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HomeMy WebLinkAbout141-10 RESOLUTIONRESOLUTION NO. 141-10 A RESOLUTION AUTHORIZING APPLICATION FOR AN ARKANSAS TRANSPORTATION ENHANCEMENT PROGRAM 80/20 MATCHING REIMBURSEMENT GRANT FOR AN AWARD OF UP TO $500,000.00 TO COMPLETE REHABILITATION OF THE HISTORIC LAFAYETTE STREET AND MAPLE STREET OVERPASSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for consideration of an Arkansas Transportation Enhancement Program 80/20 matching reimbursement grant for an award of up to $500,000.00 to be used for the rehabilitation of the historic Maple Street and Lafayette Street overpasses. PASSED and APPROVED this 3rd day of August, 2010. APPROVED: BY fro LD JO re ATTEST: 40-0,7 By: . ►YVLAYL Mayor SO IRA E. SMITH, City Clerk/Treasurer ��l4rrrrrrrr 0.Qo • FAYETTEVILLE P r `` e*`� ����r�,urtuttN+GTON C'� Dara Sanders Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/3/2010 City Council Meeting Date Agenda Items Only Engineering Division Action Required: Development Services Department Approval of a resolution for the City of Fayetteville to submit a Transportation Enhancement application for consideration of an 80/20 matching Federal -aid reimbursement program from the Arkansas State Highway and Transportation Department for an award of up to $500,000 for the rehabilitation of the Maple Street and Lafayette Street Overpasses. $ 125,000.00 Cost of this request 4520.9520.5809.00 Account Number 06035.1101 Project Number 20,547,515.00 Category / Project Budget Transportation Bond Street Improvements Program Category / Project Name 5,661,726.47 Street Improvements Funds Used to Date Program / Project Category Name 14,885,788.53 2006A Sales Tax Construction Remaining Balance Fund Name Budgeted Item r---1 Budget Adjustment Attached Department (rector (r}.II0 ,tn Date Tal Finance and Internal Services Director Date C Date Aa/ZAP ate yor Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office 07-1 b -1 O A 1 1:0 2 R C V D Received in Mayor's Office 0 Comments: Revised January 15, 2009 Iret evi le THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE / ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Jeremy Pate, Director of Development Services From: Dara Sanders, Current Planner Date: July 15, 2010 Subject: 2010 Arkansas Transportation Enhancement Program application PROPOSAL: Development Services staff recommends approval of a resolution for the City of Fayetteville to submit a Transportation Enhancement application for consideration of an 80/20 matching Federal -aid reimbursement program from the Arkansas State Highway and Transportation Department for an award of up to $500,000 for the rehabilitation of the Maple Street and Lafayette Street Overpasses. RECOMMENDATION: The Maple Street and Lafayette Street Overpasses were constructed over the Frisco Railroad lines in the late1930s and funded by the Works Progress Administration through President Franklin D. Roosevelt's New Deal. These bridges were placed on the National Register of Historic Places in 1995, indicating their historic significance worthy of preservation. However, the bridges have deteriorated over several decades and were damaged in recent years. Because of their deteriorated state and historical significance, the Maple Street and Lafayette Street Overpasses restoration project was included in the 2006 Transportation Bond for street improvements with an anticipated budget of approximately $1 million. In 2009, the City of Fayetteville requested statements of qualifications to provide historic bridge rehabilitation engineering services for the Maple Street and Lafayette Street Overpasses, which resulted in the selection of TranSystems, a nationally reputable firm for excellence in inspection, evaluation, and rehabilitation of historic bridges. The Engineering Division has received the preliminary report of the bridge inspection and is awaiting a final report. The inspection of the bridges totaled $160,000, and the preliminary cost estimates for construction are $594,000 for the Lafayette Street Overpass and up to $472,000 for the Maple Street Overpass. The Development Services Department has been presented with the opportunity to apply for a Transportation Enhancement projects through the Arkansas State Highway and Transportation Department for the rehabilitation of the historic Lafayette Street and Maple Street Overpasses. If approved, the City of Fayetteville will be eligible for Federal -aid reimbursement for up to $500,000. This grant requires an 80:20 cash match. For example, an approved $25,000 project would result in a reimbursement of $20,000. Should the City of Fayetteville be awarded a grant, a Deed of Conservation Easement would be required prior to receiving any grant funds. While the City would still retain ownership of THE CITY OF FAYETTEVILLE, ARKANSAS the property (in this case, the bridges), the easement would ensure protection of the historic characteristics of the property, and the City of Fayetteville would be obligated to refrain from actions that are incompatible with the preservation of and/or historic integrity of the bridges. BUDGET IMPACT: The City will provide a minimum of 20% match of the awarded grant amount. If the requested $500,000 is awarded, the City will be required to provide a minimum of $125,000. The current budgeted amount for the bridge restoration project is approximately $1 million, and the final costs have been estimated at $1,082,129. RESOLUTION NO. A RESOLUTION AUTHORIZING APPLICATION FOR AN ARKANSAS TRANSPORTATION ENHANCEMENT PROGRAM 80/20 MATCHING REIMBURSEMENT GRANT FOR AN AWARD OF UP TO $500,000.00 TO COMPLETE REHABILITATION OF THE HISTORIC LAFAYETTE STREET AND MAPLE STREET OVERPASSES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for consideration of an Arkansas Transportation Enhancement Program 80/20 matching reimbursement grant for an award of up to $500,000.00 to be used for the rehabilitation of the historic Maple Street and Lafayette Street overpasses. PASSED and APPROVED this 3rd day of August, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer RESOLUTION NO. \A RESOLUTION APPROVING THE CITY OF FAYETTEVILLE TO SUBMIT AN APPLICATION FOR CONSIDERATION OF A TRANSPORTATION ENHANCEMENT FEDERAL -AID REIMBURSEMENT . 80/20 MATCHING PROGRAM THROUGH THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT OF UP TO $500,000 TO COMPLETE REHABILITATION OF THE HISTORIC LAFAYETTE STREET AND MAPLE STREET OVERPASSES. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a resolution to permit the City of Fayetteville to Submit a Transportation Enhancement application for consideration of an 80/20 matching Federal -aid reimbursement program from the Arkansas State Highway and Transportation Department for an award of up to $500,000 for the rehabilitation of the Maple Street and Lafayette Street Overpasses PASSED and APPROVED this 3rd day of August, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer ave evlle August 17, 2010 Mayor Jordan, THE (Try OF FAY€_ i I EVILLE, ARKANSAS i f rY I't AiNNINc. I)IVISior4 1."4Vet Mrout'trsit. I ,)yelttvdlr, Aft 7271)1 Thant' (4/41444 3443 .1 *t&- Ras. Ho Please see the attached Arkansas Transportation Enhancement Program application for the 1 afayettc Street and Maple Street Overpasses. As the chief elected official of Fayetteville, your signature is required prior to submittal at the bottom of page A-1. Please let me know if you have any questions or concerns about this application. Thank you, Dara Sanders Current Planner x327 dasanders@ci.fayetteville.ar.us Teiecon-nnunications Device for the Deaf TOl) 47?i "1 1316 173 West Mountain 1- yett'vdie, AR 72701 PROJECT APPLICATION -- FFY 2011 ARKANSAS TRANSPORTATION ENHANCEMENT PROGRAM Project Title: Sponsor: Address: Lafayette Street and Maple Street Overpasses City of Fayetteville Lafayette Street Overpass spanning across the Frisco Railroad (see attached map) Maple Street Overpass spanning across the Frisco Railroad (see attached map) City: Fayetteville Zip: 72701 If submitting two applications, what priority is this'? 11 2 Project Location: City: Fayetteville NOTE: Sponsors are responsible for all costs incurred for project design (preliminary engineering) and construction inspection and certification (construction engineering). These items are not eligible for reimbursement. Furnishings which can be moved such as desks, chairs, tables, file cabinets, and audio-visual equipment are also not eligible for reimbursement. County: Washington Project Cost: Right-of-Way/Utilities s0 Construction $ 1,066,679 TOTAL $ 1,066,679 Federal Funds Requested (Maximum 80% of Total) $ 500,000 Sponsor's Cash Share: Minimum 20% of'fotal $ 586,679 AF-ITD Administrative Cost (1% of Total) $ 10,666.79 SPONSOR'S SHARE $ 577,345.79 Sponsor's Contact: Name: Chris Brown Title: City Engineer Address: 125 West Mountain Street Phone: 479-575-8206 FAX: 479-575-8202 City: Fayetteville Zip: 72701 Email: cbrown©ci.fayetteville.ar.us Sponsor's Authorization and Certification: (To be completed by the chief elected official of a City, the County Judge, or the CEO/CAO of the State or Federal Agency.) Name: Lioneld Jordan Signature: Title: Mayor Date: U/ CERTIFICATION: By sign' _ in the space provided, I do hereby certify that 1 will comply with AHTD's deadline for submittal of plans and specifications at an estimated cost within the amount requested. Additionally, I certify that local matching funds are available for the project. A-1 PROJECT APPLICATION -- RN 2011 ARKANSAS TRANSPORTATION ENHANCEMENT PROGRAM Funding for enhancement projects is approved by the Arkansas State Highway Commission on the basis ofinitial staffreview, taking into consideration the information provided. Responses should be limited 10 the space provided. PROJECT DESCRIPTION Describe the project in detail below. The description should not be lengthy; it should contain short and concise statements. Attach an 8.5" x I I" map, suitable lir facsimile transmission, showing the project location. Also, attach a preliminary detailed cost estimate. The City of Fayetteville intends to rehabilitate two historic bridges - the Lafayette Street and Maple Street Overpasses - to their original character defining elements in accordance with the Secretary of the Interior's Standards for Rehabilitation and the original construction plans designed by the Arkansas State Highway Department in the 1930s. The necessary work includes the following: repair and replace the deteriorated retaining walls and affected approach pavement; replace the deteriorated sidewalks; repair and replace the deteriorated and damaged bridge rail; replace the bridge deck; repair/replace structural elements as required; and replace the lighting fixtures. The recommendations included in the attached reports are derived from the inspection results and load ratings. A-2 Project Locations: Lafayette Street and Maple Street Overpasses PROJECT APPLICATION -- FI+Y 2011 ARKANSAS TRANSPORTATION ENHANCEMENT PROGRAM I. Which of the twelve enhancement categories are applicable to the proposed project? (Circle the appropriate number of all that apply.) 1. Bicycle and Pedestrian Facilities 2. Safety and Educational Activities for Pedestrians and Bicyclists 3. Acquisition of Scenic Easements and Historic Sites (including historic battlefields) 4. Scenic or Historic highway Programs (including the provision of tourist and welcome center facilities) 5. Landscaping and Other Scenic Beautification 6. Historic Preservation Rehabilitation and Operation of Historic Transportation Buildings, Structures, or Facilities (including historic railroad facilities and canals) 8. Preservation of Abandoned Railway Corridors (including the conversion and use of corridors for pedestrian and bicycle trails) 9. Inventory, Control and Removal of Outdoor Advertising 10. Archeological Planning and Research 11. Environmental Mitigation to Address Water Pollution Due to l lighway Runoff or to Reduce Vehicle -caused Wildlife Mortality While Maintaining Habitat Connectivity 12. Establishment of'Iansportation Museums 2. What is the source of funds to be used fbr the Sponsor's cash match'? In 2006, Fayetteville voters approved a bond issue for the purpose of improving the City's transportation system (Transportation Improvement Bond). Funding of the rehabilitation of the Lafayette Street and Maple Street overpass is included in the 2006 Transportation Improvement Bond program. 3. Who is the current owner of the property to be used for the project and will the project be located on or near railroad property? The City of Fayetteville is the current owner of the property. Each bridge crosses the Arkansas and Missouri Railroad rail line. 4. Will the project be located on State Highway right-of-way? If yes, is the local Highway Department district office aware of the proposed project? No, the project is not located on State Highway right-of-way. A-3 PROJECT APPLICATION -- FFV 2011 ARKANSAS TRANSPORTATION ENHANCEMENT PROGRAM 5. Who will own the project and who will be responsible for operation and/or maintenance upon completion? The City of Fayetteville will continue to own the overpasses and will be responsible for operation and maintenance costs upon completion of the project. 6. Who will develop plans, specifications, and cost estimate for construction of this project? In 2009, the City of Fayetteville requested statements of qualifications to provide historic bridge rehabilitation services for the overpasses, which resulted in the selection of TranSystems, a nationally reputable firm known for excellence in inspection, evaluation, and rehabilitation of historic bridges. The bridge inspections, condition reports, and cost estimates have been completed and are included in this application. Itis anticipated that TranSystems will continue as the City's consultant for development or plans and specifications. 7. Are category 3 or 6 projects now on or eligible for the National Register of historic Places? The project is classified under category 7; however, the overpasses are listed individually on the National Register of Historic Places. 8. For enhancement categories 3, 5, 6 & 10, explain the project's relationship to surface transportation. 9. Will additional funds be necessary to complete the project or to make it a useful facility or entity? List the source and amount of additional funds. No additional funds will not be necessary to complete the project, as the overpasses have been included in the 2006 Transportation Improvement Bond program. A-4 ARKANSAS TRANSPORTATION ENHANCEMENT PROGRAM APPLICATION & APPROVAL PROCESS GENERAL OVERVIEW • APPLICATIONS RECEIVED BY 'HIE DIEPARTMENT'S PROGRAMS AND CONTRACTS DIVISION BY 4:00 P.M. AUGUST 25, 2010. • APPLICATIONS REVIEWED BY DEPARTMENT STAFF AND RECOMMENDATIONS FORWARDED TO THE STATE HIGHWAY COMMISSION. • COMMISSION APPROVES PROJECTS FOR ENHANCEMENT FUNDING. • SPONSOR NOTIFIED OF APPROVAL. • RESOLUTION COMMITTING TO PROJECT FUNDING AND CTS MAINTENANCE, AND AUTHORIZING APPROPRIATE OFFICIAL TO ENTER INTO AGREEMENTS WITH THE DEPARTMENT IS PROVIDED I3Y SPONSOR. • SPONSOR/DEPARTMENT CONFERENCE HELD TO DISCUSS PROJECT DETAILS AND REQUIREMENTS FOR IMPLEMENTATION. • AGREEMENT OF UNDERSTANDING BETWEEN TIIE DEPARTMENT AND THE SPONSOR DETAILING THE AREAS OF PROJECT RESPONSIBILITY IS EXECUTED. • SPONSOR'S ENGINEER/ARCHITECT DEVELOPS PLANS, SPECIFICATIONS AND COST ESTIMATE. • FEDERAL HIGHWAY ADMINISTRATION AUTHORIZATION TO EXPEND FEDERAL -AID FUNDS ON TI -IP'. PROJECT REQUESTED BY DEPARTMENT. • `NOTICE TO PROCEED' WITH PROJECT IS GIVEN TO THE SPONSOR UPON RECEIPT OF FEDERAL -AID AUTHORIZATION. P - I pACE 4--LCSA•, CO • row NAV sr.^4 +ir t. t� EXPERIENCE Gaustutrt tIml Lafayette Street Overpass Bridge Feasibility Study March 2010 Prepared for : City of Fayetteville, Arkansas LaFAYETTE STREET OVERPASS 2010 OVER THE ARKANSAS & MISSOURI RAILWAY Executive Summary FAYETTEVILLE, ARKANSAS In September 2009, TranSystems was contracted by the City of Fayetteville to provide a NBIS condition inspection and load rating analysis of the Lafayette Street overpass. The results of the inspection and ratings were then to be used to perform a feasibility study that included rehabilitation recommendations, The bridge condition inspection showed that the bridge overpass structure is not exhibiting any signs of distress due to loading. The deficiencies that were noted were caused by weathering and are not uncommon for bridges of this age. The inspection did find that the retaining wall at east approach has rotated significantly and should be repaired. Our recommendations for rehabilitation include repairing defects on the bridge as well as the retaining wall. The project estimated cost is $778,745. Structure Description and History The Lafayette Street overpass is located 0.47 miles west of the junction between US 71 and Arkansas State Highway 16. The structure is a three -span, reinforced concrete, slab bridge that is positioned in an east -west orientation to provide access across the Arkansas -Missouri Railway. The bridge spans a total of 120'-0" with two outside spans of 36'-6" and one middle span of 45'-0". The Lafayette Street overpass carries both vehicular and pedestrian traffic on a 24'-0" wide roadway with two 4'-0" sidewalks. The overpass provides approximately 21'-6" of vertical clearance for the railway. A General Plan and Elevation is included in Appendix A. The Lafayette Street overpass was originally constructed in 1938 and is currently listed individually on the National Register of Historic Places for its association with the historical development of the City of Fayetteville. The bridge was designed by the Arkansas State Highway Department and constructed by Edward B. Mooney, Inc of Hot Springs, Arkansas. Bridge Condition The Lafayette Street Overpass structure remains in good condition except for the retaining wall in southeast quadrant. The translation at the top of the retaining wall of 13.5" is significant. The retaining wall will likely continue to move causing the nearby approach pavement to settle even more and ultimately the wall to collapse. The superstructure concrete throughout the overpass structure has cracks with efflorescence. This cracking with efflorescence occurs primarily in the area of the sidewalks. Fortunately there are not any signs of rust stains or unsound concrete in or around the cracks in the concrete. Rust stains or unsound concrete would indicate that the reinforcement bars are corroding. It is recommended that the bridge remain on a 24 month inspection cycle. The next condition inspection should be completed by November 2011. Systems N :1Page LaFAYETTE STREET OVERPASS 2010 OVER THE ARKANSAS & MISSOURI RAILWAY Summary of condition ratings Item NBIS Condition rating Deck (Item 58) 6 Superstructure (Item 59) 6 Substructure (Item 60) 1 FAYETTEVILLE, ARKANSAS Load Rating and Appraisal The bridge was analyzed and rated in accordance with the AASHTO Manual for Bridge Evaluation, AASHTO Standard Specifications for Highway Bridges 1704 Edition, and Arkansas Highway and Transportation Department guidelines. The bridge was analyzed for standard H2O and HS20 vehicles along with the Arkansas Posting Vehicles. Since losses were not observed in the primary structural members the "As -Inspected" ratings are the same as the "As -Built". The controlling rating summary is displayed below. The Arkansas Posting vehicles are shown as rating factor values. If the rating factor of the posting vehicle is less than "1" a posting is recommend. The controlling rating shows that all components exceed the rating factor value of "1" therefore weight limit posting signs are not required. Component Location Deck Stab Span 2 Load Type Moment Slab Bridge Rating H 20 HS 20-44 Ark. 45 Ark. 62 Ark. 80 Inventory Operating Inventory Operating H 23.7 H 39.5 HS 15.4 HS 25.6 Posting Posting Posting 1.71 1.29 1.09 21Page LaFAYETTE STREET OVERPASS 2010 OVER THE ARKANSAS & MISSOURI RAILWAY Recommendations EAYETf EVILLE, ARKANSAS The following recommendations are derived from the inspection results, load ratings, and expectations of historical requirements. The bridge is finished with ornamental metal railings with concrete posts, Lighting fixtures are installed in the posts at the center of the bridge and each end, The bridge rehabilitation should maintain/rehabilitate these character defining elements. Superstructure and substructure repairs should be performed using formed concrete repair methodologies in order to replicate architectural lines. Given the historical nature of this structure, all proposed repairs should be approved by the proper authorities. 1) Repair retaining walk and the affected approach pavement 2) Replace bituminous deck overlay and waterproof membrane 3) Replace expansion joints 4) Replace abutment bearings 5) Repair east and west abutment backwall 6) Replace sidewalk 7) Repair and replace bridge rail. Project Cost Estimate Svtitk` ni Wage LaFAYETTE STREET OVERPASS 12010 OVER THE ARKANSAS & MISSOURI RAILWAY FAYETTEVILLE, ARKANSAS Pay Item Units Clean and Paint Bearing Epoxy Coated Reinforcing Steel Bar Splicers Sidewalk and rail conc. Sidewalk and rail conc. Removal Abutment Backwall removal Abutment Backwall replacement Replace retaining wall Remove retaining wall Strip Seal Expansion Joint Membrane waterproofing Hot Mix Asphalt overlay Wearing Surface Removal Clean and Paint Rail Replace damaged steel rail Removal of wearing surface Bridge Painting Traffic Control Approach Pavement Pavement Striping Engineers Field Office Railroad Flagger Ornamental Lighting Mobilization Contingency (20%) Each LB Each Cu. Yd Cu. Yd Cu. Yd Cu. Yd Cu. Yd Cu. Yd Foot Sq. Yd Ton Sq. Yd Foot Foot Sq. Ft Lump Sum Lump Sum Ton Foot Month Day Lump Sum LS Cost $500 $2 $60 $800 $600 $400 $400 $600 $200 $150 $50 $120 $30 $50 $500 $2 $75,000 $20,000 $120 $8 $1,000 $300 $30,000 $20,000 Quantity 10 8135 720 43.5 43.5 7.4 7.4 118.6 118.6 65 320 72 320 184 16 2,835 1 1 324 600 4 30 1 1.0 Subtotal Professional Services Contract Plan Development $90,000 Construction Inspection $95,000 subtotal $185,000 Project Total $778,745 , Subtotal Total $5,000 $16,270 $43,200 $34,827 $26,120 $2,971 $2,971 $71,167 $23,722 $9,750 $16,000 $8,640 $9,600 $9,200 $8,000 $5,670 $75,000 $20,000 $38,880 $4,800 $4,000 $9,000 $30,000 $20,000 $494,788 $98,958 $593,745 41 Page Prepared for : City of Fayetteville, Arkansas EXPERIENCE Irm=spmtanun