washington County Commission Number 12374647 Notary Puhiio - Arkansas My Commission Expires Jan. 20, 2020 Do not pay from Affidavit, an invoice will be sent CONTRACTOR'S REQUESTING SID PACKETS Owner(s) F V;YLtri dj ll -C-- r c4. wT(�" Project Location: Q' L1 5 5, C O It c.5 Project Number & Title: S ( h— 0 C 00 14-d 4,178e -t p1,Gb `/ Name: Sc. or -1-004-1- & %l i oc Ll`S Address: City/State/Zip Code: Name: Address: 4d K Uk/ o( --,c 1 4461 L - 4-A 4-)/t_ 02— c City/State/Zip Code: Name: c) .A Address: - `j Co + d ,t -e-C) City/State/Zip Code: C. Name: J i' /rt e_ CSS 4•10-r 4 Address: ) 70 5 a, ( Ike. City/State/Zip Code: /;,3 t-te v, 1(e , i' -►/Z 7 Z 70/ Name: Address: City/State/Zip Code: 113 W MOUNTAIN ST 1 FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445 Revised (1-2008) From CR117 Page 1 of 1 Bid List Name Islas Concrete Works Joe Perme Rick Pershall Randy Evans Tyler Fochtman HDI Contractors HDI Contractors Schefers Roofing Company Lowes Ozark Demolition Kim Hoadley Tom Weidler - Tom's Maintenance Address Phone 1260 CR 763, Brookland, AR 72417 1874 Doral Dr, Fayetteville, AR 72701 409-1101 PO Box 11, Prairie Grove, AR 72753 601-5215 2700 W Bishop Dr, Rogers, AR 72756 26 W Sunbridge Dr, Fayetteville AR 72 521-6082 710 Hwy 62-65 S, Harrison, AR 72601 870-743-2323 711 Hwy 62-65 S, Harrison, AR 72601 870-743-2324 13455 Puppy Creek Rd STE13, Spring( 479-685-6004 3231 w mlk, Fayetteville, AR 72704 244 E Baxter Ln, Fayetteville, AR 72701 Dovetail Construction 1913 K Street, Rogers, AR 72758 Tom Fowler Masterpiece Landscapes 924 S Janelle Ave 72701 Jim Shadox Maria Camacho Jerry Spurlock 702-609-2040 957-1367 624 N Devils Den. Rd. Winslow Ar. 72959 Email joepermeconstruction@cox.net ar64fav aC�.vahoo.com randallevans196354mail.com tlfochtman(a.gmail.com hdicontractors angmail.com hdijacobCa)gmail.com jeffw@schefersroofino.com CC/CDBG Both Both: email specs/bid form email specs and bid forms Construction and rehab - emial pdf everything Attn: Ed Brewer everything everything chad.r.snodgrass(.store.lowes.com construction raze and removals only kim hoadlev@hotmail.com tom61375@vahoo.com potochnik@cox.net tom.fowler@rocketmail.com shadcoinc@sbcglobal.net mariacamacho@yahoo. com 634-2109 Cell 445-4557 all construction related that do not require lead cert. mowing bid Everything Everything Mowing and J/D Bid THE C OF FAYETTEVtLLE,ARKA CITY OF FAYETTEVILLE 113 W. Mountain St. Fayetteville, AR 72701 INVITATION TO BID Bid # SEN -2010 Community Services Division (479) 575-8270 BID #: SEN -2010 DATE ISSUED: 9-6-2010 DATE & TIME OF OPENING: Tuesday, September 21, 2010, 4:OOpm CONTACT: Brent Johnson—(479) 575-8270 AS THE CITY OF FAYETTEVILLE, ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM INVITATION TO BID DATE ISSUED: September 6, 2010 RECEIPT OF BIDS: Tuesday, 4:00 pm, September 21, 2010 Community Services Division 125 West Mountain Street Fayetteville AR 72701 COMMUNITY DEVELOPMENT ADMINSTRATOR: Brent Johnson Housing Manager 113 West Mountain Street Fayetteville, Arkansas 72701 Phone (479) 575-8270 BRIEF SCOPE OF PROJECT: Install a concrete pad, cooler/freezer combo unit with shelving, four bumper post, and all electrical and refrigeration connections needed to install unit. PROJECT NUMBER: SEN -2010 PROJECT LOCATION: 945 South College Fayetteville, AR 72701 CITY OF FAYETTEVILLE: The City of Fayetteville encourages participation of small, minority and women owned business enterprises in the procurements of goods, services, and construction, either as a general contractor or subcontractor. The City is an affirmative action / equal opportunity employer. Section 55.55 prohibits discrimination against qualified individuals because of their handicapped status. GENERAL: A copy of the Specifications is available at the Community Services Division's office. ****** Attention! New Requirements! ****** • Any bid of over $20,000 must be accompanied by a certified check or bid bond in an amount not less than five percent (5%) of the amount bid. • A one hundred percent (100%) performance and payment bond is required with a contract awarded amount of over $20,000 and filed with the Washington County Circuit Clerk. • A State of Arkansas Commercial Contractor's License is required for ALL bids. 113 W MOUNTAIN STI FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445 Revised 2-4-08 Form CR 118 Page 1 of 1 ev1 e -"ARKP.N515 THE CITY OF FAYETTEVILLE, ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SPECIAL TERMS AND CONDITIONS 1. All bids shall be submitted in a sealed envelope and must be submitted on forms provided by the city. No employees of the Community Services and Code Compliance Division are allowed to fill out bid sheets for Contractors. 2. The company or contractor name and project # shall be stated on the face of the sealed bid envelope. 3. Bidders shall include all applicable local, state, and federal sales tax in the bid. The responsibility of payment shall remain with the successful bidder. 4. Prices shall include all labor, materials, profit, insurance, etc., to cover the furnishing of the items of the bid. Bids received after the date and time set for receiving bids will not be considered. 6. The City of Fayetteville reserves the right to accept or reject any and all bids, waive formalities in the bidding and make a bid award deemed to be in the best interest of the City of Fayetteville. The City of Fayetteville shall be able to purchase more or less than the quantity indicated subject to availability of funds. 7. The bid price shall remain good and firm for a period of thirty (90) calendar days from bid opening date; however, the prices may remain firm for a longer period of time if mutually agreeable between bidder and the Owner. 8. All products delivered shall comply with applicable standards of quality. 9. Any exceptions to the requirements of the City of Fayetteville must be noted on the Bid Form or on an attached form. 10. In the event of two or more identical low bids, the contract may be awarded arbitrarily or for any reason to any such bidders, at the discretion of the City of Fayetteville. 11. The Contractor is to supply the City with evidence of the following: 1) Current and valid Certificate of Liability Insurance that includes coverage for a) Workman's Compensation and Employer Liability in accordance with the laws of the State of Arkansas, b) Commercial General Liability that covers public liability and property damage and c) Automobile Liability, if applicable. All premiums and costs shall be paid by the Contractor. In no way will the Owner be responsible in case of accident. 113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 1 FAX 479.444.3445 Revised (8/08, 2/09kc) Form CR119 Page 1 of 3 K:\CR\Housing\WORK DESCRIPTION THE CITY OF FAYETTEVILLE, ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM 2) Current and valid Commercial license from the State of Arkansas Contractors Licensing Board. 12. Specifications furnished with this invitation are intended to establish a desired quality or performance level, or other minimum dimensions and capacities, which will provide the best product at the lowest possible price. Other than designated brands and/or models approved as equal to designated products shall receive equal consideration. 13. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. 14. Quality, time and probability of performance may be factors in making an award. 15. Any ambiguity in any bid as a result of omission, error, lack of clarity or non-compliance by the bidder with specifications, instructions, and all conditions of bidding shall be construed in the light most favorable to the City of Fayetteville. 16. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. 17. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation of bid. 18. Bids must be hand delivered or received by mail in the Community Services Office, 125 West Mountain St. Fayetteville, and AR. 72701, on or before the time of closing listed on the Bid Form. Under no circumstances will faxed bids be allowed. 19. The successful bidder will be required to provide a certificate of insurance to the Community Services Division within ten (10) days of notice of bid award. 20. In the event a contract is entered into pursuant to the "Invitation to Bid", the bidder shall not discriminate against any qualified employee or qualified applicant for employment because of race, sex, color, creed, national origin, or ancestry. The bidder must include in any and all subcontracts a provision similar to the above. 21. The contractor must be prepared to commence work on start date per Notice to Proceed issued by the City Community Services Division, and must complete the work within Thirty (30) calendar days. 22. A Maximum of three payments may be made on each Project. Upon satisfactory completion of 40% of the work and submission of proper documentation, 30% of the contract amount may be released to the contractor with 10% being held as retainer. Upon satisfactory completion of 70% of the work and submission of proper documentation, 60% of 113 W MOUNTAIN ST I FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445 Revised (8/08, 2/09kc) Form CR119 Page 2 of 3 K:\CR\Housing\WORK DESCRIPTION THE CITY OF FAYETTEVILLE, ARKANSAS COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM the contract amount may be released to the contractor with 10% being held as retainer. Final payment shall be made after satisfactory completion and acceptance of the project. Retainers shall be released with the final payment. 23. A certificate of final inspection by the City of Fayetteville's Building Safety Division must be performed before the release of the final check if applicable. 113 W MOUNTAIN STI FAYETTEVILLE AR 72701 I PHONE 479.575.8260 I FAX 479.444.3445 Revised (8/08, 2/09kc) _ Form CR119 Page 3 of 3 K:\CR\Housing\WORK DESCRIPTION Highland Home Builder, Inc. Bruce Kerr 479-903-0966 Community Services Spec writer brucegkerrnnetzero.com Community Services Division Cooler/Freezer Additon Project Home Builder, Inc. Scope of Project: Install a concrete pad, cooler/freezer combo unit with shelving, four bumper posts, and all electrical and refrigeration connections needed to install the unit. Owner's Name: Fayetteville Senior Center Phone: 479-571-2920 Project Location: 945 South College, Fayetteville, AR Project # SEN -2010 Administrator: Brent Johnson Phone: 479-575-8270 Fax: 479-444-3445 Contractors Description of Work: Minimum requirements for bidder: Proof of current Arkansas Commercial Contractor's license which is provided by the State of Arkansas Contractors Licensing Board and Certificate of Liability Insurance GENERAL: The contractor will be responsible for all aspects of the construction, installation, repairs, and cleanup as stated in the Scope of Work and Specifics at the project location stated above. Each bidder will be responsible for a complete inspection of the property at the project location before submitting bid. All the distances, measurements, procedures, and Listed materials should be verified before submitting your bid to complete the work. The requirements listed here, in the description of work, are general requirements and it will be the responsibility of the winning bidder to assure the City of Fayetteville that the finished project is in with all applicable codes and standards and achieves the goal of raising the efficiency of the building. The contractor's duties and responsibilities include, but are not limited to, the following: 1) Purchasing of all materials. 2) Supervision of all employees and subcontractors. 3) Coordination with the City of Fayetteville Housing Manager, the City of Fayetteville Code Compliance Office and owners. 4) Project design. 5) Clean up and restoration of all lawns, planters, walking and driving surfaces to their original condition. 6) Keep job site safe for others and practice safe working practices as required. SPECIFICS: A: FOUNDATION A -1 Form and pour a level concrete pad that is approximately 10 foot by 20 foot. (Pad should be the size of the outside dimensions of the cooler unit) The area desired to put the pad is not quite level. The concrete should be 4 inches above grade on the highest part of the slope. The pad should be poured level with half inch rebar reinforcement inside with the rebar grid on 16 inch centers. Rebar should be doweled down into the existing concrete to prevent the pad from sliding. The pad location will be between the posts on the porch outside the kitchen and extend 20 feet out. That way the door to the unit will be under the porch. See Brent Johnson or Sherri Napier (Center Director, 571-2920) for location. A - 2 Install four bumper posts (bollards) to protect the freezer from cars passing on the nearby driveway. See the plan for the location. B: WALK IN COOLER/FREEZER COMBO B - 1 Install a new outdoor walk in cooler/freezer combo unit on the concrete pad following all installation instructions from the manufacturer. The total size of the unit will be 20 feet by 10 feet outside dimensions. Of that, the cooler is to be 6 ft. by 10 ft. and the freezer is to be 14 ft by 10 ft. The height should be at least 7 foot 6 inches tall. The door to the cooler should be under the edge of the roof. The door to the freezer is to be accessed from inside the cooler. Provide all labor and materials to hook up the refrigeration unit. B - 2 The unit purchased should have the following qualities: Lighting in both rooms. Strip curtains to keep out the cold air from escaping. Extruded polystyrene foam insulation with a minimum R value of R32. An insulated floor. A top mount outdoor condensing unit with a crank case heater to keep the oil in the compressor warm so the compressor will operate properly in the cold weather, and a fan cycle control to keep the head pressure at the proper levels. A door handle with a deadbolt handle with a high quality, heavy duty, shrouded padlock to provide high security protection against a bolt cutter attack. B - 3 The outdoor Cooler/Freezer unit needs to have a rain proof roof installed to prevent water from leaking into the box. (If the unit does not come with a rain proof roof, some possible suggestions are: a single membrane polyester polyvinyl, chloride roof system with connectors and a drip cap for the door, or it can be metal flashing that installs over the roof seam to prevent water from leaking into the box) B - 4 Install a ramp to the outside cooler door to accommodate a hand dolly. The ramp steepness should be at a slope of 1 inch rise for each 8 inches of travel horizontally. B - 5 Provide commercial wire metal shelving to be used inside the cooler and the freezer. In the freezer, the shelving should fill each side of the freezer... 13 foot shelving unit on the one side and a 13 foot shelving unit on the other side. In the cooler, the shelving should fill each side of the cooler... 5 foot shelving unit on the one side and a 5 foot shelving unit on the other side. (See plan) Their should be about 4 shelves on each shelving unit. C: ELECTRICAL C - 1 Provide all electrical connections for the new cooler/freezer unit. Install any needed components such as breaker boxes, breakers, conduit and any other needed items to make the unit operational and meet all code requirements. C - 2 Provide fixtures and switches and all connections to install lights to the inside of the cooler and freezer. The lights are to be frost proof lights typically used in the coolers. D: CLEANUP D - 1 All new, used, and excess construction materials that relate to the job or a change order(s) belongs to the contractor and can be removed from the property by the contractor as needed during the project and shall be removed at completion. D - 2 All trash shall be hauled off by contractor and preferably recycled if possible. D - 3 All affected areas shall be left broom clean. E: OTHER E - 1 All work or materials which are not directly noted in the Scope of Work and Specifics, but are necessary for the proper carrying out of the obvious intentions thereof, are to be understood as implied work and will be provided for by the contractor as if specifically described or drawn. E - 2 All work shall be performed in a workmanlike manner according to common construction practices, according to the specifications set forth in the Community. Services Program's General Specification Manual, and with adherence to city, state, and national codes. E - 3 Any damage to the dwelling or property caused by the contractor, his/her worker(s) or delivery person, and/or their vehicles during the project shall be repaired to like new conditions. E - 4 Where applicable, all plumbing work shall be performed by a Arkansas State licensed plumbing contractor with adherence to the current Arkansas Plumbing Code. E - 5 Where applicable, all electrical work shall be performed by a Arkansas State licensed electrical contractor with adherence to the current National Electrical Code. E - 6 Where applicable, all HVAC work shall be performed under the supervision of a licensed HVAC contractor with adherence to all codes.