HomeMy WebLinkAbout104-10 RESOLUTIONRESOLUTION NO. 104-10
A RESOLUTION AWARDING BID #10-40 AND APPROVING THE
PURCHASE OF THIRTY-THREE (33) LED LIGHT FIXTURES AND POLFS
IN THE AMOUNT OF $60,351.89 FROM DYNAMIC LIGHTING
SOLUTIONS FOR INSTALLATION ON SCULL CREEK TRAIL BETWEEN
NORTH STREET AND MAPLE AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-40 and approves the purchase of thirty-three (33) LED light fixtures and poles in the amount
of $60,351.89 from Dynamic Lighting Solutions for installation on Scull Creek Trail between
North Street and Maple Avenue.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED: ATTEST:
m46
SONDRA E. SMITH, City Clerk/Treasurer
,���i�n�so
nvvv4
� �®•to u �i
:FAYETTEVILLE:
%9sy94'KANSP0N).
',,,ei'GTON c,,�a
John Coleman
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/15/2010
City Council Meeting Date
Agenda Items Only
Division
Action Required:
Sustainability
Department
Approve purchase of 33 LED light fixtures and poles from Dynamic Lighting Solutions on Scull Creek Trail to be
installed on the section from North Street to Maple Avenue
$46,363.52 (lights)
$13,988.37 (poles)
Cost of this request
2240.9240.5315.00 (lights)
4520.9550.5814.05 (poles)
Account Number
09011.0030 (lights)
06036.1004 (poles)
Project Number
Budgeted Item
X
$150,000 (lights)
$ 1,248,847.00
Category / Project Budget
$18,483.27 (lights)
$ 130,894.00
Funds Used to Date
$131,516.73 (lights)
$ 1,117,953.00
Remaining Balance
Budget Adjustment Attached
Energy Block Grant
Trails
Program Category / Project Name
Energy Block Grant
Trails
Program / Project Category Name
Energy Block Grant
Trails
Fund Name
Depart ent Director
City
orney
Finance and Internal Services Director
hie
f Staff
(0(3/0
Date
Date
6-3-2a)6
Date
Date
ate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised January 15, 2009
RESOLUTION NO.
A RESOLUTION AWARDING BID #10-40 AND APPROVING THE
PURCHASE OF THIRTY-THREE (33) LED LIGHT FIXTURES AND POLES
IN THE AMOUNT OF $60,351.89 FROM DYNAMIC LIGHTING
SOLUTIONS FOR INSTALLATION ON SCULL CREEK TRAIL BETWEEN
NORTH STREET AND MAPLE AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-40 and approves the purchase of thirty-three (33) LED light fixtures and poles in the amount
of $60,351.89 from Dynamic Lighting Solutions for installation on Scull Creek Trail between
North Street and Maple Avenue.
PASSED and APPROVED this 15th day of June, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
City Of Fayetteville - Purchase Order (PO) Request
Requisition No.:
Date:
(Not a Purchase Order)
P-Cards shall be used when possible. If a vendor does not accept P-Card, please note at the bottom (Call x256 with questions)
P.O Number:
Expected Delivery Date:
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@cLfayetteville.ar.us
Vendor #:
NEW
Vendor Name:
DYNAMIC LIGHTING SOLUTIONS
Mail
Yes:_ No:
SCULL CREEK LIGHTS
Address:
5220 SHANK ROAD
Fob Point:
Taxable
Yes: x No:
Quotes Attached
Yes: No:
City:
PEARLAND
State:
TX
Zip Code:
77581
Ship to code:
217
Divison Head Approval:
Requester:
JOHN COLEMAN
Requester's Employee #:
2974
Extension:
272
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
LIGHTS FOR SCULL CREEK
TRAIL
33
each
1,286.00
$42,438.00
2240.9240.5315.00
09011.0030
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Trail Lighting Equipment Re-Bid LIGHTS Poles PO
Subtotal: $42,438.00
Per Bid 10-40, - only - on separate
Tax: $3,925.52
Total: $46,363.52
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: Chief Of Staff:
Dispatch Manager: Utilities Manager: Other:
City Of Fayetteville - Purchase Order (PO) Request
Requisition No.:
Date:
(Not a Purchase Order)
P-Cards shall be used when possible. If a vendor does not accept P-Card, please note at the bottom (Call x256 with questions)
P.O Number:
Expected Delivery Date:
All PO Request shall be scanned to the Purchasing e-mail: Purchasing@ci.fayetteville.ar.us
Vendor #:
NEW
Vendor Name:
DYNAMIC LIGHTING SOLUTIONS
Mail
Yes:_ No:_
SCULL CREEK POLES
Address:
5220 SHANK ROAD
Fob Point:
Taxable
Yes: x No:
Quotes Attached
Yes: No:
City:
PEARLAND
State:
TX
Zip Code:
77581
Ship to code:
217
Divison Head Approval:
Requester:
JOHN COLEMAN
Requester's Employee #:
2974
Extension:
272
Item
Description
Quantity
Unit of Issue
Unit Cost
Extended Cost
Account Numbers
Project/Subproject #
Inventory #
Fixed Asset #
1
2
3
4
5
6
7
8
9
10
POLES FOR SCULL CREEK
TRAIL LIGHTS
33
each
388.00
$12,804.00
4520.9550.5814.05
06036.1004
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Shipping/Handling
Lot
$0.00
Special Instructions:
Per Bid 10-40, Trail Lighting Equipment Re-Bid - POLES only - LIGHTS on separate PO
Subtotal: $12,804.00
Tax: $1,184.37
Total $13,988.37
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance & Internal Services Director: Budget Manager: Chief Of Staff:
Dispatch Manager: Utilities Manager: Other:
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
6/15/2010
City Council Meeting Date
Agenda Items Only
John Coleman Sustainability
Submitted By
Division Department
Action Required:
Approve purchase of 33 LED light fixt -s and poles on Scull Creek Trail to be inst.• led on the section from North
Street to Maple Avenue
$42,438 (lights)
$12,804 (poles)
Cost of this request
2240.9240.5315.00 (lights)
4520.9550.5814.05 (poles)
Account Number
09011.0030 (lights)
06036.1004 (poles)
Project Number
Budgeted Item
X
$150,000 (lights) Energy Block Grant
1,248,847 00 Trails
Catego / Project Budge Program Category / Project Name
$18,4 .27 (lights) Energy Block Grant
1 .0 ,894.00 Trails
Funds Useo nate Program / Project Category Name
$131,516.73 hts) Energy Block Grant
1, 7,953.00 Trails
Remain g Balance Fund Name
Budget Adj stment Attached
Deperi7iien irector 'Date
Dep �-4
4k•er25-
Cit orney
Finance and Internal Services Direr or
/,
Chie of S •ff
5-2£s--10
Date
Date
Previous Or.'nance or Resolution #
Original Contrac late:
Original Contract Nu tber:
Received in City
Clerk's Office
Date
M.yor
00z)
Received in
Mayor's Office
Comments:
Revised January 15, 2009
evil.l
ARKANSAS
THE CITY OF FAYETTEVILLE, ARKANSAS
CORRESPONDENCE
113 W. Mountain St.
Fayetteville, AR 72701
Telephone: (479) 575-8272
TO: Mayor Jordan and City Council _�
FROM: John Coleman, Sustainability Director -�
Thru: Don Marr, Chief of Staff
DATE: May 28, 2010
SUBJECT: LEDs on Scull Creek
Description
Using funds from the Energy Efficiency and Conservation Block Grant as part of the American
Recovery and Reinvestment Act (ARRA), the City is set to purchase 33 LED lights at a cost of
$42,438 from Dynamic Lighting. Existing trail funds will cover the $12,804 cost for the 33
poles. The lights will be installed on the section of Scull Creek Trail that extends from Maple
Avenue to North Street.
RESOLUTION NO.
A RESOLUTION AWARDING BID #10-40 AND APPROVING THE
PURCHASE OF THIRTY-THREE (33) LED LIGHT FIXTURES AND POLES
IN THE AMOUNT OF $55,242.00 FROM DYNAMIC LIGHTING
SOLUTIONS FOR INSTALLATION ON SCULL CREEK TRAIL BETWEEN
NORTH STREET AND MAPLE AVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#10-40 and approves the purchase of thirty-three (33) LED light fixtures and poles in the amount
of $55,242.00 from Dynamic Lighting Solutions for installation on Scull Creek Trail between
North Street and Maple Avenue.
PASSED and APPROVED this 15`h day of June, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
aye
INVITATION TO BID
ill
City of Fayetteville, Arkansas
Purchasing Division - Room 306
113 W. Mountain
Fayetteville, AR 72701
ARKANSAS Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID: BID 10-40, Trail Lighting Equipment Re -Bid
DEADLINE: Friday, May 21, 2010 at 2:00 PM, Central Standard Time
DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Andrea Foren, CPPB, aforen@ci.fayetteville.ar.us, 479.575.8220
DATE OF ISSUE AND ADVERTISEMENT: Wednesday, May 5, 2010
INVITATION TO BID
BID 10-40, Trail Lighting Equipment Re -Bid
No late bids will be accepted. All bids shall be submitted in sealed envelopes labeled "Bid 10-40, Trail Lighting
Equipment Re -Bid" with the name and address of the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid
documents attached hereto. Each bidder is required to fill in every blank and shall supply all information
requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification
will be rejected that violates or conflicts with state, local, or federal laws, ordinances, or policies.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated
herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of
this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City
Purchasing Manager.
Name of Firm: bidAMi, L,L0-rfrA L,t4 aAls
Contact Person: f -(A-2.b I 361--07-r-
E -Mail: c ro (Q ifcJ p refA rg-r- (41 . row- Phone:
5ze 5,A) k- 47/4)1
Title: VP fr *i- L,;7 -
Business Address:
City: T Alt -A,110
41c_itio6 ` 1-)
Signature:
City of. Fayetteville, AR
Bid 10-40, Trail Lighting Equipment Re -Bid
Page 1 of 11
State: ---/—)( Zip: 71 S t
Date: 12_1 ((0
City of Fayetteville
Bid 10-40, Trail Lighting Equipment Re -Bid
Bid Proposal Form (shall be submitted with bid)
*GUARANTEED DELIVERY DATE: 6 bsecksq-/LD
F.O.B. 1455 South Happy Hollow Road, Fayetteville, AR 72701
ITEM: DESCRIPTION: QUANTITY: *PRICE EACH: *TOTAL PRICE
1. Lighting Fixture (Arm, fixture, and LED)
33 $ / 24f °-'2°-'2$ 42, -f 3
Please Specify for Unit(s) Bid:
*MANUFACTURER: *byivAcs"CI MODEL:
M-210 642- RFS U./PAicEj/aLK,.
NOTE: ALL VENDORS BIDDING ON LINE ITEM 1 SHALL COMPLETE AND PROVIDIE PRICING FOR
LINE ITEM 01 (DEDUCTIVE ALTERNATE) AS LISTED BELOW. LINE ITEM D1 IS THE PRICE TO
REMOVE OR SUBTRACT FROM LINE ITEM 1 TO REMOVE ALL ELECTRICAL COMPONENTS OF
THE FIXTURE.
2. Fiberglass Pole
33 $ 35'1
$ i 218{
Please Specify for Unit(s)�B)id: /�
*MANUFACTURER: A�(,ttf amposircl MODEL: bS /5"AiDS -3-XS
TOTAL BID PRICE:
DEDUCTIVE ALTERNATE #1:
D1 — Price to REMOVE from Line Item 1 if the City decided to ONLY purchase the fixture and
arm with NO LED or electrical components. This would be the price for the arm and
shell/empty fixture. LINE ITEM 01 IS THE PRICE TO REMOVE OR SUBTRACT FROM LINE ITEM 1 TO
REMOVE ALL ELECTRICAL COMPONENTS OF THE FIXTURE.
ITEM: DESCRIPTION: QTY: *PRICE EACH: *TOTAL PRICE TO REMOVE
FROM LINE ITEM 1
D1. AMOUNT TO SUBTRACT FROM LINE ITEM 1
33
$ 134a $ 24, les.
This bid form continues on the next page...
City of Fayetteville, AR
Bid 10-40, Trail Lighting Equipment Re -Bid
Page 8 of 11
EXECUTIONS vF Bit) -
Bidders are requested to indicate by check mark or "Yes/No" on each line of the Technical Specifications the
compliance of the Rem bid. Actual specification of any deficient item must be noted on the bid sheet or separate
attachment. If specifications of item bid differ from provided literature, deviation must be documented and
certified by the manufacturer as a regular production option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements
as specifie tby The City of Fayetteville.
3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and
support as specified herein.
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
•
*NAME OF FIRM: YAM I (� �.ic -iiAg 501-u—r J -
Purchase Order and /Payments shall be issued to this name
*BUSINESS ADDRESS: 5?ZO 3 ketfki c- oA-1
*CITY: *STATE:
V7q-?cc--�x7
*PHONE:
*ZIP: 11 5 g t
FAX:
*E-MAIL: ilee role/ @ p�Pjv1 /I? - CDM.
*BY: (PRINTED NAME) OA- P -O c,b 6-4,o 7
*AUTHORIZED SIGNATURE:
*TITLE: '/2 A.6-5,0Fro- ? t4 Zig itT,J‘ Cry 41-
City of Fayetteville, AR
Bid 10-40, Trail Lighting Equipment Re -Bid
Page 9 of 11
City of Fayetteville
Bid 10-40, Trail Lighting Equipment Re -Bid
Statement of Disclosure — To Be Submitted With ALL Bids
This page does not count towards page limitations set forth in this request for proposal or bid.
Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not
limited to, any relationship with any City of Fayetteville employee. Your response must disclose if a
known relationship exists between any principal or employee of your firm and any City of Fayetteville
employee or elected City of Fayetteville official.
If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to
disclose such a relationship may result in cancellation of a purchase and/or contract as a result of
your response. This form must be completed and returned in order for your bid/proposal to be eligible
for consideration.
PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS, AS IT APPROPRIATELY APPLIES
TO YOUR FIRM:
X1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain)
PLEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR BID OR
PROPOSAL:
1.) I, as an officer of this organization, or per the attached letter of authorization, am duly authorized
to certify the information provided herein are accurate and true; and
2.) My organization shall comply with all State and Federal Equal Opportunity and Non -Discrimination
requirements and conditions of employment.
VIA Lot -b <ee1-°i
Prin d Name
4
96Q_
Signatur
S io
VI -CA/4212_6-?i
Date
City of Fayetteville, AR
Bid 10-40, Trail Lighting Equipment Re -Bid
Page 10 of 11
City of Fayetteville
Bid 10-40, Trail Lighting Equipment Re -Bid
Terms and Conditions
1. All interested parties shall return the form titled "Statement of Disclosure" with bid or proposal
documents.
2. All bids shall be submitted in a sealed envelope and must be submitted on forms acquired by
the vendor from the City of Fayetteville Purchasing website (www.accessfavetteville.orq). Bids
with missing pages or missing any requested attachment are subject to being deemed
incomplete.
3. The item bid and the bid number shall be stated on the face of the sealed bid envelope.
4. Bids received after the date and time set for receiving bids will not be considered.
5. The City reserves the right to accept or reject any or all bids, waive formalities in the bidding
and make a bid award deemed to be in the best interest of the City.
6. Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and
regulations which in any manner affect those engaged or employed in the Work, or the
materials or equipment used, or that in any way affect the Work and shall in all respects
comply with said laws, ordinances, and regulations. No claim of misunderstanding or
ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of
the contract. No representations shall be binding unless embodied in the contract.
7. The quantities listed are based on the needs of the City and availability of funds at the time
bids are posted. The City shall be able to purchase more or less than the quantity indicated
subject to availability of funds or change in needs.
8. The bid price shall remain good and firm until project is completed. Payment to the vendor by
the City will be made within 30 days following delivery and acceptance in accordance with
these specifications and the City's Purchase Order to the vendor. Faster payment is offered
through acceptance of Visa.
9. All products delivered shall comply with applicable standards of quality.
10.Any exceptions to the specification requirements of the City of Fayetteville must be noted on
the Bid Form.
11. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to
cover the furnishing of the items bid. Sales tax is not to be included in the bid price.
Applicable Arkansas sales tax laws will apply to this bid, but will not be considered in award of
the bid.
12. Each bidder shall state on the face of the bid form the anticipated number of days from the
date of receipt of an order for delivery of equipment and installation to the City of Fayetteville.
Failure to deliver on or before the time specified in the contract may subject the contractor to
City of Fayetteville, AR
Bid 10-40, Trail Lighting Equipment Re -Bid
Page 2 of 11
payment of damages or other appropriate sanctions.
13. Copy of the warranty shall accompany the bid, and any exceptions to the warranty shall be
clearly noted on the bid form. Written warranties shall specify the greater of the manufacturer's
standard warranty or the minimum warranty specified herein by the City.
14. Bidders must provide the City with their bids signed by an employee having legal authority to
submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall
be borne by the bidder.
15. The City reserves the right to request any additional information it deems necessary from any
or all bidders after the submission deadline.
16. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind;
nor does it commit the city to pay for any costs incurred by bidder in preparation of bid.
17.If products and/or components other than those described in this bid document are proposed,
the bidder must include complete descriptive literature and technical specifications. All
requests for additional information must be received within five working days following the
request. Each apparent low bid will be reviewed line by line to ensure compliance with
specifications prior to recommendation for award.
18. Bids must be received by mail or hand delivery in the Purchasing Office, Room 306, 113 W.
Mountain St. Fayetteville, AR 72701, on or before the time of closing listed on the face of the
bid. No bids shall be accepted via e-mail or fax.
19. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office
at (479) 575-8220 to insure receipt of their bid documents prior to opening time and date listed
on the bid form.
20. items bid must be delivered FOB City of Fayetteville Transportation Division, 1455 S. Happy
Hollow Road, Fayetteville, AR 72701. Units must be fully assembled, serviced, and ready for
operation as delivered unless otherwise specified. No dealer/distributor logo or other
identification will be installed other than standard manufacturer name badges and specification
plates.
21. Any discrepancy between the specifications and plans should be brought to attention
immediately, in writing, to Andrea Foren at aforenaci.fayetteville.ar.us
22.Any reference to a particular brand or manufacturer is done in an effort to establish an
acceptable level of quality for this project. Brands or manufacturers that are included in bid
that are of at least equal quality, size, design, and specification as to what has been specified,
will be acceptable for consideration only if approved by the City of Fayetteville Purchasing
Division. The City of Fayetteville reserves the right to accept or reject any requested equal.
23. Price bid shall include warranty, including but not limited to parts and labor, at no additional
cost to the City of Fayetteville, as specified herein.
24. NOTE: Any uncertainties shall be brought to the attention to Andrea Foren immediately
City of Fayetteville, AR
Bid 10-40, Trail Lighting Equipment Re -Bid
Page 3 of 11
via telephone (479.575.8220) or e-mail ( aforen(c�ci.favetteville.ar.us ). It is the intent and
goal of the City of Fayetteville Purchasing Division to provide bid packets that provide a
clear and accurate understanding of the scope of work to be completed and/or goods to
be provided. We encourage all interested parties to ask questions to enable all bidders
to be on equal bidding terms & documents.
25. "Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all
qualified small, minority and women business enterprises to bid on and receive contracts for
goods, services, and construction. Also, City of Fayetteville encourages all general contractors
to subcontract portions of their contract to qualified small, minority and women business
enterprises."
26. The City of Fayetteville shall take ownership of product when products bid arrive undamaged
at the specified shipping location.
27. ANY EXCEPTION TAKEN TO THESE SPECIFICATIONS AND BID DOCUMENTS SHALL
BE NOTED ON THESE DOCUMENTS. BIDDERS SHALL NOTE THE DIFFERENCE NEXT
TO THE RELATED SPECIFICATION. THE CITY RESERVES THE RIGHT TO ACCEPT OR
REJECT EXCEPTIONS TO SPECIFICATIONS.
28.A diagram is included with these bid documents (Attachment A).
29.All prices SHALL include the following:
a. Shipping a fixture with LED to the City of Fayetteville at no additional cost.
b. Paying for shipping cost associated with returning the fixture with LED to the
successful bidder.
c. All costs for shipping the tested products shall be the responsibility of the bidder.
d. All products that are sent for testing SHALL be the exact same as the items bid.
30. All units shall arrive at the City of Fayetteville with the fixture and LED completely
assembled. Bidders will be allowed to shop the arm and pole in separate packaging
from the fixture.
31. A certified LM 79 report with Photometric/IES file shall be provided within thirty (30) days after
Notice of Intent of Award. LM 79 certification shall be received by the City of Fayetteville
prior to formal Notice of Award. LM 79 re The City reserves the right to cancel award based
on vendor's lack of ability to provide adequate testing documentation. Alt testing
documentation shall be provided to the City by a credible independent third party testing
agency or laboratory. All testing documentation shalt be provided in English.
32. The City of Fayetteville reserves the right to reject or delay an award based on current or
unresolved issues on existing equipment from the same manufacturer bid.
City of Fayetteville, AR
Bid 10-40, Trail Lighting Equipment Re -Bid
Page 4 of 11
City of Fayetteville
Bid 10-40, Trail Lighting Equipment Re -Bid
Technical Specifications:
Project Description:
• Provide 32 (thirty-two) D142 Series Dynamic Lighting, Inc. Luminaire fixture -- Model
#PT40 / 0142-RFS22 / LED -GENII/ BLK / HR3-GL; Dynamic Lighting, Inc. (800) 364-0098 -
- mounted on 12' (above ground) Composite Materials Technology (CMT) poles,
delivered (freight allowed) to Fayetteville, Arkansas. Complete LED luminaire, pole, and
fixture shall be provided.
Deductive Alternate:
• Provide 32 (thirty-two) D142 Series Dynamic Lighting, Inc. Luminaire fixture -- Model
#PT40 / D142-RFS22 / NO BALLAST / BLK / HR3-GL; Dynamic Lighting, Inc. (800) 364-
0098. Fixture Shell only, ready for LED insert by others, delivered (freight allowed) to
Fayetteville, Arkansas. THIS SHALL BE THE PRICE TO REMOVE ALL ELECTRICAL
COMPONENTS FROM ITEM 1 TO ALLOW THE CITY TO INSTALL LED INSERT BY
OTHERS.
Specifications:
• Luminaire (32) — D142 Series Dynamic Lighting, Inc. (Or approved equal) Model #PT40 /
D142-RFS22 / LED-GENI / BLK / HR3-GL, Type III, Full Cutoff. Polycarbonate lens with foam
seal at the hinge (unless the LED fixture has its own sealed lens).
• Pole (32) — Direct Bury 12' Composite Materials Technology (CMT) Legacy fiberglass pole
black with decorative base as shown below (or approved equal) Model #LFY12-T-3-T400X4.5-
S with 4" O.D. tenon. Lifetime warranty on fiber -blooming and (3) year warranty on defects
Composite Materials Technology, in care of "Illuminetrics" (918) 640-0784.
• LED luminaire
• Power Factor of > .90
• Thermal losses should be Tess than 10% when operated at a steady state at an average
ambient operating temperature of 25°C (77°F), and optical losses should be Tess than 15%. A
thermal management system shall be included.
• Luminaire Efficacy > 40 Im/W - A certified LM 79 report with Photometric/IES file shall be
provided within thirty (30) days after Notice of Intent of Award. LM 79 report shall be
received by the City of Fayetteville prior to formal Notice of Award.
• Total input wattage shall be 90 watts or less.
• Minimum .25 ft candle at 3 pole lengths or 37.5 feet from pole.
• Kelvin Temperature to resemble the look of a metal halide
• CRI >70
• 3- Year full warranty on manufacturer defects and 5 -Year Limited Warranty covering LEDs,
power supply and combined performance of the two — warranty documentation required for file.
• All LED and power supply components shall be rated for 100,000 hours.
• Average delivered lumens over 50,000 hours should be minimum of 70% of initial delivered
lumens. Lumen maintenance must be approved through one of two LM80 validation methods.
City of Fayetteville, AR
Bid 10-40, Trail Lighting Equipment Re -Bid
Page 5 of 11
• Ingress Protection (Dust and Water Intrusion) — IP > 65 for fixture and luminaire. Fixture shall
not have any openings where insects can enter. A flat glass lens shall be included with the
fixture.
• LED specification sheet required.
American Recovery and Reinvestment Act (ARRA) Provisions:
• Buy American Clause — Section 1605 of the Recovery Act requires that all iron, steel, and
manufactured goods used in the project must be produced within the United States except as
provided in the following:
o The cost of the domestic iron, steel, and/or manufactured goods would be
unreasonable. The cost of domestic iron, steel, or manufactured goods used in the
project is unreasonable when the cumulative cost of such material will increase the cost
of the overall project by more than 25 percent;
o The iron, steel, and/or manufactured good is not produced, or manufactured in the
United States in sufficient and reasonably available quantities and of a satisfactory
quality; or
o The application of the restriction of section 1605 of the Recovery Act would be
inconsistent with the public interest.
• If all received quotes do not meet the Section 1605 of the Recovery Act the City of Fayetteville is
required to receive independent verification from the Federal Government to move forward.
City of Fayetteville, AR
Bid 10-40, Trail Lighting Equipment Re -Bid
Page 6 of 11
City of Fayetteville
Bid 10-40, Trail Lighting Equipment Re -Bid
Additional Information
City of Fayetteville, AR
Bid 10-40, Trail Lighting Equipment Re -Bid
Page 7 of 11
12'
H— 16"—►l
Description
The contemporary styled 0142 Series combines a cast
aluminum housing, a spun aluminum shade and an acrylic lens
to create an efficient luminaire with Type V light distribution.
Installation
The luminaire will mount to a 4" OD post or tenon with 5/16" black
oxide coated stainless steel square head set screws to ensure a solid
connection. The diffuser will be held to the fitter by (4) 5/16 black
oxide coated stainless steel captive square head set screws.
Electrical
• High power factor ballast (HPF), core and coil
type, pre -wired and tested
• Easy ballast pod access
• 4KV porcelain socket
• Suitable for wet location
Lens Choices
• Flat acrylic
• Flat tempered glass
• Prismatic conical (standard)
• Specify Type ID dr Type V light distribution
Finish
Premium quality thermoset polyester powdercoat
(see Finish Selection)
PT42/D142-FS22
PT41/D142-FS22
PT40/D142-FS22
PT40/D142-RFS22 WOR41/1)142-HHFS22
Ordering Guide
Bracket Luminaire
PT40 / D142-RFS22
Light
Distribution Light Source
/ T5 / 100HPS
T I
T3 100MH,150MH
175MH,250MH
150HPS,250HPS
Voltage Finish Option
- 120v / BLK / PCL
206v
CLB,GRN HSS
240v WHT,TBK
277v ATC,GTG
Additional light sources, voltages, and custom colors are available. Contact factory for details.
Light Sources
Wattage
Socket Size
5OMH,70MH,100MH,150MH
Medium
175MH•PS,250MH-PS
Mogul
50HPS,70HPS,100HPS
Medium
150HPS,250HPS
Mogul
PL -13
2 -pin
CFL 26,32,or 42
4 -pin
Assembly Details
(Example: PT40/0142-FS22/HR5-GL)
1 1/2" schedule 40
aluminum pipe
Cast
aluminum
housing
Spun aluminum
shade
Lamp sold
separately
HID Ballast assembly
4KV Pulse rated
porcelain socket
Hinged lens for
easy lamp access
Cast ring
T 1
Optical Systems
Standard Photometry
Standard
A Type V refractive acrylic lens is combined with a highly reflective white
powder coat finish on the underside of the spun shade.
Optional
(HR3-GL) - Type III segmented reflector with a clear glass lens.
(11R5 -GL) - Type V segmented reflector with a clear glass lens.
(HR3-GL-SAG) - Type III segmented reflector with a clear sag glass lens.
(HR5-GL-SAG) - Type V segmented reflector with a clear sag glass lens.
0142-RFS22/HR5
Typical HID light source
14,000 Lumen
12' Mounting Height
Grid Spacing is 12'