HomeMy WebLinkAbout151-10 RESOLUTIONRESOLUTION NO. 151-10
A RESOLUTION AUTHORIZING APPLICATION AND ACCEPTANCE OF
AN ARKANSAS DEPARTMENT OF AERONAUTICS GRANT IN THE
AMOUNT OF $18,984.00 TO BE USED FOR THE REPAIR OF AIRPORT
FUEL FARM OVERFILL PROTECTION AND INVENTORY
MANAGEMENT SYSTEMS, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
application and acceptance of an Arkansas Department of Aeronautics grant in the amount of
$18,984.00 to be used for the repair of airport fuel farm overfill protection and inventory
management systems.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A," recognizing the revenue.
PASSED and APPROVED this 17th day of August, 2010.
APPROVED:
ATTEST:
By:
SONDRA E. SMITH, City lerk/Treasurer
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FAYETTEVILLE
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
ZAIC
Kea
Department: General Government
Division: Aviation & Economic Development
Program: Airport Capital Expense
Date Requested
8/17/2010
Adjustment Number
Project or Item Added/Increased:
$21,093 in the Building & Grounds Maintenance account.
Project or Item Deleted/Reduced:
Recognize AR Dept Aeronautics Grant: $18,984
Recognize contribution by others: $1054
$1055 from the Maint Prog Building & Grounds Maint
account
Justification of this Increase:
Will provide the repair of the bulk fuel storage facility
tank monitoring, overfill alarm system, and pump control
stations.
Justification of this Decrease:
AR Dept of Aeronautics will provide a 90/10 grant. The
Airport tenant, Million Air Fayetteville, will provide one half
of the 10% local grant match. The remaining balance will
use existing airport maintenance budget.
Account Name
Increase Budget
Account Number
Amount Project Number
Building & Grounds Maintenance 5550
3960 5400 00 21,093 1 Oo&-Z
Account Name
Decrease Budget
Account Number Amount Project Number
State Grants 5550 0955 6805 00 18,984 \ Csag-Cr\
Miscellaneous Revenue 5550 0955 4999 00 1,054 k006- \
Grounds Maintenance
Division
Budget Director
5550 3950 5400 00 1,055 t7w• j
Date
2? -'2`-`)
Date
Department Director
'UoLt,
Date
t?-3•��G
F. nce Director Date
of •, ,Staff Date
Date
Budget & Research Use Only
Type: A B C
Requested By
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
V.090403
E
Initial Date
Initial Date
Ray M. Boudreaux
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
8/17/2010
City Council Meeting Date
Agenda Items Only
Aviation
Division
Action Required:
Transportation
Department
Action Required: Approve application and receipt of a Grant from the Arkansas State Department of Aeronautics.
Approve a Budget Adjustment.
REVENUE
18,984.00
Cost of this request
5550.0955.6805.00
Account Number
\
OC &?. Nem
Project Number
Budgeted Item
Category / Project Budget
Airport Fuel Farm Repair
Program Category / Project Name
Airport Revenue
Funds Used to Date Program / Project Category Name
Airport
Remaining Balance Fund Name
Budget Adjustment Attached
•
Depart S'rector
Attorney
Date
�- 30 - 10
Date
8-3-za 10
Finance and Internal Services Director Date
Date
ate
X
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
07-30-10P03:00 R C V D
Clerk's Office
to)
Received in
Mayor's Office
Comments:
Revised January 15, 2009
ave Lev.e
THE CITY OF FAYETTEVILLE, ARKANSAS
AVIATION DIVISION
4500 S School Ave, Ste F
Fayetteville, AR 72701
P (479) 718-7642
ARKANSAS
www.accessfayetteville.or
CITY COUNCIL MEMO
To: Mayor Jordan and City Council
Thru: Chief of Staff, Don Marr
Thru: Transportation Director, Terry Gulley
From: Ray M. Boudreaux, Aviation Dir
Date: July 28, 2010
Subject: Approve application and receipt of ArkansaDepartment of Aeronautic grant for repair of
the Airport Fuel Farm Overfil Protection and Inventory Management systems and approval of a budget
adjustment
PROPOSAL: Million Air, Fayetteville contracts with the City to manage and maintain the Airport Fuel
Farm. During an inspection conducted by the Military for approval of the company to enter the Military
Contract Fuel program, it was determined that the Overfill Protection System was inoperative. Million Air
manually checks the fuel level before filling the tanks so overfill protection has never been checked or used.
The Military contract requires that the overfill protection system operate normally to alert the operator that the
tank is 90% full and then turn off the pump at 95% full. We have had several companies look at the system in
an effort to have it repaired but the system is no longer used and parts are not available. We have found a
company that will install a new system. Not only will the new system activate the overfill protection system but
it will also reactivate the inventory management system that has not worked for several years. Inventory has
been recorded manually. Since it is the responsibility of the City to provide a fully operational system to the
contractor, it is our responsibility to pay for the repair. We have contacted the State Aeronautics to see if funds
would be available for this project. They have advised that they will fund the project at 90%. The City and
Million Air will split the local match.
RECOMMENDATION: Approve Arkansas Department of Aeronautics grant application and receipt of grant
proceeds for repair of the Airport Fuel Farm overfill protection system.
BUDGET IMPACT: Project cost is $21,093.00. Grant proceeds $18,984.00. Airport maintenance account to
fund the 10% match at $2,109.00 and bill Million Air Fayetteville for half of the match.
Attachments: Staff coordination sheet
Budget Adjustment CCao y)
Grant Application
Contractor Repair Proposal ARK -O Petroleum Equipment, Inc.
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION AUTHORIZING APPLICATION AND ACCEPTANCE OF
AN ARKANSAS DEPARTMENT OF AERONAUTICS GRANT IN THE
AMOUNT OF $18,984.00 TO BE USED FOR THE REPAIR OF AIRPORT
FUEL FARM OVERFILL PROTECTION AND INVENTORY
MANAGEMENT SYSTEMS, AND APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
application and acceptance of an Arkansas Department of Aeronautics grant in the amount of
$18,984.00 to be used for the repair of airport fuel farm overfill protection and inventory
management systems.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached as Exhibit "A," recognizing the revenue.
PASSED and APPROVED this 17th day of August, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
State Airport Aid Application — Page 1
The City/County of Fayetteville , herein called "Sponsor", hereby makes
application to the Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for
the purpose of aiding in financing a project for the development of a municipal airport located in the city
of Fayetteville Arkansas, Washington county.
Date of Request: July 28, 2010
Name of Airport: Fayetteville Executive Airport, Drake Field FYV
Name and address of City/County Commission
sponsoring request:
City of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Phone Number: 479-575-8330
Fax Number: 479-575-8257
Name and address of Engineering Firm
(if applicable):
Person to Contact about project:
Ray M. Boudreaux
4500 S School Ave., Suite F
Fayetteville, AR 72701
Phone Number: 479-718-7642
Cell Number: 479-601-3520
Fax Number: 479-718-7646
Contact Person:
Phone/Fax Number:
Describe the work to be accomplished:
Rehabilitate bulk fuel storage facility tank monitoring, overfill alarms, and pump controls.
State and Local Project Costs:
Please indicate:
O 50-50% Match
O 80-20% Match
.0 90-10% Match
O 100%
Total Cost of Project 21,093.00
Local Share/Funds 2,109.00
Local Share/In-Kind
State Share
18, 984.00
Federal AIP Projects:
AIP Number:
O 95-5% Match
Total Cost of Project:
Federal Share:
State Share:
Local Share:
74-09
State Airport Aid Application — Page 2
Provide the information listed below as it applies to your project:
Funding:
Source of Funds:
State: AR Dept Aeronautics
Local: City of Fayetteville - Airport
Source of In -Kind Services: None
Estimated starting date of project:
August 2010
Estimated completion date of project: September 2010
Project will be for:
New Airport Existing Airport XX
Is land to be leased or purchased?
No
Description of land and cost per acre:
Provide the Federal AIP Grant Number (if applicable):
State Legislators for your area:
State Senator: Sue Madison
State Representative: Lindsley Smith
7-1-09
State Airport Aid Application — Page 3
The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument
affecting use of the property for an airport. In application for a new landing site or expansion of existing
facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before
review for grant can be made by the State. Applications for hangar construction or renovation funds
must include a signed lease agreement. This agreement must be in compliance with all FAA grant
assurances. The application must be based on bids and include a calculated return on investment.
No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without
State Aeronautics Commission prior approval. All requests for sale or disposal of property will be
considered on an individual case basis. No hangar (funded by a grant from the Department of
Aeronautics) shall be used for non -aviation purposes without State Aeronautics Commission prior
approval. All requests for non -aviation use will be considered on a case-by-case basis. Failure to
receive prior approval from A.D.A. concerning land and/or building use could result in the commission
requesting grant refund from the Sponsor.
No airport accepting State Grant funding may issue an Exclusive Rights lease.
All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state
grant can be approved.
All Grant applications involving Federal Airport Improvement Program (AIP) funding must be
accompanied by the approved FAA grant agreement with grant number assigned.
If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it
is agreed that all developments and construction shall meet standard FAA construction practices as
outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a
base and a thickness that will accommodate the weight of aircraft expected to operate at this airport.
All grant a i s licants Cit and/or Count are totall ress onsible for com s liance with all Federal
State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders
concernin contracts and urchases for which this rant is a roved and issued.
It is understood and agreed that the sponsor shall start this project immediately upon award of grant. It
is also agreed that this project shall be completed within one year from the date of acceptance of this
grant by the Arkansas Department of Aeronautics. Applications for extension will be entertained if
circumstances beyond the sponsor's control occur.
Funds will be disbursed according to Department procedures and final inspection of completed project
(See payment instruction page). Payment of grant funds are contingent upon the Department's annual
appropriation.
IN WITNESS WHEREOF, the has caus this Application'for State Airport Aid to be duly
executed in its name, this day of 2010 .
Lioneld
rdan
•
f Sponsor
der
Mayor
horized Signature
Title
7-1-09