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HomeMy WebLinkAbout124-10 RESOLUTIONRESOLUTION NO.1 24-10 A RESOLUTION AWARDING RFP #10-07 AND APPROVING THE PURCHASE OF YOUTH SOCCER UNIFORMS FROM SCORE AMERICAN SOCCER CO. IN THE AMOUNT OF $27,097.00 FOR THE FALL 2010 AND SPRING 2011 RECREATIONAL SEASON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #10-07 and approves the purchase of youth soccer uniforms from Score American Soccer Co. in the amount of $27,097.00 for the Fall 2010 and Spring 2011 recreational season. PASSED and APPROVED this 20th day of July, 2010. APPROVED: By: ATTEST: . 1k) L D JORIIkN, Mayor SOND E. SMITH, City Clerk/Treasurer :FAYETTEVILLE: vim® ®� d'os• 'GTON C ': P1141aal6819900' Chase Gipson tKa Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 7/20/2010 City Council Meeting Date Agenda Items Only Parks and Recreation Division Action Required: Parks and Recreation Department Resolution to award RFP #10-07 to Score American Soccer Co. Inc. for the purchase of youth soccer uniforms in the amount of $27,097 for the Fall 2010 and Spring 2011 season. 27, 097.00 Cost of this request 2250.9250.5200.05 Account Number N/A Project Number Budgeted Item x $ 63, 786.00 Category / Project Budget 15,800.00 Tournament Supplies and Awards Program Category / Project Name Parks Deveopment Funds Used to Date Program / Project Category Name 47,986.00 Parks Development Remaining Balance Fund Name Budget Adjustment Attached Depa Director /14 -77 - or y Date Date Finance and Internal Services Director Date 11-7-10 Date >/?// Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office 07-01-10P03:45 RCVD Comments: Revised January 15, 2009 City Council Meeting of July 20, 2010 Agenda Item Number CITY COUNCIL AGENDA MEMO To: Mayor Lioneld Jordan and City Council Thru: Don Marr, Chief of Staff Connie Edmonston, Parks and Recreation Director From: Chase Gipson, Recreation Superintendent Cita Date: June 30, 2010 Subject: Resolution to approve a purchase of youth soccer uniforms from Score American Soccer Co. Inc. in the amount of $27,097 for the Fall 2010 Season and the Spring 2011 Season. RECOMMENDATION Parks and Recreation Staff recommends City Council award RFP # 10-07 to Score American Soccer Co. Inc. for $27,097 for the Fall 2010 and Spring 2011 Season. The amount for the Spring Season depends on the number of children who enroll in the program. Allowing an amount for the Spring Season enables the children who register to play only in the Spring Season to have the same uniform design as the children who play in the Fall Season. BACKGROUND One of the fastest growing recreation programs in America is youth soccer. Fayetteville Parks and Recreation's Soccer Program is no exception. This past fall and spring, approximately 1,610 different kids participated in Fayetteville's soccer program, with 1,380 playing in the fall and an additional 230 new participants in the spring. Fayetteville has one of the three largest recreational youth soccer programs in Arkansas. DISCUSSION Currently, Fayetteville Parks and Recreation charges a registration fee ranging from $50 to $95 per participant, depending on age. Included in this registration fee is the price for uniforms, a secondary insurance fee, equipment, official's fees and other expenses associate with the program. More specifically, Parks and Recreation budgets approximately $16 per child for soccer uniforms. This includes a shirt, shorts and a pair of soccer socks. In March, an RFP was released asking companies to submit possible uniforms for our program to use. The selection committee consisted of Sarah Lewis, Vicki Deaton, Kristen Atha, Tiffany Gaulke, and Chase Gipson. Six companies submitted a proposal for the uniform purchase ranging in price from $12.22 to over $30 per uniform set. The committee chose the Score France Uniform due to its high quality and durability at a low cost of $12.22. Score has provided uniforms in four previous seasons (2003, 2004, 2006, 2009) for the Youth Soccer program and was very popular with parents and participants. Score met all the qualifications as submitted City Council Meeting of July 20, 2010 Agenda Item Number on the RFP and has always provided good service to Parks and Recreation during previous years. BUDGET IMPACT The 2010 Operational Budget includes $27,097 for the purchase of Soccer Uniforms. This purchase will include an approximate total payment of $27,097 for Fall 2010 and Spring 2011. These expense figures depend on the amount of participants who register to play. Attachments: Score RFP RESOLUTION NO. A RESOLUTION AWARDING RFP #10-07 AND APPROVING THE PURCHASE OF YOUTH SOCCER UNIFORMS FROM SCORE AMERICAN SOCCER CO. IN THE AMOUNT OF $27,097.00 FOR THE FALL 2010 AND SPRING 2011 RECREATIONAL SEASON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards RFP #10-07 and approves the purchase of youth soccer uniforms from Score American Soccer Co. in the amount of $27,097.00 for the Fall 2010 and Spring 2011 recreational season. PASSED and APPROVED this 20th day of July, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas RFP 10-07, Soccer Uniforms List of Proposals Received , IW IW ult�tl l.I,mu! iltl,� II dll� U 1 111111 I I[I �LIIlIIIIlllilll1111(tlllltllllll.�IIIIIIItIIiIINiIt161L'lllIIII111BII r Illldltldl(I,I(lI(Nillt.IlliISliHtlUllIIIIIIIt6IIIJillllilt Ildlilt f I I I l U U IOOI f.11i IfItNlliBllL'IIILIIi II i i t It i V 'I 11 ` i � I Ill Iti Iltl illll AL it I IiLll l[fIIIDUICIIIIIIIIIIItlIlllllill.11lllitl illliiitl II{ � - �� , �,, ,, � Itll Ilit�tillitlll�llltltAtlllli)IN,IIll,41111 IIII II IILIIIIIIIiI11181gtllllllltL IIItIIiIIIIIIiILIll , i Illllllll IItiNIIIBIIIttiINIUIIIIAi IIIfIIt1111ItipI1111I11IIU , �i i 11111f111 I Name Contact ?` Phone Number Email . " Address City 'State Zip 1 Screenprint Plus John Steinweg (239) 549-3322 sports(h screenprintplus.com 1336 SE 47 St Cape Coral FL 33914 2 Anaconda Sports, Inc. Greg Cherny (888) 914-6319 x186 gchernyaanacondasports.com 85 Katrine Ln Lake Katrine NY 12449 3 �?�Id ,� it a ,I,�ti ? rte .. Varsity Select Soccer Brad Turner (601) 927-3560 mbturner150gmail.com 726 E. Anaheim St Wilmington CA 90744 4 Cathy Ray (800) 533-8022 x5827 oebids(dlvarsitvspirit.com 6745 Lenox Center Ct, Suite 300 Memphis TN 38115 5 Challenger Teamwear Paul Lawrence (913) 599-4884 plawrenceAchallenoerteamwear.com 8263 Flint St Lenexa KS 66214 6 Promo Marketing (three options given) Tamara Sparrow (479) 799-9479 pro-mo-mktacox.net 2561 Elaine Ave Fayetteville AR 72703 Last Updated: 6/29/2010 at 5:24 PM City of Fayetteville RFP 10-07, Soccer Uniforms Selection Committee Members Alderman: Sarah Lewis citycouncillewis(a�gmail.com Mayor (or Representative): Vicki Deaton Finance & Internal Services Director (or Representative): Kristin Atha Involved Department Heads: Tiffany Gaulke & Chase Gipson (Parks) Other City Personnel: Professionals/Individuals with expertise in the community: The competitive selection for such services shall be conducted by a review committee which shall include one Alderman appointed by the Mayor to serve and represent the Council, the Mayor (or representative), the Finance & Internal Services Director (or representative), the involved Department Heads, appropriate city personnel and may include professionals, and/or individuals with expertise in the community. •p • City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 A R: K: ANSA 5 Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 RFP (REQUEST FOR PROPOSAL) REQUEST FOR PROPOSAL: RFP 10-07, Soccer Uniforms DEADLINE: Wednesday, April 14, 2010 at 2:00 PM, Central Standard Time DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPB, aforen ci.fayetteviile.ar.us, 479.575.8220 DATE OF ISSUE AND ADVERTISEMENT: Monday, March 29, 2010 REQUEST FOR PROPOSAL RFP 10-07, Soccer Uniforms No late proposals will be accepted. RFP'S shall be submitted in sealed envelopes labeled "RFP 10- 07, Soccer Uniforms" with the name and address of the Proposer. RFP's shall be submitted in accordance with the attached City of Fayetteville specifications and RFP documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: SCORE A1-4SQ oc,c 5Q ComipA...i $ 1 i - C Contact Person: `301611) v_/ NivaCii Title: T> as -roei t-+ANottc.se E -Mail: riirruawiER is 6 (,ml„,.. corn Phone: (?m •- x(2” % - 3s6) Business Address: mo S. air % tI4 sT . City: W l L 4 N6'To is Signature: State: Cr" Zip: 41%44 A- Date: Li \ `,, i co City of Fayetteville, AR RFP 10-07, Soccer Uniforms Page 1 of 10 City of Fayetteville RFP 10-07, Soccer Uniforms Proposer Information Form VENDORS WHO DO NOT WISH TO RESPOND TO A BID ARE NOT REQUIRED TO DO SO. nits FORM MUST BE SUBMITTED ED WI 'H AU. PROPOSALS. FAILURE:. TO DO SO COULD RESULT IN YOUR. PROPOSAL BE€NG REJECTED AND NOT CONSIDERED FOR SELECTION Please Print or Type Company Name: Qpag. 4401C9•103/40 SoCcVa CO. 'tNG Address: Tao s. pt„siq►tt M City: LA, t•=61 -01,,s State: C.A Zip Code: c o-mtt Phone: gbo -re2tp - 1114 Fax: X01 - °rfl - 3 Too (eiarA ) e6o- t•11,f0 - 11-2- Email: 'Z Email: 1.413-ruewgR t 5 gpIAI . -Cowl Web Site: www • CantS s1 t -S • Comm RFP NUMBER AND RFP OPENING DATE "MUST" BE NOTED ON OUTSIDE OF ENVELOPE. BIDS MAY NOT BE FAXED DIRECTLY TO THE CITY OF FAYETTEVILLE IN RESPONSE TO THIS REQUEST FOR PROPOSAL. PROPOSAL MUST BE SIGNED IN INK OR IT WILL NOT BE CONSIDERED. Price Per Uniform (includes shirt, shorts & socks) : $ t' • 37 -- Name Z Name (Type or Print): 61AD -Tv ¢.Nvel Title:-TSDP-rt-t,e i 1-tm-NING5 Signature: % o%% )-k A -11- M Date: Lt { r Ito *This section must be signed by an individual who has proper authority to sign documents on behalf of company submitting a proposal. City of Fayetteville, AR RFP 10-07, Soccer Uniforms Page 2 of 10 SCORE® 726 E. Anaheim Street Wilmington, CA 90744 Tel. 800.626.7774 Fax 800.426.1222 City of Fayetteville Bid for Soccer Uniforms .RFP#10-07 Date: April 12, 2010 Client Name: Adrea Foren, CPPB Account Name: City of Fayetteville Address: 113 W. Mountain, Room 306 Fayetteville, AR 72701 Phone: 479-575-8220 Jersey Style #250 Belgium #230 Cameroon #101 American Retro #295 France #117A Sydney #155A Milan Soccer Jersey/Short/Sock available in 25 colors available in 21 colors available in 23 colors available in 25 colors With your choice of the following Shorts: available in 12 colors available in 11 colors And Socks: #800 Solid Socks available in 22 colors pricing for youth & adult $12.22 $12.22 $12.22 $12.22 Misc. Information: - Standard 8" consecutive back numbers from 1 or 2 to 99 are INCLUDED. o Colors available: navy, red, purple, hunter, burgundy, gold, royal, white w/ black outline. - 4" front numbers are $1.00 per jersey - Your city logo, in standard white with black outline, can be set up and applied to left or center Chest at NO CHARGE. All add-on uniform orders will be at the SAME PRICE. Orders will be packed by team and boxed by division. - Production time will be approximately 3 to 4 weeks from receipt of purchase order. o We will prioritize to meet your needs. - Delivery time will be 4 business days by way of UPS Ground Service. Please contact Brad Turner 601-927-3560 with any questions you may have. QUOTED BY: Brad Turner — Territory Manager SCORE American Soccer Company, Inc. American Soccer Company, Inc.® www.scoresports.com • Email: sales@scoresports.com City of Fayetteville RFP 10-07, Soccer Uniforms Statement of Disclosure — To Be Submitted With ALL Proposals This page does not count towards page limitations set forth in this request for proposal or bid. Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Your response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO YOUR FIRM: 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain) PLEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR BID OR PROPOSAL: i. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true; and ii. My organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. fait kb 113113"01-j Pr TT Nre 7 -- Printed Name Signature 1--1\11,1\0 Date City of Fayetteville, AR RFP 10-07, Soccer Uniforms Page 9 of 10 F26 East Anaheim Street WiImin • ton CA 90744 800-626-7774 Fax: 800-426-1222 11111111110111111111111111111111111111111 JERSEYS BILL TO: "CITY (441767) " CHASE 113 FAYETTEVILLE 72701-6069 OF FAYETTEVILLE, AR CLASS: T GIPSON W MOUNTAIN ST AR SHIP TO: 'CITY OF FAYETTEVILLE, (441767) AR CHASE GIPSON 113 W MOUNTAIN ST FAYETTEVILLE AR 72701-6069 ORDER NO: 1023704 PAGE: 1 CUSTOMER PO: PICK TKT NO: PHONE NO: (479) 4443406 FAX NO: 0 TERMS: NET 30 DAYS SHIP VIA: Next Day Air ORDER DATE: 04/12/2010 SHIP BY: 04/12/2010 M 1 'i DIVISION> ... NO. OF CARTONS: :. ` ' 1 NUMBERS YXXS: ; AMOUNT: DATE: ®Othei CARTON WEIGHTS: STYLE.., ' coLOR/rlIM .: ••ii ��� FRT` LoftnChestStd t LOGOS ..: ....... :. . ____0�____ ;:+K.. ., , :,IMENVINEMEN TEAM DESCRIPTIO ° ----_ LeltChes 2"4 ______- ° --� � BackJtbovo# --_-_-_-__ PECIFIC NUMBERS il,14ERSEYS L"ofttSIoove Short-.LeftLe .S ORTS CenterChesti i Short RI ht '", wii ?.iTEAMiCOMMENT Fl- , Socks ,: ,... 2 _ `JERSEYS va�,.a 230 ROYWHTBL K _--- ..,:: k estStd y 1 --�----- tEAMDESCRIPTIO ° --IIIIIIIIII-NMI LeftChest2^d: 1111111111111111111M -N11111111____ EN=311111111•111M1111111111111111111111111 BileteAliefiettINIV 111111111111111.1_111111111111_1111111111____ SPECIFIC UMBERS. ,JERSEYS Lstt.Sleeve r:Weil-AMU;i AlHORTS Cerrter.Chest Short-Rl M• { -.- TEAM. COMMENT RI htrSleeve Socks = INESEgtain=l2Uniiiiiii iii.M.Illiiii= tiftitheit Stdig _0__-_____ rEAM'DESCRIPTIO iintaiD111111111111--IIMININIMEN LettChest2ndOM __IIIIIIIIIII-___ ° 111•11111111111111111111=M11111 tialtIAtiefitittliM __IIIIIIIIIIIIIIIIIIII__IIIIIIII___ PECIFIC JERSEYS LeltSle`eve' Short -,'.Lett - NUMBERS' s .SHORTS Ceilter.Cheet Short - Rl M ' , s-_ 1, , ' TEAM COMMENT R ht�Sleeve i::0 ` Socksti ;.._5 4 I iE i LeftetestStd. __ ©_IIIIIIII__ "EAM DESCRIPTIO INEMBiliiiii--11.11.-iiiM 'EeftielieStl264l1 IM1111111111111111111=01111111111111111111111111111111111EM111111111111111 ° 111111111111111=M11111 Back'Abovel t IIIIIIIIIIIII=_IIIIIIIIII____I__ SPECIFIC NUMBERS JERSEYS L save Short, LeftL.e =' `SHORTS: Centercheet Short RI ht : si I : :,TEAMCOMMENT RI htSleeve• Socks:7' <? 5 _v MIMI MIN lititttlitietStiliM ___IIIIIIIIII____IIIIIIIIII_ •EAM:DESCRIPTI°'Y"i IMILIMIIIMMI-IIIIIIMI-III Lef'Meet 2^d ____0_-___ 112=11111111111111 IIMI= 11111111111 BackAbovetl t L., _-� ____ SPECIFIC NUMBERS JERSEYS': Lett Sleeve ShortiLof ,:SHORTS. CenterChest ' Short RIMi '',';',1:P" br:, ^ ! r-TEAM.COMMENT! RI.htSleeve Soda :-Z:....` ItlifEEMAIIIM 1111111111111111111111111111111 teVeliiiittStdift ___11111111______ 'EAMDESCRIPTIO FIEUEIM11031111221111111EM-NIIIIM-MIIIIIIII LettChest2°d; ____0____ ° IIMINIMOIN Back BeeklAtioiritit.Mg _IIIIIII_IIIIIII______ SPECIFIC d NUMBERS JERSEYS Left Sleeve` Short Left I SHORTS: Center.Chest„ r Short: -RIM „` . TEAM COMMENT RI htSleeve Stick t: ', �r IIMIIMIIIIIIIIIIII l'ilitliiiiitIttilliSM --_--____- EAM`DESCRIPTIO ° --)♦�� LettChest2„d -___--_-_ SOCKS' 800 -�-� Back Above# SPECIFIC, JERSEYS. Left'Sleeve Short Left NUMBERS SiSHORTS Center•,'Chest RI•ht Sleeve , c's SlitittERRIAitMiMiiiiiiiiiiillii Socks.,-e, tet c ;.,.t:'r ' ::!:TEAM :COMMENT :quipment tJNE NBR.' ITEMS , • 4OUANTIIY ogos ESCRIPTION LOCATION . QUANTITY '::. Office Use Only QC JERSEYS NUMBER LOGO SHORTS SOCKS EQUIP PACKING DEPOSIT CHECK NO: NO. OF CARTONS: AMOUNT: DATE: CARTON WEIGHTS: Tracking Number: FREIGHT Actual Ship Date: • E'AN.i Ki City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 RFP (REQUEST FOR PROPOSAL) REQUEST FOR PROPOSAL: RFP 10-07, Soccer Uniforms DEADLINE: Wednesday, April 14, 2010 at 2:00 PM, Central Standard Time DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPB, aforen ca.ci.favetteville.ar.us, 479.575.8220 DATE OF ISSUE AND ADVERTISEMENT: Monday, March 29, 2010 REQUEST FOR PROPOSAL RFP 10-07, Soccer Uniforms No late proposals will be accepted. RFP'S shall be submitted in sealed envelopes labeled "RFP 10- 07, Soccer Uniforms" with the name and address of the Proposer. RFP's shall be submitted in accordance with the attached City of Fayetteville specifications and RFP documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: Q6RL Pm8r lean gocCer- co . rive, Contact Person: Quad T r- r Title: Ter r I -�ar j !lana jec. E -Mail: (Yt b+urn6r 15@ nia i /, Cta�i Phone: / -q 2 7 - 54:26 Business Address: 7210 E //p/, -j, c� 1 City: id ibhiij 4�,-) State: e A Signature: djL&'Z, Date: '/112 /14 Zip: 96 7 (le City of Fayetteville, AR RFP 10-07, Soccer Uniforms Page 1of10 v••.), v• • •njvr•,v w •••v RFP 10-07, Soccer Uniforms Proposer Information Form VENDORS WHO DO NOT WISH TO RESPOND TO A BID ARE NOT REQUIRED TO DO SO. THIS FORM! MUST gni~ S BMI7TED WITH ALL PROPOSALS, FAILURE TO.DO SO COULD RESULT IN YOUR PROPOSAL BEING REJECTED AND NOT CONSIDERED FOR SELECTION ea !a6/-927-25/ (graej) Phone: sw,(p 2e - 77 7(.7 Please Print or Typ ompany Name:eDa- pniErin Address: 726 E, Any 1, pin? fi City: &.)/1/1) i r) f 1/Ji State: 0 Zip Code: ?Q 7<pi Fax: e06 -4'2l' -/2Z2 Email: Mb h.u-4r 15 ;/.41,91 Web Site: paw. SCOrA,Spar S . ea.s, RFP NUMBER AND RFP OPENING DATE "MUST" BE NOTED ON OUTSIDE OF ENVELOPE. BIDS MAY NOT BE FAXED DIRECTLY TO THE CITY OF FAYETTEVILLE IN RESPONSE TO THIS REQUEST FOR PROPOSAL. PROPOSAL MUST BE SIGNED IN INK OR IT WILL NOT BE CONSIDERED. 'rice Per Uniform (includes shirt, shorts & socks) : $ Jame (Type or Print): Brat -Fir /7 to ' ignature: c13401 f 12.22 Title: Tarr; I ,4 j Mjr Date: y 4 2 Ifo This section must be signed by an individual who has proper authority to sign documents on behalf of company submitting a roposal. City of Fayetteville, AR RFP 10-07, Soccer Uniforms Page 2 of 10 City of Fayetteville Bid for Soccer Uniforms RFP#10-07 Date: April 12, 2010 Client Name: Adrea Foren, CPPB Account Name: City of Fayetteville Address: 113 W. Mountain, Room 306 Fayetteville, AR 72701 Phone: 479-575-8220 Jersey Style #250 Belgium #230 Cameroon #101 American Retro #295 France Soccer Jersey/Short/Sock available in 25 colors available in 21 colors available in 23 colors available in 25 colors With your choice of the following Shorts: #117A Sydney available in 12 colors #155A Milan available in 11 colors And Socks: #800 Solid Socks available in 22 colors pricing for youth & adult $12.22 $12.22 $12.22 $12.22 Misc. Information: Standard 8" consecutive back numbers from 1 or 2 to 99 are INCLUDED. o Colors available: navy, red, purple, hunter, burgundy, gold, royal, white w/ black outline. 4" front numbers are $1.00 per jersey Your city logo, in standard white with black outline, can be set up and applied to left or center Chest at NO CHARGE. All add-on uniform orders will be at the SAME PRICE. Orders will be packed by team and boxed by division. Production time will be approximately 3 to 4 weeks from receipt of purchase order. o We will prioritize to meet your needs. Delivery time will be 4 business days by way of UPS Ground Service. Please contact Brad Turner 601-927-3560 with any questions you may have. QUOTED BY: Brad Turner — Territory Manager SCORE American Soccer Company, Inc. 2FP 10-07, Soccer Uniforms Statement of Disclosure — To Be Submitted With ALL Proposals "his page does not count towards page limitations set forth in this request for proposal or bid. 'roposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited o, any relationship with any City of Fayetteville employee. Your response must disclose if a known elationship exists between any principal or employee of your firm and any City of Fayetteville employee or Iected City of Fayetteville official. r, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose ;uch a relationship may result in cancellation of a purchase and/or contract as a result of your response. This orm must be completed and returned in order for your bid/proposal to be eligible for consideration. 'LEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES TO !OUR FIRM: ✓ 1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain) 'LEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR BID OR PROPOSAL: I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true; and My organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment. 8r,d 72 (fk' Y ,rinted Name API < &/111: tignature 4/12/10 )ate :ity of Fayetteville, AR FP 10-07, Soccer Uniforms 'age 9 of 10 City of Fayetteville RFP 10-07, Soccer Uniforms Terms and Conditions 1. All proposals shall be submitted in a sealed envelope and must be submitted on forms required by the City of Fayetteville Purchasing website (www.accessfayettevilie.org). Proposals with missing pages or missing any requested attachment are subject to being deemed incomplete. 2. The project number shall be stated on the face of the sealed envelope. 3. Proposals received after the date and time set for receiving bids will not be considered. 4. The City reserves the right to accept or reject any or all proposals, waive formalities, and make an award deemed to be in the best interest of the City. 5. Proposer is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. 6. All products and services delivered shall comply with applicable standards of quality. 7. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. Sales tax is not to be included in the bid price. Applicable Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. 8. Each Proposer should state the anticipated number of days from the date of receipt of an order for delivery of services to the City of Fayetteville. 9. When applicable, a copy of the warranty shall accompany the bid, and any exceptions to the warranty shall be clearly noted on the bid form. Written warranties shall specify the greater of the manufacturer's standard warranty or the minimum warranty specified herein by the City. 10. Proposers must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the Proposer. The entire cost of preparing and providing responses shall be borne by the Proposer. 11. The City reserves the right to request any additional information it deems necessary from any or all Proposers after the submission deadline. 12. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the Proposer's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. 13. If products, components, or services other than those described in this bid document are proposed, the bidder must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. 14. Proposals must be received by mail or hand delivery in the Purchasing Office, Room 306, 113 W. City of Fayetteville, AR RFP 10-07, Soccer Uniforms Page 3 of 10 Mountain St. Fayetteville, AR 72701, on or before the time of closing listed on the face of these proposal documents. No bids shall be accepted via e-mail or fax. 15. The City will not be responsible for misdirected bids. Vendors should call the Purchasing Office at (479) 575-8220 to ensure receipt of their bid documents prior to opening time and date listed on the bid form. 16. Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. 17. Price bid shall include warranty, including but not limited to parts and labor, at no additional cost to the City of Fayetteville, as specified herein. 18. NOTE: Any uncertainties shall be brought to the attention to Andrea Foren immediately via telephone (479.575.8220) or e-mail (aforent ci.favetteville.ar.us ). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all bidders to be on equal bidding terms. 19. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Andrea Foren, City of Fayetteville, Purchasing Agent via e-mail (afore ci.fay!e#teville;ar.us) or telephone (479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. 20. "Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises." 21. ANY EXCEPTION TAKEN TO THESE SPECIFICATIONS AND BID DOCUMENTS SHALL BE NOTED ON THESE DOCUMENTS. BIDDERS SHALL NOTE THE DIFFERENCE NEXT TO THE RELATED SPECIFICATION. THE CITY RESERVES THE RIGHT TO ACCEPT OR REJECT EXCEPTIONS TO SPECIFICATIONS. 22. Awarded vendor shall submit invoices regularly. Payment terms shall be net 30 from date of invoice. 23. All contract amendments and modifications shall be made in writing and properly approved by the City of Fayetteville Mayor and City Council. 24. Any conditions or expectation on the part of the Proposer for performance by the City must be set forth in the proposal. The City is not obligated to consider the Proposer's post submittal terms and conditions. 25. Any information provided herein is intended to assist the Proposer in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and/or test requirements, but is not intended to limit a RFP's content or to exclude any relevant or essential data. City of Fayetteville, AR RFP 10-07, Soccer Uniforms Page 4 of 10 26. The City of Fayetteville will consider the degree to which each Proposer has submitted a complete proposal without irregularities, excisions, special conditions, or alternative proposals for any item unless specifically requested in the RFP. 27. Proposers irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. 28. The successful Proposer shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful Proposer assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful Proposer shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. 29. The successful Proposer's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful Proposer shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of Fayetteville. City of Fayetteville, AR RFP 10-07, Soccer Uniforms Page 5 of 10 City of Fayetteville RFP 10-07, Soccer Uniforms Project Information The City of Fayetteville is now accepting proposals for the purchase of uniforms for the 2010 — 2011 Youth Soccer Season. Proposals should include prices for adult and youth soccer uniforms. Approximately 1,800 uniforms will be ordered for the duration of a soccer year. Uniforms should include shirt, shorts and socks and have a wide variety of color choices. The bids will be evaluated using the City's Professional Services Selection Policy, PUR-13. In evaluating the qualifications of each proposal, a review committee will consider the following criteria with the assigned point values that total 100 percent. Evaluation factors outlined shall be applied to all eligible, responsive Proposers in comparing proposals and selecting the successful bidder. While the City of Fayetteville reserves the right to interview any or all Proposers, award of a purchase may be made without discussion with bidder after proposals are received. Proposals should, therefore, be submitted on the most favorable terms available. If you have any questions or need additional information, please contact Andrea Foren at (479) 575- 8220. To be considered, written proposals must be received by Wednesday, April 14, 2010 no later than 2:00 PM, in the format set fourth in the accompanying documents. A non-responsive or incomplete proposal will not be considered. Please note that a complete, responsive proposal is one that includes samples. Proposals received after this deadline will not be considered. Proposals should be hand delivered or mailed to the following address: Andrea Foren, CPPB City of Fayetteville, Purchasing Agent 113 West Mountain Street — Room #306 Fayetteville, AR 72701 Telephone: (479) 575-8220 The outside of the envelope must be clearly marked "RFP 10-07, Soccer Uniforms". 1. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the Proposer's own risk and expense as a cost of doing business, and the City is not liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. 2. Any inquires or requests for explanation in regard to the City's requirements should be made to the above listed number. The names of any persons or firms submitting questions, clarifications, or requests will not be disclosed until after the award of a contract. 3. Any conditions or expectation on the part of the Proposer for performance by the City must be set forth in the proposal. 4. At the discretion of the City, one or more Proposers may be asked for more detailed information or an interview before final award is made. City of Fayetteville, AR RFP 10-07, Soccer Uniforms Page 6 of 10