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Home My WebLink About125-10 RESOLUTIONRESOLUTION NO. 125-10 A RESOLUTION AWARDING BID #10-44 AND APPROVING THE PURCHASE OF TWO (2) AUTOMATED SIDE -LOAD SOLID WASTE TRUCKS FROM PETERBILT OF FORT SMITH, LLC IN THE TOTAL AMOUNT OF $536,418.00 AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-44 and approves the purchase of two (2) automated side -load solid waste trucks from Peterbilt of Fort Smith, LLC in the total amount of $536,418.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, attached as Exhibit "A." PASSED and APPROVED this 20th day of July, 2010. APPROVED: By: L ON LD JO ' D - N, Mayor ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer ,�,i111111Pygo/j • ° FAYETTEVILLE °q'°KANSPc° °.' ii:///IG' oN1,Go,,o. City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2010 Department: Transportation Services Division: Fleet Operations Program: Capital Expense Request Date 6/17/2010 Adjustment Number JUSTIFICATION TO INCREASE PROJECT / ITEM: Funds are needed to replace two side load trash trucks, SWST F015 - unit 464 and SWST_F018 - unit 467. These were both budgeted to be replaced in 2010 but purchase price was underestimated. JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE): Funds are available in project 02081 as some units slated for replacement are not being replaced this year due to keeping units active longer whenever possible. Increase Decrease Project.Sub Account Name Account Number Budget Budget Number 9700.1920.5802.00 70,618 02082 . 2010 Vehicles And Equipment Vehicles And Equipment 9700.1920.5802.00 70,618 02081 . 2009 • TOTAL 70,618 70,618 �% P.,, /7 mon Hea t Da �_ Bu get 'ir- for Date 7-70 partmen P` ector Date Q 6-112cID Fin - ce Director fr— C ie�f` Date 6_x -1 -ID Date d ,1f i i.yor ate Requested By Budget & Research Use Only Type: A B C[ E Description: bolsen General Ledger Date Posted to General Ledger Posted to Project Accounting K\Budget\Budget Adjustments\2010 Adjustments\6-17-10 move funds for SW side loaders.xls 0 Initial Date Initial Date EXHIBIT City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 7/20/2010 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: Transportation Department A resolution awarding Bid #10-44 to Peterbilt of Fort Smith in the amount of $536,418 for the purchase of two automated side Toad solid waste trucks, and approval of the budget adjustment to move funds to the Fleet Expense Account. 536,418.00 Cost of this request 9700.1920.5802.00 Account Number 02082.2010 Project Number Budgeted Item X 846,603.00 Category / Project Budget Solid Waste Vehicles / Equipment Program Category / Project Name 369,119.00 Vehicles and Equipment funds Used to Date Program / Project Category Name $ 477,484.00 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached X Depart nt Director ity Attorney 2- 2^,V Date 7—Z—/0 Date Finance and Internal Services Director Date I-7* Date 7,442, Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received C—10P02:43 RCVD Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayettevi l le.or CITY COUNCIL AGENDA MEMO To: Mayor/City Council Thru: Terry Gulley, Director of Transportation From: Dennis Pratt, Fleet Operations Supt. Date: July 2, 2010 Subject: Purchase of two Side Loader Trucks for Solid Waste PROPOSAL: That City Council approve the purchase of two Peterbilt trucks with Labrie Automizer Right Hand bodies in the amount of $536,418 for use by Solid Waste Division, and approval of a budget adjustment to move funds to the Fleet Expense account. RECOMMENDATION: Bid #10-37 was opened on May 10th. None of the bids met specs. Re -bid #10-44 was opened on June 11, 2010. 11 bids were received. The seven lowest bids do not meet specs for various reasons: 1) no disc brakes, 2) no Cummins engine as specified, 3) no Jake brake quiet system, 4) not enough units in use — bid specified must have a minimum of 50 in use, 5) warranty not as specified in the bid. The Peterbilt truck with Labrie Automizer Arm does meet specs. Fleet already has several Labrie arms in use on Solid Waste trucks. Many of the parts are already in stock and will cross over to this arm. In the Addendum for Bid #10-44 Peterbilt quoted on a HLA system (Hydraulic Launch Assist, including Jacobs engine brake.) The HLA system costs an extra $39,100. Fleet estimates the HLA system will save 15 gallons of fuel per day, or 3900 gallons per year. At a price of $2.50 that will save $9,750 per year for a payback of 4 years. Fleet wants to try the system on one of the trucks. I recommend acceptance of bid #3 — a Peterbilt chassis with Labrie Automizer Right hand side loader for $248,659 each, plus $39,100 for an HLA system on one truck. These two trucks will replace units #464 and #467, two of the original side load trash trucks that are worn out and no longer dependable. Maintenance costs have reached 78% to 81% of the original purchase price. This purchase was unanimously approved by the Equipment Committee on June 28th, 2010. BUDGET IMPACT: These replacements were budgeted for on both the capital and operating sides. The purchase price was underestimated on the capital side and did not include the HLA system so funds are being moved from project 02081 (which has funds available as some units are not being replaced this year due to keeping units active longer whenever possible. RESOLUTION NO. A RESOLUTION AWARDING BID #10-44 AND APPROVING THE PURCHASE OF TWO (2) AUTOMATED SIDE -LOAD SOLID WASTE TRUCKS FROM PETERBILT OF FORT SMITH, LLC IN THE TOTAL AMOUNT OF $536,418.00 AND APPROVING A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #10-44 and approves the purchase of two (2) automated side - load solid waste trucks from Peterbilt of Fort Smith, LLC in the total amount of $536,418.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, attached as Exhibit "A." PASSED and APPROVED this 20th day of July, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer • 1-31-ettcyrilje Bid 10-44, Automated Side Load Solid Waste Trucks Re -Bid BID: 10-44 6111/2010 2:00 PM CITY OF FAYETTEVILLE . , , , ,,,,,,:-.,..:. • :., • : mAkr,wA6,171400z,g,:y...gftn.t: .'' ' MODEL -.: .'. 2 :. '11FAICE;EACII. •• QT Peterbilt 320 $135,700.00 2 Wayne Curbtender $101,912.00 2 1 Downing Sales & Service, Inc. - OPT 1 TOTAL (314i'd $271,400.00 3203,824.00 3475,224.00 2 Downing Sales & Service, Inc. - OPT 2 Peterbilt Scranton Mfg. New Way 320 XTR ASL $135,700.00 $102,390.00 2 $271,400.00 2 $204,780.00 $476,180.00 3 Peterbilt of Fort Smith, LLC - OPT 1 320 Automizer Right Hand 77:1-t• cr-< 4 Peterbilt of Fort Smith, LLC - OPT 2 Peterbilt McNeilus 320 2847: Streetforce Autoreach 28 yd $134,985.00 2 $113,674.00 2 't 19S1 3134,985.00 2 $104,845.00 2 $269,970.00 $227,348.00 $497,318.00 $269,970.00 $209,690.00 $479,660.00 5 Peterbilt of Fort Smith, LLC - OPT 3 Peterbilt Wayne 320 Curbtender $134,985.00 3101,912.00 2 $269,970.00 2 $203,824.00 $473,794.00 6 Peterbilt of Fort Smith, LLC - OPT 4 Peterbilt Heil 320 Dura Pack Python 28 yd $134,985.00 $114,500.00 2 $269,970.00 2 $229,000.00 $498,970.00 7 Shipley Motor Equipment Company - OPT 1 Mack McNeilus LEU613 Streetforce Autoreach 28 yd $126,388.04 $104,675.00 2 3252,776.08 2 $209,350.00 $462,126.08 8 Shipley Motor Equipment Company - OPT 2 Mack Wayne LEU613 Curbtender $126,388.04 $101,912.00 2 $252,776.08 2 $203,824.00 $456,600.08 9 Shipley Motor Equipment Company - OPT 3 Mack Labrle LEU613 Automizer Right Hand $126,388.04 $113,674.00 2 $252,776.08 2 $227,348.00 $480,124.08 10 Truck Centers of Arkansas - OPT 1 Autocar Heil ACX64 DPPY-28 $148,396.00 $114,500.00 2 $296,792.00 2 3229,000.00 $525,792.00 11 Truck Centers of Arkansas - OPT 2 Autocar Wayne ACX64 Curbtender $148,396.00 3101,912.00 2 $296,792.00 2 $203,824.00 $500,616.00 CERTIFIED: *NOTICE: Bld award Is contingent upon vendor meeting minimum specifications and formal authorization by City officials. (Line Item #1: Diesel powered cab and chassis, Line Item #2: Automated side load solid waste collection body) EN, PURCH AGE WITNESS inATE 9, s-9 /00 /-1-1.4 7--(24-cc..!k P-99,(01' City of Fayetteville addendum for Bid # 10-44 1. HLA system: Hydraulic Launch assist— Includes Jacobs engine brake. 2. Roof mounted Red DOT A/C system with roof mounted condenser in lieu of factory dash mounted HVAC system. $ 799 3. Roof mounted Red DOT A/C system with radiator mounted condenser in lieu of factory dash mounted HVAC system. 4. Exterior mounted stainless steel sun visor. 5. . Cummins ISL9 380 HP w/1350 Lbs of torque in lieu of standard. 6. (1) Dash mounted Flipper Valve to actuate front and rear brakes and move transmission into neutral. $ 450 $ 620 $ 255 $ 590 Peterbilt of Fort S ith, LLC Van Buren, Arkansas. 80022/6 Pasinaa Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: IT Manager: Dispatch Manager: Utilities Manager: Other: bpeciai instructions: Approvals: * 6 'O (0 co V 0) U7 -p, co N I� Requester: BARBARA OLSEN 0 .G Address: 'Vendor#: 19771 City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us S U 7 co 2 N 7 d co SYSTEM INSTALLED UNIT TO HAVE HYDRAULIC LAUNCH ASSIST AND UNIT 4005 (FIXED ASSET #704005). ONE 10-44, TO BE UNIT 4004 (FIXED ASSET #704004) AUTOMIZER RIGHT HAND TRASH BODY, PER BID 2011 PETERBILT 320 CHASSIS WITH LABRIE Description -+ N Quantity Vendor Name: PETERBILT OF FORT SMITH Lot m D EA Unit of Issue 0 N fD w co o o O O 248,659.00 c •-ew 0 co 0 o 0 o 0 o 0 o 0 O 0 O EA W CD i 0 O 0 0 0 0 0 0 0 $497,318.00 Extended Cost co 0 O :..1 co N o O co O N O 0 co o o 60 60 N O N co O N C 0 Account Numbers Requester's Employee #: 1940 N -o 0 0 n So. Fob Point: Ship to code: 50 Tax: EXEMPT Total: $536,418.00 02082.2010 02082.2010 Project/Subproject # Extension: 485 N• 2 a D a Z3 m m sr- `D Z o X t N °' I Z o IX O c 3 m Requisition No.: Inventory # Quotes Attached Y1 No: X Expected Delivery Date: Date: 7/2/2010 'Fixed Asset #