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HomeMy WebLinkAbout13-10 RESOLUTIONRESOLUTION NO. 13-10 A RESOLUTION AWARDING BID #10-01 AND APPROVING THE PURCHASE OF THERMAL STRIPING FROM TIME STRIPING, INC. IN THE AMOUNT OF $74,900.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-01 and approves the purchase of thermal striping from Time Striping, Inc. in the amount of $74,900.00. PASSED and APPROVED this 19th day of January, 2010. ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer �RKI .F? . '01 Op. •',p • E.: :FAYETFEVILLE: w %.,NG TONS,,,,,, ot- (o-�J Terry Gulley Submitted By City of Fayetteville Staff Review Form Citi Council Agenda Itc ri and Contracts, Leases or Agreamen's January 19, 2010 City Council Meeting Date Agenda Items Only Transportation Division Action Required: Transportation Services Department A resolution awarding Bids 10-01, 10-02, 10-03, 10-04, 10-05, 10-06, 10-07, 10-08, 10-09, and 10-14 for and approving the purchase of bulk construction materials and services utilized by various divisions of the City of Fayetteville in the estimated amount of $1,961,888.00. $ 20, 000.00 $ 879, 561.00 $ 262, 327.00 $ - 800,000.00 $ 1,961,888.00 Cost of this request 2100.4120.5204.00 4470.9470.5417.00 4470.9470.5814.00 4520.9550.5814.05 . Multiple Account Number 020521 1 02053 / 1 06036/1 Multiple Project Number Budgeted Item X $ 195,177.00 $ 1,637,700.00 $ 500,000.00 $ 1,258,623.00 $ 3,591,500.00 Category/Project Budget $ Funds Used to Date $ 195.177.00 $ 1,637,700.00 $ 500, 000.00 $ 1,258,623.00 $ 3,591,500.00 Remaining Balance Budget Adjustment Attached Materials and Supplies In -House Pavement Improvements Sidewalk Improvements Transportation Bond Trail Improvements Multiple Program Category / Project Name Street Maintenance Transportation Improvements Transportation Improvements Trail Improvements Multiple Program 1 Project Category Name Street Sales Tax Capital Improvements Sales Tax Capital Improvements Sales Tax Construction Bond Multiple Fund Name Finance d Internal Services Director Date /II Chief TS =tf LCL /L4 I Ma •r • /`S/d Date Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in Mayor's Office Comments: a'F ve�eville THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO To: Mayor and City Council Thru: Don Marr, Chief of Staff From: Terry Gulley, Transportation Services Director , Date: January 19, 2010 Subject: A resolution awarding Bids 10-01, 10-02, 10-03, 10-04, 10-05, 10-06, 10-07, 10-08, 10-09, and 10-14 for and approving the purchase of bulk construction materials and services utilized by various divisions of the City of Fayetteville. PROPOSAL: Staff proposes a resolution awarding Bids 10-01, 10-02, 10-03, 10-04, 10-05, 10-06, 10-07, 10- 08, 10-09, and 10-14 for and approving the purchase of bulk construction materials and services utilized by various divisions of the City of Fayetteville in the estimated amount of $1,961,888.00. RECOMMENDATION: The purchase of bulk construction materials and services is necessary to maintain the City's current infrastructure and to implement the Capital Improvement Program projects outlined in the 2010 Annual Budget & Work Program and five-year Capital Improvement Program plan. Sealed formal bids for thermal striping, reflectorized paint marking, curb and gutter, topsoil, hillside gravel, concrete, bricks, truck hauling services, aggregate, and crushed rock salt were publicly read and the results are attached to this memo. Bid 10-01: Staff recommends awarding the thermal striping bid to Time Striping, Inc. Bid 10-02: Staff recommends awarding the reflectorized paint markings bid to Asphalt Striping Service. Bid 10-03: Staff recommends awarding the curb and gutter bid to Sweetser Construction. Bid 10-04: Staff recommends awarding the topsoil bid to Les Rogers, Inc. Bid 10-05: Staff recommends awarding the hillside gravel bid to Les Rogers, Inc. for materials picked up by City staff and SSK Investments, LLC for delivered materials. Bid 10-06: Staff recommends awarding the concrete bid to Beaver Lake Concrete, Inc., as the primary supplier and APAC — Central, Inc. as the secondary supplier. The secondary supplier is awarded for use on an "as needed" basis, in the event that the primary supplier cannot supply the necessary materials within the time frame required to complete a project. THE CITY OF FAYETTEVILLE, ARKANSAS Bid 10-07: Staff recommends awarding the bricks bid to Stone Gardens, LLC. Bid 10-08: Staff recommends awarding the truck hauling services bid to Mackey Trucking, LLC, as the primary supplier, with the option to utilize other bidders based on price and availability, in the order as follows: Jab Trucking, S & R Trucking, Mobbs Trucking, Les Rogers, Inc., Sweetser Construction, Goodwin & Goodwin, Inc., and Chev's Trucking, Inc. Bid 10-09: Staff recommends awarding the aggregate bid to Northwest Arkansas Quarries, LLC. Bid 10-14: Staff recommends awarding the crushed rock salt bid to BUDGET IMPACT: Funds for the acquisition of these materials and services have been budgeted in the In - House Pavement Improvements, Sidewalk Improvements, and Transportation Bond Trail Improvements capital projects and the Street Maintenance Program. Sufficient funding is available for the 2010 purchases. Attached: Bid 10-01 Thermal Striping Bid 10-02 Reflectorized Paint Markings Bid 10-03 Curb and Gutter Bid 10-04 Topsoil Bid 10-05 Hillside Gravel Bid 10-06 Concrete Bid 10-07 Bricks Bid 10-08 Truck Hauling Services Bid 10-09 Aggregate Bid 10-14 Crushed Rock Salt RESOLUTION NO. A RESOLUTION AWARDING BID #10-01 AND APPROVING THE PURCHASE OF THERMAL STRIPING FROM TIME STRIPING, INC. IN THE AMOUNT OF $74,900.00 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-01 and approves the purchase of thermal striping from Time Striping, Inc. in the amount of $74,900.00. PASSED and APPROVED this 19th day of January, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer \� ; w � y� ` \rte \! 21 22 \E - . &\z { . / ] 0 R S co t 0 q S R 0 R o q Q 0 o 2 69. 0 0 2 v, q 0 H u, o 0 @ 69o 0 7 0 7 _ 0 0 0 7 ® S ~G 0 c 69 0 k m 0 \ 64 o b 0 k\ 0 _ TOTAL BID BASED ON ESTIMATES = r ; Lt It y\ t}/\ , _ \ \\: / (\( t ` • \R Z \ t /J / \ 1 Hot Truck Applied Thermoplastic White Or Yellow (4") - 15,000 LF Per Linear Foot 2 Hot Applied Thermoplastic Arrows - Each 6 EA < uJ m .0 la . 2 / a TS a § co . « X el I4 Hot Applied Thermoplastic Railroad Emblems - Each 1 EA 5 Hot Applied Thermoplastic Handicap Emblems - Each 2 EA (Blue Background With White Emblem) Hot 4" Hand Applied Thermoplastic For Parking Spaces - 6 Per Linear Foot 100 LF Hot 12" Hand Applied Thermoplastic Stop Bars - Per 7 Linear Foot 100 LF 8 Hot Applied Thermoplastic Sharrow Symbol - Each 252 EA b -s 13'In ARKANSAS STATUTORY PERFORMANCE AND PAYMENT BOND Given in compliance with Act 351 of 1953, amended. KNOW ALL BY THESE PRESENTS, That we, Time Striping, Inc. Bond No.: 929492024 as Principal, hereinafter called Principal, and Western Surety Company , a South Dakota Corporation, as Surety, hereinafter called Surety, are held and firmly bound unto City of Fayetteville, Arkansas as Obligee, hereinafter called Owner, in the amount of SEVENTY-FOUR THOUSAND NINE HUNDRED AND NO/100THS payment whereof Principaland SuretyDollars (574,900.00 for the� bind themselves, their heirs, personal representatives, successors and assigns, jointly and severally, firmly by these presents. PRINCIPAL HAS, by written agreement dated 41 l44ely 20J0 entered into a contract with Owner for Bid 10-01, Thermal Striping, Fayetteville, Arkansas which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. THE CONDITION OF THIS OBLIGATION IS SUCH, That if the Principal shall faithfully perform the Contract on his part and shall fully indemnify and save harmless the Owner from all cost and damage which he may suffer by reason of failure so to do and shall fully reimburse and repay the Owner all outlay and expense which the Owner may incur in making good any such default, and, further, that if the Principal shall pay all persons all indebtedness for labor or materials furnished or performed under said contract failing which such persons shall have a direct right of action against the Principal and Surety jointly and severally under this obligation, subject to the Owner's priority, then this obligation shall be null and void; otherwise it shall remain in full force and effect. NO SUIT, ACTION OR PROCEEDING SHALL BE BROUGHT on this bond outside the State of Arkansas. No suit, action or proceeding shall be brought on this bond exceptby the Owner after six months from the date final payment is made on the Contract, nor shall any suit, action or proceeding be brought by the Owner after two years from the date on which the final payment under the Contract falls due. ANY ALTERATIONS WHICH MAY BE MADE in the terms of the Contract or in the work to be done under it, or the giving by the Owner of any extension of time for the performance of the Contract, or any other forbearance on the part of either the Owner or the Principal to the other shall not in any way release the Principal and the Surety or Sureties, or either or any of them, their heirs, personal representatives, successors or assigns from their liability hereunder, notice to the Surety or Sureties of any such alteration, extension or forbearance being hereby waived. IN NO EVENT SHALL the aggregate liability of the Surety exceed the sum set out herein. Executed on this day of�1�✓ �a ir111amntuu11111u111wr Doc ID 013314600003 Type LIE Kind PERFORMANCE BOND Recorded: 02/23/2010 at 10:24:06 AM Fee Amt: $25.00 Pace 1 of 3 Washington County. AR Bette Stamps Circuit Clerk FileB029--00000839 Time Striping, Inc. Principal By —040114 g urety Company y Pamela K. Hays y -in Fact Western Surety Company POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT Know All Men By These Presents, That WESTERN SURETY COMPANY, a South Dakota corporation, is a duly organized and existing corporation having its principal office in the City of Sioux Falls, and State of South Dakota, and that it does by virtue of the signature and seal herein affixed hereby make, constitute and appoint Benson A Cashion, Matthew K Cashion Jr, Nick W Peters, William H Griffen, Judy Schoggen, Cynthia L Trickey, Pamela K Hays, Individually of Little Rock, AR, its true and lawful Attorney(s)-in-Fact with full power and authority hereby conferred to sign, seal and execute for and on its behalf bonds, undertakings and other obligatory instruments of similar nature - In Unlimited Amounts - and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer of the corporation and all the acts of said Attorney, pursuant to the authority hereby given, are hereby ratified and confirmed. This Power of Attorney is made and executed pursuant to and by authority of the By -Law printed on the reverse hereof, duly adopted, as indicated, by the shareholders of the corporation. In Witness Whereof, WESTERN SURETY COMPANY has caused these presents to be signed by its Senior Vice President and its corporate seal to be hereto affixed on this 20th day of July, 2009. State of South Dakota County of Minnehaha } ss WESTERN SURETY COMPANY Paul i. Bruflat, Senior Vice President On this 20th day of July, 2009, before me personally came Paul T. Bruflat, to me known, who, being by me duly sworn, did depose and say: that he resides in the City of Sioux Fails, State of South Dakota; that he is the Senior Vice President of WESTERN SURETY COMPANY described in and which executed the above instrument; that he knows the seal of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so affixed pursuant to authority given by the Board of Directors of said corporation and that he signed his name thereto pursuant to like authority, and acknowledges same to be the act and deed of said corporation. My commission expires November 30, 2012 +ti44•......" %%%% %%%%%%%%%+ `r D. KRELL '+ + NOTARY PUBLIC + t�SOUTH DAKOTA i CERTIFICATE D. KreII, Nci ry Public I, L. Nelson, Assistant Secretary of WESTERN SURETY COMPANY do hereby certify that the Power of Attorney hereinabove set forth is still in force, and further certify that the By -Law of the corporation printed on the reverse hereof is still in force. In testimonywhereof I have hereunto subscribed ffi my name and axed the seal of the said corporation this /- day oft 4 0'04/0 . WESTERN SURETY COMPANY Form F4280-09-06 657 2€14.1r7t./ L. Nelson, Assistant Secretary Authorizing By -Law ADOPTED BY THE SHAREHOLDERS OF WESTERN SURETY COMPANY This Power of Attorney is made and executed pursuant to and by authority of the following By -Law duly adopted by the shareholders of the Company. Section 7. All bonds, policies, undertakings, Powers of Attorney, or other obligations of the corporation shall be executed in the corporate name of the Company by the President, Secretary, and Assistant Secretary, Treasurer, or any Vice President, or by such other officers as the Board of Directors may authorize. The President, any Vice President, Secretary, any Assistant Secretary, or the Treasurer may appoint Attorneys in Fact or agents who shall have authority to issue bonds, policies, or undertakings in the name of the Company. The corporate seal is not necessary for the validity of any bonds, policies, undertakings, Powers of Attorney or other obligations of the corporation. The signature of any such officer and the corporate seal may be printed by facsimile.