HomeMy WebLinkAbout106-10 RESOLUTIONRESOLUTION NO. 106-10
A RESOLUTION AUTHORIZING ACCEPTANCE OF A 2009 EDWARD
BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT IN THE AMOUNT OF
$30,000.00 FOR DRUG ENFORCEMENT EQUIPMENT AND SUPPLIES FOR
THE FAYETTEVILLE POLICE DEPARTMENT, AND APPROVING A
BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
acceptance of a 2009 Edward Byrne Memorial Justice Assistance Grant in the amount of
$30,000.00 for drug enforcement equipment and supplies for the Fayetteville Police Department.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A" and
incorporated herein as if set out word for word, recognizing the grant revenue.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED:
ATTEST:
1--/1
ByAIELD
..` By: /�&tJ/A AIUAIVl
J N, Mayor S0 RA E. SMITH, City Clerk/Treasurer
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year Department: Police Request Date Adjustment Number
2010 Division: Police 6/15/2010
Program: Drug Enforcement
JUSTIFICATION TO INCREASE PROJECT / ITEM:
Establish an expense budget for the non-matching grant award from the 2009 Edward Byrne Memorial JAG Program
for the purchase of miscellaneous drug enforcement equipment and supplies as specified in the grant budget and
budget narrative.
JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE):
Recognize revenue from the non-matching grant award from the 2009 Edward Byrne Memorial JAG Program.
Increase
Account Name Account Number Budget
Decrease Project.Sub
Budget Number
Minor Equipment 2930-2960-5210.00 24,592
08064-2010
Fixed Assets 2930-2960-5801.00 5,408
08064-2010
Federal Grants - Operational 2930-0993-4309.01 30,000 08064. 2010
TOTAL 30,000 30,000
Requested By
Division Head Date Fayetteville Police Department
ac',--Z,�-; Budget & Research Use Only
Budget Direct,_ d Date Type: A B C 6 E
Department Di Date
Date
5-9 -7ib
Date
67�
Date
H:\DTF 2010-2011 Equipment Recovery\Award\BA - Award
Description:
General Ledger Date
Posted to General Ledger
EXHIBIT
14
nting
0
Initial Date
Initial Date
G Tabor
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/15/2010
City Council Meeting Date
Agenda Items Only
Drug Enforcement Police
Division Department
Hciwn Kequirea:
;eptance of a non-matching grant award from the 2009 Edward Byrne Memorial Justice Assistance Grant Program
drug enforcement equipment and supplies and approval of a budget adjustment in the amount of $30,000.
$ 30, 000.00
Cost of this request
2930-2960-5377.01
Account Number
08064-2010
Project Number
Budgeted Item
Category / Project Budget
Funds Used to Date
Remaining Balance
- DTF Equipment - 2010
Program Category / Project Name
Grant
Program / Project Category Name
Drug Enforcement
Fund Name
Budget Adjustment Attached �X
E:�.''*�Z__�:.Alt:�-.,Previous Ordinance or Resolution #
Date
Original Contract Date:
5-25 /O Original Contract Number:
Date
`- Q'�& O .5 -IS -261t)
Finance and Internal Services Director Date
L Wa.-_
ief of Sta
Date
Dae
v
Comments:
Received in City
Clerk's Office OENTERED
C--r�
Received in
Mayor's Office 2
Revised January 15, 2009
Zayje0 le
,e:V l� M
KANSAS
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council Members
From: Greg Tabor, Chief of Police
Date: May 19, 2010
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
Subject: Acceptance of a Grant Award from the 2009 JAG Program and Budget Adjustment
PROPOSAL:
The Arknasas Department of Finance and Administration, Office of Intergovernmental Services has
awarded the 4th Judicial District Drug Task Force a one-time supplemental grant award in the amount of
$30,000. This grant award is made available under the State's Justice Assistance Grant (JAG) program and
must be used for drug enforcment purposes only. Please see the attached budget and budget narrative for a
description of the equipment and supplies to be purchased with this grant funding. The State's 2009 JAG
program is funded under the American Recovery and Reinvestment Act of 2009.
RECOMMENDATION:
Acceptance of a non-matching grant award from the 2009 Edward Byrne Memorial Justice Assistance
Grant (JAG) Program for drug enforcement equipment and supplies and approval of a budget adjustment in the
amount of $30,000.
BUDGET IMPACT:
This is a non-matching reimbursement grant award where the increase in expenses will be equal to the
increase in revenue.
RESOLUTION NO.
A RESOLUTION AUTHORIZING ACCEPTANCE OF A 2009
EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT
IN THE AMOUNT OF $30,000.00 FOR DRUG ENFORCEMENT
EQUIPMENT AND SUPPLIES FOR THE FAYETTEVILLE POLICE
DEPARTMENT, AND APPROVING A BUDGET ADJUSTMENT
RECOGNIZING THE GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas
hereby authorizes acceptance of a 2009 Edward Byrne Memorial Justice
Assistance Grant in the amount of $30,000.00 for drug enforcement equipment
and supplies for the Fayetteville Police Department.
Section 2. That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment, a copy of which is attached to this
Resolution as Exhibit "A" and incorporated herein as if set out word for word,
recognizing the grant revenue.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED:
ATTEST:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
STATE OFA KANSAS OFFICEOFINTERGOVERNMENTAI SERVICESE.S'
Department of Finance 1515 West5eventhSfficeBox8031
Post Office Box 8031 •'
Little Rock, Arkansas 72203-8031
and Administration Phone: (501)682-1074
Fax: (501) 682-5205
http,/twww.state.ar.us/dfa
May 18, 2010
Mr, t_ioneld Jordan, Mayor
City of Fayetteville PD DTF
100 -- A West Rock Street
Fayetteville, Arkansas 72701
RE: 2009 American Recovery and Reinvestment Act (ARRA), Edward Byrne Memorial Justice Assistance Grant
(JAG) Program
Dear Mr. Lioneld Jordan:
The Department of Finance and Administration's Office of Intergovernmental Services is pleased to inform you that
your application for funding under the American Recovery and Reinvestment Act (ARRA) Edward Byrne Memorial
Justice Assistance Grant (JAG) has been approved. The City of Fayetteville Drug Task Force has been approved in
the amount of $30,000 for the following ARRA Project:
One -Time Award Maintenance and Operations — Equipment Law Enforcement Project
Your award has been assigned an identifying number ARRA JAG JRA 10314 and is authorized to run from March 01,
2010 to February 28, 2011. Before any funds may be committed to the project, your agency must agree to comply
with all administrative and financial responsibilities, including the timely submission of all financial and programmatic
reports, and the resolution of all interim audit findings. Should your agency not adhere to these requirements, you will
be in violation of the terms of this subgrant and the award will be subject to termination for cause or other
administrative action as appropriate.
Enclosed for signatures (BLUE INK) are the Justice Assistance Grant (JAG) documents. Be sure to review all
documents carefully to ensure that your organization is prepared to adhere to all requirements. Also attached is a
Property Inventory Form. It is imperative that equipment purchased with subgrant funds be tagged and recorded in
your agency's inventory. Please keep in mind that ARRA JAG funded equipment purchases must be kept separate
from equipment purchased with State Special Asset Forfeiture Funds and tagged accordingly.
Once all required documentation has been received, a copy of your ARRA Reimbursemeat Invoice f=orm will be sent
to you, this form must be used to request reimbursement for budgeted costs incurred by your organization.
Should you agree to accept the Award and Special Conditions, all executed documents must be returned to the
Department of Finance and Administration, Office of Intergovernmental Services (/GS) 1515 West e Street,
Suite 330, F,4, Box 8039, Little Rock, Arkansas 72203-6039. Obligations and expenditures may be incurred on or
after the first day of the official award period if the award has been accepted, executed, and received by IGS.
Should you have any questions pertaining to this Award, please feel free to contact Harold Clayton, Grants Coordinator
at (501) (382-1074 or harclv.clyton adfa.arkar)ses.00v.
Sincerely,
'(`, .i
Ann Puns, Administrator
Intergovernmental Services
Cc: Doris Smith, Assistant Administrator
Program File
Enclosures
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
SPECIAL CONDITIONS - JAG
SUBGRANT ORGANIZATION: City of Fayetteville, Fourth Judicial District Drug Task Force
PROJECT TITLE: 2009 American Recovery and Reinvestment ACT, Edward Byrne Memorial Justice
Assistance Grant
SUBGRANT NUMBER: ARRA JAG 10-314
1. RECOVERY ACT — Conflict with Other Standard Terms and Conditions
Th recipient understands and agrees that all other terms and conditions contained in this award, or in applicable
OJP grant policy statements or guidance, apply unless they conflict or are superseded by the terms and
conditions included here that specifically implement the American Recovery and Reinvestment Act of 2009, Public
Law 111-5 ("ARRA" or "Recovery Act") requirements. Recipients are responsible for contacting their grant
managers for any needed clarification.
2.*Trecipient
RECOVERY ACT — JAG Trust Fund
is required to establish a trust fund account. (The trust fund may or may not be an interest -bearing
account.) The fund, including any interest, may not be used to pay debts or expenses incurred by other activities
beyond the scope of either the Edward Byrne Memorial Justice Assistance Grant Program (JAG) or Recovery
JAG Program. The recipient also agrees to obligate and expend the grant funds in the trust fund (including any
interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the
end of the grant period must be returned to the Bureau of Justice Assistance no later than 90 days after the end
of the grant period, along with the final submission of the Financial Status report (SG -269).
3. RECOVERY ACT — Access to Records; Interviews
Th recipient understands and agrees that DOJ (including OJP and the Office of the Inspector General (OIG)),
and its representatives, and the Government Accountability Office (GAO), shall have access to and the right to
examine all records (including, but not limited to, books, papers, and documents) related to this Recovery Act
award, including such records of any subrecipient, contractor, or subcontractor.
The recipient also understands and agrees that DOJ and the GAO are authorized to interview any officer
o mployee of the recipient (or of any subrecipient, contractor, or subcontractor) regarding transactions related to
this Recovery Act award.
4. RECOVERY ACT — One-time funding
Th recipient understands and agrees that awards under the Recovery Act will be one-time awards and
accordingly that it's proposed project activities and deliverables are to be accomplished without additional DOJ
funding.
1
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009
,r ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
SPECIAL CONDITIONS - JAG
ijRECOVERY ACT -Separate Tracking and Reporting of Recovery Act Funds and Outcomes The recipient
e—s to track, account for, and report on all funds from this Recovery Act award (including specific outcomes
and benefits attributable to Recovery Act funds) separately from all other funds, including DOJ award funds from
non -Recovery act awards awarded for the same or similar purposes or programs. (Recovery Act funds may be
used in conjunction with other funding as necessary to complete projects, but tracking and reporting or Recovery
Act funds must be separate.)
Accordingly, the accounting systems of the recipient and all subrecipients must ensure that funds from this
Recovery Act award are not commingled with funds from any other source.
The recipient further agrees that all personnel (including subrecipient personnel) whose activities are to be
charged to the award will maintain timesheets to document hours worked for activities related to this ward and
non -award -related activities.
6. RECOVERY ACT — Subawards — Monitoring
Thecilent agrees to monitor subawards under this Recovery Act award in accordance with all applicable
p 9 pp
statutes, regulations, OMB circulars, and guidelines, including the OJP Financial Guide, and to include the
applicable conditions of this award in any subaward. The recipient is responsible for oversight of subrecipients
spending and monitoring of specific outcomes and benefits attributable to use of Recovery Act funds by
subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for
monitoring of subwards under this award.
7. 52RECOVERY ACT — Subawards — DUNS and CCR for Reporting
T recipient agrees to work with its first -ties subrecipients (if any) to ensure that, no later than the due date of the
recipient's first quarterly report after a subaward is made, the subrecipient has a valid DUNS profile and has an
active registration with the Central Contractor Registration (CCR) database.
8. OC RECOVERY ACT — Recovery Act Transactions Listed in Schedule of Expenditure of
Feral Awards and Recipient Responsibilities for Informing Subrecipients.
ti (a) The recipient agrees to maintain records that identify adequately the source and application of
R overy Act funds, to maximize the transparency and accountability of the funds authorized under the
Recovery Act as required by the Act and in accordance with 2 CFR 215 21, "Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals, and Other
Non-profit Organizations" and OMB A-102 Common Rules provisions (relating to Grants and Cooperative
Agreements with State and Local Governments).
(b) The recipient agrees to separately identify to each subrecipient the Federal award number,
C A number, and amount of Recovery Act funds, and to document this identification both at the time of
subaward and at the time of disbursement of funds. When a recipient awards Recovery Act funds for the
existing program, the information furnished to subrecipients shall distinguish the subawards of
incremental Recovery Act funds from regular subawards under the existing program.
(c) The recipient agrees to require its subrecipients to specifically identify Recovery Act funding on
their SEFA information, similar to the requirements for the recipient SEFA described above. This
information is needed to allow the recipient to properly monitor subrecipient expenditure of Recovery Act
funds as well as facilitate oversight by the Federal awarding agencies, the DOJ OIG and the GAO.
SPECIAL CONDITIONS — JAG
9 RECOVERY ACT — Reporting and Registration Requirements under Section 1512 of the Recovery Act.
(a) This award requires that recipient to complete projects or activities which are funded under the
covery Act and to report on use of Recovery Act funds provided through this award. Information from
these reports will be made available to the public,
(b) The reports are due no later than ten (10) calendar days after each calendar quarter in which
t recipient received the assistance award funded in whole or in part by the Recovery Act.
(c) Recipients and their first -tier recipients must maintain current registrations in the Central
C. ntractor Registration www.ccr. ov at all times during which they have active federal awards funded
9 ( a )
with Recovery Act funds. A Dun and Bradstreet Data Universal Numbering System (DUNS) Number
(WWW.dnb.com) is one of the requirements for registration in the Central Contractor Registration.
*(d) The recipient shall report the information described in section 1512(c) of the Recovery Act
Ug the reporting instructions and data elements that will be provided online at
www.FederalReporting.gov and ensure that any information that is pre -filled is corrected or updated as
needed.
10 RECOVERY ACT — Provisions of Section 1512 (c)
The recipient understands that section 1512 (c) of the Recovery Act provides as follows:
Recipient Reports — Not later than ten (10) days after the end of each calendar quarter, each recipient
that received recovery funds from a Federal agency shall submit a report to that agency that contains —
(1) The total amount of recovery funds received from that agency,
(2) The amount of recovery funds received that were expended or obligated to projects or
activities; and
(3) A detailed list of all projects or activities for which recovery funds were expended or
obligated, including —
a. The name of the project or activity;
b. A description of the project or activity;
c. An evaluation of the completion status of the project or activity;
d. An estimate of the number of jobs created and the number of jobs retained by the
project or activity; and
e. For infrastructure investments made by the state and local governments, the
purpose, total cost, and rationale of the agency for funding the infrastructure
investment with funds made available under this Act, and name of the person to
contact at the agency if there are concerns with the infrastructure investment
(4) Detailed information on any subcontracts or subgrants awarded by the recipient to include
that data elements required to comply with the Federal Funding Accountability and
Transparency Act of 2006(Public Law 109-282), allowing aggregate reporting on awards
below $25,000 or to individuals, as prescribed by the Director of the Office of Management
and Budget.
3
1 . RECOVERY ACT — Reporting Potential Fraud, Waste, and Abuse, and Similar Misconduct
The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee,
agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for
Recovery Act funds under the False Claims Act; or 2) committed a criminal or civil violation of laws
pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving Recovery Act
funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct
should be reported to the OIG by —
Mail:
Office of the Inspector General
U.S. Department of Justice
Investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
E-mail: oig.hotline(a�usdoj.gov
Hotline: (contact information in English and Spanish): (800) 869-4499
Or Hotline Fax: (202) 616-9881
Additional information is available from the DOJ OIG website at www.usdow.gov/org
RECOVERY ACT — Protecting State and Local Government and Contractor Whistleblowers (Recovery
section 1553)
The recipient recognizes that the Recovery Act provides certain protections against reprisals for
employees of non -Federal employers who disclose information reasonably believed to be evidence of
gross management, gross waste, substantial and specific danger to public health or safety, abuse of
authority, or violations of law related to contracts or grants using Recovery Act funds. For additional
information, refer to section 1553 of the Recovery Act. The text of Recovery Act is available at
www. of p. usdoi.gov/recovery.
1 RECOVERY ACT — Limit on Funds (Recovery Act, section 1604
The recipient agrees that none of the funds under this award may be used by any State or local
government, or any private entity, for construction costs or any other support of any casino or other
gambling establishment, aquarium, zoo, golf course, or swimming pool.
14. RECOVERY ACT — Infrastructure Investment (Recovery Act, section 1511 and 1602)
The recipient agrees that it may not use any funds made available under this Recovery Act award for
infrastructure investment absent submission of a satisfactory certification under section 1511 of the
Recovery Act. Should the recipient decide to use funds for infrastructure investment subsequent to
award, the recipient must submit appropriate certifications under section 1511 of the Recovery Act and
receive prior approval from OJP. In seeking such approval, the recipient shall give preference to activities
that can be started and completed expeditiously, and shall use award funds in a manner that maximizes
job creation and economic benefits. The text of the Recovery Act (including sections 1511 and 1602) is
available at www.oip.usdoj.gov/recovery.
4
1 _____ RECOVERY ACT — Buy American Notification (Recovery Act, section 1605)
The recipient understands that this award is subject to the provisions of section 1605 of the Recovery Act
("Buy American"). No award funds may be used for iron, steel, or manufactured goods for a project for
the construction, alteration, maintenance, or repair of a public building or public work, unless the recipient
provides advance written notification to the OJP program office, and a Grant Adjustment Notice is issued
that modifies this special condition to add government -wide standard conditions (anticipated to be
published in subpart B of 2 C.F.R. part 176) that further implement the specific requirements or
exceptions of section 1605.
Section 1605 of the Recovery Act prohibits use of any Recovery Act funds for a project for the
construction, alternation, maintenance, or repair of a public building or public work unless all of the iron,
steel, and manufactured foods used in the project are produced in the United States, subject to certain
exceptions, including United States obligations under international agreements.
For purpose of this special condition, the following definitions apply:
"Public building" and "public work" means a public building of, and a public work of, a governmental entity
(the United States; the District of Columbia, commonwealths, territories, and minor outlying islands of the
United States; state and local governments; and multi -State, regional, or interstate entities which have
governmental functions). These buildings and works may include, without limitation, bridges, dams,
plants, highways, parkways, streets, subways, tunnels, sewers, mains, power lines, pumping stations,
heavy generators, railways, airports, terminals, docks, piers, wharves, ways, lighthouses, buoys, jetties,
breakwaters, levees, and canals, and the construction, alteration, maintenance, or repair of such
buildings and works.
"Manufactured food" means a good brought to the construction site for incorporation into the building or
work that has been —
(1) Processed into a specific form and shape; or
(2) Combined with other raw material to create a material that has different properties than the properties
of the individual raw materials.
"Steel" means an alloy that includes at least 50 percent iron, between .02 and 2 percent carbon, and may
include other elements.
For purpose of OJP grants, projects involving construction, alterations, maintenance, or repair of jails,
detention facilities, prisons, public crime victims' shelters, police facilities, or other similar projects will
likely trigger this provision.
NOTE: The recipient is encouraged to contact the OJP program manager — in advance — with any
questions concerning this condition, including its applicability to particular circumstances.
5
1t%*_ RECOVERY ACT — Wage Rate Requirements under Section 1606 of the Recovery Act
(a) Section 1606 of the Recovery Act requires that all laborers and mechanics employed be contractors
and subcontractors on projects funded directly by or assisted in whole or in part by and through the
Federal Government pursuant to the Recovery Act shall be paid wages at rates not less than those
prevailing on projects of a character similar in the locality as determined by the Secretary of Labor in
accordance with subchapter IV of chapter 31 of title 40, United States Code.
Pursuant to Reorganization Plan No. 14 and the Copeland Act, 40 U.S.C. 3145, the Department of
Labor has issued regulations at 29 CFR Parts 1, 3, and 5 to implement the Davis -Bacon and related
Acts. Regulations in 29 CFR 5.5 instruct agencies concerning application of the standard Davis -
Bacon contract clauses set forth in that section. The standard Davis -Bacon contract clauses found in
29 CFR 5.5(a) are to be incorporated in any covered contracts made under this award that are in
excess of $2,000 for construction, alteration or repair (including painting and decorating).
(b) For additional guidance on the wage rate requirements of section 1606, contact your awarding
agency. Recipients of grants, cooperative agreements and loans should direct their initial inquiries
concerning the application of Davis -Bacon requirements to a particular federally assisted project to
the Federal agency funding the project. The Secretary of Labor retains final coverage authority under
Reorganization Plan Number 14.
17 RECOVERY RECOVERY ACT—NEPA and Related Laws
The recipient understands that all OJP awards are subject to the National Environmental Policy Act
(NEPA, 42 U.S.C. section 4321 et seq.) and other related Federal laws (including the National Historic
Preservation Act), if applicable. The recipient agrees to assist OJP in carrying out its responsibilities
under NEPA and related laws, if the recipient plans to use Recovery Act funds (directly or through
subaward or contract) to undertake any activity that triggers these requirements, such as renovation or
construction. (See 28 C.F.R. Part 61, App. D) The recipient also agrees to comply with all Federal, State
and local environmental laws and regulations applicable to the development and implementation of the
activities to be funded under this award.
18'
RECOVERY ACT — Misuse of award funds
The recipient understands and agrees that misuse of award funds may result in a range of penalties,
including suspension of current and future funds, suspension or debarment from federal grants,
recoupment of monies provided under an award, and civil and/or criminal penalties.
19. 4 RECOVERY ACT —Additional Requirements and Guidance
(I' The recipient agrees to comply with any modifications or additional requirements that may be imposed by
law and future OJP (including government -wide) guidance and clarifications of Recovery Act
requirements.
2(;ECOVERY ACT — JAG — Delinquent section 1512 (c) reports
The recipient acknowledges that it has certified that it will comply with all reporting requirements under
section 1512(c) of the Recovery Act. (An online reporting mechanism is anticipated to be available for
award recipient use by October 10, 2009.) Further to this certification, a failure to comply with the section
1512(c) reporting requirements may, in addition to other penalties, subject the recipient to the following:
(1) After failure to report section 1512(c) data for two consecutive reporting periods, the recipient may
be —(a) precluded from drawing down funds under any OJP award, and/pr (b) dement ineligible for future
discretionary OJP awards, until such time as the recipient becomes current in its section 1512 (c)
reporting obligations; and
(2) After failure to report section 1512 (c) data for three consecutive reporting periods, the recipient,
upon written demand of the Director of BJA, shall return to OJP any unexpended award funds (including
any unexpended interest earned on award funds) within 15 calendar days of the date of the demand
notice. Thereafter, the recipient's award shall be converted to a cost -reimbursable grant until such time
as the recipient becomes current in its section 1512 (c) reporting obligations, and remains current for not
less than two additional consecutive reporting periods.
AUTHORIZED O CIAL'S SIGNATURE
Lioneld Jordan, Mayor
AUTHORIZED OFFICIAL'S NAME AND TITLE
7
DATE
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
2009 JAG SUPPLEMENTAL BUDGET
APPLICANT ORGANIZATION 4th Judicial District Drug Task Force
PROJECT TITLE JAG Suoolemental - 2010
Budget Item
Federal Funds
Requested
Narrative Explanation of Budget Item
A. SALARY: List all positions for which funding is sought, include positions to be used as match. Include the number of hours worked per week, the salary rate, as well as a brie
description of the job duties to be performed by each position. Grant funds and/or grant matching funds may not be used for CONFIDENTIAL FUNDS, unless the Authorized Officio
certifies that the DTF will comply with the Department of Justice regulations concerning Confidential Funds.
Position 1
$0.00
TOTAL SALARY
$0.00
B. MANDATED BENEFITS: Mandated Benefits include FICA, Workers Compensation and State Unemployment. FICA is calculated at 7.65% of total salary. Worker'
Compensation and State Unemployment rates are determined by the respective agencies.
FICA @7.65% X total salary
$0.00
Worker's Compensation for all Positions @ 5%
$0.00
State Unemployment @ % of 10,000 X number of
positions in excess of $10,000.
$0.00
TOTAL MANDATED BENEFITS $0.00
C. EMPLOYER BENEFITS: Include all other benefits offered to employee through group policies held by the applicant (i.e.: health insurance, retirement, etc.). Payments mad
directly to employees are not an allowable cost.
$0.00
TOTAL EMPLOYER BENEFITS $0.00
D. MAINTENANCE AND OPERATIONS: Include items essential to the effective implementation of activities identified within this proposal (i.e. staff travel, telephone, office rental,
office supplies, car lease, etc.
Joey J1R Transmitter/Recorder
$4,122.00
1 body wire device @ $3,758 plus shipping/tax
Citation 24 Receiver
$2,638.39
1 receiver @ $2,400 plus shipping/tax
Blackberry Cellphones
$558.28
7 cell phones @ $73 each plus tax.
GPS Tracker External Battery Packs
$806.28
3 packs @ $246 each plus tax
Canon EOS Rebel Digital Cameras
$1,115.43
2 cameras @ $499.99 each plus shipping/tax
Pen Cameras
$535.25
7 covert devices @ $69.99 each plus tax
Motion Stabilized Binoculars
$1,245.34
2 binoculars @ $569.95 plus tax
Desktop Computer Systems
$6,679.75
5 systems @ $1,245 each plus tax
Microsoft Office Suite Upgrade
$3,288.44
10 upgrades @ $301 each plus tax
External Hard Drives
$196.64
2 drives @ $89.99 plus tax
Camera Lens Multiplier
$163.86
1 multiplier @ $149.99 plus tax
File Cabinet
$639.16
1 cabinet @ $570.71 plus tax
Key Fob Video System
$1,742.54
1 system @ $1,595 plus tax
Wireless Phone Headset
$327.74
1 headset @ $299.99 plus tax
Co0000APPLICATION DEADLINE: FEBRUARY 26, 2010 AT 4:30 P.M.
Applications received after the 4:30 deadline will not be considered.
IGS/JAG 2009
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
2009 JAG SUPPLEMENTAL BUDGET
4..
Coat Hanger Antennas
$273.13
2 antennas @ $125 each plus tax
Truck Toolbox
$260.02
Ii toolbox @ $238 plus tax
TOTAL MAINTENANCE AND OPERATIONS $24,592.25
E. EQUIPMENT: List non -expendable items to be purchased. Non -expendable equipment is tangible property having a useful life of more than two years and an
acquisition cost of $500.00 or more per item.
Digital Wireless Video
$5,407.75
1 covert device @ $5,025 plus tax
$0.00
TOTAL EQUIPMENT COST $5,407.75
F. PROFESSIONAUCONTRACT SERVICES: Include any professional service needed to ensure success of the project. For each consultant enter the name, service to be provide
and hourly fee. Estimate time worked on the project. If Contract Services is used for PERSONNEL - use the Personnel/Salary Category, but list that they are Contras
Services.
Item Name
$0.00
Item Name
$0.00
Item Name
$0.00
Item Name
$0.00
TOTAL PROFESSIONAUCONTRACT SERVICES $0.00
G. TRAVEUTRAINING: Itemize travel expenses of project personnel by purpose. Training for peronnel (IN STATE ONLY). OUT OF STATE TRAVEUTRAINING MUST B
APPROVED BY IGS/COMMITTEE.
Item Name
$0.00
Item Name
$0.00
Item Name
$0.00
Item Name
$0.00
TOTAL TRAVEUTRAINING
$0.00
H. TOTAL PROJECT BUDGET $30,000.00
ARRA 2009 Budget (Federal ):
C00000APPLICATION DEADLINE: FEBRUARY 26, 2010 AT 4:30 P.M.
Applications received after the 4:30 deadline will not be considered.
IGS/JAG 2009
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
BUDGET NARRATIVE
1. Personnel
None.
2. Mandated Benefits
None.
3. Employer Benefits
None.
4. Maintenance and Operations
The Maintenance and Operations budget includes covert equipment, surveillance devices,
and office equipment. The items will drastically enhance our drug enforcement operations by
replacing outdated equipment, expanding existing equipment to allow for multiple operations
simultaneously, and upgrading to newer technology. Below is a detailed description of our
proposed purchases.
The covert equipment to be purchased with this funding are a Joey Transmitter/Recorder,
Citation Receiver, Coat Hanger Antennas, GPS Tracker External Batteries, Pen Cameras, and a
Key Fob Video System. The Joey transmitter/recorder, citation receiver, and coat hanger
antennas work together for live audio recording of covert operations. The GPS tracker external
battery packs will allow for up to six month of real time vehicle tracking as opposed to our
current capability of approximately one day. The pen cameras will allow our investigators a new
avenue to covertly capture evidence for prosecution. A key fob video system is another new
avenue to covertly capture audio/visual evidence for prosecution.
This funding will purchase the following surveillance devices: Canon EOS Rebel Digital
Camera, Motion Stabilized Binoculars, and a Camera Lens Multiplier. Currently, our
investigators must share many of our surveillance devices which limit the number of operations
that can be performed. This funding will expand the number of digital cameras and binoculars
that our investigators will have at their disposal. The camera lens multiplier will be used in
conjunction with our existing camera lenses to double their zoom rate.
Also, office equipment to be purchased with this funding is Blackberry Cell Phones, Desktop
Computer Systems, Microsoft Office Software upgrade, External Hard Drives, Wireless
Telephone Headset, a File Cabinet, and a Truck Toolbox. Our existing cell phones have reached
their life expectancy and we are having difficulty obtaining accessories and support of these cell
phones. All the computer equipment upgrades are necessary to more efficiently obtain, store,
and transfer digital data evidence for prosecution of drug offenders. The telephone headset and
file cabinet are needed to assist office staff with their daily duties and expand our storage
APPLICATION DEADLINE: MAY 22, 2009 AT 4:30 P.M.
Applications received after the 4:30 deadline will not be considered
AMERICAN RECOVERY AND REINVESTMENT ACT OF 2009
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
JUSTICE ASSISTANCE GRANT (JAG) PROGRAM
BUDGET NARRATIVE
capacity. We now have a pickup truck as a covert vehicle and it needs an effective means of
covertly transporting surveillance equipment and long guns.
5. Equipment
The digital wireless video device appears to be a small in home appliance that will provide
live video feedback to our surveillance team and replace our current outdated equipment that
uses High 8 tapes for video recording.
6. Professional/Contract Services
None.
7. Training and Travel
None.
APPLICATION DEADLINE: MAY 22, 2009 AT 4:30 P.M.
Applications received after the 4:30 deadline will not be considered
American Recovery and Reinvestment Act of 2009
ARKANSAS DEPARTMENT OF FINANCE AND ADMINISTRATION
Justice Assistance Grant (JAG) Program
RSAT Edward Byrne Memorial
JAG Justice Assistance Grant (JAG) Program
LLEBG CFDA #.'16.803
1. SUBGRANTEE NAME AND ADDRESS (Including Zip Code) 4. SUBGRANT NUMBER JRA 10.314
Lioneld Jordan, Mayor
City of Fayetteville
100-A West Rock Street
Fayetteville, AR 72701 5 START DATE June 1, 2010
END DATE May 31, 2011
B AWARD DATE: March 1, 2010
2. MODIFICATION EFFECTIVE DATE 7 ACTION Initial
Change End Date from
Award Amount Modified Consistent with Approved Subgrant Budget
LIII Modification
2A. MODIFICATION AMOUNT $ 8 AWARD AMOUNT 330,000,00
FEDERAL $ FEDERAL $30„000.00
STATE $
LOCAL MATCH $ LOCAL MATCH $
3 COMMON NAME. «CommonNames
9. SPECIAL CONDITIONS (check if applicable)
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS SET FORTH IN
[ ' ITS APPLICATION AND ALL CERTIFICATIONS, ASSURANCES AND SPECIAL CONDITIONS PREVISOUSLY AGREED TO.
This project is supported under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 US C 37 $0)
Project Description: Identify, Arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the
City of Fayetteville - Maintenance and Operations - Equipment Law Enforcement Project
AGENCY APPROVAL
SUBGRANTEE APPROVAL
10. TYPED NAME AND TITLE OF APPROVING ICS OFFICIAL
12 TYPED NAME. AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Ann Purvis, Administrator
Lioneld Jordan, Mayor
Intergovernmental Services
City of Fayetteville
11 SIGNATURB'QF APPROVING OFFICIAL
13 SIGN 'ORE OF A HORIZED OFFICIAL
14 DATE ._._..--
0 4 C
CERTIFICATION OF AUDIT COST
As the Contracting Official for a subgrant through the Edward Byrne Memorial Justice Assistance Grant
(JAG) Grant Program to the organization listed below, I certify that the OMB Circular A-133 audit status is an
accurate projection of federal fund expenditures for the fiscal year impacted by this grant, based on
information presently available to me. Based on these projections, the audit status of the referenced
organization will be as indicated below.
AUDIT STATUS ONE: PROJECT AUDIT COST
The applicant agency will expend less than $500,000 from all federal sources during its fiscal year.
The Department of Finance and Administration will contract for audit services applicable to the Drug
Law Enforcement Program subgrant. The applicant will not budget audit funds.
_X_ AUDIT STATUS TWO: OVERALL SINGLE AUDIT COST
A single audit must be procured by the applicant agency when the applicant agency expends
$500,000 or more in federal funds from all sources during its fiscal year.
Lioneld Jordan
Printed Name of Contracting Official
Sign e
Mayor, City of Fayetteville
Title and Organization
Date
CERTIFICATION FORM
Recipient Name and Address: City of Fayetteville, 100-a West Rock Street, Fayetteville, AR 72701
Grant Title: ARRA Edward Byrne Memorial JAG Grant Number: JRA 10-314
Award Amount: $30,000
Contact Person Name and Title: Missy Leflar Phone Number: (479) 575-8298
Federal regulations require recipients of financial assistance from the Office of Justice Programs (OJP), its component agencies, and the
Office of Community Oriented Policing Services (COPS) to prepare, maintain on file, submit to OJP for review, and implement an Equal
Employment Opportunity Plan (EEOP) in accordance with 28 C.F.R §§ 42.301-.308. The regulations exempt some recipients from all of
the EEOP requirements. Other recipients, according to the regulations, must prepare, maintain on file and implement an EEO P, but they
do not need to submit the EEOP to OJP for review. Recipients that claim a complete exemption from the EEOP requirement must
complete Section A below. Recipients that claim the limited exemption from the submission requirement, must complete Section B
below. A recipient should complete either Section A or Section B, not both. If a recipient receives multiple OJP or COPS grants,
please complete a form for each grant, ensuring that any EEOP recipient certifies as completed and on file (if applicable) has been
prepared within two years of the latest grant. Please send the completed form(s) to the Office for Civil Rights, Office of Justice Programs,
U.S. Department of Justice, 810 7'h Street, N.W., Washington, D.C. 20531. For assistance in completing this form, please call (202)307-
0690 or TTY (202) 307-2027.
Section A- Declaration Claiming Complete Exemption from the EEOP Requirement. Please check all the boxes that
apply.
Q Recipient has less than 50 employees, Q Recipient is an Indian tribe,
Q Recipient is a non-profit organization, Q Recipient is an educational institution, or
Q Recipient is a medical institution, Q Recipient is receiving an award less than $25,000
I, [responsible official], certify that
[recipient] is not required to
prepare an EEOP for the reason(s) checked above, pursuant to 28 C.F.R §42.302. I further certify that
[recipient] will comply with applicable Federal civil rights
laws that prohibit discrimination in employment and in the delivery of services.
Print or type Name and Title Signature Date
Section B- Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an
EEOP Is on File for Review.
If a recipient agency has 50 or more employees and is receiving a single award or subaward for $25,000 or more, but less than $500.000.
then the recipient agency does not have to submit an EEOP to OJP for review as long as it certifies the following (42 C.F.R. § 42.305):
I, Lioneld Jordan [responsible official], certify that
the City of Fayetteville, Arkansas [recipient],which has 50 or more
employees and is receiving a single award or subaward for $25,000 or more, but less than $500,000, has formulated an
EEOP in accordance with 28 CFR §42.301, et seq., subpart E. I further certify that the EEOP has been formulated and
signed into effect within the past two years by the proper authority and that it is available for review. The EEOP is on file in
the office of: Human Resources [organization[,
at 113 West Mountain Street. Fayetteville, AR 72701 (address],for review by the public and
employees or for review or audit by officials of the relevant state planning agency or the Office for Civil Rights, Office of
Justice Programs, U. S. Department of Justice, as required by relevartrt laws and regulations.
.1.
Lioneld Jordan
Print or type Name and Title
OMB Approval No. 1121-0140 Expiration Date: 01/31/06
Signature
O 407 io
Date
American Recovery and Reinvestment A of 2009
ARKANSAS DEPARTMENT OF FINANCE AND JDMINISTRATION
Justice Assistance Grant (JAG) Pr ram
RSAT
I —XI JAG
LLEDA
Edw d Byrne Memorial
J�usceAssistance Grant (JAG) Program
#:16.803
1. SUBGRANTEE NAME AND ADDRESS (Includin Zip Code)
4. SUBGRANT NUMBER:
JRA 10-314
Lioneld Jordan, Mayor
City of Fayetteville
100-A West Rock Street
Fayetteville, AR 72701
5 START DATE:
March 1, 2010
END DATE:
February 28, 2011
6. AWARD DATE:
March 1, 2010
2. MODIFICATION EFFECTIVE DATE:
7. ACTION: X
Initial
Change End Date from
Award Amount Modified Consistent with Appro ed Subgrant Budget
❑
Modification
2A. MODIFICATION AMOUNT $
8. A ARD AMOUNT
$30,000.00
FEDERAL
DERAL
$30,000.00
LOCAL MATCH $
S 1 TE
LOG�4,L MATCH
$
$
3. COMMON NAME:
9. SPECIAL CONDITION (check if applicable)
I —x THE ABOV'GRANT PROJECTCONDITIONS IIS AS SET FORTH IN
IT'S APP ICAT ON AND ALL CERTIFICATIONS, RA NS, ASSURANCES AND SPECIAL CONDITIONS PR I OUS Y AGREED TO.
This project is suppoftd under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 US.C. 3750).
Project Description: Identify, Arrest and prosecute individuals who are manufacturing, selling, or transporting drugs in or through the
City of Fayetteville - Maintenance and Operations - Equipment Law Enforcement Project
10. TYPED NAME AND TITLE OF APPROVING IGS OFFICIAL 12.TYPED NAME AND TITLE OF AUTHORIZED SUBGRANTEE OFFICIAL
Ann Purvis, Administrator Lioneld Jordan, Mayor
Intergovernmental Services City of Fayetteville
111. S(GNATUFtEIO APPROVING OFFICIAL i 13. SIGNATURE OF AUTHORIZED OFFICIAL i 14. DATE