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Home My WebLink About09-10 RESOLUTIONRESOLUTION NO. 09-10 A RESOLUTION AMENDING THE 2010 CITY BUDGET BY REAPPROPRIATING UP TO $76,037,660.00 IN BONDED OR ONGOING CAPITAL PROJECTS, OUTSTANDING OBLIGATIONS AND GRANT - FUNDED ITEMS PREVIOUSLY APPROPRIATED IN THE 2009 CITY BUDGET BUT NOT COMPLETED OR DELIVERED IN 2009 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The City Council of the City of Fayetteville, Arkansas hereby amends the 2010 city budget by re -appropriating up to $76,037,660.00 in bonded or ongoing capital projects, outstanding obligations and grant -funded items previously appropriated in the 2009 city budget but not completed or delivered by the end of 2009. A copy of these items is attached to this Resolution as Exhibit "A" and incorporated herein as if set out word for word. PASSED and APPROVED this 5th day of January, 2010. APPROVED: ATTEST: By: �'`fi�- - By: ---C '01A-G(A4J C� L O LD JO 'J 1 , Mayor SONDRA E. SMITH, City Clerk/Treasurer ,s,, cGRwTR „,,i f�P�,•••"•/ •eli s V i �:V• •fid • •�y- :FAYETTEVILLE: Kevin Springer City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements Submitted By 1/5/2010 City Council Meeting Date Agenda Items Only Budget & Research Division Action Required: Finance & Internal Services Department A resolution to amend the 2010 Adopted Budget by reappropriating $76,037,660 in bonded or on-going capital projects and outstanding obligations and grant funded items. Cost of this request Account Number Project Number Budgeted Item X Category / Project Budget Program Category / Project Name Funds Used to Date Program / Project Category Name Remaining Balance Fund Name Budget Adjustment Attached X Depart City \Poi Q 11),1/4, Date /2 2Y Date Finance and Internal Services Director C Mayor 1 - 2609 Date i7- $-ol Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office L.7 d7129 Date Received in Mayor's Office Comments: Revised January 15, 2009 ttevllie THE CITY OF FAYETTEVILLE, ARKANSAS DEPARTMENT CORRESPONDENCE ARKANSAS www.accessfayetteville.org CITY COUNCIL AGENDA MEMO TO: Mayor Jordan and City Council THRU: Don Marr, Chief of Staff Paul A. Becker, Director of Finance FROM: Kevin Springer, Budget Direct DATE: December 18, 2009 SUBJECT: 2009 Budget Re appropriation Request PROPOSAL: A resolution to amend the 2010 Adopted Budget by reappropriating $76,037,660 in bonded or on-going capital projects and outstanding obligations and grant funded items. BACKGROUND / RECOMMENDATION: Budget appropriations for 2009 expired December 31, 2009. Equipment and supplies or services must have been received by December 31 in order to be charged to the 2009 Budget. Some departments have items or services that were budgeted in 2009 but were not delivered or complete by year-end. In these cases, unspent amounts for those projects and items need to be re appropriated, since they were not included in the 2010 Budget. In the case of capital improvement projects, unspent funds are added to any amounts appropriated in the 2010 Budget. Because of the need for project continuation, staff recommends approval of the attached reappropriation budget request at the January 5, 2010 City Council meeting. In addition, staff is recommending approval of any changes to this request that may arise due to finalizing the 2009 year end which would result in a decrease in the total authorized budget. City Council is requested to amend the 2010 Adopted Budget by re -authorizing up to $76,037,660 for purchase commitments and capital improvements as follows: THE CITY OF FAYETTEVILLE, ARKANSAS Obligated Unobligated Total Bonded Capital Projects $ 9,422,369 $ 30,187,731 $ 39,610,100 Outstanding Operational Obligations 207,990 207,990 Grant/Donations/Reimbursements 400,241 2,846,678 3,246,919 Capital Projects 6,892,879 26,079,772 32,972,651 Total Reappropriations $ 16,923,479 $ 59,114,181 $ 76,037,660 A finalized listing of the capital project reappropriations will be submitted to City Council as an informational item during the First Quarter of 2010. Please find attached a schedule of capital projects by Improvement Type which were included in the 2009 Budget but did not incur a financial obligation during the 2009 fiscal year. The 2009 estimated unreserved fund balance/retained earnings for the respective funds reflected the cost of the requested reappropriation. These re -budgeted items, therefore, do not impact the estimated fund balance amounts which were forecasted in the 2010 budget. The re -authorization of prior year's appropriated projects and items are normal budget operating procedures and are generally for one-time expenses. Approval of this request will allow the 2010 Budget to be increased to reflect the attached information. Several of the requested re - authorizations include revenue offset in the form of grant revenues. Total requested re -budgets for all funds are reflected in the following worksheet. These amounts will require City Council action. For your information, a summary by Funding Source and Improvement Type is included following this memo. The reappropriation amounts are broken out into two separate categories: • Obligated: These items have Contracts/Purchase Orders already issued on them during 2009 and the City will not receive the item and/or service until 2010. • Unobligated: These items did not have any Contracts/Purchase Orders issued on them as of 2009. BUDGET IMPACT: The estimated fund balance for the 2010 budget was based on the assumption that these 2009 funds would be reappropriated. The funds do not increase the use of operating reserves and this request simply retains project funding for identified and scheduled capital improvements for the current fiscal year. If you have any questions concerning the attachment or the procedure, please feel free to contact either Paul A. Becker (575-8330) or Kevin Springer (575-8226). Thank you for your attention to this request. RESOLUTION NO. A RESOLUTION AMENDING THE 2010 CITY BUDGET BY RE - APPROPRIATING UP TO $76,037,660.00 IN BONDED OR ONGOING CAPITAL PROJECTS, OUTSTANDING OBLIGATIONS AND GRANT -FUNDED ITEMS PREVIOUSLY APPROPRIATED IN THE 2009 CITY BUDGET BUT NOT COMPLETED OR DELIVERED IN 2009 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. The City Council of the City of Fayetteville, Arkansas hereby amends the 2010 city budget by re -appropriating up to $76,037,660.00 in bonded or ongoing capital projects, outstanding obligations and grant -funded items previously appropriated in the 2009 city budget but not completed or delivered by the end of 2009. A copy of these items is attached to this Resolution as Exhibit "A" and incorporated herein as if set out word for word. PASSED and APPROVED this 5th day of January, 2010. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 2009 Appropriations Obligated Non- Total Obligated Bond 4480 Wastewater System Improvements Project Fund WSIP Project Wastewater System Improvements Project: 02133 WSIP Project Arbitrage Rebate: 08061 4520 Sales Tax Construction Fund WSIP Project Street Improvements Trail Improvements 5400 Water/Sewer Fund Water & Sewer Wastewater System Improvements Project: 02133 Transportation Bond Street Improvements: 06035 Transportation Bond Trail Improvements: 06036 W&S Relocations - 2009 Bond Proceeds: 09018 0 1,905,172 1,905,172 0 1,942,341 1,942,341 2,784,808 5,594,339 8,379,147 5,677,075 14, 266, 303 19, 943, 378 1,993 1,259,823 1,261,816 958,493 5,219,753 6,178,246 9,422,369 30,187,731 39,610,100 Outstandin • Operational Obli • ations 1010 General Fund 2100 Street Fund 5400 Water/Sewer Fund 5500 Solid Waste Fund Police:E-Server 15 Maintenance Adm: Witt Fed Legislation Consulting Fire: Bunker Gear Police: CALEA / Chairs / Awning Repair HR: H1 N1 Vaccines Trans: Premier Lighting Group WWTP: Wetlands Mitigation SW: Dumpster Welding / Carts 2,629 36,245 47,496 27,737 6,827 6,885 64,800 15,371 0 2,629 0 36,245 0 47,496 0 27,737 0 6,827 0 6,885 0 64,800 0 15,371 207,990 0 207,990 2009 Appropriations Obligated Non - Obligated Total Grants/Donations/Reimbursements 1010 General Fund Donations Donations Donations Donations Donations Donations Donations Donations Donations Donations Donations Donations Grants Grants Grants Grants Grants Grants Grants Grants Grants Police Improvements Police Improvements Police Improvements 2100 Street Fund In -House Sidewalk ORT Sidewalks & Pads Grant: 09030 2180 Community Devleopment Block Grant Fund Community Development CDBG-R - Recovery Act Grant: 09029 2185 EDI Attainable Housing Grant Fund Grants EDI Special Project Grant FY2008: 08080 Animal Low Cost Spay/Neuter Donations: 03049 Animal Services Miscellanous Donations: 03048 AR ETS Dispatch Training Reimbursement: 09033 District Court Automation: 09012 Donations - Fire: 06029 Fire Department Act 833/46/Misc Revenue: 03047 IRS/Treasury Forfeitures: 09024 Parks & Recreation Donations: 03051 PD Law Enforcement Federal Forfeitures: 03046 PD Law Enforcement State Forfeitures: 03045 Police - US Marshal Service: 09020 Police Department Donations: 03044 Bulletproof Vests Partnership Program: 07042 Historic Preservation Travel & Training: 06024 Police ABC Grant 2007-2008: 07035 Police JAG - Local Solicitation 2009: 09022 Police JAG - Recovery Solicitation 2009: 09017 Police STEP Grant 08-09: 08067 Underage Drinking Prevention Conference: 07036 Underage Drinking Prevention Grant: 08068 YRCC-CDBG Program Funding: 08054 Internet Crimes Against Children Grant: 06033 NWA Sex Offender & Violent Crimes: 08049 Police IRS Reimbursements: 08071 0 3,593 3,593 983 29,716 30,699 0 7,735 7,735 0 6,084 6,084 0 950 950 0 50,000 50,000 0 36,536 36,536 0 15,304 15,304 0 55,979 55,979 0 48,104 48,104 0 15,201 15,201 0 23,888 23,888 0 32,652 32,652 0 5,240 5,240 0 4,725 4,725 0 107,863 107,863 5,960 335,458 341,418 0 93,544 93,544 0 11,088 11,088 0 5,524 5,524 350 12,054 12,404 0 30,000 30,000 0 31,099 31,099 0 11,215 11,215 0 387,500 387,500 104,690 565,622 670,312 100,258 62,288 162,546 2009 Appropriations 2240 Energy Block Grant Fund Grants Energy Stimulus Money: 09011 2930 Drug Law Enforcement Fund Police Improvements Police ASP Grant for DTF: 08047 4470 Sales Tax Capital Improvements Fund Bridge/Drainage Niokaska Creek stream restoration demo: 09025 Obligated Non - Obligated 0 0 188,000 724,900 8,816 124,000 Total 724,900 8,816 312,000 400,241 2,846,678 3,246,919 Pro-ect 1010 General Fund Fire Improvements Grants Operational Items Operational Items Other Capital Improvements Other Capital Improvements Police Improvements Police Improvements 2100 Street Fund Mobile Computer Hardware - Fire: 08073 High Intensity Drug Trafficking Area: 08070 Complete Neighborhood Plan: 08056 Economic Development Services: 09027 Economic Development: 08050 P.E.G. Television Center - Equipment: 02061 Mobile Computer Hardware - Police: 08075 Police Mobile Computers: 08060 In -House Pavement In -House Pavement Improvements: 02052 2130 Off -Street Fund Transportation Improvements Parking Lot Improvements and Overlays: 06001 2250 Parks Development Fund Parks/Rec Impvs Forestry, Safety, & ADA Compliance: 02045 Parks/Rec Impvs Gordon Long/Red Oak Improvements: 02015 Parks/Rec Impvs Gulley Park Improvements: 05001 Parks/Rec Impvs Lake Improvements: 02043 Parks/Rec Impvs Neighborhood Park Development: 02013 Parks/Rec Impvs Other Park & Safety Improvements: 02014 Parks/Rec Impvs Playground & Picnic Improvements: 02027 Parks/Rec Impvs Regional Park Development: 02002 Parks/Rec Impvs Skate Park: 00006 Parks/Rec Impvs Wilson Park Improvements: 08002 Trail Improvements Lake Fayetteville Trails: 03022 0 1,300 1,300 0 11,914 11,914 0 392 392 218,875 0 218,875 0 5,879 5,879 0 979 979 0 1,131 1,131 0 3,085 3,085 49,648 372,286 421,934 15,615 24,271 39,886 5,000 44,213 49,213 0 55,878 55,878 0 40,581 40,581 1,483 13,182 14,665 111,744 394,868 506,612 0 40,330 40,330 0 19,769 19,769 0 3,317,273 3,317,273 0 4,033 4,033 4,853 304,753 309,606 0 49,587 49,587 2009 Appropriations 2300 Impact Fee Fund Fire Improvements Fire Improvements Police Improvements Vehicles/Equipment Water & Sewer Water & Sewer Water & Sewer WWTP Impvs Fire Impact Fee Improvements: 07003 Traffic Preemption Signals: 08046 Police Impact Fee Improvements: 07001 Fleet - Police/Passenger Vehicles (Exp): 05024 Mount Sequoyah Pressure Plane Impvs: 04036 Water and Sewer Cost Sharing: 02067 Water Impact Fee Improvements: 07002 Wastewater Impact Fee Improvements: 07004 4270 Replacement & Disaster Recovery Fund Other Capital Improvements Flood Damage Repair - 2004: 04030 Other Capital Improvements Replacement Copier Funds: 04038 Vehicles/Equipment Fleet - Vehicles/Equipment Under $10,000: 05042 Ice Storm 2009 ICE FEMA (2009 Ice Storm Reimbursement): 09010 4470 Sales Tax Capital Improvements Fund Bridge/Drainage Other Drainage Improvements: 02108 Bridge/Drainage State Bridge Cost Sharing Program: 03005 Bridge/Drainage Stormwater Quality Mgmt/Nutrient Reduct: 02097 District Court/Prosecutor Facility District Court/Prosecutor Facility Exp: 04008 Fire Improvements Information Technology Information Technology Information Technology Information Technology Information Technology Information Technology Information Technology Information Technology Information Technology In -House Pavement In -House Sidewalk Other Capital Improvements Other Capital Improvements Other Capital Improvements Other Capital Improvements Fire Apparatus Purchases: 03019 Accessfayetteville Technical Improvement: 04047 AS/400 Computer Upgrades: 04027 Document Management: 02094 Geographic Information System (GIS): 02055 Microcomputer Replacements: 02057 Municipal Management System: 99021 Printer Replacements: 02060 Software Upgrades - City Wide: 05055 Storage Area Network (SAN): 09031 In -House Pavement Improvements: 02052 Sidewalk Improvements: 02053 Animal Services Improvements: 09001 Budgeting & Planning Software System: 07010 Building Improvements: 02046 District Court Software Improvements: 05003 Obligated Non - Obligated Total 0 473,196 473,196 0 26,496 26,496 0 1,473,529 1,473,529 0 140,000 140,000 0 1,949,505 1,949,505 0 125,000 125,000 0 1,722,466 1,722,466 0 2,000,021 2,000,021 67,208 7,309 74,517 0 135,749 135,749 0 53,319 53,319 24,600 302,019 326,619 2,820 703,294 706,114 0 475,906 475,906 19,640 515,460 535,100 259,626 102,406 362,032 410,200 89,705 499,905 0 14,752 14,752 0 95,392 95,392 0 24,261 24,261 23,700 707 24,407 0 32,277 32,277 0 19,630 19,630 0 32,141 32,141 0 31,275 31,275 179,803 17,197 197,000 8,039 111,532 119,571 0 726,673 726,673 0 8,737 8,737 0 50,000 50,000 0 139,359 139,359 0 20,559 20,559 2009 Appropriations Other Capital Improvements Other Capital Improvements Other Capital Improvements Other Capital Improvements Other Capital Improvements Parks/Rec Impvs Parks/Rec Impvs Parks/Rec Impvs Parks/Rec Impvs Parks/Rec Impvs Parks/Rec Impvs Police Improvements Police Improvements Police Improvements Police Improvements Police Improvements Street Improvements Street Improvements Street Improvements Street Improvements Street Improvements Street Improvements Street Improvements Street Improvements Street Improvements Street Improvements Street Improvements Trail Improvements Transportation Improvements Water & Sewer Economic Development Matches: 02050 Energy Performance Improvements/Audit: 07040 P.E.G. Television Center - Equipment: 02061 Resurface Kennel Runs: 09002 Telecommunication Systems Upgrades: 04001 Forestry, Safety, & ADA Compliance: 02045 Gordon Long/Red Oak Improvements: 02015 Ice Storm Recovery Grant - AR Forestry: 09032 Lights of the Ozarks: 02001 Neighborhood Park Development: 02013 Tree Escrow: 08001 AWIN Communication System: 08076 Police Building Improvements: 02047 Police Technology Improvements: 06002 Police Unmarked Vehicles: 06003 Specialized Police Equipment: 02062 Duncan/California/Harmon Intersections: 06005 Fayetteville Economic Corridor: 06018 Garland - I-540 to Howard Nickell: 06006 Global Positioning System: 09003 Mount Comfort & Shiloh - Right -of -Way: 05011 Mount Comfort Road - Widening & Turn Lan: 04014 Rupple Road - Wedington to Mt. Comfort: 06008 Street ROW / Intersection / Cost Sharing: 02116 Township Widening - Gregg to N College: 04017 Traffic Calming: 08018 Transportation Bond Street Improvements: 06035 Trail Development: 02016 Traffic Signal Improvements: 02063 Water System Master Plan Study: 02128 Obligated Non - Obligated 9,796 0 0 0 10,216 0 0 0 45 0 0 0 0 69,281 0 0 0 0 0 0 0 0 0 50,000 833,512 0 423,706 38,919 296 31,493 16,269 8,160 13,877 55,000 3,001 131,216 56,741 61,915 4,706 623 98,248 944,268 5,243 32,750 29,913 29,566 69,796 24,708 167,803 1,487 400,000 177,466 375,211 148,927 499,725 49,562 200,173 450,458 315,426 5,347 Total 26,065 8,160 13,877 55,000 13,217 131,216 56,741 61,915 4,751 623 98,248 944,268 5,243 102,031 29,913 29,566 69,796 24,708 167,803 1,487 400,000 177,466 375,211 198,927 1,333,237 49,562 623,879 489,377 315,722 36,840 2009 Appropriations 5400 Water/Sewer Fund Solid Waste Improvements Water & Sewer Water & Sewer Water & Sewer Water & Sewer Water & Sewer Water & Sewer Water & Sewer Water & Sewer Water & Sewer Water & Sewer Water & Sewer Water & Sewer Water & Sewer Services Water & Sewer Services Water & Sewer Services WWTP Impvs WWTP Impvs WWTP Impvs WWTP Impvs WWTP Impvs 5500 Solid Waste Fund Solid Waste Improvements Solid Waste Improvements Solid Waste Improvements Solid Waste Improvements Solid Waste Improvements Solid Waste Improvements 5550 Airport Fund Aviation Improvements Aviation Improvements Aviation Improvements Aviation Improvements Fiber Optic Cable: 09028 36" Waterline Replacement & Protection: 03018 Collection System Capacity Management: 98047 Gregg Street Lift Station Remediation: 05044 Hwy 265 Water/Swr Relocate & 36" Wtr Lin: 08072 Mobile Data Terminals for Work Trucks: 07009 Mount Sequoyah Pressure Plane Impvs: 04036 Mount Sequoyah W&S System Upgrade: 01023 Sanitary Sewer Rehabilitation: 02017 Water and Sewer Cost Sharing: 02067 Water Impact Fee Cost Sharing Projects: 04039 Water Line Projects As Needed: 04020 Water System Master Plan Study: 02128 Backflow Prevention Assemblies: 02066 Business Office Improvements: 03038 Water Meters: 02065 Computer System Upgrades - W.W.T.P.: 02071 Plant Pumps and Equipment - W.W.T.P.: 02069 Testing Equipment - W.W.T.P.: 02070 Upgrade/Replace Lift Stations - W.W.T.P.: 02068 W.W.T. P. Building Improvements: 02032 Composting Site Improvements: 02038 Recycling Improvements: 03016 Materials Recovery Facility Study: 07015 Transfer Station Improvements: 09013 Recycling Containers ADEQ Grant Purchase: 09019 Fiber Optic Cable: 09028 Airport Expansion Equipment (AIP#21 REV): 05046 Correct Runway 16 RSA: 07039 Airport HVAC Improvements: 08074 Hangar Fire - Airport: 09021 Obligated Non - Obligated Total 0 57,000 57,000 37,023 19,487 56,510 0 13,764 13,764 0 10,675 10,675 0 412,741 412,741 0 18,822 18,822 72,406 99,224 171,630 182,211 357,315 539,526 328,690 2,207,238 2,535,928 111,395 217,002 328,397 0 45,594 45,594 0 181,376 181,376 50,000 0 50,000 0 19,644 19,644 29,218 4,022 33,240 0 161,989 161,989 0 2,993 2,993 33,819 78,971 112,790 0 6,060 6,060 104,305 3,292 107,597 36,507 2,500 39,007 0 15,289 15,289 0 22,620 22,620 0 4,235 4,235 5,936 21,422 27,358 0 25,000 25,000 0 116,128 116,128 0 40,018 40,018 2,908,718 389,144 3,297,862 0 11,070 11,070 0 337,660 337,660 2009 Appropriations Obligated Non- Total Obligated 9700 Shop Fund Vehicles/Equipment Fleet - Light/Medium Utility Vehicles: 02078 117,705 83,712 201,417 Vehicles/Equipment Fleet - Police/Passenger Vehicles: 02081 4,828 309,055 313,883 Vehicles/Equipment Fleet - Solid Waste Vehicles/Equipment: 02082 0 19,815 19,815 Vehicles/Equipment Fleet - Tractor/Mower: 02083 0 7,464 7,464 Vehicles/Equipment Fleet - Automatic Vehicle Wash System: 06012 0 54,270 54,270 6,892,879 26,079,772 32,972,651 TOTAL 16,923,479 59,114,181 76,037,660