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HomeMy WebLinkAbout139-10 RESOLUTIONRESOLUTION NO. 139-10 A RESOLUTION AUTHORIZING APPLICATION FOR AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN THE AMOUNT OF $125,000.00 FOR IMPROVEMENTS TO THE LAKE FAYETTEVILLE NORTH SHORE, THE YVONNE RICHARDSON COMMUNITY CENTER AND WALKER PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1, That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for an Arkansas Parks and Tourism Outdoor Recreation Grant in the amount of $125,000.00 for improvements to the Lake Fayetteville North Shore, the Yvonne Richardson Community Center and Walker Park. PASSED and APPROVED this 3rd day of August, 2010. APPROVED: ATTEST: By: By: 0 LD .IORD ► 'Mayor 04A do. e. SONDRA E. SMITH, City Clerk/Treasurer o- :FAYETTEVILLE: y °cV �° Carole Jones Submitt By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 8/3/2010 City Council Meeting Date Agenda Items Only Park Planning Division Action Required: Parks and Recreation Department Parks and Recreation requests City Council approval of a resolution to authorize the City to apply for $125,000 from the Arkansas Parks and Tourism Outdoor Recreation Grant Program for improvements at Lake Fayetteville North Shore, the Yvonne Richardson Community Center and Walker Park. 125,000.00 Cost of this request 2250.9255.5806.00 Account Number 02043.1001 Project Number Budgeted Item OEM 125,000.00 Category 1 Project Budget Lake Fayetteville Improvements Program Category! Project Name Parks Development Funds Used to Date Program / Project Category Name 125,000.00 Parks Development Remaining Balance Fund Name Budget Adjustment Attached 7-1 Fina and Internal Services Director ief of .'ff yor 7( 7C Date Date '7 4 20 16 Date 1- -1 L) Date Agz� D e Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City 07 -1 5 -1 01'03:51 R C V D Clerk's Office tb Comments: Revised January 15, 2009 mile THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and City Council Thru: Don Marr, Chief of Staff f, Connie Edmonston, Parks and Recreation Director - 1 Alison Jumper, Park Planning Superintendent /� From: Carole Jones, Park Planner �1 ( Date: July 16, 2010 Subject: Resolution to apply for 2011 Arkansas Outdoor Recreation Grant Agenda Request for August 3, 2010 Meeting PROPOSAL: The Land and Water Conservation Fund (LWCF) is a federal program with funds derived from the sale of federal surplus real estate property, federal motor boat fuel tax, and Outer Continental Shelf mineral receipts. The Natural and Cultural Resources Grant and Trust Fund (NCRGTF) is a state program with funds collected from a tax on the transfer of certain real estate in the State of Arkansas. I,WCFF and NCRGTF funds are included in the Department of Parks and Tourism's Outdoor Recreation Grants Program for funding outdoor recreation facilities. Only incorporated cities and counties may apply. This is a 50/50 reimbursable snatching grant with a $250,000 maximum request on matching funds. In 2009, Arkansas Parks and Tourism awarded our City with $50,000 for the development of Doc Mashburn Park. In 2007, the City was awarded $100,000 for the renovation of Sweetbriar Park and Bryce Davis Parks. Other parks funded in part by this grant include Braden Park, Grinders Skate Park at Walker Park, Gulley Park, Veterans Memorial Park at Lake Fayetteville and the Botanical Gardens of the Ozarks at Lake Fayetteville Park. The 2011 grant deadline is August 27, 2010. A resolution from the City of Fayetteville is required to apply for the grant. A public hearing was held at the Lake Fayetteville boat dock office on June 17, 2010 to gather input from the public regarding recreation needs and to prioritize an eligible grant project (see attached public hearing affidavit of publication and minutes). An outreach to groups such as ethnic minority populations, the elderly and persons with disabilities was attained through additional group meetings. Specific projects for the grant application were not defined at the outreach meetings or the public hearing. Staff has analyzed available matching funds and current projects and recommends applying for funds for the following projects: 1) improvements to the playground area at Lake Fayetteville Park North Shore including ADA accessibility; 2) providing ADA accessibility to the existing playground at the Yvonne Richardson Community Center; and 3) providing ADA accessibility to the existing playground located along Block Avenue in Walker Park. See attached conceptual site plans. THE OTY 00 10(02 TEVILLE, ARKANSAS The grant application must include detailed budgets, plans, specifications and bid documents that are ready for immediate bid and construction and asks the applicant to specify how funding meets the needs of the community. This grant contains twelve (12) obligations covering items such as compliance of the Americans for Disabilities Act and requiring that the property be retained in perpetuity fbr outdoor recreation use (see attached grant obligations). Lake Fayetteville Park, the Yvonne Richardson Community Center and Walker Park meet all of these obligations. Section 6(0 (3) of the LWCF Act states "No property acquired or developed with the assistance under this section shall, without the approval of the Secretary of the United States Department of the Interior, be converted to other than public outdoor recreation use." If this property must ever be used for anything other than outdoor recreation use, it is possible to covert the park boundary. The Parks and Recreation Advisory Board approved the selection of these projects for the 2011 Arkansas Parks and Tourism Outdoor Recreation Grant. The conceptual plans were approved by PRAB on July 12, 2010 (see attached PRAB meeting minutes). RECOMMENDATION: Parks and Recreation requests City Council approval of a resolution to authorize the City to apply for $125,000 from the Arkansas Parks and Tourism Outdoor Recreation Grant Program for improvements at Lake Fayetteville North Shore, the Yvonne Richardson Community Center and Walker Park. BUDGET IMPACT: This grant application is for $125,000. The Arkansas Outdoor Recreation Grant is a 50/50 Matching Grant. If the full amount requested is awarded, the City is responsible for applying $125,000 towards the project, resulting in a $250,000 project. Currently, the Lake Fayetteville North Shore Playground Renovations project has $125,000 budgeted for 2011. Attachments: Public Hearing Affidavit of Publication Public Hearing Minutes from June 17, 2010 Conceptual Site Plans Arkansas Outdoor Recreation Grant Obligations PRAB Meeting Minutes from July 12, 2010 RESOLUTION NO. A RESOLUTION AUTHORIZING APPLICATION FOR AN ARKANSAS PARKS AND TOURISM OUTDOOR RECREATION GRANT IN THE AMOUNT OF $125,000.00 FOR IMPROVEMENTS TO THE LAKE FAYETTEVILLE NORTH SHORE, THE YVONNE RICHARDSON COMMUNITY CENTER AND WALKER PARK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes application for an Arkansas Parks and Tourism Outdoor Recreation Grant in the amount of $125,000.00 for improvements to the Lake Fayetteville North Shore, the Yvonne Richardson Community Center and Walker Park. PASSED and APPROVED this 3rd day of August, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer NORTHWEST ARKANSAS NEWSPAPERS. Northwest Arkansas Democrat Gazette The Morning News of Springdale The Morning News of Rogers Northwest Arkansas Times Benton County Daily Record 212 North East Avenue, Fayetteville Arkansas 72701/ PO Box 1607, 72702 PHONE: 479-571-6421 AFFIDAVIT OF PUBLICATION 1, Cathy Wiles, do solemnly swear that I am Legal Clerk of the Northwest Arkansas Newspapers LLC. Printed and published in Benton County, (Lowell), Arkansas and that from my own personal knowledge and reference to the files of said publication, the advertisement of: City of Fayetteville —Public Meeting - Parks June ?&10,2010 Publication Charge : $ 157.50 Signed: ( It( (, Subscribed and sworn to before me This I slay of Ry,),, , 2010. Notary Public My Commission Expires: Jim Mears Washington County Commission Number 12374647 Notary Public - Arkansas My Commission Expires Jan. 20, 2020 Do not pay from Affidavit, an invoice will be sent The City of Fayetteville Parks and interested person aye Recealion invites citizens and other : eviile to a public c meeting {! 1 to be held at the Lake Fayetteville Boat ''^ Dock located at 1330 7, Lake Fayetteville Road on Thursday, June 17, 2010 015:30 p.m. The purpose of this meeting is to identify potential outdoor parks and recreation needs and priorities for 2011. Following the Identification process, city officials will select Those priorities 0) be submitted to the Arkansas Department of Parks and Tourism for a matching grant application. Ethn_icJlimalties, persons with 5590101 needs, elderly persons over 55, youth and e.PACiatintehest.6roups are encouraged 1.0 attend and participate. For those unable to attend the meeting you may call Fayetteville Parks and Recreation at 470-4443471. Written convnonts may be submitted to Fayetteville Parks and Recreation, 113 West Mountain, Fayetteville, AR 72701 or parks _and. recreation@ci.fayeiteville,acus, P.OkIC MEEl'IP1C, Tr‘. t. vile THE CITY OF FAYETTEVILLE, ARKANSAS } PARKS AND RECREATION DEPARTMENT 113 West Mountain Fayetteville, AR 72701 P1479)444-3471 F (479) 521.7714 ARKANSAS www.accessfayetteville.org A public hearing was held on June 17, 2010 at the Lake Fayetteville boat dock office located at 1330 East Lake Fayetteville Road. There was one person in attendance plus five employees and one Spanish -English interpreter who is also a Fayetteville resident. The hearing began at 5:38 PM. The hearing was filmed by the City of Fayetteville Cable Administration staff to be broadcast on the government channel at a later date. Parks staff in attendance were: Connie Edmonston Alison Jumper Carole Jones Jorge Gonzalez Dollie Black Director of Parks and Recreation Park Planning Superintendent Park Planner II Maintenance Worker II Lake Fayetteville Boat Dock/Marina Operator Connie Edmonston opened the meeting with information about the Arkansas Parks and Tourisms Outdoor Recreation Grant Program. Alison Jumper described the details of the 50/50 match process and how the land must remain in outdoor recreation use forever. Jumper explained that funds could be used for land acquisition, park development or a combination of both. Jumper mentioned past projects that utilized grant funds. Carole Jones went over the grant criteria and requirements, including the grant deadline and ADA requirements. Jones then asked the public for comments and ideas. • Citizen expressed the need to acquire wooded land in southwest Fayetteville on Kessler, Miller and Washington Mountains to preserve the natural area and nature trails before the surrounding area is developed. • Citizen expressed the need for an off leash dog park including drinking water fountains and play water features. • Additional Citizen expressed same sentiment and added the need for additional water fountains along the trails and in parks. • Citizen expressed the need for a restroom at Lake Wilson. • Citizen expressed need for larger pavilion at Lake Fayetteville North Shore and a water fountain at Lake Fayetteville boat dock. • Parks staff stated that funds are budgeted in the Parks' CIP project list for updating the existing playgrounds at Lake Fayetteville North Shore to meet ADA requirements. Other budgeted items include a pavilion at Gulley Park. Parks staff stated that citizens who were unable to attend the hearing could submit their comments to the Parks and Recreation Department by e-mail, U.S. mail or by phone. The meeting concluded at 6:15 PM. Telecommunications Device for the Deaf TDD (479) 521- 1316 113 West Mountain Fayetteville, AR 72701 SY GIS DRAWN B CJ DESIGNED Br - CJ FILE NAME IA Are Argoyd Pagdow el w a 0 0) 0 PAJ w PLAYGROUND IMPROVEMENTS z W H N -PL R 41' LEGEND PARK BOUNDARY EX. STREET ROW SPRINGDALE CITY LIMITS 4A Et ERCP, In E F,ETfoul RD \ VICINITY MAP Loke Foye(Ie Ilt Pork North Short PARK BOUNDARY SITE LOCATION I NOT TO SCALE 0 E 50 100 4.1 • 1 INCH = 100 FEET 0 1455 S. HAPPY HOLLOW ROAD opo no (473).3-a+,1 ee -O CL),, DATE. August 2010 SgEET 1 PROJECT 7.11 VXB 11:44.4 w14i1fAU SURVPICO BY GIS CRAM/ Sr CJ 0-ES,GNE0 9r CJ FILE NAVE his Sae Ocined 6ppia,1e3 RENSEo M ROC w ROCK STREET LEGEND • PL PARK BOUNDARY RLW EX. STREET ROW u SPRING 01E111U MOUN��. Q Yvonne Richardson II� rw4� IIii]i i .,,� PA AI rf,���R � ligLOCATIONEl 0 50 100 • 1 INCH = 100 FEET U NOT TO SCALE S URVDED BY GIS DRAWN BY CJ OESIGnEO BY - CJ ELLE NAVE h 4 Au: R17ud Rm*otFl w z w U 0 m RENSEO RDW SS LEGEND EX. STREET ROW EX. SANITARY SEWER 0 25 50 1 INCH = 50 FEET (f) CD rY CL— HAPPY HOLLOW ROAD tri N !AY NO OM i21 PNC xo (479} 4.-1+'i VICINITY MAP NOT TO SCALE CASE August 20 SHEET 3 PROJEO �,II VX KX0). Qui h,a4f0 2 + AN OVERVIEW OF THE BASICS 2011 APPLICATION GUIDE WHERE TO SEND THE APPLICATION Outdoor Recreation Grants Program Department of Parks and Tourism One Capitol Mall Little Rock, Arkansas 72201 WHO CAN PREPARE THE APPLICATION? • The application can be prepared locally. • The application can be prepared by consultants. (Grant prepa- ration cannot be paid for with grant funds). • The application can be prepared by the local areawide Planning or Economic Development Districts or the Regional Planning Commissions. WHAT ARE OUR OBLIGATIONS IF WE RECIEVE A GRANT? We are jointly committed! Both the Department of Parks and Tourism's Outdoor Recreation Grants Program and the project sponsor are committed to long term program compliance. After the project is completed and all grant funds have been disbursed, our commitment to the requirements of the Arkansas Matching Grant Program continues. These ongoing commitments include: 1. Once a public park project boundary has been identified by the local project sponsor and provided to the Department ofParks and Tourism, all facilities constructed within that boundary, at any future time, must be in compliance with the rules and regulations of the Outdoor Recreation Grants Program Project Management Guide. This also applies to those facilities con- structed in whole or in part with local funds. 2. Property acquired or developed with grant funds must be retained in perpetuity for outdoor recreation use and will be subject to inspection by the State at least once every five years. In addition each project will be inspected by the State during construction and before final reimbursement is made. 3. No overhead utility lines are allowed within the project boundary. M existing utility lines located within the park 6 boundaries must be placed under- ground. This regulation applies to any overhead lines including electric lines, phone lines and public announcement system wiring. No vehicular right-of- way easements are allowed within the boundary. 4. A permanent sign stating that federal LWCF or state ANCRGTF moneys were used to acquire and/or develop publicoutdoor recreation facilities must be maintained within the park in per- petuity. Guidelines for the size, place- ment and design of the signs will be presented to each applicant after grant approval. Upon project completion the applicant will be required to describe the location of the sign, and state that the sign location will not change. 5. All public recreation facilities con- structed arstructed within a Matching Grant Pro- gram -assisted park must be accessible to persons with disabilities. This also applies to those facilities constructed in whole or part with local funds. 6. Property acquired or developed with assistance from the fund must be open to entry and use by all persons regard- less of race, color, religion, sex, or na- tional origin. Discrimination on the basis of residence, including preferen- tial reservation or membership systems, is prohibited, except to the extent that reasonable differences in admission and other fees may be maintained on the basis of residence. 2 O AN OVERVIEW OF THE BASICS 2011 APPLICATION GUIDE 7. Property acquired or developed with assistance from the Matching Grant Program shall be operated and maintained in perpetuity. The property shall be maintained so as to appear attractive and inviting to the public. Sanitation and sanitary facilities shall be maintained in accordance with applicable health standards. Properties shall be kept safe for public use. Fire prevention, lifeguards, and the like should be provided for proper public safety. Buildings, roads, trails, and other struc- tures and improvements shall be kept in reasonable repair throughout their functional lifetime to prevent undue deterio- ration and to encourage public use. Facilities that have reached an age that renders them obsolete or worn out may be removed with written permission of the Arkansas Department of Parks and Tourism's Outdoor Recreation Grants Program Director. Permission must be obtained prior to removal of the facilities. 8. The Arkansas ORGP staff will conduct periodic post comple- tion inspections of the project area to ensure that program compliance continues after the project is completed. These inspections will be unannounced. Sponsors who fail to comply with long term commitment may jeopardize future eligibility for matching grant funds for new projects and/or be subject to legal actions by the State or Federal government to enforce program compliance. 9. The property shall be kept open for public use at reasonable hours and times of the year, according to the type of area or facility. Property which is not operated and maintained in good condition may jeopardize the awarding of future grant funds to that jurisdiction. 10. Participants may impose reasonable limits on the type and extent of use of areas and facilities acquired or developed with Matching Grant Program assistance when such a limitation is necessary for maintenance or preservation. Thus, limitations may be imposed on the type of users (i.e. hunters or four- wheelers, etc.). All limitations must be in accord with the applicable grant agreement and amendments. 11. All recipients of Matching Grant Program monies must comply with the Architectural Barriers Act of 1968, Section 504 of the Rehabilitation Act of 1973, and the Americans With Disabilities Act, of 1990 Title II and Title III. 12. Properties (parks and recreation areas) acquired or developed with LWCF/ ANCRGTF assistance are prohibited by Section 6(0(3) of the LWCF Act of 1965, as amended, from conversion to any use other than public outdoor rec- reation use. Section 6(0(3) of the LWCF Act states that "No property acquired or developed with assistance under this section shall, without the approval of the Secretary, U. S. Department of the Interior, be converted to other than public outdoor recreation use. The Secretary shall approve such conversion only if he/she finds it to be in accordance with the then exist- ing Statewide Comprehensive Out- door Recreation Plan (SCORP) and only upon such conditions as he/she deems necessary to assure the substi- tution of other recreation properties of at least equal fair market value and of reasonable equivalent usefulness and location." 7 ttvll1e.. FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for July 12, 2010 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Craig Mauritson at 5:36 p.m. in Room 111 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Mauritson, Biendara, Lindsey, Meinecke, Bailey, and Meldrum were present. Watson, Waite, and Hazelrigs were absent. Staff members Edmonston, Jumper, Jones, and Thomas were in attendance. 3. 2011 Arkansas Department of Parks and Tourism Outdoor Recreation Grant: Carole Jones, Park Planner Staff Recommendation: To apply for $150,000 from AR Parks and Tourism Outdoor Recreation matching grant program for playground improvements at Lake Fayetteville North Shore, ADA accessibility improvements at the Yvonne Richardson Community Center and ADA accessibility improvements at Walker Park. Staff recommends approval of the conceptual plans of Lake Fayetteville North Shore, YRCC and Walker Park. Jones said grant preparation is ongoing. A public meeting was held on June 17. There have been several public outreaches for this grant through the newspaper, radio stations, Yvonne Richardson Community Center, and the Walker Park Senior Center. One person came to the public hearing. Three projects are proposed: playground improvements at Lake Fayetteville Northshore, ADA accessibility improvements at the Yvonne Richardson Community Center, and ADA accessibility improvements at Walker Park. Edmonston said that last year was the first time in many years that we were not awarded the grant. Mauritson said that he was glad to see ADA improvements. Those are important. PRAB Motion: Lindsey motioned to approve the conceptual plans of Lake Fayetteville Northshore, Yvonne Richardson Community Center, and Walker Park. Meinecke seconded the motion. Motion passed 6-0-0 by voice vote.