HomeMy WebLinkAbout107-10 RESOLUTIONRESOLUTION NO. 107-10
A RESOLUTION APPROVING AMENDMENT NO. 2 TO THE CONTRACT
WITH GARVER, LLC IN THE AMOUNT OF $196,350.00 FOR ADDITIONAL
DESIGN AND CONSTRUCTION PHASE SERVICES FOR THE CATO
SPRINGS ROAD IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves
Amendment No. 2 to the contract with Garver, LLC in the amount of $196,350.00 for additional
design and construction phase services for the Cato Springs Road Improvement Project. A copy
of Amendment No. 2, marked Exhibit "A," is attached hereto and made a part hereof.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED:
B
ATTEST:
By: t
SONDRA E. SMITH, City Clerk/Treasurer
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AMENDMENT TO AGREEMENT FOR
PROFESSIONAL ENGINEERING SERVICES
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
CONTRACT AMENDMENT NO. 2
Cato Springs Road Improvements
This Contract Amendment No. 2, dated (,(N(1 /�/ Af7/O , 2010 shall amend
the original contract between the CITY OF FAYETTEVLLE, ARKANSAS and GARVER, LLC
(Garver) dated November 21, 2006 and the subsequent Contract Amendment No. 1 dated October 2,
2007 for professional engineering services in connection with the Cato Springs Road Improvements
Project, from School Avenue to Razorback Road, (the "Project"). This Contract Amendment No. 2
adds professional engineering services to the existing Design Phase Services scope and adds the
Construction Phase Services, as described herein.
The contract is hereby modified as follows:
Garver Engineers, LLC shall be replaced with Garver, LLC in the contract.
SECTION 2 - BASIC SERVICES OF GARVER
The following Sections supersede corresponding Sections in the original contract and Amendment
No. 1.
2.1 General
2.1.1.4 The Scope of Services to be furnished by GARVER during the Construction Phase is
included in Section 2.4 hereafter and in Appendix A attached hereto and made a part
of this Agreement.
Contract Amendment No. 2
Cato Springs Road
1 of 3 0605-1700
2.2 Design Services
2.2.1 In addition to the design services described in Amendment No. 1, Garver will
perform the engineering and related services as detailed in Appendix A attached hereto and
made part of this Agreement.
2.4 Construction Phase
2.4.1 The scope of services to be furnished by GARVER during the Construction Phase is
described in detail in Appendix A attached hereto and made part of this Agreement.
SECTION 6 — PAYMENTS TO GARVER
The enumeration of Contract Sections 6.1.1, 6.1.2, and 6.1.3, as shown in Amendment No. 1 shall be
revised to be 6.1.4, 6.1.5, and 6.1.6 respectively to match the original contract.
In reference to 6.1 Compensation of Amendment No. 1, the not to exceed amount is hereby increased
to $702,050 in accordance with the contract provisions as described in Amendment No. 1.
The following Sections supersede corresponding Sections in the original contract and Amendment
No. 1:
6.1.5 Final Design
For the Final Design described herein, CITY OF FAYETTEVILLE shall pay GARVER an
amount estimated to be $218,800.
6.1.7 Construction Phase Services
For the Construction Phase Services described herein, CITY OF FAYETTEVILLE shall pay
GARVER an amount estimated to be $121,750.
Contract Amendment No. 2
Cato Springs Road
2 of 3 0605-1700
IN TESTIMONY OF WHICH, this instrument has been executed on behalf of GARVER ENGINEERS,
and has been executed on behalf of the CITY OF FAYETTEVILLE, in three (3) counterparts, each of
equal force, on the day and year first above written.
CITY OF FAYE, EVIL
By:
Title:
ATTEST:
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;FAY ETT EVILLE; _
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Brock Hoskins, PE
Title: Sr. Vice President
ATTEST:
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Contract Amendment No. 2 3 of 3 0605-1700
Cato Springs Road
APPENDIX A -- SCOPE OF SERVICES Amendment No. 2
2.6 Final Design
Add the following design tasks that have been necessitated by two primary factors: 1.) the substantial
length of increased contract time between final design and project bidding that was beyond the control
of both the City of Fayetteville and Garver; and 2.) project design revisions requested by the City of
Fayetteville:
1. Design approximately 800 -ft of modular block retaining walls to replace roadway embankment.
2. Design an underground drainage system as necessary for the installation of the retaining walls.
3. The widened portion of the roadway shall be redesigned to incorporate a Portland Cement Concrete
Base in lieu of an asphalt material.
4. Revise plans to reflect all new developments and utilities along the corridor that have been installed
and completed since the original survey.
5. Re -compute project quantities and revise the Unit Price Schedule contained in the Contractor
Project Manuals.
6. Re -compute and revise the Opinion of Probable Costs to reflect the revisions to the project plans
and quantities.
7. Prepare for and attend an additional utility coordination meeting.
8. Provide additional time for coordination with the A&M Railroad Company for improvements to the
three railroad crossings.
9. Prepare for and attend two additional public Committee/City Council meetings.
10. Provide additional time for coordination with the City Engineering Staff, FHWA, AHTD, and the
University of Arkansas.
2.12 Construction Phase Services
During the construction phase of work, Garver will accomplish the following:
1. Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting.
2. Prepare for and attend utilities coordination meeting if necessary.
3. Attend progress/coordination meetings with the City of Fayetteville/Contractor.
4. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by Garver on the shop drawings during this review will not relieve Contractor from
compliance with requirements of the drawings and specifications. The check will only be for review
of general conformance with the design concept of the project and general compliance with the
information given in the contract documents. The Contractor will be responsible for confirming and
correlating all quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work in a safe
and satisfactory manner. Garver's review shall not constitute approval of safety precautions or
constitute approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for a
complete and workable system, Garver shall be entitled to rely upon such submittal or implied
certification to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents.
5. Issue instructions to the Contractor on behalf of the City of Fayetteville and issue necessary
clarifications (respond to RFIs) regarding the construction contract documents.
6. Provide part-time resident construction observation services for the 360 -calendar -day
Appendix A - Scope of Services 1 of 3 0605-1700
Cato Springs Road Improvements Amendment No. 2
construction contract performance time. The proposed fee is based on approximately 2 hours per
day, 5 days per week, during the 360 -calendar -day construction contract performance time. If the
construction time extends beyond the time established in this agreement or if the City of
Fayetteville wishes to increase the time or frequency of the observation, the City will pay Garver
an additional fee agreed to by the City and Garver.
7. Provide up to 24 hours of survey crew time for field checking quantities, contractor's layout, etc.
8. Participate in final project inspection.
Construction observation services will be provided by Garver's Resident Project Representative, who
will provide or accomplish the following:
• Consult with and advise the City of Fayetteville during the construction period.
• Coordinate with the firm providing construction materials quality assurance testing under
separate contract with the City of Fayetteville.
In performing construction observation services, Garver will endeavor to protect the City of Fayetteville
against defects and deficiencies in the work of the Contractor(s); but Garver cannot guarantee the
performance of the Contractor(s), nor be responsible for the actual supervision of construction operations
or for the safety measures that the Contractor(s) takes or should take. However, if at any time during
construction Garver observes that the Contractor's work does not comply with the construction
contract documents, Garver will notify the Contractor of such non-compliance and instruct him to
correct the deficiency and/or stop work, as appropriate for the situation. Garver will also record the
observance, the discussion, and the actions taken. If the Contractor continues without satisfactory
corrective action, Garver will notify the City of Fayetteville immediately, so that appropriate action
under the City of Fayetteville's contract with the Contractor can be taken.
2.13 Project Deliverables
The following additional items will be submitted to the City of Fayetteville, or others as indicated, by
Garver:
1. Three copies of the revised Final Design with the updated opinion of probable construction
cost.
2. One copy of the revised Final Plans to each potentially affected utility company.
3. Three copies of the Final Plans and Specifications to the Contractor.
4. Two copies of approved shop drawings/submittals from the Contractor.
5. Electronic files as requested.
2.14 Extra Work
The following additional items are also not included under this agreement but will be considered as
extra work:
1. Services after construction, such as warranty follow-up, operations support, etc.
2. Maintain a set of working drawings and prepare and furnish record drawings.
3. Review of the Contractor's progress payment requests and recommendations to the City of
Fayetteville regarding payment.
4. Preparation of change orders for changes in the work from that originally provided for in the
construction contract documents including the redesign or substantial engineering or surveying
required for the preparation of these change order documents.
Appendix A - Scope of Services 2 of 3 0605-1700
Cato Springs Road Improvements Amendment No. 2
5. Prepare final punch list and review of the final project closing documents.
6. Maintain a file of quantities incorporated into the work, test reports, certifications, shop
drawings and submittals, and other information.
7. Maintain a project diary which will contain information pertinent to each site visit.
Extra Work will be as directed by the City of Fayetteville in writing for an additional fee as agreed upon
by the City of Fayetteville and Garver.
2.15 Schedule
Garver shall begin work under this Agreement within ten (10) days of a Notice to
Proceed and shall complete the work in accordance with the schedule below:
Phase Description Calendar Days
Final Design Revisions 30 days after receiving AHTD Final Comments
Appendix A - Scope of Services 3 of 3 0605-1700
Cato Springs Road Improvements Amendment No. 2
APPENDIX A-2
CITY OF FAYETTEVILLE
CATO SPRINGS ROAD IMPROVEMENTS
FEE SUMMARY
Original Contract Amendment No. 1 Amendment No. 2 Total
Traffic Studies $11,200 $0 $0 $11,200
Schematic Study $0 $0 $0 $0
Signalization Design $0 $0 $0 $0
Surveys $80,400 $0 $0 $80,400
Drainage Study $0 $0 $0 $0
Conceptual Design $76,250 $0 $0 $76,250
Preliminary Design $0 $121,950 $0 $121,950
Final Design $0 $144,200 $74,600 $218,800
Property Acquisition Documents $0 $0 $0 $0
Bidding Services $0 $12,000 $0 $12,000
Construction Phase Services $0 $0 $121,750 $121,750
Subtotal NTE Fee $167,850 $278,150 $196,350 $642,350
Subcontracted Services
Geotechnical Services $15,000 $0 $0 $15,000
Record Research $0 $0 $0 $0
ARKUPS - Utility Locates $14,800 $0 $0 $14,800
Existing Bridge Evaluation $10,000 $0 $0 $10,000
Environmental Documentation $19,900 $0 $0 $19,900
Estimated Subcontract Fees $59,700 $0 $0 $59,700
Total NTE Fee $227,550 $278,150 $196,350 $702,050
APPENDIX El
CITY OF FAYETTEVILL-E
CATO SPRINGS ROAD IMPROVEMENTS
Amendment No. 2
FINAL DESIGN
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2.6
2.5
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2.2
2.1
2.2
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5145.00
6129.00
5104.00
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Final Piens
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2
8
10
12
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2
4
8
24
40
48
Crow Seceore - Revisions
2
16
20
24
!Drainage Impreremcnts Rcbining Wall Provisions
2
8
8
24
30
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2
6
0
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6
6
8
10
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2
8
8
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4
6
8
4
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2
6
8
4
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6
6
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24
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SIOT0Tu - SALARIES:
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DIRECT NON.IABOR EXPENSES
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50,096.00 50.00 516.238.00 116,028.00 114,080.00 50.00 13,204.00 40.00 514,214.00 574,042.00
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14
MAN HOUR
SUBTOTALS
208 746
SUBTOTAL - DIRECT NDN. ASOR EXPENSES:
5660.00
TOTAL FEE:
174,000.00
APPENDIX D
CITY OF FAYETTEVILLE
CATO SPRINGS ROAD IMPROVEMENTS
Amendment Na 2
CONSTRUCTION PHASE SERVICES
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Chris Brown
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/15/2010
City Council Meeting Date
Agenda Items Only
Engineering
Division
Action Required:
Development Services
Department
Resolution Approving Contract Amendment No. 2 with Garver, LLC for Design and Construction Phase Services
Related to Cato Springs Road Improvements
196,350.00
Cost of this request
4520.9520.5809.00
Account Number
06035.1200
Project Number
Budgeted Item
X
20,547,515.00
Category / Project Budget
Transportation Bond Street Improvements
Program Category / Project Name
5,429,264.42 Transportation Bonds
Funds Used to Date Program / Project Category Name
15,118,250.58 2006A Sales Tax Construction
Remaining Balance Fund Name
Budget Adjustment Attached
MINN
Department 8'irector
Date
t -i- to
Date
4-3- 26 to
Finance and Internal Services Director
Date
Chief o St
Date
Ma.r
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised January 15, 2009
ttvll1e
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Council Meeting of June 15, 2010
To: Mayor and City Council
Thru: Don Marr, Chief of Staff
Jeremy Pate, Development Services Director zit
From: Chris Brown, City Engineer
Date: May 28, 2010
Subject: Resolution Approving Contract Amendment No. 2 with Garver, LLC for Design and
Construction Phase Services Related to Cato Springs Road Improvements
PROPOSAL
Cato Springs Road is included in the Transportation Bond Program, with construction planned to begin later
this year, after right of way acquisition is completed. The City has contracted with Garver, LLC for engineering
design services on the project. An amendment to the contract with Garver is needed at this time in order for
Garver to complete the design, and to establish construction phase services on the project, as detailed below.
To date, Garver has completed traffic studies, environmental documentation, surveys, and conceptual and
preliminary design. As the design has progressed, Arkansas State Highway and Transportation Department
(AHTD) reviews have resulted in significant additional design effort needed in order to complete the plans. In
particular, the AHTD requirement that right of way be acquired to beyond the limits of embankments required
the use of retaining walls to reduce the footprint of the project and minimize impacts to property owners. While
the retaining walls will result in a savings to the City due to the reduced right of way needs, the design of these
walls, plus the associated drainage design, and recalculation of quantities due to the changes, has resulted in the
need for additional design effort by Garver.
Secondly, the preliminary plans were completed in mid -2008. Since that time, the right of way process, and
coordination with AHTD on this process, has stalled the project. Additional meetings and coordination efforts
by Garver have been required as a result of these delays. This has resulted in a increase in effort by Garver as
well.
The total additional design cost resulting from the above items is $74,600.
The proposed amendment also includes construction phase services on the project, to include: review of
construction submittals, engineering support during construction, and resident inspection services. The total
construction phase services fee is proposed to be $121,750. As is typical on these types of projects,
THE CITY OF FAYETTEVILLE, ARKANSA
construction phase services were not part of the original contract. It is now time to proceed with adding these
services to the contract and establishing the fee for this work.
Since Cato Springs Road is a federal -aid project, the level of documentation and inspection effort will be higher
than a typical City funded project. In-house inspection staff will be used to provide the bulk of the inspection;
however, Garver's assistance and expertise with the documentation requirements on the project will be required.
Therefore, the contract amendment includes inspection services from Garver averaging 2 hours per day for the
length of the construction contract. If Garver were to provide all of the inspection services, the fee would be in
the $300,000 range rather than the proposed amount of $121,750.
RECOMMENDATION
Staff recommends approval of Amendment No. 2 to Garver's contract in the amount of $196,350 for additional
design services and construction phase services. This item was reviewed by the Street Committee on May 26,
2010, and the Committee voted to recommend approval of the contract amendment as well.
BUDGET IMPACT
Cato Springs Road is in the Transportation Bond Program. The cost of this contract amendment will be paid for
out of funds allocated for Cato Springs Road in the Bond Program.
RESOLUTION NO.
A RESOLUTION APPROVING AMENDMENT NO. 2 TO THE
CONTRACT WITH GARVER, LLC IN THE AMOUNT OF
$196,350.00 FOR ADDITIONAL DESIGN AND CONSTRUCTION
PHASE SERVICES FOR THE CATO SPRINGS ROAD
IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Amendment No. 2 to the contract with Garver, LLC in the
amount of $196,350.00 for additional design and construction phase services for
the Cato Springs Road Improvement Project. A copy of Amendment No. 2,
marked Exhibit "A," is attached hereto and made a part hereof.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDON, Mayor SONDRA E. SMITH, City Clerk/Treasurer
AMENDMENT TO AGREEMENT FOR
PROFESSIONAL ENGINEERING SERVICES
CITY OF FAYETTEVILLE
FAYETTEVILLE, ARKANSAS
CONTRACT AMENDMENT NO. 2
Cato Springs Road Improvements
This Contract Amendment No. 2, dated , 2010 shall amend
the original contract between the CITY OF FAYETTEVLLE, ARKANSAS and GARVER, LLC
(Garver) dated November 21, 2006 and the subsequent Contract Amendment No. 1 dated October 2,
2007 for professional engineering services in connection with the Cato Springs Road Improvements
Project, from School Avenue to Razorback Road, (the "Project"). This Contract Amendment No. 2
adds professional engineering services to the existing Design Phase Services scope and adds the
Construction Phase Services, as described herein.
The contract is hereby modified as follows:
Garver Engineers, LLC shall be replaced with Garver, LLC in the contract.
SECTION 2 - BASIC SERVICES OF GARVER
The following Sections supersede corresponding Sections in the original contract and Amendment
No. 1.
2.1 General
2.1.1.4 The Scope of Services to be furnished by GARVER during the Construction Phase is
included in Section 2.4 hereafter and in Appendix A attached hereto and made a part
of this Agreement.
Contract Amendment No. 2
Cato Springs Road
1 of 3 0605-1700
2.2 Design Services
2.2.1 In addition to the design services described in Amendment No. 1, Garver will
perform the engineering and related services as detailed in Appendix A attached hereto and
made part of this Agreement.
2.4 Construction Phase
2.4.1 The scope of services to be furnished by GARVER during the Construction Phase is
described in detail in Appendix A attached hereto and made part of this Agreement.
SECTION 6 — PAYMENTS TO GARVER
The enumeration of Contract Sections 6.1.1, 6.1.2, and 6.1.3, as shown in Amendment No. 1 shall be
revised to be 6.1.4, 6.1.5, and 6.1.6 respectively to match the original contract.
In reference to 6.1 Compensation of Amendment No. 1, the not to exceed amount is hereby increased
to $702,050 in accordance with the contract provisions as described in Amendment No. 1.
The following Sections supersede corresponding Sections in the original contract and Amendment
No. 1:
6.1.5 Final Design
For the Final Design described herein, CITY OF FAYE 1"1'hVILLE shall pay GARVER an
amount estimated to be $218,800.
6.1.7 Construction Phase Services
For the Construction Phase Services described herein, CITY OF FAYETTEVILLE shall pay
GARVER an amount estimated to be $121,750.
Contract Amendment No. 2 2 of 3 0605-1700
Cato Springs Road
IN TESTIMONY OF WHICH, this instrument has been executed on behalf of GARVER ENGINEERS,
and has been executed on behalf of the CITY OF FAYETTEVILLE, in three (3) counterparts, each of
equal force, on the day and year first above written.
CITY OF FAYETTEVILLE GARVER, LLC
By: By:
Brock Hoskins, PE
Title: Title: Sr. Vice President
ATTEST: ATTEST:
Contract Amendment No. 2 3 of 3 0605-1700
Cato Springs Road
APPENDIX A — SCOPE OF SERVICES Amendment No. 2
2.6 Final Design
Add the following design tasks that have been necessitated by two primary factors: 1.) the substantial
length of increased contract time between final design and project bidding that was beyond the control
of both the City of Fayetteville and Garver; and 2.) project design revisions requested by the City of
Fayetteville:
1. Design approximately 800 -ft of modular block retaining walls to replace roadway embankment.
2. Design an underground drainage system as necessary for the installation of the retaining walls.
3. The widened portion of the roadway shall be redesigned to incorporate a Portland Cement Concrete
Base in lieu of an asphalt material.
4. Revise plans to reflect all new developments and utilities along the corridor that have been installed
and completed since the original survey.
5. Re -compute project quantities and revise the Unit Price Schedule contained in the Contractor
Project Manuals.
6. Re -compute and revise the Opinion of Probable Costs to reflect the revisions to the project plans
and quantities.
7. Prepare for and attend an additional utility coordination meeting.
8. Provide additional time for coordination with the A&M Railroad Company for improvements to the
three railroad crossings.
9. Prepare for and attend two additional public Committee/City Council meetings.
10. Provide additional time for coordination with the City Engineering Staff, FHWA, AHTD, and the
University of Arkansas.
2.12 Construction Phase Services
During the construction phase of work, Garver will accomplish the following:
1. Issue a Notice to Proceed letter to the Contractor and attend preconstruction meeting.
2. Prepare for and attend utilities coordination meeting if necessary.
3. Attend progress/coordination meetings with the City of Fayetteville/Contractor.
4. Evaluate and respond to construction material submittals and shop drawings. Corrections or
comments made by Garver on the shop drawings during this review will not relieve Contractor from
compliance with requirements of the drawings and specifications. The check will only be for review
of general conformance with the design concept of the project and general compliance with the
information given in the contract documents. The Contractor will be responsible for confirming and
correlating all quantities and dimensions, selecting fabrication processes and techniques of
construction, coordinating his work with that of all other trades, and performing his work in a safe
and satisfactory manner. Garver's review shall not constitute approval of safety precautions or
constitute approval of construction means, methods, techniques, sequences, procedures, or
assembly of various components. When certification of performance characteristics of materials,
systems or equipment is required by the Contract Documents, either directly or implied for a
complete and workable system, Garver shall be entitled to rely upon such submittal or implied
certification to establish that the materials, systems or equipment will meet the performance
criteria required by the Contract Documents.
5. Issue instructions to the Contractor on behalf of the City of Fayetteville and issue necessary
clarifications (respond to RFIs) regarding the construction contract documents.
6. Provide part-time resident construction observation services for the 360 -calendar -day
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construction contract performance time. The proposed fee is based on approximately 2 hours per
day, 5 days per week, during the 360 -calendar -day construction contract performance time. If the
construction time extends beyond the time established in this agreement or if the City of
Fayetteville wishes to increase the time or frequency of the observation, the City will pay Garver
an additional fee agreed to by the City and Garver.
7. Provide up to 24 hours of survey crew time for field checking quantities, contractor's layout, etc.
8. Participate in final project inspection.
Construction observation services will be provided by Garver's Resident Project Representative, who
will provide or accomplish the following:
• Consult with and advise the City of Fayetteville during the construction period.
• Coordinate with the firm providing construction materials quality assurance testing under
separate contract with the City of Fayetteville.
In performing construction observation services, Garver will endeavor to protect the City of Fayetteville
against defects and deficiencies in the work of the Contractor(s); but Garver cannot guarantee the
performance of the Contractor(s), nor be responsible for the actual supervision of construction operations
or for the safety measures that the Contractor(s) takes or should take. However, if at any time during
construction Garver observes that the Contractor's work does not comply with the construction
contract documents, Garver will notify the Contractor of such non-compliance and instruct him to
correct the deficiency and/or stop work, as appropriate for the situation. Garver will also record the
observance, the discussion, and the actions taken. If the Contractor continues without satisfactory
corrective action, Garver will notify the City of Fayetteville immediately, so that appropriate action
under the City of Fayetteville's contract with the Contractor can be taken.
2.13 Project Deliverables
The following additional items will be submitted to the City of Fayetteville, or others as indicated, by
Garver:
1. Three copies of the revised Final Design with the updated opinion of probable construction
cost.
2. One copy of the revised Final Plans to each potentially affected utility company.
3. Three copies of the Final Plans and Specifications to the Contractor.
4. Two copies of approved shop drawings/submittals from the Contractor.
5. Electronic files as requested.
2.14 Extra Work
The following additional items are also not included under this agreement but will be considered as
extra work:
1. Services after construction, such as warranty follow-up, operations support, etc.
2. Maintain a set of working drawings and prepare and furnish record drawings.
3. Review of the Contractor's progress payment requests and recommendations to the City of
Fayetteville regarding payment.
4. Preparation of change orders for changes in the work from that originally provided for in the
construction contract documents including the redesign or substantial engineering or surveying
required for the preparation of these change order documents.
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5. Prepare final punch list and review of the final project closing documents.
6. Maintain a file of quantities incorporated into the work, test reports, certifications, shop
drawings and submittals, and other information.
7. Maintain a project diary which will contain information pertinent to each site visit.
Extra Work will be as directed by the City of Fayetteville in writing for an additional fee as agreed upon
by the City of Fayetteville and Garver.
2.15 Schedule
Garver shall begin work under this Agreement within ten (10) days of a Notice to
Proceed and shall complete the work in accordance with the schedule below:
Phase Description Calendar Days
Final Design Revisions 30 days after receiving AHTD Final Comments
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