HomeMy WebLinkAbout03-10 RESOLUTIONRESOLUTION NO. 03-10
A RESOLUTION APPROVING AMENDMENT #1 TO TASK ORDER #15
WITH MCCLELLAND CONSULTING ENGINEERS, INC. FOR
ADDITIONAL RIGHT OF WAY PLANS FOR THE RUNWAY 16 SAFETY
AREA IMPROVEMENT PROJECT IN THE AMOUNT OF $3,650.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves
Amendment #1 to Task Order #15 with McClelland Consulting Engineers, Inc. for additional
right of way plans for the Runway 16 Safety Area Improvement Project in the amount of
$3,650.00, a copy of which is attached to this Resolution as Exhibit "A" and incorporated herein
as if set out word for word.
PASSED and APPROVED this 5th day of January, 2010.
APPROVED: ATTEST:
By;,
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ELD JAN, Mayor
By:
610n e' c
SONDRA E. SMITH, City Clerk/Treasurer
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AMENDMENT NO. 1
TO
TASK ORDER NO.15 (MCE 5)
ENGINEERING SERVICES
RUNWAY 16 SAFETY AREA IMPROVEMENTS
STATE OF ARKANSAS
COUNTY OF WASHINGTON
The Task Order No. 15 (MCE 5) executed on
44.
• • for base agreement
entitled CITY OF FAYETTEVILLE, AGREEMENT FOR ENGINEERING SERVICES,
executed on June 6, 2006, is hereby amended. The referenced task order and basic
agreement pertains to proposed improvements to Drake Field. This Amendment
entered into and executed on the date indicated beneath the signature blocks, by and
between the City of Fayetteville and McClelland Consulting Engineers, Inc. (hereinafter
"McClelland") changes the Description of the Project, and the Fees and Payments due
to the requested change in scope of services at Drake Field. This action is taken at the
request of the City of Fayetteville for McCLELLAND to revise the scope of services to
follow the anticipated funding from the FAA for the year of 2009.
The following sections are hereby amended as follows:
SECTION I - PROJECT DESCRIPTION
The project is to consist of the Runway 16 Safety Area Improvements, including
relocation of US Hwy 71 from the safety area, relocation of the northern portion of
W:\DRAKE FIELD\CONTRACTS\2006-2008\Amend 1 to TO-5.doc
Ernest Lancaster Drive from the safety area, the removal of the existing roadways from
the safety area. The revised scope of services to be performed include: The
completion of the Right of Way Plans, easements and coordination with the
Washington County and AHTD for the submission of the final ROW Plans and the
vacation of the existing Hwy 71 ROW from the County to the City. This amendment is to
use unused funds from Task Order 3, for which the City Purchase Order has been
closed.
SECTION II - PROJECT SCHEDULE
McClelland Consulting Engineers, Inc. will to execute the amended project scope within
a timely manner.
SECTION IV - FEES AND PAYMENTS
The following project scope fee is increased by $3,650 and is to be paid to McClelland
Consulting Engineers, Inc. as compensation for its services:
A. Right of Way Plans: a revised estimated fee of $ 10,500.00
The Total Not to Exceed fee is increased from $ 177,600.00 to $181,250.00
W:\DRAKE FIELD\CONTRACTS\2006-2008Wmend 1 to TO-5.doc
IN WITNESS WHEREOF, the parties hereto have caused this AMENDED
AGREEMENT to be duly executed as of the date and year first herein written.
FOR THE CITY OF FAYETTEVILLE:
B
Date: 1-1/
Attest:
FOR McCLELLAND CONSULTING ENGINEERS, INC.:
By:
Attest:
Vdent
Date: / — 7-16
W:\DRAKE FIELD\CONTRACTS\2006-2008\Amend 1 to TO-5.doc
Rattievx, 0044,v6.-:
Ray M. Boudreaux
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
1/5/2010
City Council Meeting Date
Agenda Items Only
Aviation
Division
Action Required:
Transportation
Department
1) A Resolution to approve Amendment #1 to Task Order #15 (Contract #917, 2008) with McClelland Consulting
Engineers, Inc. Contact info: Wayne Jones, P.E., PO Box 1229, Fayetteville AR 72702-1229, 479-443-2377, Fax 479-
443-9241, wjones@mcclelland-engrs.com.
3,650.00
Cost of this request
5550.3960.5314.00
Account Number
07039 2
Project Number
4,036,675.00
Category / Project Budget
3,647,505.00
Correct Runway 16 RSA Phase 2
Program Category / Project Name
AVED
Funds Used to Date Program / Project Category Name
389,170.00 Airport Fund
Remaining Balance Fund Name
Budgeted Item X Budget Adjustment Attached
Department Di -ctor
/kW/
City ttorney
soL
L
Finance and Internal Services Director
/z. -'1'-
Date
/ 2— (`t—o?
Date
1 Zoo?
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
182-08
10/7/2008
917
Received in
Mayor's Office
Comments: Uses a portion of the unused budget remaining from phase 1 of the project (subproject 1). No budget increase is
necessary.
Revised January 15, 2009
a'�le teville
THE CITY OF FAYETTEVILLE, ARKANSAS
DEPARTMENT CORRESPONDENCE
ARKANSAS
www.accessfayetteville.org
CITY COUNCIL AGENDA MEMO
To: Mayor Jordan
City Council
4
Thru: Terry Gully, Transportation Services Department Director
Staff Review Committee
From: Ray M. Boudreaux, Director of Aviation
Date: 12/14/09
Subject: Amendment #1 to Task Order #15; McClelland Consulting Engineers Inc.
PROPOSAL:
Approve Amendment #1 to Task Order #15 with McClelland Consulting Engineers Inc. to increase the Right of
Way Plans line item by $3650.00 for a line item total of $10,500.00. The line item increase is necessary due to
additional Right of Way work items requested by the Aviation Division to be performed by the Engineer on the
Runway 16 Safety Area Improvements project. Specifically, the Engineer was requested to research and
document existing Rights of Way along the portion of HWY 71 to be vacated by the AR State Highway Dept.
to the City following the completion of the new portion of the roadway.
The additional work was not included in the scope of the original task order since the future vacation of the old
portion of the roadway will occur after the project is complete. During discussions with the State concerning
vacating the old roadway to the City, it was discovered that some parcels did not include Rights of Way to the
centerline of the highway, and therefore the State did not have authority to vacate those portions to the City.
In anticipation of a smooth transition of Rights of Way between the City and the State once the project is
complete, the Aviation Division chose to take this preliminary step toward determining which are the "orphan"
parcels and initiating ownership transfer to the City well ahead of the project close-out since it is difficult to
foresee how much time it may take to complete whatever legal/administrative processes are necessary.
RECOMMENDATION:
The Airport Administration recommends that the Amendment be approved. The proposal is forwarded to City
Council since there is no formal"Project Contingency" approved for this project.
BUDGET IMPACT:
None. The Amendment will use existing unused budget from the Phase I project budget. The Phase I Task
Order with McClelland has been completed and closed and $3850 of approved Contract budget remains. The
expenses associated with this Amendment are eligible for 100% (95/5) funding through FAA and State Dept. of
Aeronautics grants.
RESOLUTION NO.
A RESOLUTION APPROVING AMENDMENT #1 TO TASK ORDER #15
WITH MCCLELLAND CONSULTING ENGINEERS, INC. FOR
ADDITIONAL RIGHT OF WAY PLANS FOR THE RUNWAY 16 SAFETY
AREA IMPROVEMENT PROJECT IN THE AMOUNT OF $3,650.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves
Amendment #1 to Task Order #15 with McClelland Consulting Engineers, Inc. for additional
right of way plans for the Runway 16 Safety Area Improvement Project in the amount of
$3,650.00, a copy of which is attached to this Resolution as Exhibit "A" and incorporated herein
as if set out word for word.
PASSED and APPROVED this 5th day of January, 2010.
APPROVED:
ATTEST:
By: By:
LIONELD JORDAN, Mayor
SONDRA E. SMITH, City Clerk/Treasurer
A. Geotechnical Investigation:
B. Wetland Permit and Relocation Plans:
C. FEMA Permits & Flood Plain Plans
D. Preliminary Engineering Design &Cost Estimates:
E. Right of Way Plans:
F. Detailed Plans & Specs:
G. Bidding Service:
H. Reimbursement Expenses:
Estimated to be $ 7,500.
Estimated to be $ 11,800.
Estimated to be $ 18,500.
a lump sum of $ 68,500.
Estimated to be
a lump sum of
Estimated to be $ 5,800.
Estimated to be $ 2,150.
$ 56,500.
Total Not to Exceed $177,600.
A. Construction Administration:
B. Construction Observation
C. Record Drawings
D. Construction Baseline Staking:
E.
Hourly rates, estimated to be $ 31,060.
Hourly rates, estimated to be $ 155,100.
Hourly rates, estimated to be $ 5,490.
Hourly rates, estimated to be $ 1,020.
Construction Materials Testing:
hourly rates & unit prices,
estimated to be $38,426.
Total Not to Exceed $231,096.
New World Systems 7.0 *LIVE*
12/14/09 Project Inquiry
-Project/Sub Project Analysis
Type
-Di
-Di
Project . : 07039 Correct Runway 16 RSA
Sub Project: 1 Correct Runway 16 RSA
Fiscal Year: 2009
Manager . : 2087 Boudreaux Status . A Active
Original Expense Budget: .00
Budget Amendments . : 52,080.00
Total Budget . : 52,080.00
Posted Expenses . . : 23,610.50
Posted Encumbrances . : .00
Total Transactions:
Unposted Expenses .00
Unposted Encumbrances .00
Transaction Encumbrance: .00
Total Remaining . .
PT0610S1
PT0160S1-
23,610.50 45.34 %
28,469.50 54.66 %
-F3 -F3=Exit F7=Full Exit F10=Revenues F12=Cancel
New World Systems 7.0 *LIVE*
12/11/09 Project Inquiry
-Project/Sub Project Analysis
Type
-Di
Project . : 07039 Correct Runway 16 RSA
Sub Project: 2 Correct Runway 16 Phase II
Fiscal Year: 2009
Manager . : 2087 Boudreaux Status A Active
Original Expense Budget: .00
Budget Amendments . : 170,407.00
Total Budget . .
Posted Expenses . . : 161,037.42
Posted Encumbrances . : 9,369.58
Total Transactions:
170,407.00
PT0610S1
PT0160S1-
170,407.00 100.00 %
Unposted Expenses .00
Unposted Encumbrances .00
Transaction Encumbrance: .00
Total Remaining . : .00 .00 %
-F3 -F3=Exit F7=Full Exit F10=Revenues F12=Cancel
aeevlle
y ARKANSAS PURCHASE ORDER
VENDOR NO.
7460
McClelland Consult Engr
Attn: John C Quinn
PO Box 1229
1810 N College Ave
Each Package Must Be Marked
Exactly As Shown Here
City of Fayetteville, Arkansas
PURCHASE ORDER #
08-0000970-001
DATE
12/17/08 REcEivED
FOB Fyv
TERMS NET 30 DAY
DEC 1 8 2008
AIRPORT
Fayetrlaev i l4e
Qty. of Received
Issue
Descr�l n Tri 7 0 2
Account Number
Unit Price TOTALS
1.00 EA a) Task Order #15 for Final Design & 177600.00 177600.00
Bidding Services Associated with
Runway 16 Safety Area Improvement
Project
Per Res #227-08
Contract #917
5550.3960.5314.00 07039 2
SHIP TO: Municipal Airport
CITY OF FAYETTEVILLE
4500 S SCHOOL
FAYETTEVILLE AR 72701
Boudreaux
Sales Tax Total:
Purchase Order Total:
$.00
177600.00
DEPARTMENT VERIFICATION
RECEIVED
DEPT HEAD APPROVAL
AMOUNT TO PAY
A/P VERIFICATION
BY DATE
PURCHASING VERIFICATION
PRICE CHANGE VERIFICATION
RETURN CHECK TO
SEND COPY TO
ADDITIONAL APPROVAL
CHECK #
DOES NOT MEET PURCHASING POLICY
CONTRACT PAYMENT
OTHER
APPROVED BY
DEPT COPY
PROJECT #
THIS PAYMENT $
PREVIOUS PAYMENT(S) $
TOTAL PYMT(S) $
BALANCE $