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HomeMy WebLinkAbout174-10 RESOLUTIONRESOLUTION NO. 174-10 A RESOLUTION AWARDING BID #10-57 AND AUTHORIZING A CONTRACT WITH N.E.C. INC. IN THE AMOUNT OF $77,500.00 PLUS APPLICABLE SALES TAX FOR CONCRETE PAD CONSTRUCTION AT THE CITY COMPOST FACILITY, AND APPROVING A 10% PROJECT CONTINGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-57 and authorizes a contract, a copy of which is attached as Exhibit "A," with N.E.C. Inc. in the amount of $77,500.00 plus applicable sales tax for concrete pad construction at the city compost facility. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a ten percent (10%) project contingency. PASSED and APPROVED this 5th day of October, 2010. APPROVED: ATTEST: City of Fayetteville Bid 10-57, Construction — Concrete Pad at Compost Facility Contract — Between City of Fayetteville and NEC Inc. This contract executed this 22'' day of 3 rirm86R., 2010, between the City of Fayetteville, Arkansas, and NEC Inc. In consideration of the mutual covenants contained herein, the parties agree as follows: 1. NEC Inc. at its own cost and expense shall fumish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per Bid 10-57 as stated in NEC Inc.'s bid proposal, and in accordance with specifications attached hereto and made a part hereof under Bid 10-57, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay NEC Inc. based on their bid proposal in an amount not to exceed $77,500.00 plus applicable sales tax. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. 3. The Contract documents which comprise the contract between the City of Fayetteville and NEC Inc. consist of this Contract and the following documents attached hereto, and made a part hereof: A. Bid form identified as Invitation to Bid 10-57 with the specifications and conditions typed thereon. B. NEC Inc.'s bid proposal. C. The Notice to Prospective Bidders and the Bid Tabulation. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and NEC Inc. and may be modified only by a duly executed written instrument signed by the City of Fayetteville and NEC Inc.. 5. NEC Inc. shall not assign its duties under the terms of this agreement. 6. NEC Inc. agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from NEC Inc. performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. NEC Inc. shall furnish a certificate of insurance addressed to the City of Fayetteville, showing that he carries the following insurance which shall be maintained throughout the term of the Contract. Any work sublet, the contractor shall require the subcontractor similarly to provide worker's compensation insurance. In case any employee engaged in work on the project under this contract is not protected under Worker's Compensation Insurance, NEC Inc. shall provide and shall cause each Subcontractor to provide adequate employer's liability insurance for the protection of such of his employees as are not otherwise protected. Workmen's Compensation Comprehensive General & Automobile Insurance Bodily Injury Liability Statutory Amount $500,000 for each person injured. $1,000,000 for each accident. Property Damage Liability $1,000,000 aggregate. The premiums for all insurance and the bond required herein shall be paid by NEC Inc.. 8. NEC Inc. to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or NEC Inc. with 10 days written notice. 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change(( in scope, cost or fees._ /(-b ,, ',. WITNESS OUR HANDS THIS ' 1 DAY OF Q,(1�Ci� -e, 2010. Attest: CITY OF FAYETTEVILLE, FAYETTEVILLE, ARKANSAS Dvt o / /31)1/1114•44 Sondra Smith, City Clerk • • NE :FAYETTEVILLE; • 9. °ye"11/ .,gym ATTEST: COMPANY SECRETARY M►c HA L �- —' _511 PI. o As A iz 727s-0 BUSINESS ADDRESS Alects_Sary NAME AND TITLE Tom Hubbard Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements Oct 52010 City Council Meeting Date Agenda Items Only Utilities Division Action Required: Utilities Department Captial Projects Department Approval of a construction contract with N.E.C. Inc for $77,500 + applical sales tax and approval of 10% contingency of $7,750 77,500 + applicable sales tax Cost of this request 5500.5070.5816.00 Account Number 10002/1 Project Number Budgeted Item X 242,000.00 Category / Project Budget Compost Site Slab Expansion Program Category / Project Name Solid Waste Improvements Funds Used to Date Program / Project Category Name 242,000.00 Solid Waste Remaining Balance Fund Name Budget Adjustment Attached Q-))- ID Date 4).20_/0 Date 0. .Pa.a, 9.20.26,0 Finance and Internal Services Director Date Jal -!a Date *te Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received inCitb9_17-10P03 31 RCVD Clerk's Office �.n. Received in Mayor's Office SENT E ,9 Comments: Revised January 15, 2009 ave ev le THE CITY OF FAYETTEVILLE, ARKANSAS www.accessfayetteville.org To: Fayetteville City Council • Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff David Jurgens, Utilities Director From: Tom Hubbard, Contracts & Projects Engineer Date: September 17, 2010 Subject: Construction contract with N.E.0 Inc for $77,500 + applicable sales tax, with a 10% contingency of $7,750 to construct a concrete pad for Solid Waste. RECOMMENDATION City Administration recommends approval of a construction contract with N.E.C. Inc for $77,500 + applicable sales tax, for the construction of a concrete pad, Bid 10-57, approval of a 10% contingency of $7,750. BACKGROUND The Contract is to construct the concrete pad and all related site work. The objective of this is to meet the ADEQ Stormwater run off requirements and improve operations efficiency. After significant discussion with solid waste staff and review of the city's stormwater and ADEQ's site requirements a design of the concrete pad was developed. DISCUSSION To keep costs to a minimum all engineering, design and inspection is being conducted internally by the Utilities Project Engineer; as an option, for possible additional savings bidders were asked to bid the project without concrete thus, utilizing the city concrete bid. On September 10, 2010 staff met onsite with perspective bidders to review the project. The City opened bids on September 17th, 2010. Construction will begin when all appropriate documents are final. The project time to complete is 30 days from the bid award date, below is a list of the bidders and bid amounts. Company Name Concrete Pad Contractor provide concrete Contractor with out concrete Benchmark Const $ 78,851.00 $ 48,475.00 Dean Crowder Const $ 110,000.00 $ 78,536.00 Fochtman Enterprises $ 167,975.00 $ 137,176.00 Ground Zero $ 84,726.00 $ 56,727.00 Kim Hoadley $ 93,496.00 $ 62,143.00 N.E.C. Inc $ 77,500.00 $ 52,255.00 RJR Enterprizes $ 98,973.00 $ 69,661.00 Seven Valleys Conc $ 90,850.00 $ 58,530.00 Engineer's Estimate $ 100,833.60 $ 69,966.00 City concrete cost for project 30,867 The bids were reviewed by purchasing and the design engineer with a recommendation to award the bid to N.E.0 Inc. BUDGET IMPACT Funds are available in the Solid Waste capitol budget. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 RESOLUTION NO. A RESOLUTION AWARDING BID #10-57 AND AUTHORIZING A CONTRACT WITH N.E.C. INC. IN THE AMOUNT OF $77,500.00 PLUS APPLICABLE SALES TAX FOR CONCRETE PAD CONSTRUCTION AT THE CITY COMPOST FACILITY, AND APPROVING A 10% PROJECT CONTINGENCY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-57 and authorizes a contract, a copy of which is attached as Exhibit "A," with N.E.C. Inc. in the amount of $77,500.00 plus applicable sales tax for concrete pad construction at the city compost facility. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a ten percent (10%) project contingency. PASSED and APPROVED this 5th day of October, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville Bid 10-57, Construction — Concrete Pad at Compost Facility Advertisement: 09.03.10 & 09.10.10 The City of Fayetteville is accepting bids from properly licensed general contractors to bid on a project for the construction of a concrete pad at the Fayetteville Compost Facility Building, located at 1708 S. Armstrong, in Fayetteville, AR. Any questions shall be addressed to Andrea Foren, City of Fayetteville Purchasing Agent at aforenci.fayetteville.ar.us or by calling (479) 575-8220. Bids must be submitted in a sealed envelope or package labeled "Bid 10-57, Construction — Concrete Pad at Compost Facility". All bids shall be received before 2:00 PM, local time, on Friday, September 17, 2010 to the City of Fayetteville, Purchasing Division - Room 306, 113 W. Mountain, Fayetteville, Arkansas 72701. A non -mandatory pre-bid meeting will be held on Friday, September 10, 2010 at 10:00 AM, local time, located at the Fayetteville Compost Facility Building Bidding documents and plans must be obtained by contacting the City Purchasing Division. Documents are available via e-mail. Plans can also be reviewed at the Fayetteville Purchasing Division, as listed below. City of Fayetteville — City Hall Purchasing Division — Attention: Andrea Foren 113 W. Mountain, Suite 306 Fayetteville, AR 72701 Phone: 479.575.8220 E -Mail: aforenci.favetteville.ar.us All vendors intending on bidding SHALL register as a plan holder by notifying Andrea Foren, Purchasing Agent, via e-mail at aforenaci.fayetteville.ar.us. When registering as a plan holder, vendors shall submit primary contact information including name of contractor, primary contact, phone number, fax number, and physical address. FAILURE TO REGISTER AS A PLAN HOLDER CAN RESULT IN YOUR BID BEING REJECTED. Each bid must be accompanied by a certified check or bid bond, in an amount not less than five (5) percent of the amount bid. A one hundred percent (100%) performance and payment bond is required with a contract awarded amount of $20,000.00 or more. A State of Arkansas Contractor's License is required for any bid exceeding $20,000.00. "Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises." The City of Fayetteville reserves the right to waive irregularities, reject bids, and postpone the award of any Contract for a period of time which shall not exceed beyond ninety days from the bid opening date. CITY OF FAYETTEVILLE, ARKANSAS By: Andrea Foren, CPPB, City of Fayetteville, Purchasing Agent Ad Dates: 09/03/10 & 09/10/10 City of Fayetteville, AR Bid 10-57, Construction — Concrete Pad at Compost Facility Page 5 of 23 City of Fayetteville, Arkansas Invitation to Bid Bid 10-57, Construction — Concrete Pad at Compost Facility The City of Fayetteville is accepting bids from properly licensed general contractors to bid on a project for the construction of a concrete pad at the Fayetteville Compost Facility Building, located at 1708 S. Armstrong, in Fayetteville, AR. Any questions shall be addressed to Andrea Foren, City of Fayetteville Purchasing Agent at aforen(a)_ci.fayetteville.ar.us or by calling (479) 575-8220. Bids must be submitted in a sealed envelope or package labeled "Bid 10-57, Construction — Concrete Pad at Compost Facility". All bids shall be received before 2:00 PM, local time. on Friday. September 17. 2010 to the City of Fayetteville, Purchasing Division - Room 306, 113 W. Mountain, Fayetteville, Arkansas 72701. A non -mandatory pre-bid meeting will be held on Friday. September 10. 2010 at 10:00 AM. local time. located at the Fayetteville Compost Facility Building Bidding documents and plans must be obtained by contacting the City Purchasing Division. Documents are available via e-mail. Plans can also be reviewed at the Fayetteville Purchasing Division, as listed below. City of Fayetteville — City Hall Purchasing Division — Attention: Andrea Foren 113 W. Mountain, Suite 306 Fayetteville, AR 72701 Phone: 479.575.8220 E -Mail: aforenaci.fayetteville.ar.us All vendors intending on bidding SHALL register as a plan holder by notifying Andrea Foren, Purchasing Agent, via e-mail at aforenc ci.fayetteville.ar.us. When registering as a plan holder, vendors shall submit primary contact information including name of contractor, primary contact, phone number, fax number, and physical address. FAILURE TO REGISTER AS A PLAN HOLDER CAN RESULT IN YOUR BID BEING REJECTED. Each bid must be accompanied by a certified check or bid bond, in an amount not less than five (5) percent of the amount bid. A one hundred percent (100%) performance and payment bond is required with a contract awarded amount of $20,000.00 or more. A State of Arkansas Contractor's License is required for any bid exceeding $20,000.00. "Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises." The City of Fayetteville reserves the right to waive irregularities, reject bids, and postpone the award of any Contract for a period of time which shall not exceed beyond ninety days from the bid opening date. CITY OF FAYETTEVILLE, ARKANSAS By: Andrea Foren, CPPB, City of Fayetteville, Purchasing Agent Ad Dates: 09/03/10 & 09/10/10 City of Fayetteville Bid 10-57, Construction - Concrete Pad at Compost Faciltiy BID FORM (MUST BE COMPLETE SUBMITTED WITH BID) PLEASE NOTE: ALL ITEMS MARKED * ARE CONSIDERED MANDATORY REQUIREMENTS FOR CONSIDERATION OF BID. FAILURE TO COMPLETE THESE ITEMS MAY RESULT IN REJECTION OF BID. COPY OF ATTACHED VENDOR FORM MUST ALSO BE SUBMITTED WITH BID. Bidder Information: *CONTRACTORS NAME: IVEG, I,►c. *CONTRACTORS LICENSE NUMBER: ON8790//O *CONTACT NAME: "KC AJ cESSARy *TITLE: V, *BUSINESS ADDRESS: .24125 eSN+.ro " PL. *CITY: RoeeR S *STATE: A R *ZIP: *PHONE: 47% - 621 -632Y FAX: `7'71- 421-6328 *E-MAIL ADDRESS: rVs'SN ecesSmay •' NEC- CooviXdscPoie S .Ccs ***PLEASE PROVIDE COMPLETED ATTACHED "VENDOR FORM" WITH EACH BID*** Bid Amount (in US Dollars). Refer to "Terms and Conditions" for descriptions. A.) Total Turn -Key Bid Amount: 1 77 50 0. 00 *Total amount to complete project based on bidding documents provided, including plans (including contractor all materials, labor, bonds, insurance, etc). This figure shall INCLUDE 459 cubic yards of concrete. B.) Deductive Alternate #1: **$ 25, 24/5 (459 cubic yards of concrete) **Total amount to subtract from bid for the City of Fayetteville to supply ONLY the concrete. This figure shall be based on 459 cubic yards of concrete. 52 C.) Total Turn -Key Bid Amount - Deductive Alternate #1: **$ 2 5 5. o0 **Total amount to subtract from bid for the City of Fayetteville to furnish 629 cubic yards of concrete. A -B Total number of calendar days estimated to complete project: a o Shall not exceed 30 days This form continues on next page and MUST be signed in order for your bid to be acceptable for consideration. City of Fayetteville, AR Bid 10-57, Construction - Concrete Pad at Compost Facility Page 6 of 23 EXECUTION OF BID - Upon signing this Bid, the bidder certifies that he/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. Bids must be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products being bid, If specifications of item bid differ from provided literature, deviation must be documented and certified by the manufacturer as a regular production option. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. Unsigned bids will be rejected. Items marked * are mandatory for consideration. /1114' Nxce-,55A-Ay *AUTHORIZED BY (PRINT D NAME) City of Fayetteville, AR Bid 10-57, Construction — Concrete Pad at Compost _...., Page 7 of 23 AZ4mititte.m.m.mmomillO° UTHORIZED SIGNATU 744 \%,c E Pge / VEA/7- *TITLE 9 , /7 , a©i o *DATE Acknowledge Addendums: Addenda No. % Dated: 9//o/fl Addenda No. Dated: Addenda No. /�Dated: ,� Printed Name: /u` Ai cESSAR. y Signature: Title: VP Company: NgG� ) uc. SILT BOND c nfour ne w;th The American Institute of Arehihrets, AIA. Dont No. A -i0 KNOW ALL BY TOM PRESENTS, That tic. N.E.0 Inc. ES Principal, hereinafter called the Principal, and the Em : lo rs Mut al Casual Com n of P.O. Box 712, Des Moines, Iowa the laws of the State uf • Iowa a corporation duly organized nada as Surety. hereinafter called the Surety, are hold and firmly bound unto City of Fayetteville.Arkansas as Obligee, bercina lter cathed the Obligee. in the sum of Five Percent of Amount of Bid Dollars #S • 5% of Bid ) for the payment of which sutra wdl and truly to be made. the said Principal and the said Safety. bind ourselves,.our hoc, executes, administrators, slut's and assigns, Jointly and severally, firmly by these presents. WHEREAS, the Principal bas submitted a bid for Bid 10-57 Construction - Concrete Pad at Compost Facility Fayetteville, Arkansas NOW. TBEREFORE. if the Obligee shall wept the bid of the Principal and the Principal shall enter into a Contract with the Oblige in accordance wish the teens of suck bid, and give such bond or bonds as may be specified in the bidding or Contract Documents with good and sufficient snrdy far the faithfid paormance of such Contract and tor the prompt payment of labor and material furnished in die prosecution thereof. or in the Milt of the failure of the Principal to cuter such Contract and give such bond or bonds. if the Principal shall pay to the Obligee the differenceriot to Vaned the penalty hereof between the amount specified in said bid and suck larger a not for which the Obligee may in good faith contract with another party to perform the Walk covered by said bit then this obligation shalt be null and void. otherwise to remain in fust force and effect. 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Ifix0 , xicia pi:ditli§lit et rivanies sdo<bereby Wifyitiat the foretitthg nesor fref tle B9O*1 're • • 41114.1*Ci WIS 1:''' . . c....5.NtOrneyA,Veff pi,t,rnitlereto on . . • " : 741410 f lAt M....,.. :41;• - if oi,A, l'• etsef(:: ,.. • ., • . gpns,:• '4�n.1400i,v1C Cashisiliilti.Judita.44.114401frt . p, jtt ,._. ., > §%:-''' ..r , :trire*E.404301ii 4141, • 4 day:Wit-440f i10,4 i ,ribkl I.mil* .I.Ti:. dR(,..-ad the facsimile sseiof:eaor,;:zcliii'ply '-7paitgLy • , . ...... •,..' ..!'• i:e-:..,.,(Y ,,,,..„,,:•.?.. • .)....r..y, - i4.. :* ... • O e ....,. : . •>•.....r..,.... f>.1 -x-.3,..% !'' ,,,,,,: • _ ...z...............04..rm._ __„,.;,..... _....1-_,...._ _,.. : • : ' '",li•-i ---• s vice,President For ve'rifitfOrisotth:e.--e.C.4,tioitY of the Power ofAttorney you may calf (515) 345-2685 aye evi le ARKANSAS Project Check List Bid 10-51, Construction — Concrete Pad at Compost Facility This checklist is for the Bidder's use in preparing & submitting a bid. It is not intended to include all details necessary to prepare a bid and shall not be used as a substitute for the requirements of the bid documents. Information is shown below only as a matter of convenience. Use of this checklist does not relieve the Bidder from the responsibility of meeting all requirements of the Specifications conceming the preparation of an acceptable bid. Bidders are welcome to use this form as a coversheet for a sealed envelope; however, using this form itself is NOT a requirement. 1-7r 5% Bid Bond of the amount bid accompanied by required documentation (Power of Attorney, etc.) - In lieu of a bid bond, the bidder may submit a cashier's check for at least five percent (5%) of the amount bid (inclusive of any deductive alternates). Cashiers checks shall be made payable to the City of Fayetteville, AR. All addenda shall be signed, acknowledged, and submitted on the appropriate forms (submitting the actual addendums or marking acknowledgement on other bid pages). FRAll line items shall be appropriately filled out and extended to reveal the line item price as well as the total bid price. Total base bid should be calculated in the provided space. ril All bidders shall submit a "Statement of Disclosure" on such form provided with the bid documents. rarAll pages provided with signature lines shall be appropriately signed, dated accordingly, and included with submitted bid documents H' All bid documents shall be delivered in a sealed envelope to the address listed below before the stated deadline on the coversheet of the bid. All bids should be delivered with the name of the bidder (contractor) on the sealed envelope as well as the bidders Arkansas Contractors License Number. City of Fayetteville, AR Purchasing Division - Suite 306 113 W. Mountain Fayetteville, AR 72702 Alec; CONTRACTOR NAME: c//VC ARKANSAS CONTRACTORS LICENSE NUMBER: O/9876OWO City of Fayetteville, AR Bid 10-57, Construction - Concrete Pad at Compost Facility Page 3 of 23 ave ev! le THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayetteviile.org Bid 10-57 Addendum 1 Bid 10-57, Construction - Concrete Pad at Compost Facility City of Fayetteville — Purchasing Division 113 W. Mountain — Room 306 Fayetteville, AR 72701 Phone: 479.575.8220 E -Mail: aforen@ci.fayetteville.ar.us Date: Friday, September 10, 2010 To: All interested parties From: Andrea Foren, CPPB, Purchasing Agent Notice: This addendum is hereby made a part of the bid documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject vendor to disqualification. Addendum should be attached to the inside cover of the bidding documents, signed, and dated. 1. Contractor shall be responsible for removing and properly disposing of all removed material needed to conduct the scope of work. No dumpsters other than ones obtained from the City of Fayetteville will be allowed. Contractors are allowed to use own equipment for disposal. City of Fayetteville Solid Waste and Recycling has a 20 yard box available for $240 per pull with a disposal fee of $45.75 per ton. 2. Public will be entering the Solid Waste Recycling Center on Tuesdays and Thursdays for pick up of compost materials. Contractors need to use back entrance to the job site in order to avoid disruption. 3. Reference Page 6, Bid Form, Item C: Replace shown quantity of 629 with the correct project quantity of 459 cubic yards. Page 1 of 1 Acknowledge Addendum #1: Printed Name: M I". It4fcES SSy Signature: Title: V P /, .. Date: 13- /ci Company: NEC1 IN a. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 City of Fayetteville Bid 10-57, Construction — Concrete Pad at Compost Facility Statement of Disclosure — To Be Submitted With ALL Bids This page does not count towards page limitations set forth in this request for proposal or bid. Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Your response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR IRM: 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain) PLEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR BID OR PROPOSAL: 1.) I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true; and 2.) My organization shall comply with alt State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. ft, KL. itiscE55 y Pfinte • Name Si • nature q_11-20Ib Date City of Fayetteville, AR Bid 10-57, Construction — Concrete Pad at Compost Facility Page 23 of 23 STATEMENT OF INTENT TO PAY PREVAILING WAGES PROJECT: 10-57 CONSTRUCTION - CONCRETE PAD COMPOST FACILITY FAYETTEVILLE, ARKANSAS WASHINGTON COUNTY This is to certify that we, the following listed contractors, are aware of the wage requirements of the Arkansas Prevailing Wage Law and by signature below indicate our intent to pay no less than the rates established by Arkansas Prevailing Wage Determination Number 10-102 for work performed on the above noted public project. I understand that contractors who violate prevailing wage laws, i.e., incorrect classification/scope of work of workers, improper payments of prevailing wages, etc., are subject to fines and will be required to pay back wages due to workers. Signature and Title Business Name Address Phone# of Business Official General/Prime Contractor NEC , JNcc. T -12s 5 5? Ft �or,EL$ AR- 727S8 ` 7.3 -bar- ,S2`1 Electrical Subcontractor NA Mechanical Subcontractor NA Plumbing Subcontractor NA Roofing/ Sheet Metal Subcontractor Nle THE GENERAUPRIME CONTRACTOR IS RESPONSIBLE FOR GETTING THIS FORM FILLED OUT AND RETURNING IT TO THE ARKANSAS DEPARTMENT OF LABOR WITHIN 30 DAYS OF THE NOTICE TO PROCEED FOR THIS PROJECT. RETURN COMPLETED FORM TO THE ARKANSAS DEPARTMENT OF LABOR, PREVAILING WAGE DIVISION, 10421 W. MARKHAM, LITTLE ROCK, ARKANSAS, 72205. Protect Manual CITY OF FAYETTEVILLE ARKANSAS CONSTRUCTION -CONCRETE PAD AT COMPOST FACIIITY BID # 10-57 Date: September 2010 City of Fayetteville, AR Bid 10-57, Construction — Concrete Pad at Compost Facility Page 2 of 23 City of Fayetteville, All Bid 10-57, Construction — Concrete Pad at Compost Facility Project Manual Index SECTION: PAGE NUMBER Advertisement 5 Bid Form 6 Terms & Conditions 8 Instructions to Bidders 11 Project Specifications 19 Draft Contract 21 Statement of No -Bid (If Applicable) 23 ATTACHMENTS: # OF PAGES A) Arkansas Department of Labor Prevailing Wages 4 Pages B) Drawings (11X17) —1 Page 1_ Page City of Fayetteville, AR Bid 10-57, Construction — Concrete Pad at Compost Facility Page 4 of 23 City of Fayetteville Bid 10-57, Construction - Concrete Pad at Compost Facility Terms and Conditions 1. All bids shall be submitted in a sealed envelope and must be submitted on forms acquired by the vendor from the City of Fayetteville Purchasing website (www.accessfavetteville.oro). Bids with missing pages or missing any requested attachment are subject to being deemed incomplete. 2. The item bid and the bid number shall be stated on the face of the sealed bid envelope. 3. Bids received after the date and time set for receiving bids will not be considered. 4. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding and make a bid award deemed to be in the best interest of the City. 5. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. 6. The quantities listed are based on the needs of the City and availability of funds at the time bids are posted. The City shall be able to purchase more or less than the quantity indicated subject to availability of funds or change in needs. 7. The bid price shall remain good and firm until project is completed. Payment to the vendor by the City will be made within 30 days following delivery and acceptance in accordance with these specifications and the City's Purchase Order to the vendor. Faster payment is offered through acceptance of Visa. 8. All products delivered shall comply with applicable standards of quality. 9. Any exceptions to the specification requirements of the City of Fayetteville must be noted on the Bid Form. 10. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the fumishing of the items bid. Sales tax is not to be included in the bid price. Applicable Arkansas sales tax laws will apply to this bid, but will not be considered in award of the bid. 11. Each bidder shall state on the face of the bid form the anticipated number of days from the date of receipt of an order for delivery of equipment and installation to the City of Fayetteville. Failure to deliver on or before the time specified in the contract may subject the contractor to payment of damages or other appropriate sanctions. 12. Copy of the warranty shall accompany the bid, and any exceptions to the warranty shall be clearly noted on the bid form. Written warranties shall specify the greater of the manufacturer's standard warranty or the minimum warranty specified herein by the City. 13. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. City of Fayetteville, AR Bid 10-57, Construction - Concrete Pad at Compost Facility Page 8 of 23