The URL can be used to link to this page

Home My WebLink About176-10 RESOLUTIONRESOLUTION NO. 176-10 A RESOLUTION AUTHORIZING PURCHASE OF A CATERPILLAR 236B3 SKID STEER LOADER FROM RIGGS CAT OF SPRINGDALE PURSUANT TO A COMPETITIVE BID, THROUGH THE NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE PURCHASING AGREEMENT, IN THE AMOUNT OF $36,727.00 FOR USE BY THE SOLID WASTE DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes purchase of a Caterpillar 236B3 skid steer loader from Riggs Cat of Springdale pursuant to a competitive bid through the National Joint Powers Alliance (NJPA) cooperative purchasing agreement, in the amount of $36,727.00 for use by the Solid Waste Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A." PASSED and APPROVED this 19th day of October, 2010. APPROVED: ATTEST: B By: a/1W tilliaL SONDRA E. SMITH, ity Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2010 Department: Transportation Services Division: Fleet Operations Program: Capital Expense Request Date 10/19/2010 Adjustment Number JUSTIFICATION TO INCREASE PROJECT / ITEM: Funds are needed in Fleet's vehicle and expense account to purchase a skid steer loader for Solid Waste. This unit was slated for replacement in 2011, but needs repairs that are not economically feasible to do. JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE): Use of Shop Fund Balance. Sufficient funds are available for the purchase and to meet City policy and objectives. Increase Decrease Project.Sub Account Name Account Number Budget Budget Number Use of Fund Balance 9700.0970.4999.99 37,000 Vehicles And Equipment 9700.1920.5802.00 37,000 02076. 2010 Division Head -->2.3 Date udcfet Director Date F-23—io Depart nt Director Date 1 -13-20[6 Date )7-'/D nce Director Sta Date ayor 0 TOTAL 37,000 37,000 �i Requested By bolsen Budget & Research Use Only Type: A B C �3 Description: General Ledger Date Posted to General Ledger Posted to Project Accounting K:\Budget\Budget Adjustments\2010 Adjustments\9-21-10 Capital, SW skid steer 694.xls 0 Initial Date Initial Date City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 10/19/2010 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution to purchase a Caterpillar 23683 Skid Steer loader from Caterpillar, Inc off their bid through the NJPA (National Joint Powers Alliance) in the amount of $36,727 for use by Solid Waste Division, and approval of a budget adjustment to move funds to the Fleet Expense account. 36,727.00 Cost of this request 9700.1920.5802.00 Account Number 02076.2010 Project Number Budgeted Item Category / Project Budget Backhoes / Loaders Program Category / Project Name Vehicles and Equipment Funds Used to Date Program / Project Category Name Shop Fund Remaining Balance Budget Adjustment Attached Depa orney , Finance and Internal Services Director a., Chief of S ffje, 7. M or Fund Name X 9 a. Previous Ordinance or Resolution # Date /1).- Original Contract Date: I / Original Contract Number: Date tO 1'1010 Date k JO Received in City 09-30-10P02:24 RCVD Clerk's Office Comments: Revised January 15, 2009 ave evi le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS ww.accessfayettevil le.org CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt. Date: September 29, 2010 Subject: Purchase of skid steer loader for Solid Waste Division PROPOSAL: That City Council approve the purchase of one Caterpillar skid steer loader in the amount of $36,727 for use by Solid Waste Division, and approval of a budget adjustment to move funds to the Fleet Expense account. RECOMMENDATION: The NJPA (National Joint Powers Alliance), of which the City of Fayetteville is a member, awarded the bid for a Caterpillar Skid Steer Loader from #IFB100907 to Caterpillar, Inc. The local Cat dealer, Riggs Cat of Springdale, has submitted a bid with the options required by Solid Waste in the amount of $36,727. I recommend acceptance of this bid from Riggs Cat in the amount of $36,727. Copy of Bid is attached. This unit will replace Skid Steer Loader #660 which was slated for replacement in April 2011. However, the differential housing is broken and cannot be repaired so it needs to be replaced as soon as possible. This purchase was approved by the Equipment Committee at the meeting on September 28, 2010. BUDGET IMPACT: The new unit should arrive at the end of Dec 2010, or very early Jan., 2011. Maintenance, overhead and insurance charges for 2011 are the same for both the old and new units. Replacement charges for 2011 for the new unit are higher than for the old unit. The 2011 budget will have 8 months contingency for the new unit as Fleet estimated it would be in service for 8 months in 2011. RESOLUTION NO. A RESOLUTION AUTHORIZING PURCHASE OF A CATERPILLAR 236B3 SKID STEER LOADER FROM RIGGS CAT OF SPRINGDALE PURSUANT TO A COMPETITIVE BID, THROUGH THE NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE PURCHASING AGREEMENT, IN THE AMOUNT OF $36,727.00 FOR USE BY THE SOLID WASTE DIVISION, AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes purchase of a Caterpillar 236B3 skid steer loader from Riggs Cat of Springdale pursuant to a competitive bid through the National Joint Powers Alliance (NJPA) cooperative purchasing agreement, in the amount of $36,727.00 for use by the Solid Waste Division. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached as Exhibit "A." PASSED and APPROVED this 19th day of October, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer CAT 4117 Wagon Wheel Rd. Springdale, AR 72762 (479) 756-8080 tel (479) 756-8099 fax August 25, 2010 (updated September 13, 2010) Mr. DENNIS PRATT CITY OF FAYETTEVILLE Dear DENNIS: We are pleased to quote the following for your consideration: (1) CATERPILLAR 236B 3 ...S/N Factory Order. The following factory and dealer options are included: * 236B3 SKID STEER LOADER, * CONTROL,1 SPD,PROP AUX,DLX, * ROPS, ENCLOSED WITH A/C, HEADLINER * SUSPENSION SEAT * DOOR, CAB, GLASS, * ENGINE, TIRE 4 COMPLIANT, * SELF LEVELING, * TIRES, 12X16.5 14PR CAT, XD, (14 ply pneumatic ) * QUICK COUPLER, MANUAL, * BUCKET, Multi Purpose WBOLT ON EDGE, 84" * Warranty: Base Warranty is 12 Months/Unlimited with Total Machine Coverage, PLUS Premier ESC Extended Service Coverage out to a total of 24 Months or 2,000 Hours, whichever comes first, ($150 deductible), included in price and finance example. This is a NJPA quote. Cash Sale Price: $36,727 + tax We believe the equipment as quoted will exceed your expectations. On behalf of Riggs CAT, thank you for the opportunity to quote Caterpillar machinery. Sincerely, Steve Smith Sales Representative 'This proposal is good for 30 days' City Of Fayetteville (Not a Purchase Order) Requisition No. Date: 9/29/2010 P.O Number Expected Delivery Date: Vendor # 11700 ' Vendor Name: J.A. RIGGS TRACTOR Mail Yes:_ No _XX_ Address: Fob Point: Taxable Yes: No: X City: State: Zip Code Ship to code: 050 iv ead App val Quotes Attached Yes: No: Requester Barbara Olsen Requester's Employee # 1940 Extension: 485 Item Description Quantity Unit of Issue Unit Cost Extended Cost Account Numbers Project/Subproject # Inventory # Fixed Asset # 1 2 3 4 5 6 7 8 9 10 2011 CATERPILLAR 236B3 SKID 1 EA $36,727.00 $36,727.00 9700.1920.5802.00 02076.2010 STEER LOADER, PER NJPA IFB EA $0.00 #100907. TO BE UNIT #694, FIXED EA $0.00 ASSET #700694. EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 EA $0.00 Shipping/Handling Lot $0.00 Special Instructions: Subtotal: 36,727.00 Tax: EXEMPT Total: 36,727.00 Approvals: Mayor: Finance Dispatch Department Director: Budget Manager: Utilities Manager: Purchasing Manager: & Internal Services Director: IT Manager: Manager: RESOLUTION NO. A RESOLUTION AUTHORIZING PURCHASE OF A C SKID STEER LOADER FROM RIGGS CAT OF SPRIN TO A COMPETITIVE BID, THROUGH THE NATIO ALLIANCE (NJPA) COOPERATIVE PURCHASING OUNT OF $36,727.00 FOR USE AS P TMENT PLANT BIOSOLIDS SOLAR DR VING A BUDGET ADJUSTMENT T APPR ERPILLAR 23683 DALE PURSUANT AL JOINT POWERS GREEMENT, IN THE OF WASTEWATER G OPERATIONS, AND BE IT ' OLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, Section 1. That the purchase of a Caterpillar 23 competitive bid through the agreement, in the amount of $36, solar drying operations. SAS: ty Council of the Ci 3 skid steer load tional Joint P 27.00 for u of Fayetteville, Arkansas hereby authorizes from Riggs Cat of' Springdale pursuant to a ers Alliance (NJPA) cooperative purchasing e as part of wastewater treatment plant biosolids Section 2. That the City Counc o the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is a . hed as Exhibit "A." PASSED and APPROVED . 19 ay of October, 2010. APPROVED: AEST: By: By: LIONELD JORDAN, ayor SON E. SMITH, City Clerk/Treasurer