HomeMy WebLinkAbout111-10 RESOLUTIONRESOLUTION NO. 111-10
A RESOLUTION AMENDING RESOLUTION 101-06 EXPRESSING THE
WILLINGNESS OF THE CITY OF FAYETTEVILLE TO PARTICIPATE IN
PARTIAL FUNDING OF THE PROPOSED WIDENING OF HIGHWAY 16
13E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby amends
Resolution 101-06 and expresses its willingness to participate in the partial funding of the
proposed widening of Highway 16 as provided herein.
Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby expresses
its willingness to pay 50% of the costs for segments 1 and 2 of this project up to a maximum of
$5,000,000.00, including all costs associated with construction, right-of-way acquisition, utility
adjustments and construction engineering. Should total costs for segments 1 and 2 be less than
$10,000,000.00, the City agrees to cost share with the Arkansas Highway and Transportation
Department on a 50/50 basis for additional construction, design, right of way acquisition, or
other project development tasks for the unfunded portions of 15th Street and Happy Hollow
Road, up to a total cost of $10,000,000.00.
PASSED and APPROVED this 15h1 day of June, 2010.
APPROVED:
By:
IO ' ELD JO i : Mayor
ATTEST:
By: krtteU C- - Maki
i
SONDRA E. SMITH, City Clerk/Treasurer
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:FAYETTEVILLE:
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/15/2010
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
A Resolution Amending the Scope of the Highway 16 Improvements Project
Cost of this request
4520.9520.5809.00
Account Number
06035
Project Number
Budgeted Item
$
20,547,515.00
Category / Project Budget
Transportation Bond Street Improvements
Program Category / Project Name
5,429,264.42 Transportation Bonds
Funds Used to Date Program / Project Category Name
15,118,250.58 2006A Sales Tax Construction
Remaining Balance Fund Name
Budget Adjustment Attached n-1
(i .
Departm rector
Citytorney
Finance and Internal Services Director
///(ab„
Chief of St
6 18.7,010
Date
Date
Date
-/a
Date
1//aP
Date
yor
Previous Ordinance or Resolution #
Original Contract Date:
Originai Contract Number:
Received in City
Clerk's Office
Comments:
Revised January 15, 2009
a'Frevitle
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
Council Meeting of June 15, 2010
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director
From: Chris Brown, City Engineer 1
Date: May 28, 2010
Subject: A Resolution Amending the Scope of the Highway 16 Improvements Project
PROPOSAL:
Improvements to Highway 16, from College Avenue to Stonebridge Road, are included in the City's
Transportation Bond Program. Design and construction of the project is being managed by the Arkansas
Highway and Transportation Department (AHTD). The City's agreement with AHTD is based on the following
two documents, both of which are attached:
• A letter from the Arkansas State Highway Commission that estimated the project cost at $10 million.
• Council Resolution No. 101-06, which expresses the City's willingness to pay 50% of the cost of the
project, up to $5 million.
A letter from AHTD dated June 25, 2009 indicated that the estimated project cost had risen to $23.81 million
and requested a proposal from the City for either reducing the scope of the project or committing additional
funding to the project. Based on this information, the Street Committee at the January 26, 2010 meeting
recommended the following proposal to the AHTD:
• Reduce the project scope by approximately 25%, to keep the construction cost within the original
$10 million amount.
• Maintain the City's contribution at 50% of the construction cost, up to $5 million.
• Request that the Department agree to fund the remainder of the costs of the project, with the new
project scope being segments 1, 2 and 3 as indicated in the attached exhibit.
This proposal was submitted to the AHTD by letter dated February 10, 2010.
In April 2010, we received the attached letter from AHTD in response to our proposal. The letter referenced the
previously approved City Resolution No. 101-06 that committed the City to 50% of the total project cost, up to
THE CITY OF FAYETTEVILLE, ARKANSA
$5 million, and Arkansas Highway Commission Minute Order No. 2007-029 committing AHTD to 50% of the
total project cost. The letter also included an updated total project cost of $17.44 million.
As the letter states, the AHTD is prepared to proceed with only segments 1 and 2, at a total estimated cost of
$9,533,000, in order to remain within the $10 million project limit.
RECOMMENDATION
The following recommendations were presented to the Street Committee on May 26, 2010:
a) Reduction of the project scope to only segments 1 and 2 (Huntsville Avenue, from Happy Hollow Road
to approximately 1,000 feet east of Stonebridge Road, and 151t' Street from Armstrong Ave. to Happy
Hollow Road) as suggested by AHTD, so that the total project cost is reduced to an estimated
$9,533,000. The City's commitment to pay 50% of the total project, up to $5,000,000 will remain the
same.
b) AHTD's commitment to fund 50% of the total project, up to $5,000,000, remains the same.
c) If the total costs for the revised project are less than $10 million, the City and AHTD agree to a 50/50
cost share for additional construction, design, right of way acquisition, or other project development
tasks for the unfunded portions of 15`x' Street and Happy Hollow Road, up to a total of $10 million.
Work to be completed with the leftover funds will be mutually agreed upon by the City and AHTD
before work begins.
The Street Committee voted to recommend approval of a Resolution including the above items.
BUDGET IMPACT
There is no cost associated with this request at this time. However, in the future the city will be obligated to pay
50% of the project cost up to $5,000,000 in order to utilize the state funds. These matching funds are currently
being planned to be paid with through the Transportation Bond Program.
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION 101-06 EXPRESSING
THE WILLINGNESS OF THE CITY OF FAYETTEVILLE TO
PARTICIPATE IN PARTIAL FUNDING OF THE PROPOSED
WIDENING OF HIGHWAY 16
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby amends Resolution 101-06 and expresses its willingness to participate in
the partial funding of the proposed widening of Highway 16 as provided herein.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby expresses its willingness to pay 50% of the costs for segments 1 and 2 of
this project up to a maximum of $5,000,000.00, including all costs associated with
construction, right-of-way acquisition, utility adjustments and construction
engineering. Should total costs for segments 1 and 2 be less than $10,000,000.00,
the City agrees to cost share with the Arkansas Highway and Transportation
Department on a 50/50 basis for additional construction, design, right of way
acquisition, or other project development tasks for the unfunded portions of 15th
Street and Happy Hollow Road, up to a total cost of $10,000,000.00.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk
ARKANSAS STATE HIGHWAY COMMISSION
ry
♦ ECE C9 ED. MADISON MURPHY
.,CRY P. 'PRISSY' HICKERSON
TEXARKANA
JONATHAN BARNETT
VICE CHAIRMAN
SILOAM SPRINGS
CARL S.ROSENEAUM
LITTLE ROCK
The Honorable Dan Coody
Mayor of Fayetteville
113 West Mountain
Fayetteville, AR 72701
Dear Ma vCoody:
EL DCPADO
APR 2 7 2006 JOHN EDREGENOLD
ARL+ai¢
CITY OF FAYL I WILLS
MAYOR'S OFFICE DAN FLOWERS
DIRECTOR Of
HIGHWAYS AND TRANSPORTATION
P.O. Box 2261
LITTLe Rock, ARKANSAS 72203-2261
PHONE (501) 569-2000 FAX (501) 569-2400
W W W.ARKANSASH[GH WAYS.COM
April 24, 2006
Reference is made to recent conversations between Mr. Gary Dumas and Frank Vozel concerning. the
City's willingness to participate in partial funding of the proposed widening of Highway 16 froth
Flighway71B east to Stbhe Bridger Road (see enclosed sketch).
As you are aware, we are currently in the process of developing our Statewide Transportation
Improvement Program (STIP) for years 2007 through 2010. Because of your willingness to partner, this
project is being considered for 2009 at an estimated cost of $10.0 million.
It is our understanding that the City is willing to pay 50 percent of the cpst,of this project, up to.
$5.0million. The cost would include construction, right-of-way acquisition, utility adjustments and
construction engineering. It is requested that the City provide a Resolution referring specifically to the
proposed project and to the level of funding committed to the project. The City's Resolution and your
tetter will serve as Fayetteville's commitment to this project.
Thank you for your support of Arkansas' transportation system. We look forward to working with you
on this project. If you have any questions, please let me know.
Enclosure
c: Commissioner Jonathan Barnett
Chief Engineer
Assistant to the Director
Assistant Chief Engineer - Planning
Programs and Contracts
Planning and Research
District 4 Engineer
Mr. Gary Dumas
Since ly,
Dan Flowers
Director of Nlighways
and Transportation
Hwy. 45 - City Limits
Scheduled 2007
Hwy. 16 - Hwy. 45
Completed
Hwy. 710 - Stone Bridge Rd.
Proposed Schedule 2009
Garland Ave. - Hwy. 718
Completed
GREENLAND
Hwy. 16 Widening
Hwy. 71B - Stone Bridge Rd.
Washington County
RESOLUTION NO. 101-06
A RESOLUTION EXPRESSING THE WILLINGNESS OF THE CITY
OF FAYETTEVILLE TO PARTICIPATE IN PARTIAL FUNDING
OF THE PROPOSED WIDENING OF HIGHWAY 16 FROM
HIGI-IWAY 71B EAST TO STONE BRIDGE ROAD.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby expresses its willingness to participate in the partial funding of the
proposed widening of Highway 16 from Highway 71B east to Stone Bridge Road.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby expresses its willingness to pay 50% of the construction cost for this
project up to a maximum of $5,000,000.00, including all costs associated with
construction, right-of-way acquisition, utility adjustments and construction
engineering.
PASSED and APPROVED this 6th day of June, 2006.
APPROVED:
By:
COODY, Mayor
ATTEST:
By:
-4- $:..
. -
PERCENT COST PER AHTD ESTIMATES
OF PROJECT APRIL 2010
$7,155,000>
$9,533,000
2,378,000
3,901,000
TOTAL PROJECT COST
EVALUATION PLAN
USING AHTD COST ESTIMATES
STATE HWY 16 IMPROVEMENTS
S. COLLEGE AVE. 10 STONEBRIDGE RD.
ARKANSAS STATE HIGHWAY
AND
TRANSPORTATION DEPARTMENT
Dan Flowers
Director
Phone (500 569-2000 Fax (501) 569-2400
Mr. Chris Brown, P.E.
Fayetteville City Engineer
125 West Mountain Street
Fayetteville, AR 72701
Dear Mr. Brown:
April 8, 2010
P.O. Box 2261
Little Rock, Arkansas 72203-2261
W W W.ARKANSAS111GHWAYS.COM
Re: Job 040486
F.A.P. STP -9142(23)
College Ave. -Stonebridge Rd.
(Fayetteville) (S)
Washington County
Reference is made to the City's February 10, 2010 letter and proposal regarding the
subject project.
As stated in Section 2 of the City of Fayetteville Resolution No. 101-06, the City was
willing "to pay 50% of the construction cost for this project up to a maximum of'
$5,000,000.00, including all costs associated with construction, right-of-way acquisition,
utility adjustments and construction engineering." The Arkansas Highway Commission
subsequently approved Minute Order No. 2007-029 authorizing the Director to proceed
with the project based on the City's contribution of 50% of the total costs.
Because the Department has limited funds available and the City is unable to increase
their contribution, we can only proceed with a project for which the total cost is
$10.0 million. Accordingly, we have reviewed the estimated costs of preliminary
engineering, right-of-way acquisition, utility relocation, construction, and construction,
engineering for the segment priorities presented with your proposal. As shown in the
enclosed estimate, the total for all segments is $17.4 million.
Using the present estimates of costs, only segments 1 and 2 at a cost of $9.5 million can
be accomplished with the $10 million in total funds made available by the City and the
Mr. Chris Brown, P.E.
Fayetteville City Engineer
April 8, 2010
Page 2
Commission. If the City is agreeable to this, please notify the Department in writing and
we will continue project development for these sections.
If you have any additional questions or comments regarding development of this project,
please advise.
Sincerely,
Frank Vozel
Deputy Director and
Chief Engineer
Enclosure
c: Director
Assistant Chief Engineer -Planning
Assistant Chief Engineer -Design
Programs and Contracts
Environmental
Planning and Research
Right of Way
Roadway Design
District 4
Job 040486'C' File
Job 040486, College Ave. -Stonebridge Rd. (Fayetteville) (S)
F.A.P. STP -9142(23), Washington County
Revised Interim Estimate (Total Cost)
11) Segment 1: Sta. 611+50 - Sta. 660+00 Total State Local
Preliminary Engineering: $ 255,000.00 $ 127,500.00 $ 127,500.00
Right-of-way: 745,000.00 372,500.00 372,500.00
14) Utilities: 545,000.00 272,500.00 272,500.00
Construction: 5,100,000.00 2,550,000.00 2,550,000.00
Construction Engineering: 510,000.00 255,000.00 255,000.00
Sub -Total Segment 1: $ 7,155,000.00 $ 3,577,500.00 $ 3,577,500.00
(2) Segment 2: Sta. 581+50 - Sta. 597+40
Preliminary Engineering: $ 90,000.00 $ 45,000.00 $ 45,000.00
Right-of-way: 127,000.00 63,500.00 63,500.00
(4) Utilities: 181,000.00 90,500.00 90,500.00
Construction: 1,800,000.00 900,000.00 900,000.00
Construction Engineering: 180,000,00 90,000.00 90,000.00
Sub -Total Segment 2: $ 2,378,000.00 $ 1,189,000.00 $ 1,189,000.00
131 Segment 3: Sta. 551+80 - Sta. 581+50 Total State Local
Preliminary Engineering: $ 130,000.00 $ 65,000.00 $ 65,000.00
Right-of-way: 225,000.00 112,500.00 112,500.00
14) Utilities: 686,000.00 343,000.00 343,000.00
Construction: 2,600,000.00 1,300,000.00 1,300,000.00
Construction Engineering: 260,000.00 130,000.00 130,000.00
Sub -Total Segment 3: $ 3,901,000.00 $ 1,950,500.00 $ 1,950,500.00
Segment 4: Sta. 527+00 - Sta. 551+80
Preliminary Engineering: $ 110,000.00 $ 55,000.00 $ 55,000.00
Right-of-way: 150,000.00 75,000.00 75,000.00
tbl Utilities: 223,000.00 111,500.00 111,500.00
Construction: 2,200,000.00 1,100,000.00 1,100,000.00
Construction Engineering: 220,000.00 110,000.00 110,000.00
Sub -Total Segment 4: $ 2,903,000.00 $ 1,451,500.00 $ 1,451,500.00
Segment 5: Sta. 597+40 - Sta. 607+00
Preliminary Engineering: $ 35,500.00 $ 17,750.00 $ 17,750.00
Right-of-way: 75,000.00 37,500.00 37,500.00
X4) Utilities: 214,000.00 107,000.00 107,000.00
Construction: 710,000.00 355,000.00 355,000.00
Construction Engineering: 71,000.00 35,500.00 35,500.00
Sub -Total Segment 5: $ 1,105,500.00 $ 552,750.00 $ 552,750.00
Total: $ 17,442,500.00 $ 8,721,250.00 $ 8,721,250.00
nl Includes two signalized intersections
(2) Includes one signalized intersection
1'1 Includes one signalized intersection
(4) Reimbursable utilities only
Note:
Stationing included in this estimate is approximate and should only be used for planning purposes.
P&C:PD:TF
4/7/10