HomeMy WebLinkAbout10-10 RESOLUTIONRESOLUTION NO. 10-10
A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF FAYETTEVILLE
TO APPLY FOR A GRANT ON BEHALF OF THE STUDENTS WHO WILL
BENEFIT FROM THE NORTHWEST ARKANSAS COMMUNITY COLLEGE'S
GREEN JOB TRAINING PROGRAMS.
WHEREAS, the NorthWest Arkansas Community College has worked with the City of
Fayetteville, the Chamber of the Commerce, the University of Arkansas and the Northwest Arkansas
Labor Council to establish a green jobs training center and program in Fayetteville; and
WHEREAS, the training center will need to purchase state of the art equipment to support
training in weatherization, energy efficiency, and other green initiatives to promote economic
development in these areas; and
WHEREAS, the Fayetteville City Council recognizes the need for the project, concurs with its
importance and supports the NorthWest Arkansas Community College's efforts to do the same; and
WHEREAS, the Fayetteville City Council has determined that the proposed project meets
eligibility requirements necessary to apply for a grant under the 2009 GIF Regional Economic
Development Grant Program:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the Mayor of the City of Fayetteville is hereby authorized to submit an
application of formal request to the Arkansas Economic Development Commission for purposes of
securing state grant funds up to the maximum allowable amount of $847,000.00 to aid and assist in
executing the proposed project described herein, and that the Mayor of Fayetteville is further authorized
to administer the grant funds for the same project.
PASSED and APPROVED this 19i11 day of January, 2010.
APPROVED:
B
ATTEST:
By:
SONDRA E. SMITH, City Clerk/Treasurer
a r Council Agenda
Items
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Contracts, Leases or Agreements
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1/19/2010
(((��J City Council Meeting Date
Agenda Items Only
City of Fayetteville Staff Review Form
Karen Minkel
Submitted By
Division
Action Required:
Arkansas Economic Development General Improvement Fund Economic Development Grant: Submitted by
Strategic Planning Staff to approve a resolution authorizing the mayor of the City of Fayetteville to apply for a grant of
up to $847,000 on behalf of the students who will benefit from the Northwest Arkansas Community College's green
job training programs.
Strat. Planning and Int. Consulting
Department
Cost of this request
Account Number
Project Number
Budgeted Item
Category / Project Budget
Program Category / Project Name
Funds Used to Date Program / Project Category Name
Remaining Balance Fund Name
Budget Adjustment Attached
7%4b/a I p1 -nt Dir ctor
�/
6 y • torney
Da e
Date
`P o.j. zaia
Fina ; and Internal Services Director Date
Mayor
Date
—,Y7 ry /
41
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised January 15, 2009
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE MAYOR OF
THE CITY OF FAYETTEVILLE TO APPLY FOR A
GRANT ON BEHALF OF THE STUDENTS WHO
WILL BENEFIT FROM THE NORTHWEST
ARKANSAS COMMUNITY COLLEGE'S GREEN
JOB TRAINING PROGRAMS.
WHEREAS, the NorthWest Arkansas Community College has worked with the
City of Fayetteville, the Chamber of the Commerce, the University of Arkansas and the
Northwest Arkansas Labor Council to establish a green jobs training center and program
in Fayetteville; and
WHEREAS, the training center will need to purchase state of the art equipment
to support training in weatherization, energy efficiency, and other green initiatives to
promote economic development in these areas; and
WHEREAS, the Fayetteville City Council recognizes the need for the project,
concurs with its importance and supports the NorthWest Arkansas Community College's
efforts to do the same; and
WHEREAS, the Fayetteville City Council has determined that the proposed
project meets eligibility requirements necessary to apply for a grant under the 2009 GIF
Regional Economic Development Grant Program:
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the Mayor of the City of Fayetteville is hereby authorized to
submit an application of formal request to the Arkansas Economic Development
Commission for purposes of securing state grant funds up to the maximum allowable
amount of $847,000.00 to aid and assist in executing the proposed project described
herein, and that the Mayor of Fayetteville is further authorized to administer the grant
funds for the same project.
PASSED and APPROVED this 19th day of January, 2010.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA SMITH, City ClerklTreasurer
TO:
City Council
THE CITY OF t AYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
TNRU: Mayor Lioneld Jordan
Don Marr, Chief of Staff
FROM: Karen Minkel, Strategic Planning and Internal Consulting Director
DATE: January 19, 2010
SUBJECT: Arkansas Economic Development General hnprovement Fund Economic Development Grant
Arkansas Economic Development General Improvement Fund Economic Development Grant: Submitted
by Strategic Planning Staff to approve a resolution authorizing the mayor of the City of Fayetteville to apply for
a grant on behalf of the students who will benefit from the NorthWest Arkansas Community College's green
job training programs.
BACKGROUND
The Arkansas Economic Development Commission released a grant solicitation "to assist cities or counties
involved in regional economic development with needs associated with...regional economic development." The
grant must benefit more than one county and will be rated by the following criteria:
• Economic impact;
• Participation in a voluntary regional economic development organization;
• Alignment with Governor Beebe's goals for economic development;
• Ability to leverage other funding sources; and
• Readiness to proceed.
The City of Fayetteville has worked with the NorthWest Arkansas Community College (NWACC), the
Chamber of Commerce, the University of Arkansas and the Northwest Arkansas Labor Council to establish a
Center of Excellence delivery site in Fayetteville, which will provide green job training and certification and
will need equipment to provide the anticipated programs in residential energy efficiency.
DISCUSSION
The City of Fayetteville, in partnership with NorthWest Arkansas Community College's Center of Excellence,
proposes the opportunity to apply for funding from Arkansas Economic Development Commission General
Improvement Funds to purchase state of the art equipment to support training in weatherization, energy
efficiency, and other green initiatives to promote economic development in these areas. This partnership will
utilize the recently funded Center of Excellence for Energy Efficiency to initiate training opportunities in both
Washington and Benton Counties.
THE CITY OF FAYETTEVILLE, ARKANSAS
This spirit of collaboration within the State of Arkansas will allow the Center of Excellence in Energy
Efficiency to expand its ability to train and educate the workforce required to meet this growing employment
field, The Center of Excellence provides the capabilities, expertise, and strategic planning to fill this increasing
workforce need and additional equipment will add to its resources and training capabilities.
RECOMM ENDATION
Staff recommends approving a resolution authorizing the mayor of the City of Fayetteville to apply for a grant
on behalf of the students who will benefit from the NorthWest Arkansas Community College's green job
training programs.
BUDGET IMPACT
The request will be a maximum of 5847,000. No matching funds are required.
2009 GENERAL I1vI I'I:OVI 1\'IENT FUN] )
ALLOCATIONS FOR REGIONAL
ECONo N[1(:.1..) EVEL()1'MENT
APPLICA'1:I0\ PA(111(ET
I)EADL: NYa]: JANUARY 29, 2010
<>ARKANSAS
STATE OF A R KA N SA S
ARKANSAS ECONOMIC DEVELOPMENT COMMISSION
THIS PACKET INCLI I)HS TIIJC FOLLOW ING:
• GRANT PROGRAM Gi)II3EI,IN1.5
• A13PLI(:A'PION FORM
• CIERPIFI('.'.A'r]ON L.H'I"I'EI2 FORM
• RESOLUTION Fol -I'M
1
ARKANSAS ECONOMIC DEVELOPMENT COMMISSION
The Arkansas Economic Development Commission's mission is to lead statewide economic development,
create targeted strategies that produce better paying jobs, promote communities, and support the
training and growth of a 21,1 century skilled workforce.
The applicant should be cognizant of Governor Mike BBeebe's five goals for economic development. The
five simple goals are as follows:
1. Increase the incomes of Arkansans at a growth pace greater than the national average.
2. Expand entrepreneurship, focusing on knowledge-based enterprises .
3. Compete more effectively in the global marketplace for new businesses and jobs, and create a
business retention strategy to reduce closures.
4. Economic development will meet the special needs and take advantage of the extraordinary assets of
various areas of the state. It will not be a one sire fits all.
5. Increase the number of workers with post secondary training so they are prepared when they enter
the workforce and equipped for new jobs in the future.
During the 2009 Regular Session of the Arkansas General Assembly; legislators appropriated $847,000
for economic development projects subject to this competitive solicitation for General Improvement
Funds to be used either for regional economic development efforts or for regional transportation
projects that enhance economic development. Applications for these monies will be submitted for
regional economic development efforts. ,
General Information and EIigibility
The purpose of this solicitation is to assist cities or counties involved in regional economic development
with needs associated with either regional economic development projects or; more specifically,
regional transportation infrastructure. Grants will be awarded based on a competitive process.
A Letter of Commitment will be provided to the community upon award of the grant. THE PROJECT
MUST BE INITIATED WITHIN SIX (6) MONTHS FROM THE AWARDING OF THE GRANT LETTER OF
COMMITMENT FROM THE ARKANSAS ECONOMIC DEVELOPMENT COMMISSION, UNLESS THE
APPLICANT REQUESTS A LONGER PERIOD THAT IS SUBSEQUENTLY APPROVED BY AEDC IN THE
GRANT AGREEMENT,
If
What Type of Project is Eligible?
Projects eligible for funding consideration under this program includes:
1. Regional Economic Development Projects.. Grant opportunities under this category may
include, but are not limited to:
a, Land acquisition;
b. Improvements;
c. Construction;
d. Renovation;
e. Major maintenance;
f. Purchase of equipment;
g. Industrial site development;
h. Intermodal facilities;
i. Port and waterway projects;
j. Rail spur• construction;
k. Regional planning
1. Inciustrial parks;
m. Regional Water improvements;
n. Regional sewer improvements; and/or
0. Other, non -transportation related economic development projects.
Who May Apply?
• Each application must be submitted by a mayor or county judge.
• The application may be submitted on behalf of a region (established or developing) for any
eligible project.
• Act 529 of 2009 allows a planning and development district to represent a municipality in
pursuing a grant project.
What Type of Project is Ineligible?
• Projects judged to be outside of the categories noted above.
• Projects that do not address more than one county.
Funding Availability
The Arkansas Economic Development. Commission has received a total of $847,000 for this solicitation.
Allocation of Grant Funds
Grantees selected for funding will be awarded 75% of grant funds upon approval by the Arkansas
Economic Development Commission. If funding is authorized for the second year of the biennium, the
remaining 25% of the grant funds will.be disbursed after July 1, 2010 and following inspection by an
Arkansas Economic Development Commission representative.
III
Is There a Matching Requirement?
No. There is no match requirement in applying for these funds. These funds are allocated to the
Arkansas Economic Development Commission by legislators from the General Improvement Fund. In
none of the appropriation bills was there any mention of a matching requirement.. It should be noted
that although a match is not required, the scoring system for award of grants gives points to those
applicants that have been able to leverage additional funds, as stated in their application.
Application Process
WHEN can we apply?
Applications will be accepted beginning Monday, December 7, 2009 and ending Friday, January 29,
2010.
SUBMITTING an Application
ALL APPLICATIONS MUST BE RECEIVED OR POSTMARKED BY 4:30 P.M. ONJANUARY 29, 2010 or
they will not be accepted. An original application with one copy of any additional information is
required. JCixes or electronic submissions not be accepted An electronic version of the application
is available for printing on the website at http://www.arkansasedc.coni .
Applicants must gain the approval of their governing official, who will be ultimately responsible for the
grant should it be received. This process includes completion of the application form and the approval
of the application by the local city council or quorum court. The mayor or judge Hurst affix his/her
signature to the following attached documents for the application to be considered complete:
• Certification letter
• Resolution
• Application
pplication Review and Awards Presentation
Applications are numbered and inspected for completeness and eligibility in the order received by the
Arkansas Economic Development Commission. Applicants are encouraged to submit applications well
in advance of the cycle deadline to allow AIDC staff to thoroughly review the application and assist
applicants in correcting any deficiencies prior to the deadline.
Applications received postmarked after the deadline date will not be eligible for
consideration.
Following final review and approval, the awards will be announced and Hien awarded in early 2010.
JV
Arkansas Economic Development Commission
GIF Grant Rating Criteria
100 total points possible
1. Economic Impact (30 points possible)
Points will be awarded to applicants who have clearly identified how This grant, if awarded, will
impact the region economically and provide more opportunities for future economic development.
2. Participation in a voluntary regional economic development organization (25 points possible)
Points will be awarded based on the city/county's participation in a new or existing organization
addressing more than one county. All applicants will receive 15 base points from their
participation in a planning and development district. Members of a voluntary regional economic
development organization will receive an additional 10 points. Of not currently a member of a
voluntary regional economic development organization, points will be awarded if membership is
applied for prior to the deadline for this application, January 4, 2010.)
3. Alignment with Governor's Goals (20 points possible)
Points will be awarded based on the degree to which the proposed project addresses one or more
of the five economic development goals of Governor Beebe, as noted on page 2 of this application.
4. Ability to Leverage Other Funding Sources (15 points possible)
Points will be awarded based on the applicant's documentation of the extent to which other funds,
either in --kind or cash, will be used to complete the proposed project.
5. Readiness to proceed (10 points possible)
Points will be awarded to those applicants who show a dear plan of action to complete the
proposed project,
Grant Reporting & Expenditures
THE PROJECT MUST BE INITIATED WITHIN SIX (6) MONTHS FROM THE DATE OF THE GRANT
AGREEMENT WITH THE ARKANSAS ECONOMIC DEVELOPMENT COMMISSION, UNLESS THE
APPLICANT REQUESTS A LONGER PERIOD THAT IS SUBSEQUENTLY APPROVED 13Y AEDC IN THE
GRANT AGREEMENT.
• Should the Grantee change any substantive part of the grant originally stated in the Grant Application,
the Arkansas Economic Development Commission must be notified for approval.
• If the project takes more than one year to complete, an interim progress report will be required
approximately six months from the date of the grant agreement with the Arkansas Economic
Development Commission. if the project is to be completed within one year from the date of the
signing of the grant agreement, only a final report will be required. hi all reporting, the report should
address progress on the project and list all expenditures to date.
• A final report is required of each project funded and should contain a statement that assures all
grant. expenditures were made in accordance with the scope of the grant project. This report will
be sent to Harold Sharp, Budget Director, One Capitol Mall .. 41a' floor, Little Rock, AR 72201.
• Failure to comply with the terms of this agreement may result in ineligibility to receive future grant
funds.
V
Application Timelines
Deadline for Application Submission
slon
January 29, 2010
Award Date (Pr posed)
March 15, 2010
Documents needed for a Complete Grant
In addition to the grant application, with all questions answered fully, applicants must include the
following for the application to be complete:
1. A signed Certification Letter, enclosed with application, from the governing official. (Sec
attached example.)
2. A Resolution passed by the governing body enclosed with application. The. Resolution must have
the governing official's signature, and the signature of the city or county clerk. (See attached
example.)
3. Backup documentation for ALL items listed in the project cost estimate.
4. Backup documentation for ALL items listed in the applicant's funding source breakdown (local
match). This includes copies of bank statements for cash, letters indicating pledges of cash, and
letters of intent to donate materials, equipment, land and/or professional labor being donated.
Applicants must- show they have raised their entire portion of the match in order to be eligible.
5. A deed, title, or other instrument showing proof of public ownership. This may include an
"Intent to Donate" letter from a private individual or a lease that extends for more than ten (10)
years.
6. Items of public input support. This could include support letters for the project from the local
community's state senator, state representative, members of the COMM anity, collaborators
involved with the project, etc. Also accepted are minutes from public meetings where the
project is discussed and petitions with signatures of support. At least ONE letter is required but
a communit niav have as many as it chooses.
Questions about the grant program?
Not sure if your project is eligible?
Need to ask about the application process?
Give us a call toll-free at 1 (800) ARKANSAS (1-800-275-2672)
Or Email us at:
lisharpa-4a rkansasedc.com
VI
Name of Applicant
Mayor/judge's Name
Address
2009 GIF Regional Development Grant
City Zip Code
Phone Cell Phone
Email FAX
Contact Person/Reporting Agent
Phone Cell Phone
Email FAX
Grant Request + Cash Match + In-kind Match = Total Project Cost
(Not required) (Not required)
$
$
1. Applicant:
Address:
City/Zip Code
_
Phone:
County:
CIF REGIONAL DEVELOPMENT
GRANT APPLICATION COVER PAGE
2. Application prepares:
Address:
City/Zip Code:
Phone:
Contact:
Control Number:
Funding Year:
Grants Manager:
For internal Use Only
3. Applicable Type: (Check One)
Regional L',conomic 1)evelopment Project
Regional "1'ransportatfon Infrtstructure
4. Project Summary (Briefly describes the activities to be undertaken for the project).
S. 'Type of Applicant: (Check one)
City — County Joint* *List Minor Parties:
' A. l joint applications must be accompanied by cooperative agreements between all jurisdictions applying for funds iIi 1 tie
application. See Application Guidelines for appropriate procedures to follow for joint applications.
6. State Senator(s)/District(s) 7. 'Total Project Budget: (List Sources of Funds)
a. 01F $
State Rcpresentalive(s)/District(s) b_ Local 5
c. 5
U.S. Congressional District
d.
c. 5
f. Total 5
8. Project Information:
a. Estimate the II of consecutive calendar days for construction_____
b. linter the square footage of the proposed building: (if applicable) —_. ___.________w.__.
Renovation New Construction Total
c. List a parcels of land to be acquired for the project (donated and/or fec simple). Include size
references for these parcels:
d. Estitnated number of easements (donated and/or acquired) needed for the project:
9. CER"TIFICA"TION OF CLIIEF ELECTED LOCAL OFFICIAL,
To the best of my knowledge and belief, all data contained in this application is true and correct and its submission has been duly
authorized by the governing body. I understand that if the application is found to contain significant misinformation or deviates
significantly from the application process, this application will be automatically eliminated from further consideration for funding.
Signature:
Title:
"Typed Name: Date:
2
Project Description
Please provide an outline of your idea and anticipated project_ We i.aildcrsland t11at
rnany projects will need further development. Please use this form to present your idea
clearly and succinctly. Please use up to one additional page for description if needed.
3
Milestones
Describe the milestones (interim steps) needed to be taken in order to complete the
project. Please attach a projected timeline for each milestone.
4
Partnering & Strategic Planning
Please. describe all anticipated public and/or private partners that will he involved in
this project. Sonic projects may have many partners, while others niay involve only one
organization. You nay also list how this project fits into your• overall strategic planning
process. (Action Plan to accomplish this project.)
5
COSI' ESTIMATE BREAKDOWN
Please itemize the cost estimate for the project below as much as possible. Yoga may add extra sheets if
necessary. Backup documentation for each lira;, including in-kind materials and licensed
professional labor, is required (professional estimates, catalog pages, letters of intent to donate, etc.)
TOTAL PROJECT COST
Item Cost
FINDING SOURCE BREAKDOWN
Must include back-up documentation that shows hour the total project will be funded (i.c. ]bank
statements, letters of intent to donate, resolution with approprthtion IJ.s/cd c30. This amount should
be the sante as the total project cost.
Requested from GIF Regional Development Grant
In-Idnd professional labor
In-kind materials and /or equipment
Community Cash Matching Funds
City or County Appropriation
Other Funding Sources (please list)
$
$
TOTAL FUNDING SOURCE BREAKDOWN $
6
With my signature below, 1 do hereby certify that 1 have read, understand, and support
the above application for brant funds through the 2009 General Improvement Fund
Infrastructure Grant. 1 further certify that I have raid, understand, and agree to abide
by the rules and regulations governing the grail progranus.
Signature of Mayor or Judge / Date Signed
Signature of Contact Person / Date Signed
Please carefully review the application and be sure that you have completely answered
every question. The completed application with one copy of any supporting
documentation MUST be received at:
Arkansas Economic Development Commission
Budget Director
One Capitol Mall, 41h Floor
Little Rock, AR 72201
Due by 4:30 p.rn. on Monday, January 29, 2010. FAXES or ELECTRONIC
SUBMISSIONS WILL NO'l' BE ACCEPTED.
7
CERTIFICATION Li:ITER
Date
2009 General Improvement Fund Regional Development Grant
c/o Arkansas Economic Development Commission
One Capitol Mall
Little Rock, AR 72201
Dear ,Members of the 2009 G1F Regional Development Grant review Committee:
On behalf of the , I am writing to request your
assistance in securing a grant under the 2009 G1}' Regional Development Grant. Proceeds from
the $ grant, if awarded, will be used for the following project, as
outlined in the enclosed application:
1 designate myself, Mayor/County judge of as the person
ultimately responsible for the administration of the state grant, if awarded. Project funds from
all sources will be expended through a fund established on the books of the city/county of
. Ail project expenditures with invoices and cancelled checks
attached, in addition to copies of al] application )materials, will remain on file in the
Mayor/County judge's office for three years or until audited (whichever is lai.cr), to assure that
funds were used for the purposes for which they were made available.
If additional information is needed concerning this project, please feel free to contact: me or the
project's primary contact person (name) of (phone number)
'thank you for your consideration.
Sincerely,
Mayor
Counly Judge
City
County
Phone Number
Enclosures
8