HomeMy WebLinkAbout105-10 RESOLUTIONRESOLUTION NO. 105-10
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 521
WILDCAT TROMMEL SCREENER FROM VERMEER CORPORATION
THROUGH AN NJPA BID IN THE AMOUNT OF $195,693.65 FOR USE BY
THE SOLID WASTE DIVISION, AND APPROVING A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) 521 Wildcat Trommel Screener from Vermeer Corporation through an
NJPA bid in the amount of $195,693.65 for use by the Solid Waste Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A" and
incorporated herein as if set out word for word.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED:
By -
ATTEST:
ELD JO
Mayor SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2010
Department: Transportation Services
Division: Fleet Operations
Program: Capital Expense
Date
5/20/2010
Adjustment Number
JUSTIFICATION TO INCREASE PROJECT / ITEM:
Funds are needed to replace a recycling truck (unit 473 - SWST_F033) with a compost screener. This unit was not
originally slated for replacement this year, however, as it is a low usage spare recycle truck it is a better use of City funds
to replace it with a screener for the compost site. Solid Waste has two spares in better condition than this unit.
JUSTIFICATION TO DECREASE PROJECT / ITEM (OR RECOGNIZING REVENUE):
Replacement charges of $141,903 accumulated for unit 473 are being used toward the purchase of the screener and
have been paid to the Shop Fund. Solid Waste will be transferring an additional $54,000 for the difference in cost
between the two pieces of equipment.
Increase Decrease Project.Sub
Account Name Account Number Budget Budget Number
Vehicles And Equipment 9700.1920.5802.00 195,903 02082 2010
Use of Fund Balance
9700.0970.4999.99 141,903
Building & Grounds Maintenance 5500.5000.5400.00
Signs 5500.5070.5212.00
Hot Mix, Asphalt, Gravel 5500.5070.5215.00
Publications & Dues 5500.5070.5303.00
Professional Services 5500.5070.5314.00
Contract Services
Transfer to Shop
Transfer from Solid Waste
5500.5070.5315.00
21,500
600
27,000
2,000
1,400
1,500
5500.5070.7602.70
9700.0970.6602.50
54,000
07032 2010
54,000 02082 " 2010
TOTAL 249,903 249,903
�Z a
Requested By
)1goAAetioi
Budget & Research Use Only
Type: A B C E
Description:
bolsen
Departmt �Dijr;1ctor Date o
'1 t - S -'t` - 2.oii, General Ledger Date
Financ:i! 'rector Date
6 'a1', 0 Posted to General Ledger
Chief of Date
Posted to Project Accounting
Ma
C:\ROCU M E'1 \bolsen.000\LOCALS-1 \Temp\XPgrpwise\BA Screener for SW, 4006.xls
Initial Date
Initial Date
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/15/2010
City Council Meeting Date
Agenda Items Only
Dennis Pratt/ Barbara Olsen Fleet Operations
Submitted By
Division
Action Required:
Transportation
Department
A resolution to purchase a 521 Wildcat Trommel Screener from Vermeer Corporation off their bid through the NJPA
(National Joint Powers Alliance) in the amount of $195,693.65 including taxes for use by Solid Waste Division, and
approval of a budget adjustment to move funds to the Fleet Expense account.
193,694.00
Cost of this request
9700.1920.5802.00
Account Number
02082.2010
Project Number
Budgeted Item
650,700.00
Category / Project Budget
Solid Waste Vehicles & Equipment
Program Category / Project Name
184,679.00 Vehicles and Equipment
Funds Used to Date Program / Project Category Name
$ 466,021.00
Shop Fund
Remaining Balance Fund Name
Budget Adjustment Attached
X
5:22-70 Previous Ordinance or Resolution #
Date
Original Contract Date:
5 -21 -to Original Contract Number:
S 2.3= 2.1i
Finance and Internal Services Director Date
Date
Comments:
Revised January 15, 2009
'F�tve evile
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor/City Council
Thru: Terry Gulley, Director of Transportation
From: Dennis Pratt, Fleet Operations Supt.
Date: May 28, 2010
Subject: Purchase of one Wildcat Trommel Screener
PROPOSAL: That City Council approve the purchase of one Wildcat Trommel Screener for use by Solid
Waste Division in the amount of $195,693.65 including taxes, and approve a budget adjustment to move funds
to the Fleet Expense account.
RECOMMENDATION: The NJPA (National Joint Powers Alliance), of which the City of Fayetteville is a
member, awarded the bid for a 521 Wildcat Trommel Screener on their contract 081209-VRM on Sep 10, 2009.
This bid is for a specific Wildcat Screener that is a demo unit. Total price, including taxes is $195,693.65.
Solid Waste demo'd this unit as well as other units and this unit meets the specifications that Solid Waste
requires.
I recommend acceptance of this bid from Vermeer Corporation in the amount of $195,693.65. Bid from
Vermeer Corp is attached.
This unit will replace #473, a low use recycle spare truck. Solid Waste has two spare recycle trucks that are in
better condition than #473. Two spare recycle trucks are sufficient and Solid Waste has a greater need for a
screener. The leased unit that SW has been renting from Boston Mountain for several years does not work well
and breaks down every time it is used (with Solid Waste having to pay for the repairs.)
For your information since this is the first time Fleet Operations has used an NJPA bid: The NJPA is a Service
Cooperative of participating governmental and municipal agencies that uses their combined purchasing power
to reduce the cost of purchased goods.
BUDGET IMPACT: Fleet's Vehicle Utilization study showed unit 473 to be under utilized. By replacing this
spare recycle truck with a screener, it allows Solid Waste to spend the monthly Motor Pool charges on a unit
that will allow them to process compost for sale. Capital funds for the purchase are from the replacement
charges paid to date for unit 473 with the balance from Solid Waste funds.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF ONE (1) 521
WILDCAT TROMMEL SCREENER FROM VERMEER
CORPORATION THROUGH AN NJPA BID IN THE AMOUNT OF
$195,693.65 FOR USE BY THE SOLID WASTE DIVISION, AND
APPROVING A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the purchase of one (1) 521 Wildcat Trommel Screener from Vermeer Corporation through an
NJPA bid in the amount of $195,693.65 for use by the Solid Waste Division.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment, a copy of which is attached to this Resolution as Exhibit "A" and
incorporated herein as if set out word for word.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Quote To:
Customer Location:
Quote From:
Vermeer Dealer:
NJPA Contrat No.:
Date:
Dennis Pratt dpratt@ci.fayetteville.ar.us
Fayetteville, AR
Jay Sunderman - Vermeer Corp. (Ph: 641-621-7071)
Ronnie Melton - Vermeer Midsouth (Ph: 479-886-4982)
081209-VRM
4/27/2010
52.1 Wildcat Trommel Screen - NJPA Pricing
Model on site: VIN#: 1W9SS46276F351466
Wildcat Trommel Screen, model 521 - complete with straight fines
conveyor, standard overs conveyor and 1/2" screens installed. See
attached brocure for complete equipment specifications.
NJPA Member Price:
Less Dealer Allowance for Demo Hours on Unit:
Subtotal: $181,440.00
Plus Dealer Freight & Prep: $3,100.00
National Joint Powers -Alli
$188,940.00
-$7,500.00
* Grand Total: $184,540.00
(Not including any applicable taxes)
Sri_
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* This quote is specifically for the. Wildcat model 521 with VIN# 1W9SS46276F351466
All invoicing, collection, and subsequent parts sales and service of machine(s) to be
conducted by and the responsibility of the independent and authorized Vermeer dealer
that is responsible for the sale.
Prices good for 30 days from date on this quote.
//07P.4
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These prices are exclusive of any and all duties, import fees, taxes, or other similar charges. Prices
subject to change without notice. These prices may not be available in any transaction involving a
trade. This sheet may not include all possible specifications available with this model. For complete
product specifications, please contact your local authorized Vermeer dealer. F.O.B., Pella, Iowa.
Vermeer Standard Industrial Warranty: 1 yr/1000 hrs parts; 1 yr/1000 hrs labor. Engine mfr std warranty
applies.
VrALO�/iT�
A Vermeer Company
900Z/Z/L paslnaa
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
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Requester:
BARBARA OLSEN
!Vendor #:
2655
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions)
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Shipping/Handling
TO BE UNIT 4006, FIXED ASSET #704006
PRICE ON UNIT W/ VIN#1W9SS46276F351466
521 WILDCAT TROMMEL SCREEN PER NJPA
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'Vendor Name:
VERMEER MIDSOUTH
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'Unit of Issue
'State:
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Unit Cost
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$184,540.00
'Extended Cost
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Account Numbers
Requester's Employee #:
1940
Zip Code:
Fob Point:
Ship to code:
50
Tax: $11,153.65
Total: $195,693.65
02082.2010
' Proiect/Subproject #
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Taxable
Yes: X_ No:
Mail
Yes:_ No:
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Requisition No.:
Inventory #
(Quotes Attached
'Yes: No: X
Expected Delivery Date:
Date:
5/28/2010
'Fixed Asset # 1