HomeMy WebLinkAbout106-10 RESOLUTIONRESOLUTION NO. 106-10
A RESOLUTION AUTHORIZING ACCEPTANCE OF A 2009 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT IN THE AMOUNT OF
$30,000.00 FOR DRUG ENFORCEMENT EQUIPMENT AND SUPPLIES FOR
THE FAYETTEVILLE POLICE DEPARTMENT, AND APPROVING A
BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
acceptance of a 2009 Edward Byrne Memorial Justice Assistance Grant in the amount of
$30,000.00 for drug enforcement equipment and supplies for the Fayetteville Police Department.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A" and
incorporated herein as if set out word for word, recognizing the grant revenue.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED:
ATTEST:
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ByAIELD
..` By: /�&tJ/A AIUAIVl
J N, Mayor S0 RA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Department: Police Request Date Adjustment Number
2010 Division: Police 6/15/2010
Program: Drug Enforcement
JUSTIFICATION TO INCREASE PROJECT / ITEM:
Establish an expense budget for the non-matching grant award from the 2009 Edward Byrne Memorial JAG Program
for the purchase of miscellaneous drug enforcement equipment and supplies as specified in the grant budget and
budget narrative.
JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE):
Recognize revenue from the non-matching grant award from the 2009 Edward Byrne Memorial JAG Program.
Increase
Account Name Account Number Budget
Decrease Project.Sub
Budget Number
Minor Equipment 2930-2960-5210.00 24,592
08064-2010
Fixed Assets 2930-2960-5801.00 5,408
08064-2010
Federal Grants - Operational 2930-0993-4309.01 30,000 08064. 2010
TOTAL 30,000 30,000
Requested By
Division Head Date Fayetteville Police Department
ac',--Z,�-; Budget & Research Use Only
Budget Direct,_ d Date Type: A B C 6 E
Department Di Date
Date
5-9 -7ib
Date
67�
Date
H:\DTF 2010-2011 Equipment Recovery\Award\BA - Award
Description:
General Ledger Date
Posted to General Ledger
EXHIBIT
14
nting
0
Initial Date
Initial Date
G Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/15/2010
City Council Meeting Date
Agenda Items Only
Drug Enforcement Police
Division Department
Hciwn Kequirea:
;eptance of a non-matching grant award from the 2009 Edward Byrne Memorial Justice Assistance Grant Program
drug enforcement equipment and supplies and approval of a budget adjustment in the amount of $30,000.
$ 30, 000.00
Cost of this request
2930-2960-5377.01
Account Number
08064-2010
Project Number
Budgeted Item
Category / Project Budget
Funds Used to Date
Remaining Balance
- DTF Equipment - 2010
Program Category / Project Name
Grant
Program / Project Category Name
Drug Enforcement
Fund Name
Budget Adjustment Attached �X
E:�.''*�Z__�:.Alt:�-.,Previous Ordinance or Resolution #
Date
Original Contract Date:
5-25 /O Original Contract Number:
Date
`- Q'�& O .5 -IS -261t)
Finance and Internal Services Director Date
L Wa.-_
ief of Sta
Date
Dae
v
Comments:
Received in City
Clerk's Office OENTERED
C--r�
Received in
Mayor's Office 2
Revised January 15, 2009
Zayje0 le
,e:V l� M
KANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council Members
From: Greg Tabor, Chief of Police
Date: May 19, 2010
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: Acceptance of a Grant Award from the 2009 JAG Program and Budget Adjustment
PROPOSAL:
The Arknasas Department of Finance and Administration, Office of Intergovernmental Services has
awarded the 4th Judicial District Drug Task Force a one-time supplemental grant award in the amount of
$30,000. This grant award is made available under the State's Justice Assistance Grant (JAG) program and
must be used for drug enforcment purposes only. Please see the attached budget and budget narrative for a
description of the equipment and supplies to be purchased with this grant funding. The State's 2009 JAG
program is funded under the American Recovery and Reinvestment Act of 2009.
RECOMMENDATION:
Acceptance of a non-matching grant award from the 2009 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program for drug enforcement equipment and supplies and approval of a budget adjustment in the
amount of $30,000.
BUDGET IMPACT:
This is a non-matching reimbursement grant award where the increase in expenses will be equal to the
increase in revenue.
RESOLUTION NO.
A RESOLUTION AUTHORIZING ACCEPTANCE OF A 2009
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
IN THE AMOUNT OF $30,000.00 FOR DRUG ENFORCEMENT
EQUIPMENT AND SUPPLIES FOR THE FAYETTEVILLE POLICE
DEPARTMENT, AND APPROVING A BUDGET ADJUSTMENT
RECOGNIZING THE GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes acceptance of a 2009 Edward Byrne Memorial Justice
Assistance Grant in the amount of $30,000.00 for drug enforcement equipment
and supplies for the Fayetteville Police Department.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment, a copy of which is attached to this
Resolution as Exhibit "A" and incorporated herein as if set out word for word,
recognizing the grant revenue.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED:
ATTEST:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
STATE OFA KANSAS OFFICEOFINTERGOVERNMENTAI SERVICESE.S'
Department of Finance 1515 West5eventhSfficeBox8031
Post Office Box 8031 •'
Little Rock, Arkansas 72203-8031
and Administration Phone: (501)682-1074
Fax: (501) 682-5205
http,/twww.state.ar.us/dfa
May 18, 2010
Mr, t_ioneld Jordan, Mayor
City of Fayetteville PD DTF
100 -- A West Rock Street
Fayetteville, Arkansas 72701
RE: 2009 American Recovery and Reinvestment Act (ARRA), Edward Byrne Memorial Justice Assistance Grant
(JAG) Program
Dear Mr. Lioneld Jordan:
The Department of Finance and Administration's Office of Intergovernmental Services is pleased to inform you that
your application for funding under the American Recovery and Reinvestment Act (ARRA) Edward Byrne Memorial
Justice Assistance Grant (JAG) has been approved. The City of Fayetteville Drug Task Force has been approved in
the amount of $30,000 for the following ARRA Project:
One -Time Award Maintenance and Operations — Equipment Law Enforcement Project
Your award has been assigned an identifying number ARRA JAG JRA 10314 and is authorized to run from March 01,
2010 to February 28, 2011. Before any funds may be committed to the project, your agency must agree to comply
with all administrative and financial responsibilities, including the timely submission of all financial and programmatic
reports, and the resolution of all interim audit findings. Should your agency not adhere to these requirements, you will
be in violation of the terms of this subgrant and the award will be subject to termination for cause or other
administrative action as appropriate.
Enclosed for signatures (BLUE INK) are the Justice Assistance Grant (JAG) documents. Be sure to review all
documents carefully to ensure that your organization is prepared to adhere to all requirements. Also attached is a
Property Inventory Form. It is imperative that equipment purchased with subgrant funds be tagged and recorded in
your agency's inventory. Please keep in mind that ARRA JAG funded equipment purchases must be kept separate
from equipment purchased with State Special Asset Forfeiture Funds and tagged accordingly.
Once all required documentation has been received, a copy of your ARRA Reimbursemeat Invoice f=orm will be sent
to you, this form must be used to request reimbursement for budgeted costs incurred by your organization.
Should you agree to accept the Award and Special Conditions, all executed documents must be returned to the
Department of Finance and Administration, Office of Intergovernmental Services (/GS) 1515 West e Street,
Suite 330, F,4, Box 8039, Little Rock, Arkansas 72203-6039. Obligations and expenditures may be incurred on or
after the first day of the official award period if the award has been accepted, executed, and received by IGS.
Should you have any questions pertaining to this Award, please feel free to contact Harold Clayton, Grants Coordinator
at (501) (382-1074 or harclv.clyton adfa.arkar)ses.00v.
Sincerely,
'(`, .i
Ann Puns, Administrator
Intergovernmental Services
Cc: Doris Smith, Assistant Administrator
Program File
Enclosures