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HomeMy WebLinkAbout10-10 RESOLUTIONRESOLUTION NO. 10-10 A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF FAYETTEVILLE TO APPLY FOR A GRANT ON BEHALF OF THE STUDENTS WHO WILL BENEFIT FROM THE NORTHWEST ARKANSAS COMMUNITY COLLEGE'S GREEN JOB TRAINING PROGRAMS. WHEREAS, the NorthWest Arkansas Community College has worked with the City of Fayetteville, the Chamber of the Commerce, the University of Arkansas and the Northwest Arkansas Labor Council to establish a green jobs training center and program in Fayetteville; and WHEREAS, the training center will need to purchase state of the art equipment to support training in weatherization, energy efficiency, and other green initiatives to promote economic development in these areas; and WHEREAS, the Fayetteville City Council recognizes the need for the project, concurs with its importance and supports the NorthWest Arkansas Community College's efforts to do the same; and WHEREAS, the Fayetteville City Council has determined that the proposed project meets eligibility requirements necessary to apply for a grant under the 2009 GIF Regional Economic Development Grant Program: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the Mayor of the City of Fayetteville is hereby authorized to submit an application of formal request to the Arkansas Economic Development Commission for purposes of securing state grant funds up to the maximum allowable amount of $847,000.00 to aid and assist in executing the proposed project described herein, and that the Mayor of Fayetteville is further authorized to administer the grant funds for the same project. PASSED and APPROVED this 19i11 day of January, 2010. APPROVED: B ATTEST: By: SONDRA E. SMITH, City Clerk/Treasurer a r Council Agenda Items Y g OCI i ��, a ,61.L/AC) and Cit Contracts, Leases or Agreements fitu -lin J I-19 do/D 1/19/2010 (((��J City Council Meeting Date Agenda Items Only City of Fayetteville Staff Review Form Karen Minkel Submitted By Division Action Required: Arkansas Economic Development General Improvement Fund Economic Development Grant: Submitted by Strategic Planning Staff to approve a resolution authorizing the mayor of the City of Fayetteville to apply for a grant of up to $847,000 on behalf of the students who will benefit from the Northwest Arkansas Community College's green job training programs. Strat. Planning and Int. Consulting Department Cost of this request Account Number Project Number Budgeted Item Category / Project Budget Program Category / Project Name Funds Used to Date Program / Project Category Name Remaining Balance Fund Name Budget Adjustment Attached 7%4b/a I p1 -nt Dir ctor �/ 6 y • torney Da e Date `P o.j. zaia Fina ; and Internal Services Director Date Mayor Date —,Y7 ry / 41 Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Comments: Revised January 15, 2009 RESOLUTION NO. A RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF FAYETTEVILLE TO APPLY FOR A GRANT ON BEHALF OF THE STUDENTS WHO WILL BENEFIT FROM THE NORTHWEST ARKANSAS COMMUNITY COLLEGE'S GREEN JOB TRAINING PROGRAMS. WHEREAS, the NorthWest Arkansas Community College has worked with the City of Fayetteville, the Chamber of the Commerce, the University of Arkansas and the Northwest Arkansas Labor Council to establish a green jobs training center and program in Fayetteville; and WHEREAS, the training center will need to purchase state of the art equipment to support training in weatherization, energy efficiency, and other green initiatives to promote economic development in these areas; and WHEREAS, the Fayetteville City Council recognizes the need for the project, concurs with its importance and supports the NorthWest Arkansas Community College's efforts to do the same; and WHEREAS, the Fayetteville City Council has determined that the proposed project meets eligibility requirements necessary to apply for a grant under the 2009 GIF Regional Economic Development Grant Program: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the Mayor of the City of Fayetteville is hereby authorized to submit an application of formal request to the Arkansas Economic Development Commission for purposes of securing state grant funds up to the maximum allowable amount of $847,000.00 to aid and assist in executing the proposed project described herein, and that the Mayor of Fayetteville is further authorized to administer the grant funds for the same project. PASSED and APPROVED this 19th day of January, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA SMITH, City ClerklTreasurer TO: City Council THE CITY OF t AYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE TNRU: Mayor Lioneld Jordan Don Marr, Chief of Staff FROM: Karen Minkel, Strategic Planning and Internal Consulting Director DATE: January 19, 2010 SUBJECT: Arkansas Economic Development General hnprovement Fund Economic Development Grant Arkansas Economic Development General Improvement Fund Economic Development Grant: Submitted by Strategic Planning Staff to approve a resolution authorizing the mayor of the City of Fayetteville to apply for a grant on behalf of the students who will benefit from the NorthWest Arkansas Community College's green job training programs. BACKGROUND The Arkansas Economic Development Commission released a grant solicitation "to assist cities or counties involved in regional economic development with needs associated with...regional economic development." The grant must benefit more than one county and will be rated by the following criteria: • Economic impact; • Participation in a voluntary regional economic development organization; • Alignment with Governor Beebe's goals for economic development; • Ability to leverage other funding sources; and • Readiness to proceed. The City of Fayetteville has worked with the NorthWest Arkansas Community College (NWACC), the Chamber of Commerce, the University of Arkansas and the Northwest Arkansas Labor Council to establish a Center of Excellence delivery site in Fayetteville, which will provide green job training and certification and will need equipment to provide the anticipated programs in residential energy efficiency. DISCUSSION The City of Fayetteville, in partnership with NorthWest Arkansas Community College's Center of Excellence, proposes the opportunity to apply for funding from Arkansas Economic Development Commission General Improvement Funds to purchase state of the art equipment to support training in weatherization, energy efficiency, and other green initiatives to promote economic development in these areas. This partnership will utilize the recently funded Center of Excellence for Energy Efficiency to initiate training opportunities in both Washington and Benton Counties. THE CITY OF FAYETTEVILLE, ARKANSAS This spirit of collaboration within the State of Arkansas will allow the Center of Excellence in Energy Efficiency to expand its ability to train and educate the workforce required to meet this growing employment field, The Center of Excellence provides the capabilities, expertise, and strategic planning to fill this increasing workforce need and additional equipment will add to its resources and training capabilities. RECOMM ENDATION Staff recommends approving a resolution authorizing the mayor of the City of Fayetteville to apply for a grant on behalf of the students who will benefit from the NorthWest Arkansas Community College's green job training programs. BUDGET IMPACT The request will be a maximum of 5847,000. No matching funds are required. 2009 GENERAL I1vI I'I:OVI 1\'IENT FUN] ) ALLOCATIONS FOR REGIONAL ECONo N[1(:.1..) EVEL()1'MENT APPLICA'1:I0\ PA(111(ET I)EADL: NYa]: JANUARY 29, 2010 <>ARKANSAS STATE OF A R KA N SA S ARKANSAS ECONOMIC DEVELOPMENT COMMISSION THIS PACKET INCLI I)HS TIIJC FOLLOW ING: • GRANT PROGRAM Gi)II3EI,IN1.5 • A13PLI(:A'PION FORM • CIERPIFI('.'.A'r]ON L.H'I"I'EI2 FORM • RESOLUTION Fol -I'M 1 ARKANSAS ECONOMIC DEVELOPMENT COMMISSION The Arkansas Economic Development Commission's mission is to lead statewide economic development, create targeted strategies that produce better paying jobs, promote communities, and support the training and growth of a 21,1 century skilled workforce. The applicant should be cognizant of Governor Mike BBeebe's five goals for economic development. The five simple goals are as follows: 1. Increase the incomes of Arkansans at a growth pace greater than the national average. 2. Expand entrepreneurship, focusing on knowledge-based enterprises . 3. Compete more effectively in the global marketplace for new businesses and jobs, and create a business retention strategy to reduce closures. 4. Economic development will meet the special needs and take advantage of the extraordinary assets of various areas of the state. It will not be a one sire fits all. 5. Increase the number of workers with post secondary training so they are prepared when they enter the workforce and equipped for new jobs in the future. During the 2009 Regular Session of the Arkansas General Assembly; legislators appropriated $847,000 for economic development projects subject to this competitive solicitation for General Improvement Funds to be used either for regional economic development efforts or for regional transportation projects that enhance economic development. Applications for these monies will be submitted for regional economic development efforts. , General Information and EIigibility The purpose of this solicitation is to assist cities or counties involved in regional economic development with needs associated with either regional economic development projects or; more specifically, regional transportation infrastructure. Grants will be awarded based on a competitive process. A Letter of Commitment will be provided to the community upon award of the grant. THE PROJECT MUST BE INITIATED WITHIN SIX (6) MONTHS FROM THE AWARDING OF THE GRANT LETTER OF COMMITMENT FROM THE ARKANSAS ECONOMIC DEVELOPMENT COMMISSION, UNLESS THE APPLICANT REQUESTS A LONGER PERIOD THAT IS SUBSEQUENTLY APPROVED BY AEDC IN THE GRANT AGREEMENT, If What Type of Project is Eligible? Projects eligible for funding consideration under this program includes: 1. Regional Economic Development Projects.. Grant opportunities under this category may include, but are not limited to: a, Land acquisition; b. Improvements; c. Construction; d. Renovation; e. Major maintenance; f. Purchase of equipment; g. Industrial site development; h. Intermodal facilities; i. Port and waterway projects; j. Rail spur• construction; k. Regional planning 1. Inciustrial parks; m. Regional Water improvements; n. Regional sewer improvements; and/or 0. Other, non -transportation related economic development projects. Who May Apply? • Each application must be submitted by a mayor or county judge. • The application may be submitted on behalf of a region (established or developing) for any eligible project. • Act 529 of 2009 allows a planning and development district to represent a municipality in pursuing a grant project. What Type of Project is Ineligible? • Projects judged to be outside of the categories noted above. • Projects that do not address more than one county. Funding Availability The Arkansas Economic Development. Commission has received a total of $847,000 for this solicitation. Allocation of Grant Funds Grantees selected for funding will be awarded 75% of grant funds upon approval by the Arkansas Economic Development Commission. If funding is authorized for the second year of the biennium, the remaining 25% of the grant funds will.be disbursed after July 1, 2010 and following inspection by an Arkansas Economic Development Commission representative. III Is There a Matching Requirement? No. There is no match requirement in applying for these funds. These funds are allocated to the Arkansas Economic Development Commission by legislators from the General Improvement Fund. In none of the appropriation bills was there any mention of a matching requirement.. It should be noted that although a match is not required, the scoring system for award of grants gives points to those applicants that have been able to leverage additional funds, as stated in their application. Application Process WHEN can we apply? Applications will be accepted beginning Monday, December 7, 2009 and ending Friday, January 29, 2010. SUBMITTING an Application ALL APPLICATIONS MUST BE RECEIVED OR POSTMARKED BY 4:30 P.M. ONJANUARY 29, 2010 or they will not be accepted. An original application with one copy of any additional information is required. JCixes or electronic submissions not be accepted An electronic version of the application is available for printing on the website at http://www.arkansasedc.coni . Applicants must gain the approval of their governing official, who will be ultimately responsible for the grant should it be received. This process includes completion of the application form and the approval of the application by the local city council or quorum court. The mayor or judge Hurst affix his/her signature to the following attached documents for the application to be considered complete: • Certification letter • Resolution • Application pplication Review and Awards Presentation Applications are numbered and inspected for completeness and eligibility in the order received by the Arkansas Economic Development Commission. Applicants are encouraged to submit applications well in advance of the cycle deadline to allow AIDC staff to thoroughly review the application and assist applicants in correcting any deficiencies prior to the deadline. Applications received postmarked after the deadline date will not be eligible for consideration. Following final review and approval, the awards will be announced and Hien awarded in early 2010. JV Arkansas Economic Development Commission GIF Grant Rating Criteria 100 total points possible 1. Economic Impact (30 points possible) Points will be awarded to applicants who have clearly identified how This grant, if awarded, will impact the region economically and provide more opportunities for future economic development. 2. Participation in a voluntary regional economic development organization (25 points possible) Points will be awarded based on the city/county's participation in a new or existing organization addressing more than one county. All applicants will receive 15 base points from their participation in a planning and development district. Members of a voluntary regional economic development organization will receive an additional 10 points. Of not currently a member of a voluntary regional economic development organization, points will be awarded if membership is applied for prior to the deadline for this application, January 4, 2010.) 3. Alignment with Governor's Goals (20 points possible) Points will be awarded based on the degree to which the proposed project addresses one or more of the five economic development goals of Governor Beebe, as noted on page 2 of this application. 4. Ability to Leverage Other Funding Sources (15 points possible) Points will be awarded based on the applicant's documentation of the extent to which other funds, either in --kind or cash, will be used to complete the proposed project. 5. Readiness to proceed (10 points possible) Points will be awarded to those applicants who show a dear plan of action to complete the proposed project, Grant Reporting & Expenditures THE PROJECT MUST BE INITIATED WITHIN SIX (6) MONTHS FROM THE DATE OF THE GRANT AGREEMENT WITH THE ARKANSAS ECONOMIC DEVELOPMENT COMMISSION, UNLESS THE APPLICANT REQUESTS A LONGER PERIOD THAT IS SUBSEQUENTLY APPROVED 13Y AEDC IN THE GRANT AGREEMENT. • Should the Grantee change any substantive part of the grant originally stated in the Grant Application, the Arkansas Economic Development Commission must be notified for approval. • If the project takes more than one year to complete, an interim progress report will be required approximately six months from the date of the grant agreement with the Arkansas Economic Development Commission. if the project is to be completed within one year from the date of the signing of the grant agreement, only a final report will be required. hi all reporting, the report should address progress on the project and list all expenditures to date. • A final report is required of each project funded and should contain a statement that assures all grant. expenditures were made in accordance with the scope of the grant project. This report will be sent to Harold Sharp, Budget Director, One Capitol Mall .. 41a' floor, Little Rock, AR 72201. • Failure to comply with the terms of this agreement may result in ineligibility to receive future grant funds. V Application Timelines Deadline for Application Submission slon January 29, 2010 Award Date (Pr posed) March 15, 2010 Documents needed for a Complete Grant In addition to the grant application, with all questions answered fully, applicants must include the following for the application to be complete: 1. A signed Certification Letter, enclosed with application, from the governing official. (Sec attached example.) 2. A Resolution passed by the governing body enclosed with application. The. Resolution must have the governing official's signature, and the signature of the city or county clerk. (See attached example.) 3. Backup documentation for ALL items listed in the project cost estimate. 4. Backup documentation for ALL items listed in the applicant's funding source breakdown (local match). This includes copies of bank statements for cash, letters indicating pledges of cash, and letters of intent to donate materials, equipment, land and/or professional labor being donated. Applicants must- show they have raised their entire portion of the match in order to be eligible. 5. A deed, title, or other instrument showing proof of public ownership. This may include an "Intent to Donate" letter from a private individual or a lease that extends for more than ten (10) years. 6. Items of public input support. This could include support letters for the project from the local community's state senator, state representative, members of the COMM anity, collaborators involved with the project, etc. Also accepted are minutes from public meetings where the project is discussed and petitions with signatures of support. At least ONE letter is required but a communit niav have as many as it chooses. Questions about the grant program? Not sure if your project is eligible? Need to ask about the application process? Give us a call toll-free at 1 (800) ARKANSAS (1-800-275-2672) Or Email us at: lisharpa-4a rkansasedc.com VI Name of Applicant Mayor/judge's Name Address 2009 GIF Regional Development Grant City Zip Code Phone Cell Phone Email FAX Contact Person/Reporting Agent Phone Cell Phone Email FAX Grant Request + Cash Match + In-kind Match = Total Project Cost (Not required) (Not required) $ $ 1. Applicant: Address: City/Zip Code _ Phone: County: CIF REGIONAL DEVELOPMENT GRANT APPLICATION COVER PAGE 2. Application prepares: Address: City/Zip Code: Phone: Contact: Control Number: Funding Year: Grants Manager: For internal Use Only 3. Applicable Type: (Check One) Regional L',conomic 1)evelopment Project Regional "1'ransportatfon Infrtstructure 4. Project Summary (Briefly describes the activities to be undertaken for the project). S. 'Type of Applicant: (Check one) City — County Joint* *List Minor Parties: ' A. l joint applications must be accompanied by cooperative agreements between all jurisdictions applying for funds iIi 1 tie application. See Application Guidelines for appropriate procedures to follow for joint applications. 6. State Senator(s)/District(s) 7. 'Total Project Budget: (List Sources of Funds) a. 01F $ State Rcpresentalive(s)/District(s) b_ Local 5 c. 5 U.S. Congressional District d. c. 5 f. Total 5 8. Project Information: a. Estimate the II of consecutive calendar days for construction_____ b. linter the square footage of the proposed building: (if applicable) —_. ___.________w.__. Renovation New Construction Total c. List a parcels of land to be acquired for the project (donated and/or fec simple). Include size references for these parcels: d. Estitnated number of easements (donated and/or acquired) needed for the project: 9. CER"TIFICA"TION OF CLIIEF ELECTED LOCAL OFFICIAL, To the best of my knowledge and belief, all data contained in this application is true and correct and its submission has been duly authorized by the governing body. I understand that if the application is found to contain significant misinformation or deviates significantly from the application process, this application will be automatically eliminated from further consideration for funding. Signature: Title: "Typed Name: Date: 2 Project Description Please provide an outline of your idea and anticipated project_ We i.aildcrsland t11at rnany projects will need further development. Please use this form to present your idea clearly and succinctly. Please use up to one additional page for description if needed. 3 Milestones Describe the milestones (interim steps) needed to be taken in order to complete the project. Please attach a projected timeline for each milestone. 4 Partnering & Strategic Planning Please. describe all anticipated public and/or private partners that will he involved in this project. Sonic projects may have many partners, while others niay involve only one organization. You nay also list how this project fits into your• overall strategic planning process. (Action Plan to accomplish this project.) 5 COSI' ESTIMATE BREAKDOWN Please itemize the cost estimate for the project below as much as possible. Yoga may add extra sheets if necessary. Backup documentation for each lira;, including in-kind materials and licensed professional labor, is required (professional estimates, catalog pages, letters of intent to donate, etc.) TOTAL PROJECT COST Item Cost FINDING SOURCE BREAKDOWN Must include back-up documentation that shows hour the total project will be funded (i.c. ]bank statements, letters of intent to donate, resolution with approprthtion IJ.s/cd c30. This amount should be the sante as the total project cost. Requested from GIF Regional Development Grant In-Idnd professional labor In-kind materials and /or equipment Community Cash Matching Funds City or County Appropriation Other Funding Sources (please list) $ $ TOTAL FUNDING SOURCE BREAKDOWN $ 6 With my signature below, 1 do hereby certify that 1 have read, understand, and support the above application for brant funds through the 2009 General Improvement Fund Infrastructure Grant. 1 further certify that I have raid, understand, and agree to abide by the rules and regulations governing the grail progranus. Signature of Mayor or Judge / Date Signed Signature of Contact Person / Date Signed Please carefully review the application and be sure that you have completely answered every question. The completed application with one copy of any supporting documentation MUST be received at: Arkansas Economic Development Commission Budget Director One Capitol Mall, 41h Floor Little Rock, AR 72201 Due by 4:30 p.rn. on Monday, January 29, 2010. FAXES or ELECTRONIC SUBMISSIONS WILL NO'l' BE ACCEPTED. 7 CERTIFICATION Li:ITER Date 2009 General Improvement Fund Regional Development Grant c/o Arkansas Economic Development Commission One Capitol Mall Little Rock, AR 72201 Dear ,Members of the 2009 G1F Regional Development Grant review Committee: On behalf of the , I am writing to request your assistance in securing a grant under the 2009 G1}' Regional Development Grant. Proceeds from the $ grant, if awarded, will be used for the following project, as outlined in the enclosed application: 1 designate myself, Mayor/County judge of as the person ultimately responsible for the administration of the state grant, if awarded. Project funds from all sources will be expended through a fund established on the books of the city/county of . Ail project expenditures with invoices and cancelled checks attached, in addition to copies of al] application )materials, will remain on file in the Mayor/County judge's office for three years or until audited (whichever is lai.cr), to assure that funds were used for the purposes for which they were made available. If additional information is needed concerning this project, please feel free to contact: me or the project's primary contact person (name) of (phone number) 'thank you for your consideration. Sincerely, Mayor Counly Judge City County Phone Number Enclosures 8 Rz;s0UTI-r9N PASSEL) 1svCro' Coilr?c_1[_/, tloRljm Cot!wr Note: ibis t;r,r sample copy O/'rr ir's•olulion irrhurck'd to nssrsi, ,ra11 ivtilcns in knowir;s; lidtrlf Rr surbmit. All Resolutions must be notai zed by the locralgover7ung official. RESOLUTION fi lc it resolved by the City Council/Quorum Court of._---.._...._......--- ._...._....._..._...---.--, .'trite of Arkansas a resolution entitled: A Resolution authorizing the Mayor of Town ol• the County judo;e of County €o apply for a Avail of behalf of the ...._.._.__ Whereas, the ..._ _ City C'ounc'il/Quorum Court has determined Ihat the meets cti<�ibility requirements necessary to apply for a gran f tinder 111e 2009 GI1' Regional I)evelopnw.111 Crrnli I'roAram; and Whereas, the has presented plans to (description of project: ;and Whereas, the City Council/Quorum Court of ._..............._....____.._......._.__....-- recognizes the need for the project, concurs it. importance, and supports Iic __..._ ..__ _ .... its efforts to proceed with the same; and Therefore, be it resolved that the city Council/Quorum Court of__ hereby appropriates Ilse sum of $_______ to complete the local match money requirement for Ille project described herein (if applicable); Be i1 further resolved, that file Mayor/County judge of________ _ is hereby authorized to submit an application of formal request to the Arkansas l;conomic I)cvclopnicnt Commission for purposes of securing .Slate grant funds ill the amount of $ to aid arid assist the _., in cxecutln�y' the proposed project described herein aoc1 that the Mayor/County judge or Recorder/'Treasurer of - is further authorized to administer the grant funds for the same project. THIS RESOLUTION ADOFI'ET) IN REGULAR SESSION Date APPROVED: Signaft re of Mayor or County judy,c 'Typed name of Mayor or County judge ATTEST: Signature of City or County Clerk 2009 GIF Regional Development Grant Narne of Applicant ,,._..City of Fayetteville Mayon'/Judge's Name Lioneld Jorda Address .. 113 W. Mountain Street City Fayetteville _ Zip Code --72701 _— Phone .---479-575-8331 ___ Cell Phone 479-601-3514 Email_ljordan@ci.fayetteville.ar.us FAX 479-575-8257 Contact Person/Reporting Agent —._._Karen Minke Phone _479-575-82 Cell Phone _479-287-8251_ Email _kininkel@ci.fayetteville.ar.us FAX 479-575-8202 Grant Request + Cash Match + (Not required) In -kind Match (Not required) = Total Project Cost $_1.00,000 $_n/a $ n/a $_100,000 CIF REGIONAL DEVELOPMENT GRANT APPI.,ICATION COVER PAGE L Applicant: City of Fayetteville ]For Internal Ilse Only Address: 113 W. Mountain Street Control Number: City/Zip Code: - Fayetteville 72701 Funding Year: Phone: 479-575-8331 Grants Manager: County: Washington 2. Application Preparers 3. ApplicableType: (Check One) Lioneld Jordan Address: 113 W. Mountain Street )i Regional Economic Development Project ....__. Regional Transportation Infrastructure City/Zip Code: Fayetteville 72701 Phone: 479-575-8271 Contact: Karen Minkel A. Project Summary (Briefly describes the activities to be undertaken for the project). With the growth of green jobs regionally and nationally, specialized training is needed to till the employment gap. The NorthWest Arkansas Community College Center of Excellence for Energy Efficiency located in Fayetteville and Bentonville fills this need through specialized training in the areas of energy efficiency and conservation. The funding requested for this project will purchase additional state of the art training equipment that will allow for curriculum expansion and a better trained, employable workforce. 5. Type of Applicant: (Check one) 7+ City County Joint* *List Minor Parties: NorthWest Arkansas Community College *All joint applications must he accompanied by cooperative agreements between all jurisdictions applying for funds in the application. See Application Guidelines for appropriate rocedures to follow for joint applications. 6. State Senator(s)/District(s) 7. Total Project Budget: (List Sources of Funds) Sue Madison/District 7, Cecil Bledsoe/District 8, Kim a. GIF S 100,000 llendren/District 13 b. Local $ n/a State Representative(s)/District(s) c. $ n/a Lindsley Smith/ District 92, Jim House! District 89. d. S n/a Uvalde Lindsey/District 88, Duncan Baird/District 95, e. $ n/a Debra Hobbs/District 96, Donna ilutchinson/District 98, f. Total $ 100,000_ mm Tim Summers/District 99, Les Carnine/District 94 U.S. Congressional District 3 8. Project Information: a. Estimate the if of consecutive calendar days for construction N/A _-_— b. Enter the square footage of the proposed building: (if applicable) Renovation New Construction Total c. List all parcels of land to be acquired for the project (donated and/or fee simple). Include size references for these parcels: N/A d- Estimated number of easements (donated and/or acquired) needed for the project: _N/A___ 9. CERTIFICATION OF CHIEF ELECTED LOCAL OFFICIAL To the best of my knowledge and belief, all data contained in this application is true and correct and its submission has been duly authorized by the governing body. I understand that if the application is found to contain significant misinformation or deviates significantly from e applic n proces , this application will be automatically eliminated from further consideration for funding. Signature:- Title: Mayor Typed Name: _Lion Jordan - Date: January 27, 2010 Project Description Please provide all outline of your idea and anticipated project. We understand that many projects will need further development. Please use tills form to present VOL11- idea clearly and succinctly. Please use up to one additional page for description if needed, The City of Fayetteville, partnering with Nor#hWest Arkansas Community College's (NWACC) Center- of Excellence for Energy Efficiency, requests funding ill the amount of $ 100,000 to expand training in weatherization, energy efficiency standards, and energy conservation through the purchase of state of the art training equipment to meet the growing demand for an educated workforce in green technology. Special emphasis is placed on reaching economically disadvantaged or unskilled and displaced workers. This partnership's extensive training experience, combined with direct support from local and regional partners, make this project both unique and advantageous to the Northwest Arkansas region and the entire State of Arkansas. This spirit of collaboration within Northwest Arkansas will allow the Center of Excellence to expand and thrive, providing the educated workforce required to meet this growing employment field. All new and expanded curriculum developed as a result of the proposed training equipment will be designed through a collaborative process to ensure implementation and success. It is essential that green technology training occur throughout the State of Arkansas to ensure a well educated workforce. The Center of Excellence housed in Fayetteville and Bentonville provides the capabilities, expertise, and strategic planning to fill this increasing workforce need. The additional training equipment purchased under this proposal will allow for more hands on experience from program participants, creating an even more prepared worker in energy efficiency and conservation. Examples of the type of equipment to be purchased are a Solar Thermal Closed - Loop Troubleshooting Learning System and an Environmental Applications Learning System. This proposal for equipment and training items in the amount of $100,000 will assist greatly in the training of Arkansas' workforce in green technology and energy efficiency. This training will directly support Governor Beebe's goals for economic development. The training will increase the number of workers with post secondary training and provide a labor pool that will create opportunities for entrepreneurial knowledge -based companies as well as support existing green businesses in Arkansas. This project will also leverage the funds awarded by the Arkansas Energy Office for the Center of Excellence. This initiative is supported by the Northwest Arkansas investment Board as well as Northwest Arkansas' regional economic development group, Green Valley Development. Milestones Describe the milestones (interim steps) needed to be take, in order to complete the project. Please attach a projected timeline for each, milestone. The following is a timeline for implementation of the proposed project. It is expected that all purchases and implementation will occur within the first five months of funding to ensure that training is timely in preparing Arkansas' workforce for green jobs. • Receive funding O Month I • Request for bids for equipment o Month I • Finalize purchase of equipment o Month 2 and 3 • Installation of equipment o Month 3 and 4 • Begin training utilizing purchased equipment o Month 5 5 Partnering & Strategic Plannin Please describe all anticipated public and/or private partners that will be involved in this project. Some projects may have many partners, while others may involve only one organization. You may also list how this project fits into your overall strategic planning process. (Action Plan to accomplish this project.) The following is a list of potential partners for the proposed project. Upon implementation of the purchased equipment, the Arkansas workforce regarding green jobs ►mill be greatly enhanced. As stated earlier, it is expected that training utilizing the newly purchased equipment will begin no later than 5 months after funding is awarded. • City of Fayetteville • NorthWest Arkansas Community College • Arkansas Energy Office • Area employers • Northwest Arkansas Workforce Investment Board • Arkansas Workforce Centers throughout Northwest Arkansas Cos'r ESTIMATE BREAKDOWN Please itemize the cost estimate for the project below as much as possible. You may add extra sheets if necessary. Backup documentation for each line, including in -kind materials and licensed professional labor, is required (professional estimates, catalog pages, letters of intent to donate, etc.) Item T701 7 AC/DC Electrical Learning System $---^ 85-MTS _Electric Motor Control Learning System____- $__-- 85-MT7 Power Distribution Learning System_______-_- $-_ 94 -TS -1 Thermal Systems 1---------------------- $____ 17083 Environmental Applications Learning System______ $_--- B707 Student Laps, AC/DC Electrical Learning System 1 $�--- 1 1604 Student Laps, Thermal Systems $ 1 1572 Student Curriculum, Air Conditioning/Heat Pump $ Troubleshooting 11605 Student Laps, Thermal Systems 2 $__-- 950-SPTI Solar PV Troubleshooting Learning System____ $ 950-STCL1 Solar Thermal Closed -Loop Troubleshooting $ Learning System_____________ 96-WT1 Welding Technology Learning System-----------$ Construction of indoor training home for energy audits $ TOTAL PROJECT COST Cost - 5 ,282.0O___________________ 1,754.00 1 4,978.00 18, 782.00--------------------. 8,284.00--------------------- _-_---30.00_____-__--__�____ ------4 5.00___-__-___ ------3 0.00 _____40.00 10,000.00_ 10,000.00_ 14,465.00_ 16,310.00_ FUNDING SOURCE BREAKDOWN Must include back-up documentation that shows how the total project will be funded (i.e. bank statements, letters of intent to donate, resolution with appropriation listed, etc.). This amount should be the same as the total project cost. Requested from GIF Regional Development Grant In -kind professional labor In -kind materials and/or equipment Community Cash Matching Funds $___1 00,000___--____ $----------n/a-_-____ $-----___--_n/a------ $-----------n/a-------- City or County Appropriation Other Funding Sources (please list) TOTAL FUNDING SOURCE BREAKDOWN $-----------n/a-------- $-----------n/a-------- $100,000 With my signature below, I do hereby certify that I have read, understand, and support the above application for grant funds through the 2009 General Improvement Fund infrastructure Grant. I further certify that I have read, understand, and agree to abide by the rules and regulations governing the grant programs. J__ ,,n 1 I gnature of My6r or Judge / Date Signed Signature of Contact Person / Date Signed Please carefully review the application and be sure that you have completely answered every question. The completed application with one copy of ally supporting documentation MUST be received at: Arkansas Economic Development Commission Budget Director One Capitol MaIl, 4t1, Floor Little Rock, AR 72201 Due by 4:30 p.n. on Monday, January 29, 2O10. FAXES or ELECTRONIC SUBMISSIONS WILL NOT BE ACCEPTED. Crlrrl£lcATloN LErl'i.n january 27, 2010 2009 General Improvement Fund Regional Development Grant c/o Arkansas Economic Development Commission One Capitol Mall Little Rock, AR 72201 Dear Members of the 2009 GIF Regional Development Grant Review Committee On behalf of the City of Fayetteville, I am writing to request your assistance in securing a grant under the 2009 GIF Regional Development Grant. Proceeds from the $100,000 grant, if awarded, will be used for the following project, as outlined in the enclosed application: The purchase of state of the art equipment for the NorthWest Arkansas Community College Center of Excellence for Energy Efficiency located in Fayetteville and Bentonville. I designate myself, Mayor of the City of Fayetteville as the person ultimately responsible for the administration of the state grant, if awarded. Project funds from all sources will be expended through a fund established on the books of the City of Fayetteville. All project expenditures with invoices and cancelled checks attached, in addition to copies of all application materials, will remain on file in the Mayor's office for three years or until audited (whichever is later), to assure that funds were used for the purposes for which they were made available. If additional information is needed concerning this project, please feel free to contact me or the project's primary contact person, Karen Minkel, at 479-575-827:1. Thank you for your consideration. Sincerely, Mayor Lioneld Jor an City of Fayetteville Washington County 479-575-8331 10 T7017 AC/DC Electrical Learning System $ 5,282.00 The model 17017 AC/DC Electrical Learning System teaches fundamentals of AC and DC electrical systems used for power and control in industrial, commercial, agricultural, and residential applications. Students learn industry - relevant skills including how to: operate, install, design, and troubleshoot basic AC and DC electrical circuits for various applications. The model 17017 includes a bench top -mount workstation, AC power supply, DC power supply, electrical components set, lead set, hand-held multimeter, circuit tester, built-in instrumentation console, electrical circuit simulation software, student learning materials for both theory and lab, and teacher's assessment guide. This system uses industrial quality components to help students become better prepared for what they will encounter on the job. Industrial Size Components - The 17017 features industrial size electrical power and control components, typical of what students will find in the field. This experience better prepares students to recognize industrial component styles and troubleshoot them effectively. Safety is emphasized throughout. Safety devices include a 24 -volt power or less, grounding and guards. Integrated Workstation - The 17017 workstation uses heavy-duty welded steel frame with built-in power supply, instrumentation, component mounting surface, and component storage panel. Components are mounted directly on individual panels that easily attach to the mounting surface with no special tools. Each component's leads are attached to quick -turn terminal posts, allowing students to use leads to quickly interconnect components for a variety of circuit applications. Effective Component Inventory - Components are stored on a vertical storage panel with silk-screened and labeled outlines so components can easily be identified and inventoried. This makes setup quicker so students can do more in less time. Components also do not get lost as easily. Simulation Software - Simulation software is an integral part of the learning system, providing additional circuits and conditions under which students can learn. Students can use the software to create and simulate circuits of their own design in addition to the circuits described by the exercises in the student learning materials. Key Features © Industrial Size Components Id Heavy Duty Steel Workstation l Safe Power Level -24 VDC Additional Required Items © Electrical Power:1-Phase, 120 VAC, 60 Hz, 1.5 Amps 2 One of the following Amatrol mobile workstations or equivalent: models 82-609, 82-610, or 82-611. l Personal Computer with Windows 2000 AC:OC E ECTAlCA! SYST MJ ,,, , 85-MT5 Electric Motor Control Learning System $ 1,754.00 The model 85-MT5 Electric Motor Control Learning System teaches electric relay control of AC electric motors found in industrial, commercial, and residential applications. Students learn industry -relevant skills including how to: operate, install, design, and troubleshoot AC electric motor control circuits for various applications. The model 85-MT5 includes a bench top -mount workstation, AC induction motor, motor mounting frame, control component panels, multi -meter, lead set, student learning materials for both theory and lab, and teacher's guide. This system uses industrial quality components to help students become better "prepared for what they will encounter on the job. The workstation's welded steel construction provides a sturdy work surface for mounting control components. Components are mounted directly on individual panels. The modular panels easily slide into the workstation and lock in place, allowing students to quickly set up a variety of circuit applications. Safety is emphasized throughout the student learning materials and in the hardware design. Safety devices include a lockout/tagout system and grounded connections for individual components in the system. Students use these safety devices each time they set up a circuit. The circuits students set up on 85-MT5 System can be faulted to enable students to learn how to troubleshoot motor control circuits under realistic conditions. Circuit faults can be introduced using either the manual fault insertion, supplied as a standard, or the optional 890-FTS-1 Computer -Based Fault Insertion System. The computer -based fault insertion system provides the advantage of allowing the students to learn troubleshooting on an individual basis without the instructor standing by to insert faults and explain the process. A number of motor control component options are also available to extend the learning capabilities of the 85- MT5 Motor Control Learning System. These components are mounted to modular panels that slide into the workstation or mount to the motor mounting frame. Key Features 0 Industrial Standard 1/3 Hp Motor I l Heavy Duty Welded Steel Workstation 0 Industrial Standard Wiring Terminology i Industrial Safety Devices 0 Built-in Manual Fault Insertion 0 Optional Computer -Controlled Fault Insertion Additional Required Items 0 Amatrol Model 613-43 Prony Brake 0 Electrical Power:3-Phase, 208 VAC, 60 Hz, 6 Amps 0 Hand Tool Set or equivalent 0 One of the following Amatrol mobile workstations or equivalent: models 82-609, 82-610, or 82-611. foroa cc"1woe srsrcr 85-MT7 Power Distribution Learning System $14,978.00 The model 85-MT7 Power Distribution Learning System teaches installation of modern electrical power distribution systems. Students will learn industry -relevant skills to enable them to construct, troubleshoot, maintain, and repair the wiring in power distribution systems from the bus bar to the control panel. The 85-MT7 includes a mobile workstation, (2) induction motors, bus bar unit with enclosure and bus plugs; junction and control boxes, disconnect switch, lockout/tagout, student learning materials for both theory and lab, and teacher's guide. The 85-MT7's workstation frame consists of moveable members that can be rearranged to present each student with a variety of conduit installation applications. Students learn to do system layout by sizing conduit lengths and determining where to make bends to accomplish each task assigned in the student learning materials. Industry standard safety practices are followed throughout the curriculum, and the workstation is equipped with a lockout/tagout system and safety disconnect switch. Key Features 0 Moveable Frame Members © Industrial Standard Components 0 Heavy Duty Welded Steel Workstation IN Industrial Standard Wiring 0 Double -Sided Workstation Additional Required Items 0 Electrical Power:3-Phase, 208 VAC, 60 Hz, 12 Amps 0 Hand Tool Set 0 Consumable Packege ► mm acrrmw i Learning Topics 0 Conduit Bending 0 Conduit Installation 0 Conduit Sizing 0 Conduit Selection 0 EMC Conduit 0 EMT Conduit 0 Flexible Conduit 0 Bus Plug Installation 0 Wire sizing 0 Circuit Protection 0 Disconnect Selection 0 Disconnect Installation 0 Fitting Types 0 Fitting Selection 0 System Layout 0 Schematic Interpretation 3 94 -TS -1 Thermal Systems 1 $ 18,782.00 Thermal systems play a key role in industry, commercial, and residential applications by providing heating and cooling of living spaces, food storage, and various manufacturing processes. The model 94 -TS -1 Thermal Systems 1 Unit teaches a wide range of applications based on the thermal concepts of thermodynamics and heat transfer. Thermal applications include refrigeration, air conditioning, and heat pumps. The 94 -TS -1 Unit consists of two student workstations: 17082 Thermal System and 17081 Applied Thermal Science System. The model T7082 Thermal System is a working thermal system with industrial components that can perform heat pump, air conditioning, and refrigeration systems operation. The 17081 includes thermal science apparatus to demonstrate the principles on which modern thermal systems are based. The T7081 components are stored in full view of the student with silkscreened outlines and labels to enable students to quickly find the components needed for their setups and easily return them to their proper storage locations. This feature also enables teachers to identify missing components at a glance. The T7081 Applied Thermal Science System supports a full range of thermal science experiments including heat transfer and thermodynamics. This system provides the fundamental understanding of thermal systems necessary before exploring the applications taught by the T7082 Thermal System. Students will use the T7081 to prove concepts and learn how to make calculations to predict system performance. The 17082 is a working refrigeration system that uses the principle of vapor compression, the most popular refrigeration method employed today. The T7082 demonstrates both refrigeration and air conditioning applications. It also includes a reversing valve and associated components to switch the system to heat pump operation as well. The 17082 includes many instrumentation features to observe and monitor system operation. Sight glasses are located at three points on both the evaporator and condenser coils to show how the refrigerant changes phase as it passes through each coil, Pressure and temperature gages are placed at the inlet and outlet of the condenser and evaporator to determine heating and cooling performance. Other teaching components include moisture indicator, panel -mounted compressor ammeter, and flow meter. The T7082 replicates a variety of performance conditions such as heavy-duty industrial blowers attached to the condenser and evaporator coils and manual valves placed throughout the refrigeration system. The blowers have dampers that can vary the air flow across the coils, showing the effect of varying heat transfer rates. Key Features IIN Supports full range of thermal science experiments B Sight glasses at multiple points to show refrigerant changes B Hermetically sealed compressor B Silkscreened component panel B Industrial quality components l Perform heat pump, air conditioning, and refrigeration systems operations B Convenient component storage Additional Required Items B 1 -Phase, 110 VAC, 60 Hz, 15 Amps or 1 -Phase, 230 VAC, 50 Hz, 10 Amps Electrical Power Learning Topics B Thermal System Power B Enthalpy B Temperature Measurement B Gas Laws B Thermal Science Concepts B Heat Transfer Methods B Thermodynamic Cycles LB Refrigeration System Operation B Refrigerant Types B Heat Pump System Operation B Thermal Efficiency B Refrigeration Components B Phase Diagrams B Property Tables 4 T7083 Environmental Applications Learning System $ 8, 284.00 The model 17083 Environmental Applications Learning System adds to the T7082 Thermal Learning System to teach heating and cooling applications. Students will learn industry -relevant skills including how to size, select, and analyze thermal systems to optimize performance. The 17083 is a working system that connects to the T7082 System to provide a functional thermal application of air conditioning and heat pumps. The 17083 models the characteristics of a living structure with outside environmental effects, such as sun or humidity, and internal design characteristics such as insulation, lighting, and ceiling fans. The T7083 consists of a living structure with reversible ducting system, comfort controls, instrumentation, environmental input devices, insulation system, student learning materials for both theory and lab, and teacher's guide. Variable Environmental Conditions - The 17083 replicates a variety of real world environmental conditions with devices that simulate effects caused by the sun, humidity, and lighting. Variable Thermal Design Characteristics - The T7083 demonstrates the effects of a structure's design with removable insulation panels to vary insulation performance, ceiling fan, window that can be opened, attic fan, attic exhaust, and reversible upper and lower ducts. Instrumentation Features - The 17083 includes many instrumentation features to observe and monitor system operation. Digital thermometers are placed at key locations in the structure to show how temperature can vary inside a living space. A digital humidity sensor is also included to determine the level of comfort. Key Features • Real World Thermal Effects • Interface to T7082 Thermal System • Performance Analysis under Variable Conditions • Built -In Instrumentation Additional Required Items • Electrical Power: 1 -Phase, 115 VAC, 60 Hz, 10 Amps or 1 -Phase, 230 VAC, 50 Hz, 7.5 Amps • Any one of the following Amatrol workstations or equivalent: 82-610, 82-611, or 82-612 • Model T7082 Thermal System Inrm, n�trwrorcrT , p L1 T B707 Student Laps, AC/DC Electrical Learning System 1 1 $30.00 $30.00 11604 Students Laps, Thermal Systems 1 $45.00 $45.00 11572 Student Curiculum, Air Conditioning/ Heat Pump 1 $30.00 $30.00 Troubleshootong 11605 Student Laps, Thermal Systems 2 1 $40.00 $40.00 f. 950-SPTI Solar PV Troubleshooting Learning System $ 10, 000.00 Installing and maintaining solar photovoltaic (PV) systems requires hands-on skills and troubleshooting ability across the types of PV systems commonly used such as AC, DC, and grid -tie. Budding engineers and designers need to understand the technologies used in these systems as well. Amatrol's 950-SPT1 Solar Photovoltaic Troubleshooting Learning System allows students to develop the specialized skills and knowledge needed for working with the common types of PV systems. The 950-SPT1 teaches students connection, operation, programming, and troubleshooting of AC/DC and grid -tie systems. The curriculum is PC -based multimedia that is highly interactive. It allows students to use the learning style best for them — reading, listening, visual. The 950-SPT1 supports the NABCEP (North American Board of Certified Energy Practitioners) test for Certified Solar Photovoltaic System Installer. The 950-SPT1 includes all components needed to develop hands-on, jobready skills: all solar specific components as well as balance of system items. The learning system contains a mobile workstation, component panels with breakers, combiner box, MPPT charge controller, lamps, batteries, meters, grid -tie inverter, a fault insertion system, PC -based multimedia student curriculum, and instructor's assessment guide. The required 95-SPA1 two -panel array provides a complete solar PV troubleshooting experience. Computerized Fault Insertion At the heart of a technician's skill set is the ability to troubleshoot a system. The 950-SPT1 is equipped with a wide array of both electrical and fluid faults that allow instructors to replicate realistic system and component failures. For the 950-SPT1, Amatrol uses electronic fault insertion so that instructors can easily insert faults and track the student's troubleshooting results. Electric fault insertion prevents component damage while allowing instructors to see student progress. Instructors can identify specific areas the student needs to improve and target those areas. It also allows instructors to set-up faults ahead of time, allowing students to perform self -directed study when appropriate. Balance of System Components — Replicates Real World PV System Developing installation and troubleshooting skills for PV systems requires all the components commonly found in these systems. Elements included on the 950-SPT1 such as power distribution panels, a combiner box, disconnects, and circuit breakers are essential to create realistic systems and troubleshooting situations. Learning Topics B System Troubleshooting B Troubleshooting Components 0 Charge Controllers B DC Solar PV Systmes B Solar Batteries © PV Array Connection B PV Module Performance B Module Operation lB Solar PV System Performance B PV Maintenance lB Solar PV System & Component Sizing lB Energy Conservation & Demand lB Grid -Tie Systems IH PV Inverters If AC Solar PV Systems Modern Communications and Programming Modern solar technology installations frequently include network communications. The inverters and charge controller on Amatrol's Solar PV Troubleshooting enable students to learn how to network system components. Students also learn how to troubleshoot at the system level as well. The inverter and charge controller feature many modern programming capabilities which allow students to learn how to program the more sophisticated systems they are likely to encounter. Mobile, Multiple PV Panels (Required 95-SPA1 Solar PV Array Station) The required PV array for the 950-SPT1 contains multiple panels so that students can learn to connect a realistic array. Most solar technology applications have multiple panels. Students need to learn about the effects of series and parallel connections, which require more than one panel. Additionally, the 95-SPA1 Solar PV Array Station is mobile, allowing instructors to take advantage of sunny days without having to move the entire trainer. The array is equipped with sun simulation as well to enable indoor use 950-STCLI Solar Thermal Closed -Loop Troubleshooting Learning System $ 10,000.00 Installing and maintaining solar thermal closed -loop systems require hands-on skills and troubleshooting ability across both drainback and pressurized systems. Likewise, engineers and designers need to understand the technologies used in these systems as well. Amatrol's 950-STCLI Solar Thermal Closed -Loop Troubleshooting Learning System (shown at right with optional sun simulator attached) allows students to develop the specialized skills and knowledge needed for working with the two common types of thermal closed -loop systems: drainback and pressurized. The 950-STCL1 teaches students connection, operation, programming, and troubleshooting of both drainback and pressurized systems. The curriculum is PC -based multimedia that is highly interactive. It allows students to use the learning style best for them — reading, listening, or visual. The 950-STCL1 supports the NABCEP (North American Board of Certified Energy Practitioners) test for Certified Solar Thermal System Installer. The 950-STCL1 includes all components needed to develop handson, job -ready skills: all solar specific components as well as balance of system items. The learning system contains a mobile workstation, multiple component circuit panels, two solar collectors, fault insertion, PC -based multimedia student curriculum, and instructor's assessment guide. An optional sun simulator is available to facilitate classes indoors when outdoor conditions do not support solar heating. Fault Insertion For Both Electrical and Fluid Systems At the heart of a technician's skill set is the ability to troubleshoot a system. The 950-STCL1 is equipped with a wide array of both electrical and fluid faults that allow instructors to replicate realistic system and component failures. Students will learn to independently solve the many common types of situations they will encounter on the job. Balance of System Components —Replicates Real World Thermal Systems Developing installation and troubleshooting skills for solar thermal systems requires all the components commonly found in these systems. Elements such as vacation bypass, check valves, relief valves, flow meters, and tempering valves are essential to create realistic systems and troubleshooting situations. Amatrol also includes a digital differential controller that features many programming capabilities which allow students to learn how to program the more sophisticated thermal systems they are likely to encounter. Two Types of Closed -Loop Thermal Systems with direct sunlight or inside with the sun simulator. Key Features l Two Types of Closed -Loop Thermal Systems 1;9 Replicates Real World Thermal Systems 0 Fault Insertion for Both Electrical and Fluid Systems 18 Balance of System Components 96-WT1 Welding Technology Learning System $ 14,465.00 Welding plays a critical role throughout our economy. It is central to many industries including manufacturing, construction, and aerospace to name only a few. Welding is a blend of both art and science, joined together to create enduring bonds that allow us to create structures and machines on a scale impossible to achieve without it. The 96-WT1 teaches how to safely create an array of high quality weld types. Amatrol's 96 -WTI Welding Technology Learning System consists of a workstation with a self-contained down -draft table and angle grinder, storage station, gas metal arc welder (GMAW), weld test fixture, tools and fixtures, safety gear, student curriculum and teachers assessment guide. The 96 -WTI is mobile with both the workstation and storage unit designed for classroom use. Magnetic Stainless Steel Top Workstation - The workstation top is made of magnetic stainless steel to withstand the rigors of student welding. The top can be removed to enable easy clean-up and neat workstation appearance. No permanent/fixed ventilation is required; the built-in down -draft system contains filters designed to capture the welding smoke. Turnkey Storage Station - Welding requires a number of items that can be easily misplaced. The turnkey storage station of the 96 -WTI provides a lockable, mobile storage solution. The storage station can easily house the tools/fixtures, gas cylinder, and safety gear needed. All items are easily visible, enabling teachers to make a quick visual inspection. Lockable casters provide both mobility and secure stationary use. GMAW Welder and Welding Safety - Gas metal arc welding is one of the most popular welding processes used today. Also known as MIG (metal insert gas), this welder provides an industrial quality experience while being very portable. It requires 230 VAC single phase power or 208 3 -phase power. The 96-WT1 comes with a wide assortment of safety gear. Goggles, gloves, apron, welding sleeves, helmets and yellow, moveable freestanding welding curtains are included. Mobile Technology Workstation with Vise - The 96-WT1 requires a workstation table with a vise. Amatrol's 82-612E mobile technology workstation includes a vise and is an excellent choice to meet this need. Key Features m Portable GMAW/MIG welder k7 Turnkey lockable mobile storage system Q I Variety of tools/fixtures provided ID Magnetic stainless steel top workstation ® Includes wide assortment of safety gear I7 Workstation has built-in down -draft system Additional Required Items ® 94-RM15 welding base metal kit It] Worktable with vise © Parts for consumables Eli Gas cylinders © 94-RM16 welding flag holder kit Arnatrol Equipment Total: $ 83, 690.00 Remaining funds to be used for construction of indoor training home for energy audits: $ 16,310.00 Total: $ 100, 000.00 10 01/26/2010 12:27 FAX 501 682 2917 Arkansas Serlrli,e lJ0002/0002 SUE MA. ISON SENATOR TEN DlsIflicr OFFICE: 479-4422997 nkxhsons@arklegstate.ar.us 573 ROCK CLIFF ROAD FAYE[TEVILLE, ARKANSAS 72701-3809 January 26, 2010 THE SENATE STATE OF ARKANSAS Ms. Maria Haley, Executive Director Arkansas Economic Development Commission One Capitol Mall Little Rock, AR 72201 Dear Ms. Haley: r��. G�Z�r: CRY, CouN Y & LACAL AJFAIRS 1oRrr 4uocer JOINT AUnrr CNIIDREN &YO1Jn )uo ARv RULUs, RE9DLUiIoNs & MEMORIALS This letter will express my support for the application of the City of Fayetteville for a GIF Economic Development Grant. The City of Fayetteville, in partnership with North West Arkansas Community College's Center of Excellence, would use the funds to purchase state-of-the-art equipment to support training in weatherization, energy efficiency and other green initiatives to promote economic development in these areas. This partnership, utilizing the Center of Excellence for Energy Efficiency, will initiate training opportunities in both Washington and Benton Counties. Energy efficient training is essential in Northwest Arkansas to insure a well-educated workforce. The proposed additional equipment purchased with the requested grant money will add to the training capabilities that make this possible. This project supports the economic development goals of Governor Beebe and will enable our state to compete more effectively for businesses in a growing green economy. I hope you will be able to favorably consider this request for funding. Sincerely, Qa V-(' Sue Madison State Senator SM /mj Fi i ARKANSAS S NATE • STATE CAPITOL • LITTLE ROCK, ARKANsAs 72201 • TLLEP3lom (5911) 6$2-61#7 REPRESENTATIVE Lindley Smith 340 North Rollston Avenue Fayetteville, Arkansas 72701-4178 Phone: 479-443-9706 Residence e-mail: amiEhl@arMeg.state.ar,us DISTRICT 92 Counties: Part Washington County COMMITTEES Judiciary Courts/Civil Law Subcommittee State Agencies and Governmental Affairs Constitutional Issues Subcommittee CAair, pesos, Joint Performance Review Legislative Joint Auditing Committee January 25, 2010 Ms. Maria Haley Executive Director Arkansas Economic Development Commission One Capitol Mall Little Rock, AR 72201 Dear Ms. Haley, I am writing in support of the City of Fayetteville's application for a General Improvement Fund (GIF) Economic Development Grant to purchase state-of-the-art equipment for green -collar -job training at the recently -funded Center of Excellence in Energy Efficiency, and I do so enthusiastically and without reservation. With this GIF funding, Arkansas will be poised to be a national leader in green -jobs training with its Center of Excellence. The Center will be a valued center regionally and nationally, and it will be a model center for emerging green initiatives. The Center will also bring in top people in the fields of green living and working who will wish to tour and learn from this Center and its students and faculty. State-of-the-art equipment will be necessary to fully achieve these goals. There already exists a commitment in Northwest Arkansas to further sustainability and other green initiatives, as well as a strong spirit of collaboration for advanced economic development in green jobs for the entire state. This Center's location and emphasis will be perfectly positioned to train students from all over Arkansas in emerging fields related to green initiatives. Moreover, the future of job creation in Arkansas and the United States will have strong links to green initiatives and best practices models that focus on sustainability. I am fully supportive of this GIF Grant funding, and I would be pleased to provide any additional information you need regarding this extremely meritorious application. Sincerely, Lindsley Smith STATE OP ARKANSAS REPRESI;NTATNE Uvalde Lindsey 2257 last Gentle OaL Lane Fayetteville, Arkansas 72703-6142 Phone: 479-582-2100 Business 479-444-6752 Residence 479-582-1919 VAX e-mail: uvalde.iindaey@gmai].eom DISTRICT 88 0ounties: Part Waak ington County :OMMITTEES Zevenue and Taxation afibPerson, Income Taxes --Personal and Corporate Subeommittee hate Agencies and Governmental affairs Constitutional Issues Subcommittee ,int Performance Review January 26, 2010 Maria Haley Executive Director Arkansas Economic Development Commission One Capitol Mall Little Rock, Arkansas 72201 Re: City of Fayetteville General Improvement Fund Application Dear Ms. Haley, Establishing the Center of Excellence for Energy Efficiency in Fayetteville presents a great opportunity for the creation of new green collar jobs in Arkansas. This collaborative economic development effort between the City of Fayetteville, the Northwest Arkansas Community College, the University of Arkansas and the Fayetteville Chamber of Commerce will create a green jobs training center and program to support energy efficiency, weatherization and other green initiatives. In order to expand the Center's ability to train the educated workforce required to meet this growing field of employment, we need your help to secure grant funding to purchase state-of-the-art equipment to support the training program(s). I am pleased to support the City's application for funding under the 2009 GIF Regional Economic Development Grant Program, for it would provide great benefit to our region and the State of Arkansas by creating new job opportunities in the rapidly expanding field of energy efficiency. I respectfully request your consideration of our grant request. Si c rely, Uvalde Lindsey One East Center Street, Suite 275, Fayetteville, AR 72701 - 479.442.8885 January 27, 2009 Ms. Maria Haley Executive Director Arkansas Economic Development Commission One Capitol Mall Little Rock, AR 72201 Dear Ms. Haley, Green Valley Development fully supports the application submitted by the City of Fayetteville for the General Improvement Fund (GIF) Economic Development Grant. The City of Fayetteville, in partnership with North West Arkansas Community College's Center of Excellence, proposes to purchase state of the art equipment to support training in weatherization, energy efficiency, and other green initiatives to promote economic development in these areas. This partnership will utilize the recently funded Center of Excellence for Energy Efficiency to initiate training opportunities in both Washington and Benton Counties. Because most all of the innovative and sustainable prospects and projects GVD is currently working on for Benton and Washington Counties, training in this arena is essential to a project's success. This spirit of collaboration within the State of Arkansas will allow the Center of Excellence in Energy Efficiency to expand its ability to train the educated workforce required to meet this growing employment field. The Center of Excellence provides the capabilities, expertise, and strategic planning to fill this increasing workforce need and the possible addition of additional equipment will add to its resources and training capabilities. This project supports Governor Beebe's economic development goals by providing access to a higher standard of living to all the students who will attend the Center of Excellence and will enable the State of Arkansas to compete more effectively for businesses in a growing green economy. Thank you for your consideration. ierely, e Rust President/CEO Green Valley Development Fayetteville . Chamber of Commerce January 26, 2010 Ms. Maria Haley Executive Director Arkansas Economic Development Commission One Capitol Mall Little Rock, AR 72201 Dear Ms. Haley, I strongly support the application submitted by the City of Fayetteville for the General Improvement Fund (GIF) Economic Development Grant. The City of Fayetteville, in partnership with North West Arkansas Community College's Center of Excellence, proposes to purchase state of the art equipment to support training in weatherization, energy efficiency, and other green initiatives to promote economic development in these areas. This partnership will utilize the recently funded Center of Excellence for Energy Efficiency to initiate training opportunities in both Washington and Benton Counties. This spirit of collaboration within the State of Arkansas will allow the Center of Excellence in Energy Efficiency to expand its ability to train the educated workforce required to meet this growing employment field. It is essential that Energy Efficiency training be provided in Northwest Arkansas to ensure a workforce certified in this field. The Center of Excellence provides the capabilities, expertise, and strategic planning to fill this increasing workforce need and the possible addition of additional equipment will add to its resources and training capabilities. This project supports Governor Beebe's economic development goals by providing access to a higher standard of living to all the students who will attend the Center of Excellence and will enable the State of Arkansas to compete more effectively for businesses in a growing green economy. Thank you for your consideration. Sincerely, /t/L/ Steve Cl rk, President/CEO 123 W. Mountain/PO Box 4216, Fayetteville, AR 72702 Tel: (479) 52.1-1710; Fax: (479) 521-1791; www.fayettevillear.com City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements NIA City Council Meeting Date Agenda Items Only Karen Minkel Strategic Planning Submitted By Division Department $ $ - GIF/NWACC training equipment Cost of this request Category / Project Budget Program Category / Project Name 2230.8001.5801.00 $ - Strategic Planning Account Number Funds Used to Date Program ! Project Category Name 10025.2010 $ - General Fund Project Number Remaining Balance Fund Name Budgeted Item I Budget Adjustment Attached ` S __ v Previous Ordinance or Resolution # RES 10-10 Dep rtment Direct Date Original Contract Date: fl X �1.4 ! o Original Contract Number: �3 FY1•-GIF City Attorney Date - PQ _ .Q,.._ (. . 2.- -4d lU Finance and Internal Services Director Date Received in City ENTERED - Glerk's Office Chief of Staff Date �r Received in Mayor's Office Ma r ale omments: Revised January 15, 2009 Mike Beebe Maria Luisa M. Haley A natural for business GOVERNOR EXECUTIVE DIRECTOR May 20, 2010 The Honorable Lioneld Jordan Mayor of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Dear Mayor Jordan: Congratulations on the award of a GIF grant from the members of the House and Senate of the Arkansas General Assembly. A number of legislators appropriated General Improvement Funds to be administered by the Arkansas Economic Development Commission (AEDC) in support of regional economic development projects. We received 47 applications requesting over $4 million. Unfortunately, available funds allowed only 10 projects which were selected for funding. Thank you for carefully reading the application and providing us with a well -developed project, ready for funding. Enclosed you will find three copies of the proposed Grant Agreement between you, as the disbursing agency and AEDC. Please sign the attached copies and return them to us in the enclosed, self-addressed envelope. We will send you a signed copy after they have been returned and signed by myself or my designee. If there are any questions, please contact Morris Jenkins at 501-682-7377 or by email at mjenkins@arkansasedc.com. We want o work with you to assure that your project is a success to assis , lea do not hesitate to contact us. Since y, 4 Maria Luisa M. Haley Executive Director MLMH/j lj Enclosure If there is anything we can do Arkansas Economic Development Commission 900 W. Capitol Ave. Ste. 400 Little Rock, Arkansas 72201 501.682.1121 Arkansasedc.com / GIF GRANT A GREEMIEVT Signatory Page Grantee: City of Fayetteville Grant Amount: $100,000 GRANTOR Arkansas Economic Development Commission 900 West Capitol, Suite 400 Little Rock, AR 72201 Phone: (501) 682-1121 2 RECEIVED JUL 07 2010 CITYOF FAYETTEVILLE MAYORS OFFICE Grant Control: 3-FY10-CIF GRANTEE City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Washington County Phone: (479) 575-8331 This Grant Agreement is entered into by the Arkansas Economic Development Commission, Grantor, and the City of Fayetteville, Grantee, for the purpose of providing funds to the Grantee to undertake projects which support economic development. The Grantee agrees to initiate and complete an economic development project in accordance with the terms of this Grant Agreement. The Grantee further warrants it will conduct and administer the grant in accordance with this agreement and all applicable State laws and regulations. .3. Approved for the Grantor BY: ARKANSAS ECO M DEYELOPM1TISSION V Maria Luisa M. Haley Name Executive Director Title Date ✓1 Approved for the Grantee BY: ACITYFAWYE, VILLE Lioneld Jordan Name Mayor of Fayetteville Title to PARTH GENERAL TERMS AND CONDITIONS In consideration of the general terms and conditions hereinafter contained, the Grantor and the Grantee agree as follows: 1. LEGAL AUTHORITY. By signing the grant agreement signature page, the Grantee certifies that it possesses legal authority to accept grant funds and to execute the project described in this grant agreement. This act of signing will also certify that the Grantee will comply with all parts of this agreement. 2. WAIVERS. No conditions or provisions of this grant agreement may be waived unless approved by the Grantor, in writing. 3. FINANCIAL MANAGEMENT AND ACCOUNTING. The Grantee will establish and maintain a financial management and accounting system, which conforms to generally accepted accounting principles and complies with all applicable State requirements. 4. ALLOWABLE COSTS. All costs necessary to carry out the eligible activities in the project must be consistent with, and not exceed, the limitations imposed by the scope of work and budget. 5. AMENDMENTS AND MODIFICATIONS. The Grantor will consider project amendments if they are necessitated by actions beyond the control of a Grantee, or will serve to enhance the project. The Grantee may request or the Grantor may require an amendment or modification of the grant agreement. However, such amendment or modification will not take effect until approved, in writing, by the Grantor. If required by the Grantor, the Grantee must sign and return the amendment to the Arkansas Economic Development Commission within three days. The Grantee must request prior approval for all amendments or modifications. Amendments will not be approved which would materially alter the circumstances under which the grant was originally funded. 6. RECORD KEEPING. The Grantee agrees to keep such records as the Grantor may require. All such records, and other records pertinent to the grant and work undertaken as part of the project, will be retained by the Grantee. 7. ACCESS TO RECORDS. The Grantor and duly authorized officials of the State will have full access and the right to examine any pertinent documents, papers, records, and books of the Grantee and of persons or organizations with which the Grantee may contract, which involve transactions related to this Grant Agreement. The Grantee's contract with other persons or organizations must specifically provide for the Grantor's access to documents as provided herein. 8. REPORTS. The Grantee, at such times and in such forms as the Grantor may require, will furnish the Grantor with such periodic reports as it may request pertaining to the activities undertaken pursuant to this Grant Agreement, the costs and obligations incurred in connection therewith, and any other matters covered by this Grant Agreement. 9. OBLIGATIONS REGARDING THIRD PARTY RELATIONSHIPS. The Grantee will remain fully obligated under the provisions of the Grant Agreement notwithstanding its designation of any third party or parties for the undertaking of all or any part of the project described herein. Any subcontractor who is not the Grantee will comply with all lawful requirements of the Grantee necessary to ensure that the project is carried out in accordance with the provisions of this grant agreement. Failure to comply will result in sanction upon Grantee, engineer/architect, contractor, or sub -contractors. This sanction will result in the Arkansas Economic Development Commission not working with said 2 persons, for a period of not less than one year or more than five years and/or a suspension of existing funding. The Grantee shall secure all such services in accordance with applicable State law and the provisions of this grant agreement, and shall notify the Grantor, in writing, of the method utilized to secure services, the name and address of the service provider(s), the scope of work anticipated and the terms of compensation. 10. CONFLICT OF INTEREST. No officer or employee of the Grantor, no member, officer, or employee of the Grantee or its designees or agents, no member of the governing body of the jurisdiction in which the project is undertaken or located and no other official of such locality or localities who exercises any functions or responsibilities with respect to the project during his tenure, will have any personal or pecuniary gain or interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the project assisted under this agreement. The Grantee will incorporate, or cause to incorporate, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purpose of this provision. The Grantor reserves the right to waive certain provisions of this clause in the event of a situation once justified as unavoidable by the Grantee, and approved by the Grantor which necessitates such a waiver. 11. POLITICAL ACTIVITY. No portion of the funds provided hereunder will be used for any partisan political activity or to further the election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue. 12. NOTICES. The Grantee will comply with all public notices or notices to individuals required by applicable State laws. 13. PROHIBITION AGAINST PAYMENTS OF BONUS OR COMMISSION. The assistance provided under this grant agreement will not be used in payment of any bonus or commission for the purpose of obtaining approval of the application for such assistance or any other approval or concurrence under this grant agreement. 14. TERMINATION BY MUTUAL AGREEMENT. This grant agreement may be terminated, in whole or in part, prior to the completion of project activities when the Grantor determines that continuation is not feasible or would not produce beneficial results commensurate with the further expenditure of funds. The Grantee will not incur new obligations for the terminated portion after the effective date, and will cancel as many outstanding obligations as possible. The Grantor will make funds available to the Grantee to pay for allowable expenses incurred before the effective date of termination. 15. TERMINATION FOR CAUSE. If the Grantee fails to comply with the terms of the grant agreement, or fails to use the grant for only those purposes set forth herein, the Grantor may: (a) Suspend Grant Payments - After notice to the Grantee, suspend the grant and withhold any further payment or prohibit the Grantee from incurring additional obligations of grant funds, pending corrective action by the Grantee or a decision to terminate by the Grantor; and (b) Terminate in toto - Terminate the grant in whole, or in part at any time before the final grant payment is made. The Grantor will promptly notify the Grantee in writing of its determination to terminate, the reason for such termination, and the effective date of the termination. Payments made to the Grantee or recoveries by the Grantor will be in accordance with the legal rights and liabilities of the parties. 16. RECOVERY OF FUNDS. In the event of a default or violation of the terms of the grant agreement by the Grantee, the Grantor may institute actions to recover all or part of the proper funds paid to the Grantee. 17. DISPUTES. Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement which is not disposed of by provision of the grant agreement, will be decided by the Grantor which will reduce its decision to writing and mail or otherwise furnish a copy thereof to the Grantee. The decision of the Grantor will be final and conclusive. This does not preclude the consideration of questions of law in connection with decisions provided for in the preceding paragraph; provided that nothing in this grant agreement will be construed as making final the decision of any administrative official, representative, or board on a question of law. 18. INDEMNIFICATION. The Grantee will defend, protect, and save harmless the Grantor from and against all claims, suits, and actions arising from any act or omission of the Grantee or any employee or agents of either in the performance of this grant agreement. 19. SEVERABILITY. If any provision under this grant agreement or its application to any person or circumstances is held invalid by any court of competent jurisdiction, this invalidity does not affect other provisions of the grant agreement, which can be given effect without the invalid provision. 20. PERFORMANCE. The Grantor's failure to insist upon the strict performance of any provision of this contract or to exercise any right based upon breach thereof or the acceptance of any performance during such breach will not constitute a waiver of any rights under this grant agreement. 21. ENFORCEMENT. If the Grantor determines that a Grantee's performance fails to meet the terms and conditions of its grant agreement, several courses of action may be pursued in order to resolve the problem. The Grantor may take any of the following actions, severally or in combination: (a) Request additional information from the Grantee to verify the nature of inadequate performance; (b) Conduct a site visit to examine pertinent records and recommend remedial cause of action; (c) Issue a letter of warning, advising the Grantee of the deficiency, recommendations for corrections, date by which performance must be corrected and notice that more serious sanctions may be imposed if the situation continues or is repeated; (d) Suspend funding of questioned activities until remedies are affected; (e) Establish sanctions upon Grantee, engineer/architect, contractor, or sub- contractor(s). This sanction will be for a period of not less than one year but not more than five years. Require reimbursement of funds improperly spent; or (f) Refer the matter to the Attorney General of Arkansas with a recommendation that a civil action be instituted. (g) Refer the matter to the appropriate prosecuting attorney for investigation of possible criminal activity. 22. CLOSE-OUT. The Grantor will advise the Grantee to initiate close-out procedures when the Grantor determines, in consultation with the Grantee, that there are no impediments to close-out and that the following criteria have been met or soon will be met: (a) All costs to be paid with grant funds have been incurred with the exception of any unsettled third -party claims against the Grantee. Costs are incurred when goods and services are received and/or contract work is performed; (b) The last required progress report has been submitted. The Grantee's failure to submit or update will not preclude the Grantor from effecting closeout if it is deemed to be in the State's interest. Any excess grant amount which may be in the Grantee's possession will be returned in the event of the Grantee's failure to furnish or update the report; and (c) Other responsibilities of the Grantee under this Grant Agreement and any close-out agreement, and applicable laws and regulations appear to have been carried out satisfactorily or there is no further State interest in keeping the grant open for the purpose of securing performance. 23. The Grantee agrees, as a condition of receiving grant assistance, to abide by and adhere to any policy directives, rules, regulations or other requirements which may be issued from time to time by the Grantor, and which in the opinion of the Grantor are necessary to efficient or legal execution of the project. 24. The Grantee agrees to ensure that all work is performed and completed in a manner consistent with timelines established at the signing of this grant agreement. Failure to meet these timelines without acceptable justification may result in sanction and or deobligation of funding to Grantee and/or sub -contractors. PART III SCOPE of GRANT Grantee: City of Fayetteville Control #: 3-FY10-GIF Amendment #: Amendment Date: With the growth of green jobs regionally and nationally, specialized training is needed to fill the employment gap. The North West Arkansas Community College Center of Excellence for Energy Efficiency located in Fayetteville and Bentonville fills this need through specialized training in the areas of energy efficiency and conservation. The funding for this project will purchase additional state of the art training equipment that will allow for curriculum expansion and a better trained, employable workforce. BUDGET Grantee: City of Fayetteville Grant Control #: 3-FY10-GIF Amendment #: Activity: To purchase training equipment for North West Arkansas Community College. Source of Funds* Cost Classification GIF Company Total Personnel Fringe Contracts/Prof. Fees Supplies Equipment -Capital (Outlay)$ ,00 8`►Y n� Sub rants *jokc 0Uv' 10 L ,0D101-00 Totals bo wo • o4) 0Q oco . *To be completed by the Grantee prior to the return of a signed copy of this grant agreement. City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements City Council Meeting Date Agenda Items Only John Coleman Submitted By Division Sustainability & Strategic Planning Department Action Required: Using the remaining $9,455.40 from a 2009 General Improvement Grant awarded by the Arkansas Economic Development Commission to purchase solar testing equipment for the Northwest Arkansas Community College's Center for Excellence. $ 9,455.40 $ 9,455.40 Cost of this request Category / Project Budget 2230.8001.5801.00 $ 94, 522.01 Account Number Funds Used to Date 10025.201 $ - Project Number Remaining Balance Budgeted Item x Budget Adjustment Attached I� GIF/NWACC Training Equip Program Category / Project Name GIFINWACC Training Equip Program I Project Category Name GIFINWACC Training Equip Fund Name 1 f 1 Previous Ordinance or Resolution # t O— t Dt rtment Director Date Original Contract Date: s' Original Contract Number: City y Date "-?Jc&._ILL ____ Finance and Internal Services Director Date At&4.._ ______ Chief of S ff Date M yor to Received inCity5-31-1 1 PO4:47 RCVD Clerk's Office t i Received in EFIT�r Mayor's Office 1/1 Revised January 15, 2009 LayllevARKANSAS� STAFF REVIEW MEMO To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff From: John Coleman, Sustainability & Strategic Planning Director Date: May 3l, 201 1 Subject: 2009 General Improvement Grant Purchase PROPOSAL: THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE Working closely with Keith Knight and Rick Mayes from the Northwest Arkansas Community College's Center for Excellence, the City of Fayetteville originally purchased $94,522.01 worth of equipment from Sivad Inc, a company selected through the City's formal bid process. A 2009 General Improvement Grant from the Arkansas Economic Development Commission (AEDC) in the amount of $100,000 paid for the equipment. Using sales tax rebate funds received in April 2011 from the original purchase along with the remaining money from the $100,000 grant, the City of Fayetteville and NWACC have received a quote from Sivad, Inc to purchase additional equipment that will complete the set of solar testing equipment. According to Keith Knight (email attached), the additional products have to be purchased from Sivad, Inc in order to match features of the original purchase and provide a complete set. A sole source justification form is attached with more information. According to Morris Jenkins of AEDC, the sole source purchase does meet the grant requirements as long as we follow all City purchasing protocols. RECOMMENDATION: Staff recommends using the remaining $9,455.40 to buy a solar photovoltaic system and photovoltaic array station from Sivad, Inc to match the original grant purchase. BUDGET IMPACT: A 2009 General Improvement Grant from the AEDC will cover the full $9,455.40 cost of the equipment. a §o 2x2 K 7 j o 3 Z j= |a } * d \ * > Nc/ a - ~ 44 J _ � | k k o ` \ (a ] .. - .O \ a °$ ) \ R . . 0 § a - -I-->-0 ] I- / E a a & � k [ L S UJ E L 6 \ I0 U j ° k k �) « N 7 e0 0 )kJ 7 O H7 k ) 13 § a ® ) $ _ _ _ _ - - - ® ® O § _ § _ .. 2\)k i t e to m s c c � 2 A { 2 � f § ) f -�$ \ a) § % _ ] a. 3 2}a 0- U e c dap • L -2` 0 / \ . ■E 2� \ • ka IIL 6 _ \zz \.II }t v \ k 0-- Iq ) )(n _I] a ) / - m n _ o _ « 7 A a ± ] = 3 Sivad, Inc. Invoice P 0 Box 1447 Florence, MS 39073 Bill To Ship To City of Fayetteville Attn: John Coleman Date Invoice # 5/27/2011 11138 P.O. Number Terms Rep Ship Via F.O.B. Project John Coleman Due on receipt 5127/2011 Quantity Item Code Description Price Each Amount I I 1 Misc Tax Shipping Solar PV Troubleshooting Learning System & Solar PV Array Station Tax 9.25% Shipping 8,423.52 779,17 252.70 8,423.52 779.17 252.70 For Questions Concerning this Invoice call Darin Grantham 601-259-0489 Total $9,455.39 SOLE SOURCE JUSTIFICATION PURPOSE: This form, with one or more categories completed, must accompany purchase requisitions for the sole source procurement of equipment, services or supplies exceeding $1000 (purchased from State Contract venders excepted). The purpose of sole source justification is to show that competitive bidding is impractical because only one product or service provider can meet a specific need. Therefore, an equitable evaluation of comparable products or services must be made and documented by the requester who shows that rejection of other products or services is based solely on their failure to meet that need. In cases where no other comparable source can be identified, a technical description of the product requested and a listing of those companies which were considered as alternative sources must be provided. Quality can be a subjective evaluation based upon opinion. Municipal (public) procurement law requires price considerations be evaluated via competitive quoting or bidding. While all sole source justifications are subject to review, sole source justified purchases of $20,000.00 or more must be publicly bid or a bid waiver approved by Council. Justifications must contain clear, in-depth, and accurate information in order to avoid protests and the possibility of delaying the procurement. INSTRUCTIONS: I. Please type or print legible in ink. 2. Complete all categories and sections that apply. 3. Provide full explanation, complete descriptions, and/or list all relevant reasons where space has been provided. Sole Source Justification forms lacking sufficient detail cannot be approved. 4. Sign and date the form in the space provided for `'signature". 5. Improperly completed, and/or unsigned forms will be returned to the sender. TO: Purchasing Division Date: S/zSlzoii FROM: ,, t C .ttM{ Dept: Sas- ti 4wMia_t r. Names of Requisitioner and Dept. Head SUBJECT: Sole Source Justification Purchase Requisition (attached) Proposed Vendor avao "L c . Product Description S0. QJ +ens 3 rt�n wuu+t s.A,�o STATEMENT I am aware that Fayetteville Code of Ordinances, Title III Administration, Chapter 34, Article 11 mandates that the procurement of services, materials, equipment and supplies be via competitive quotes whenever the amount is over $1,000.00. However, I am requesting sole source procurement based on the following criteria. (Attach additional sheets as necessary): I. The requested product is an integral repair part or accessory compatible with existing equipment. (please state the manufacturer and model number of existing equipment): `,:wprBSc=5!P 1 -ti 9S -1A1 4 9So-STGL1 , 95- 2. The requested product has special design/performance features which are essential to my needs. Both A and B portions of this category must be completed. A. These features are: QFQo-Ato —to C.t9u-[E WRjAo-( pot(Mc *O E1.N1 i :3F4icF%-mAt- „�o B. In addition to the product requested, I have contacted other suppliers and considered their product of similar capabilities. I find their product unacceptable for the following reasons (identify companies contacted, individuals contacted, model number and specific technical deficiency). Goth 'k( 4A L c t 3. I have standardized the requested product/service; the use of another would require considerable time and money to evaluate. Explain: 4. The requested product is one which I (or my staff) have specialized training and/or extensive experience. Retraining would incur substantial cost in money and/or time. Explain: '4/A 5. Please consider sole source approval for this reason(s) (e.g. trade-in allowance; availability of services, parts and maintenance; product is a prototype; inventory of parts are maintained, etc.): •jrr utEt�'f -rKFiT WAS W2c1�RsL P Pat .a". , rKt c'At c P sn'A sou&-XCC ' AFL Ps p Y Cti17ab (LHi5 O Sit 1).K. ka_ £i iinoER. Authorization: Full Name and Title of Requisitioner O41.1 Oot r .j S.,s g7•la car{ Da t7oR (typed or printed in ink) I Signature Date S /zs i i l Full Name oFDiision Head (typed or printed in ink) Signature Date Page 1 of 3 John Coleman - RE: FW: 2009 General Improvement Grant From: "Knight, Keith K. <jknight2@nwacc.edu> To: "John Coleman" <jcoleman@ci.fayetteville.ar.us> Date: 5/24/2011 3:39 PM Subject: RE: FW: 2009 General Improvement Grant CC: "Mayes, Rick" <rmayes@nwacc.edu> John, I agree that I wished we could put this out for bid. But when we bought this equipment Amatrol (Sivad)was the only ones to bid on it. Alsoftlrerrornponents#tha#m�irequir�edrto,Complete�thetequipment{areim�rdelto fitlt"* tealtrees-S-o we rot#d' ofberaWePto,at,tachiursFaftomrarket+modelrtoithe traineruTthetitemstaffixttolthejtrainei's+ .so arn-g-To'b vm he,sumeiprvvider c�pe.this,helps. Also I know you are not going to have the full amount to spend. To acquire the complete order. I have spoke with the rep from Sivad. Which is Richard Carr (501-749-2215). They will split the invoice because NWACC is willing to pay the balance of what is not covered by your monies that is left. Please let me know if there is anything else I can do, Keith Knight Coordinator for Building Sciences North West Arkansas Community College One College Drive Bentonville, Arkansas 72712 Office: 479-936-5128 Cell: 479-619-8502 jknight2@nwacc.edu www.nwacc.ed u/greenjobs U a e EUI From: John Coleman[mailto:jcoleman@ci.fayetteville.ar.us] Sent: Thursday, May 19, 2011 11:29 AM To: Knight, Keith K. Subject: Re: FW: 2009 General Improvement Grant file://C:\Documents and Settingsljcoleman\Local Settings\Temp\XPgrpwisel4DDBD125F... 5/25/2011 Page 2 of 3 Keith, See email string from AEDC below. I must admit that as I was typing this yesterday I was wondering to myself if there were not competing companies that could provide a solar PV array station and solar thermal sun simulator. Can you help me understand how to justify the sole source documentation for this? I've attached our City document for reference. Not trying to be difficult but just from the description of the equipment it just seems like others might make this product as well which would provide room for competition. John >>> On 5/19/2011 at 9:40 AM, in message <69C8651AFFF3494898D1B5F68A52091D020BBF2E@Exchangel.AIDC.COM>, "Jenkins, Morris" <MJenkins@ArkansasEDC.com> wrote: John: I've visited with my colleagues (see email string below) and reviewed the grant application and grant agreement and see nothing in our documents that would preclude you from purchasing the additional equipment. We will need from you a statement identifying the equipment purchased and the reasons it was not included in the original application. In terms of your sole source question, we are not in a position to give you advice on that aspect. We recommend that you get with your city purchasing agent and be sure to meet their requirements for a sole source purchase. Given that, and sending us correspondence identifying the additional equipment and reasons for its purchase, we see no reason not to proceed. MJ From: Thomas, Tondra Sent: Thursday, May 19, 2011 8:42 AM To: Sharp, Harold; Jenkins, Morris Subject: RE: 2009 General Improvement Grant I agree with Harold, I'm not seeing a sole source request. It looks like he is wanting our approval to purchase additional equipment which must be a requirement of the grant. I'm curious as to what the grant agreement requires? If there's no restrictions on purchases, then he's free to buy any item that helps him accomplish the objective of the grant. From: Sharp, Harold Sent: Wednesday, May 18, 2011 3:26 PM To: Jenkins, Morris; Thomas, Tondra Subject: RE: 2009 General Improvement Grant Either I'm not seeing it, or there is no sole source justification included here. I note that the letter says it they must buy this array and computer with software from the original company, but there is nothing that says whether similar or other compatible items can be bought from someone else...in other words, they say they want it from the same person, but there is no justification. file ://C:1Documents and Settingsljcoleman\Local Settings\Temp\XPgrpwisel4DDBDl25F... 5/25/2011 Page 3 of 3 Tondra...do you see something I don't see? From: Jenkins, Morris Sent: Wednesday, May 18, 2011 12:03 PM To: Sharp, Harold; Thomas, Tondra Subject: FW: 2009 General Improvement Grant He's asking that AEDC approve their sole source purchasing request. I told him we'd visit and get back with him. Would you have any time this afternoon to discuss? Mi From: John Coleman [mailto:jcoleman@ci.fayetteville.ar.us] Sent: Wednesday, May 18, 2011 12:00 PM To: Jenkins, Morris Cc: Keith K. Knight Subject: 2009 General Improvement Grant Mr. Jenkins, The City of Fayetteville has $5,406.74 in unspent grant funds and $4,408.67 in sales tax rebates from the original purchase totaling $9,455.41. In partnership with Northwest Arkansas Community College, the City of Fayetteville would like to purchase additional equipment to complement the Solar PV Troubleshooting Learning System and Solar Thermal Troubleshooting - Closed -Loop Learning System that was originally purchased from Sivad, Incorporated. In order to match the original purchase from Sivad, Inc the additional equipment, consisting of a solar PV array station and solar thermal sun simulator, would need to be sole -sourced from Sivad, Incorporated as well. Are we allowed to do this under the grant requirements? I have attached the quote from Sivad, Inc, a quarterly update letter from the City written in March, and an accounting spreadsheet that describes the funds remaining to provide additional background. John Coleman, R.E. Sustainability & Strategic Planning City of Fayetteville, Arkansas O: 479.575.8272 (Telecommunications Device for the Deaf) (479) 521-1316 http://blog.accessfayetteviIle.org/triple bottom line) A Please consider the environment before printing my e-mail file://C:1Docurnents and SettingsljcolemanALocal Settings\Temp\XPgrpwisel4DDBD125F... 5/25/201 1 Page 1 of 3 John Coleman - RE: FW: 2009 General Improvement Grant From: "Jenkins, Morris" <MJenkins@ArkansasEDC.com> To: "John Coleman"<jcoleman@aci.fayetteville.ar.us> Date: 5/19/2011 11:27 AM Subject: RE: FW: 2009 General Improvement Grant John: Wwhoui be<finei4"can adherevrolfaur 6c-orem'et►riprocedures @aiitifiwelcarnh6IpwMA From: John Coleman[mailto:jcoleman@ci.fayetteville.ar.us] Sent: Thursday, May 19, 2011 11:24 AM To: Jenkins, Morris Subject: Re: FW: 2009 General Improvement Grant Thank you for the response Morris. I'll get back with NWACC and make sure we're following all procurement procedures locally as well. John >>> on 5/19/2011 at 9:40 AM, in message <69C8651AFFF3494898D1B5F68A52091D0206BF2E@Exchanuel.AIDC.COM>, "Jenkins, Morris" <MJenkins@ArkansasEDC.com> wrote: John: I've visited with my colleagues (see email string below) and reviewed the grant application and grant agreement and see nothing in our documents that would preclude you from purchasing the additional equipment. We will need from you a statement identifying the equipment purchased and the reasons it was not included in the original application. In terms of your sole source question, we are not in a position to give you advice on that aspect. We recommend that you get with your city purchasing agent and be sure to meet their requirements for a sole source purchase. Given that, and sending us correspondence identifying the additional equipment and reasons for its purchase, we see no reason not to proceed. MJ From: Thomas, Tondra Sent: Thursday, May 19, 2011 8:42 AM To: Sharp, Harold; Jenkins, Morris Subject: RE: 2009 General Improvement Grant file://C:\Documents and Settingsljcoleman\Local Settings\Temp\XPgrpwise\4DD4FE8BF... 5/25/2011