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HomeMy WebLinkAbout99-09 RESOLUTIONRESOLUTION NO. 99-09 A RESOLUTION APPROVING A CONTRACT WITH JAMES LEE WITT ASSOCIATES, A PART OF GLOBAL OPTIONS, INC. IN THE AMOUNT OF $78,000.00 TO PROVIDE FEDERAL LEGISLATION CONSULTING SERVICES TO THE CITY OF FAYETTEVILLE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a Contract with James Lee Witt Associates, a part of Global Options, Inc. in the amount of $78,000.00 to provide federal legislation consulting services to the City of Fayetteville. A copy of the contract, marked Exhibit "A" is attached hereto, and made a part hereof. PASSED and APPROVED this 21st day of April, 2009. APPROVED: B /9 0 ELD JO)P*N, Mayor A I I'EST: By: `��iI�n nrrrrrrr .�``` ER►UT REq'`'�, 0. • z. FAYETTEVILLE: 3. W'4 NSP••:` rot G rrrf111111111►1.1 SONDRA E. SMITH, City CIerk/Treasurer City of Fayetteville RFP 09-08, Federal Legislation Consulting Services Contract This contract executed this o2/5.1 day of r j 1 , 2009, between the City of Fayetteville, Arkansas, and James Lee Witt Associates, a part of GlobalOptions, Inc. ("James Lee Witt Associates") In consideration of the mutual covenants contained herein, the parties agree as follows: James Lee Witt Associates at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax permits, and all other accessories and services necessary to complete items bid per RFP 09-08 as stated in James Lee Witt Associates proposal, and in accordance with specifications attached hereto and made a part hereof under RFP 09- 08, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay an annual fee of $78,000 based on their proposal in addition to mutually agreed upon out-of-pocket expenses. Annual fee payments shall be made monthly in the amount of $61500. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. Mutually agreed upon out-of-pocket expenses will be paid within 30 days of receipt of invoice. The City of Fayetteville hereby warrants that these obligations will not be paid with federally appropriated funds. 3. The Contract documents which comprise the contract between the City of Fayetteville and James Lee Witt Associates consist of this Contract and the following documents attached hereto, and made a part hereof: A. Proposal form identified as Request for Proposal RFP 09-08 with the specifications and conditions typed thereon. B. James Lee Witt Associates submitted proposal. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and James Lee Witt Associates and may be modified only by a duly executed written instrument signed by the City of Fayetteville and James Lee Witt Associates. 5. James Lee Witt Associates shall not assign its duties under the terms of this agreement, without the written permission of the City of Fayetteville. 6. James Lee Witt Associates agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from the negligent acts or omissions by James Lee Witt Associates in performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. James Lee Witt Associates shall furnish a certificate of insurance addressed to the City of Fayetteville, showing the following insurance shall be maintained throughout the term of the Contract. A Certificate of Insurance, listing the City of Fayetteville as an additional insured shall be provided showing the following coverage: Workers' Compensation, Commercial General Liability, Automobile Liability, and City of Fayetteville, AR CONTRACT: Federal Legislation Consulting Services Page 1 of 3 Errors and Omissions Liability. The additional insured requirement shall apply to the Commercial General Liability coverage only. Premiums for all insurance required herein shall be paid by James Lee Witt Associates. 8. James Lee Witt Associates to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or James Lee Witt Associates with 30 days written notice. Any notice given by either party shall be in writing and shall be given by registered or certified mail, return receipt requested, postage prepaid, or Federal Express or DHL courier, shipped prepaid, addressed to the parties at the addresses herein designated for each party or at such other addresses as they may hereafter designate in writing. To: City of Fayetteville, AR Attn: Don Marr, Chief of Staff To: Nathan Weinman, Director of Contracts and Compliance James Lee Witt Associates, a part of Global Options, Inc. 113 W. Mountain — Mayor's Office 1501 M Street, NW, 5a' Floor Fayetteville, AR 72701 Washington, DC 20005 Phone: (479) 575-8330 Phone 202.585.0780 Fax: (479) 575-8257 Fax 202.585.0792 Email: dmarr@ci.favetteville.ar.us Email: nweinman@wittassociates.com 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 12. Lobby Disclosure Act. It is understood that James Lee Witt Associates will be required to register on behalf of the City of Fayetteville under the terms of the Lobbying and Disclosure Act of 1995 (P.L. 104-65) , and as it may be subsequently amended. WITNESS OUR HANDS THIS 02-44 DAY OF 4fj" l 1 , 2009. CITY OF FAYETTEVILLE, AYETTEVILLE, ARKANSAS LIONELD J( 1 AN, Mayor City of Fayetteville, AR CONTRACT: Federal Legislation Consulting Services Page 2 of 3 Attest: Sondra Smith, City Clerk ATTEST: COMPANY SECRETARY ASO/ ei 54 /Vtk1 S4IFA°'; BUSINESS ADDRESS 5X,,n 1L QC, 2000 5 City of Fayetteville, AR CONTRACT: Federal Legislation Consulting Services Page 3 of 3 Don Marr Submitted By City of Fayetteville Staff Re 'ew F rm City Council Agenda Items and Contracts, Leases or Agreements IlaliDne-1/A)/0? City Council Meeting date Agenda Items Only Administration Division Action Required: Res 110 • ocl qq-q Chief of Staff Department James !4s K-466-14.6 Action Required: Approve a Resolution approving a contract with James Lee Whitt Associates, A part of Global Options, Inc. in the amount of $78,000.00 to provide Federal Legislation Consulting Services to the City of Fayetteville. Cost of this request $ Category / Project Budget ,660D 531YPO $ 7e act Account Number Project Number Program Category / Project Name Funds Used to Date Program / Project Category Name Remaining Balance Fund Name Budgeted Item I k 1 Budget Adjustment Attached ami ment Di ee16674,4----- c-•/ City Attorne, Finance -.d Internal Services Director )0Y/0, te y/,s j� / F Date 4-1M-'4009 Date Chie Date r Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 RESOLUTION NO. A RESOLUTION APPROVING A CONTRACT WITH JAMES LEE WITT ASSOCIATES, A PART OF GLOBAL OPTIONS, INC. IN THE AMOUNT OF $78,000.00 TO PROVIDE FEDERAL LEGISLATION CONSULTING SERVICES TO THE CITY OF FAYETTEVILLE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby approves a Contract with James Lee Witt Associates, a part of Global Options, Inc. in the amount of $78,000.00 to provide federal legislation consulting services to the City of Fayetteville. A copy of the contract, marked Exhibit "A" is attached hereto, and made a part hereof. PASSED and APPROVED this 215t day of April, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer 04/14/2009 17:00 2022931300 GLCBALOPTIONS, INC. PAGE 01/03 City of Fayetteville RFP 09-08, Federal Legislation Consulting Services Contract This contract executed this day of , 2009, between the City of Fayetteville, Arkansas, and James Lee Witt Associates, a part of GlobalOutions, Inc. ("James Lee Witt Associates") In consideration of the mutual covenants contained herein, the parties agree as follows: 1. James Lee Witt Associates at its own cost and expense shall furnish all labor, materials, supplies, machinery, equipment, tools, supervision, bonds, insurance, tax pennits, and all other accessories and services necessary to complete items bid per RFP 09-08 as stated in James Lee Witt Associates proposal, and in accordance with specifications attached hereto and made a part hereof under RFP 09- 08, all included herein as if spelled out word for word. 2. The City of Fayetteville shall pay an annual fee of. $78,000 based on their proposal in addition to mutually agreed upon out-of-pocket expenses. Annual fee payments shall be made monthly in the amount of $6,500. Payments will be made after approval and acceptance of work and submission of invoice. Payments will be made approximately 30 days after receipt of invoice. Mutually agreed upon out-of-pocket expenses willbe paid within 30 days of receipt of invoice. The City of Fayetteville hereby warrants that these obligations will not be paid with federally appropriated funds. 3. The Contract documents which comprise the contract between the City of Fayetteville and James Lee Witt Associates consist of this Contract and the following documents attached hereto, and made a part hereof: • A. Proposal form identified as Request for Proposal RFP 09-08 with the specifications and conditions typed thereon. B. James Lee Witt Associates submitted proposal. 4. These Contract documents constitute the entire agreement between the City of Fayetteville and James Lee Witt Associates and may be modified only by a duly executed written instrument signed by the City of Fayetteville and James Lee Witt Associates. 5. James Lee Witt Associates shall not assign its duties under the terms of this agreement, without the written permission of the City of Fayetteville. 6, James Lee Witt Associates agrees to hold the City of Fayetteville harmless and indemnify the City of Fayetteville, against any and all claims for property damage, personal injury or death, arising from the negligent acts or omissions by James Lee Witt Associates in performance of this contract. This clause shall not in any form or manner be construed to waive that tort immunity set forth under Arkansas Law. 7. James Lee Witt Associates shall furnish a certificate of insurance addressed to the City of Fayetteville, showing the following insurance shall be maintained throughout the term of the Contract. A Certificate of Insurance, listing the City of Fayetteville as an additional insured shall be provided showing the following coverage: Workers' Compensation, Commercial General Liability, Automobile Liability, and City of FayetteviIIe, AR CONTRACT: Federal Legislation Consulting Services Page 1 of 3 04/14/2009 17:00 2022931300 GLOBALOPTIONS, INC. PAGE 02/03 Errors and Omissions Liability. The additional insured requirement shall apply to the Commercial General Liability coverage only. Premiums for all insurance required herein shall be paid by James Lee Witt Associates. 8. James Lee Witt Associates to furnish proof of licensure as required by all local and state agencies. 9. This contract may be terminated by the City of Fayetteville or James Lee Witt Associates with 30 days written notice. Any notice given by either party shall be in writing and shall be given by registered or certified mail, return receipt requested, postage prepaid, or Federal, Express or DHL courier, shipped prepaid, addressed to the parties at the addresses herein designated for each party or at such other addresses as they may hereafter designate in writing. To: City of Fayetteville, AR Attn: Don Marr, Chief of Staff To: Nathan Weinman, Director of Contracts and Compliance James Lee Witt Associates, a part of. Global Options, Inc. 113 W. Mountain — Mayor's Office 1 501 M Street, NW, 5' Floor Fayetteville, AR 72701 Wp.shington, DC 20005 Phone: (479) 575-8330 Phone 202.585.0780 Fax: (479) 575-8257 Fax 202.585.0792 Email: dmarr a ci.favetteville.ar.us Email: nwcinmanewittassociates.com 10. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information .Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 11. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 12. Lobb y_Disclo sure Act. It is understood that James Lee Witt Associates wlll' be required to re "ster on behalf of the City of. Fayetteville Under the terms of the Lobbying_ and Disclosure Act of 1995 (P.L. 104-65) . and as it may be subsequently amended. WITNESS OUR HANDS THIS DAY OF , 2009. CITY OF FAYETTEVILLE, FAYETTEVILLE, ARKANSAS LIONELD JORDAN, Mayor City of Fayetteville, AR CONTRACT: Federal Legislation Consulting Services Page 2 of 3 04/14/2009 17:00 2022931300 GLOBALOPTIONS, INC. PAGE 03/03 Attest: Sondra Smith, City Clerk ATTEST: COMPANY SECRETARY /SO/ el 5-I-. Md , 4 Fi o BUSINESS ADDRESS Tom 0 3000 City of Fayetteville, AR. CONTRACT: Federal Legislation Consulting Services Page 3 of 3 to aee1 = e ARKANSAS City of Fayetteville, Arkansas Purchasing Division -- Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: (479) 575-8289 RFP (REQUEST FOR PROPOSAL) REQUEST FOR PROPOSAL: RFP 09-08, Federal Legislation Consulting Services DEADLINE: Thursday, April 02, 2009 at 11:00 AM, Central Standard Time DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPB, atoren@ci.tayetteville.ar.us, 479.575,8220 DATE OF ISSUE AND ADVERTISEMENT: Thursday, March 26, 2009 REQUEST FOR PROPOSAL RFP 09-08, Federal Legislation Consulting Services No late proposals will be accepted. RFP'S shall be submitted in sealed envelopes labeled "RFP 09- 08, Federal Legislation Consulting Services, with the name and address of the Proposer. RFP's shall be submitted in accordance with the attached City of Fayetteville specifications and RFP documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: c1l c.6C Lce rr AS s a c. Contact Person: tat ta. a -A -t3 Title:HAIN/ Fk<slAtCr De(2ccr-a2 E -Mail: 364bassoc.i at -es. c-0APhone:(ZO1) Z 13 G 243- cert. Business Address: 1 qOf MST' NW fi FLO° (ao Z� SSS c) 7 3 0Fe,, City: IIS A5r-tt'rvt'tr3til State: (DG Zip: Z v 4 u 6 -- Signature: 6 City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 1 of 12 Date: O - 0 j . 07 r V .14 i- li' U t-er s L • Comotollaks Submitted fitted to: afire ltev rie, Arkansas Purchasing Division t ji r 3©6 .3 W. Wiorn Iain :Eajvettevi iie, AR 72701 479-575.8289 Proposal for glisLA-lwe es 09-08 Agra Submitted by: awes Lee Witt Associates 1501 M St. NW Washington, DC 20005 202-385-0781 116 Ottenheimer Plaza P esident Clinton. Avenue e Rock, AR 72201 .501-975-0780 w.wittassocia-tes.com Table of Contents Executive Summary 3 Part I Business Organization/Experience 6 Part II Program 18 Part III Authorized Negotiator 29 Part IV Cost Proposal 30 City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 2 Executive Summary Securing funding from the federal government can help the City of Fayetteville with a variety of pressing municipal demands. Such issues as job training, transportation and replacing the City's tree canopy that was lost in the recent ice storm are a few examples of how federal involvement can enhance the infrastructure necessary to support Fayetteville's citizens, entice current and future commercial activities and bring tourism to stimulate the local economy. The combination of support from both Fayetteville and the federal government . can empower local stakeholders to fulfill their goals. No firm or individual understands Fayetteville's potential better than James Lee Witt Associates (JLWA). Many of the leaders and staff at JLWA call Arkansas home. Our Arkansas office will allow us to stay abreast of issues that are important to you on a daily basis and will be available at a moment's notice to mobilize personnel and resources to respond to any request. Personally and professionally, we are committed to Fayetteville's progress. We know the City's history and what the future can hold when we effectively unify support and persuade the federal government to invest in multiple aspects of the City's development. JLWA can assist Fayetteville in pursuing its list of goals for pending funding, legislative action or regulatory consideration before federal officials in Washington, DC. Funding for these priorities will produce sound programs and infrastructure that will continue to improve the quality of life for years to come, and make the City a superior place to live and conduct business. Federal outreach can also support Fayetteville's continuing adoption of creative solutions that will carve a new, revitalizing path for growth. JLWA is a well-known and respected firm that will advocate on Fayetteville's behalf at the federal level. Our team members have extensive experience on Capitol Hill and with the executive branch, including decades of public service representing the needs of agencies and citizens and lobbying for the interests of our clients. JLWA's voice is well-respected by all parties and our advice is highly sought-after throughout Congress and in the administration. With offices in Washington, DC and Little Rock, we are strategically positioned to advocate effectively for the City's best interests at the federal and state levels. Our highly -qualified team and resources can strengthen the City's current federal relationships and create new ones, increase Fayetteville's visibility on Capitol Hill, and ensure that the City and its partners receive the full benefit of federal support. Just as critically, our government relations team will campaign City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 3 tirelessly to achieve Fayetteville's goals in Washington and will make your message and priorities our mission over the course of our relationship. As the recent ice storms have shown, federal funding is an essential component of municipal public works. Having a leading firm involved in federal government relations (and, in this case, in emergency recovery programs) can help facilitate your time -sensitive requests and ensure that money is disbursed quickly and effectively. JLWA can also help Fayetteville position itself to realize its share of the American • Recovery and Reinvestment Act, popularly referred to as the Stimulus Package. There are a number of avenues that JLWA can pursue, some based upon formula, and others discretionary. The strategies can vary depending on which funding source you pursue, but JLWA is adept at following through on your goals regardless. Corporate Overview Founded in 2001, James Lee Witt Associates is a leading crisis and emergency management support and consulting firm based in Washington, DC with offices in Little Rock and Sacramento. JLWA builds on James Lee Witt's more than 35 years of experience in emergency management, including eight years in the cabinet of President Bill Clinton as the Director of the Federal Emergency Management Agency (FEMA). The JLWA team includes over 70 full-time staff and over 100 internationally renowned subject matter experts in crisis management, emergency planning and government relations. On March 10, 2006 James Lee Witt Associates joined with GlobalOptions Group, Inc., increasing the firm's capacity by providing additional risk management and security services. JLWA is comprised of four main practice areas: Government Relations, Strategic Advisory Services, Crisis Management and Preparedness Services. Government Relations As a global leader in emergency management, JLWA is an acknowledged expert in solving some of the most demanding and unusual problems corporations and governments face. Through decades of working closely with the executive and legislative branches of federal government, our firm has formed countless relationships that were often born in the toughest of times. JLWA has maintained these associations as a dependable resource for government relations. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 4 JLWA Government Relations delivers sound consulting guidance and effective lobbying services for associations, corporations, governments and non -profits who seek to build and execute a strategy in support of a broad range of representational goals. The JLWA government relations team enjoys the hands- on knowledge necessary to enable our clients to navigate the complicated and often treacherous political and procedural processes of government decision- making. Our advice is based on core values developed over years of service in the public and private sectors and which influence our approach to every effort. Strategic Advisory Services JLWA provides strategic advisory services to state and local governments, universities, hospitals, and a variety of Fortune 1,000 companies. JLWA's experience provides our clients with the knowledge and techniques necessary to achieve their goals, while preparing for and preventing crises before they occur. JLWA provides planning assistance, building coalitions that link agencies, first responders, and communities, and fosters open lines of communication between diverse organizations through targeted media outreach, strategic planning and marketing, crisis communication plans, grassroots coalitions and effective partnership development. Crisis Management Since the company was founded in 2001, JLWA experts have played an integral rote in a number of major disasters worldwide, including the 2004 Tsunami, the 2001, 2003, 2004, 2005, and 2008 Hurricane Seasons and the recent floods in the Midwest. Our professionals have been credited with expediting recovery efforts and providing assistance in all areas related to disaster recovery. JLWA provides on-site assistance in the event of a disaster (including staff and equipment), expert coordination and evaluation and estimation of damages. Preparedness Services JLWA offers a full range of planning, mitigation, and prevention consulting services to better prepare organizations before disaster strikes. JLWA assists public and private sector organizations conduct gap and risk analysis to identifying threats that could impact operations and developing effective continuity management programs. JLWA's pre- and post -disaster services include developing or updating emergency management plans; business continuity plans; hazard mitigation plans; training and exercise programs; and communication plans for employees, clients and or residents. GlobalOptions, with headquarters in New York City and offices in 16 cities, is an integrated provider of risk mitigation and management services to government entities, Fortune 1,000 corporations and high net -worth and high-profile individuals throughout the world. We enable clients to identify, assess and City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 5 prevent natural and man-made threats to the well-being of individuals and the operations of governments and corporations. In addition, we assist our clients in recovering from the damages or losses resulting from the occurrence of acts of terror, natural disasters, fraud and other risks. Our services currently include risk management and security, forensic analysis, investigations and litigation support, anti -fraud solutions and business intelligence, and crisis management and preparedness services. Additional information can be found at www.globaloptions.com. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 6 Part I: Business Organization/ Experience 1. Provide resumes and information on the senior personnel who will be the City's contact and be dedicated to work with the City, including a description of their experience in providing these services and ability to build a successful relationship with the City's Administration. Detail what percentage of each individual's time would be spent working on the City's account. Also, indicate what other accounts this individual will have. We believe JLWA is uniquely qualified to assist Fayetteville with government relations and lobbying services before the federal government. JLWA understands the level of commitment and hard work necessary to accomplish Fayetteville's goals in Washington. JLWA has decades of dedicated public service, coupled with extensive experience representing the interests of agencies and constituencies in the Executive Branch and on Capitol Hill. Our team members have led federal agencies; lobbied for federal appropriations and spending; and advocated for sensible, funded regulations and legislation on behalf of citizens and businesses. JLWA's relationships, formed and strengthened often during the toughest of times, have helped pave the way to create alliances among governments, businesses and the people they serve. JLWA can help Fayetteville build mutually beneficial public-private partnerships, so that City's programs can grow to be greater than the amount originally appropriated at the federal level. JLWA's voice is well-respected and trusted across the U.S. Congress and throughout the Administration. During his tenure as Director of the Federal Emergency Management Agency, James Lee Witt managed the disaster response and recovery efforts of 28 federal agencies in times of crisis. Our team understands how federal agencies work together both on a daily basis and under intense pressure. Below are biographical resumes of the JLWA team members who will work on behalf of Fayetteville in Washington, DC. The detailed percentages of each individual's dedicated time are estimates until the scope of work is finalized and Fayetteville's priorities established. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 7 James Lee Witt is Chairman and Chief Executive Officer of James Lee Witt Associates, a government relations, crisis management and preparedness services consulting firm based in Washington, DC, with offices in Little Rock, Sacramento and Atlanta. Witt Associates, part of GlobalOptions Group, Inc. provides government affairs, disaster recovery and mitigation management services to state and local governments, educational institutions, the international community and corporations. Mr. Witt personally manages the government relations team. Mr. Witt has over 35 years of executive management experience, culminating in his appointment as the Director of the Federal Emergency Management Agency (FEMA), where he served from 1993-2001. In this capacity, he is credited with turning FEMA from an unsuccessful bureaucratic agency to an internationally lauded all -hazards disaster management agency. His leadership abilities have been praised by nationally recognized organizations, including the Council for Excellence in Government, Harvard University's Kennedy School of Government and the National Association of Broadcasters. From 1993 to 2000, Mr. Witt oversaw more than 350 disasters. More importantly, he was responsible for response and recovery operations for some of the most devastating disasters of all time, including the most costly flood disaster in the nation's history, the most costly earthquake, and a dozen damaging hurricanes. Mr. Witt has been praised by Members of Congress in all 50 states for his work in protecting the citizens of their home states and districts. Members of Congress, agency executives, and staffs call on Mr. Witt and his team for input in key issues. In addition to his experience in emergency management on the state and local levels, Mr. Witt has expertise integrating community-based disaster management with national emergency management strategy. He initiated Project Impact, the innovative public-private disaster prevention program implemented in over 240 communities to make communities at the local level disaster resistant. Mr. Witt's professional career includes the formation of Witt Construction, a commercial and residential construction company. After 12 years as a successful businessman and community leader, he was elected County Judge for Yell County, serving as the chief elected official for the county, with judicial responsibilities for county and juvenile court. At age 34, he was the youngest elected county judge in Arkansas, and was later honored for his accomplishments by the National Association of Counties. After being re- elected six times to the position, Mr. Witt was tapped by then -Governor Bill Clinton to assume leadership of the Arkansas Office of Emergency Services (OES). He served as the Director of the Arkansas OES for four years. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 8 It is expected that Mr. Witt will commit up to 5% of his time dedicated to the Fayetteville account. Edward Fry, 11 is Director of Government Relations James Lee Witt Associates. He also supports advocacy work in JLWA's Arkansas office. From 1997 until May 2007, Mr. Fry served as Chief of Staff for Representative Vic Snyder of Arkansas. In this role, he oversaw support and legislative activities for the Congressman's committees (the House Armed Services Committee, and the House Committee on Veterans Affairs), managed media activities with home state and national media and directed press releases, television and radio appearances and served as liaison with the White House, U.S. Senate and Congressional leadership. In addition to serving as Chief for Rep. Snyder, Mr. Fry led the staff of Representatives Ray Thornton and Tommy Robinson, both from Arkansas' Second District. He also has extensive presidential, congressional and state election campaign experience. Mr. Fry has a Juris Doctorate from the University of Arkansas, Little Rock. Mr. Fry manages JLWA's municipal accounts at the Federal level. His clients include the City of Little Rock, the City of North Little Rock, the Little Rock Port Authority and the Little Rock Airport. It is expected that Mr. Fry will commit up to 10% of his time dedicated to the Fayetteville account. Bob J. Nash joined JLWA as a senior consultant in 2009 focusing on community and economic development, housing, philanthropy, community development banking and public policy. He leads the team's work on economic research and development, strategic planning, and implementation assistance to government, non-profit, and corporate clients. Mr. Nash is a native Arkansan. Mr. Nash worked for three Arkansas governors: Bill Clinton as senior executive assistant for economic affairs and as director of community and regional affairs for David Pryor and Dale Bumpers. He has been a member of the numerous boards and commissions, including the Winthrop Rockefeller Foundation, where his work focused on community and economic development grant making. He currently serves on the boards of the Illinois Medical District Commission, the Chicago Law and Policy Center, and the Jobs for Future in Boston. Nash was appointed during President Bill J. Clinton's administrations to serve as Under Secretary of Rural & Community Development at the United States Department of Agriculture (USDA) and later Assistant to the President and City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 9 Director of Presidential Personnel for the White House. As Under Secretary of Rural & Community Development at USDA, Nash was senior advisor to the Secretary of Agriculture on improving the effectiveness of policies and programs impacting the growth and development of rural communities Prior to joining Senator Clinton's campaign, Nash was vice chairman of the ShoreBank Corporation, the first and leading community development bank in the country. At ShoreBank, he participated in the development of the business strategies for local bank subsidiaries in Cleveland, Detroit and Chicago. Nash chaired and led three of the corporation's non-profit affiliates resulting in increased integration with corporate goals, new governmental and philanthropic grants for community, business and housing development. Mr, Nash earned a B.A. from the University of Arkansas, Pine Bluff and M.A. from Howard University in Washington, DC. It is expected that Mr. Nash will commit up to 5% of his time dedicated to the Fayetteville account. Gloria Cabe recently joined the Government Relations team at JLWA. Previously she managed the International Relations practice where her clients include Sprint -Nextel, the Discovery Channel and the United Nations. Ms. Cabe served 10 years representing Little Rock as a member of the Arkansas House of Representatives. Following her legislative career, in 1990 Ms. Cabe was Campaign Manager for Governor Clinton's final re-election campaign. As his Chief of Staff she led the most successful legislative program in the Governor's 13 year tenure. In January of 1992, she opened the Clinton for President office in Washington, DC directing a staff of 20 and over 1000 volunteers. In addition, Ms. Cabe has over 20 years experience in public service as a senior advisor to the highest level executives at the state, federal and international levels of government. Most recently, 1996-2001, she was Counselor to the Chairman and Board of Directors of the Export -Import Bank, the official export credit agency of the U.S. The Bank assists in financing the exports of U.S. goods and services to emerging markets. Ms. Cabe directed Ex-Im Bank's Africa Initiative, chairing the bank -wide Africa Task Force (ATF) and directing the public sector sub-Saharan Africa Advisory Committee. The ATF developed and steered marketing efforts, devised innovative financing structures, established strategic partnerships with foreign banks and other financial institutions resulting directly in a ten -fold increase in exports to the region in the first year and doubled in the next year. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 10 It is expected that as lead for the Fayetteville account Ms. Cabe will commit up to 15% of her time dedicated to the project. Hal Hunnicutt is Director of JLWA's Southwest Region, including Arkansas, Texas, and Oklahoma and New Mexico. Mr. Hunnicutt has over 30 years in representing the interest of businesses in Arkansas. Since joining JLWA Mr. Hunnicutt has advocated for the firm's Arkansas clients with the General Assembly and state agencies in Arkansas. In 2003, Mr. Hunnicutt was inducted into the Manufactured Housing Hall of Fame for his work on behalf of the industry at the state and federal levels. His many accomplishments include the following: leading passage of state legislation to allow manufactured homes in cities throughout Arkansas; major contributions to the drafting of the Manufactured Housing Improvement Act of 2000 which was passed by Congress; and, and his successful advocacy on behalf of the legislation with the White House. Mr. Hunnicutt served as a Commissioner on the Arkansas Game and Fish Commission, and was a legislative liaison for Governor Bill Clinton. In heading up JLWA's government relations practice in Arkansas, Mr. Hunnicutt's knowledge, experience, and commitment to the State provide our clients with the quality of advocacy they need and expect. It is expected that Mr. Hunnicutt will commit up to 5% of his time dedicated to the Fayetteville account. 2. Provide an organizational chart of the firm that includes all of the individuals who will be responsible for the City's account. 'R` nes Lee Witt 13ob Nash Ed Fry U cion i cai e Protect Lead 1-la11Iunmc utl ' City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 3. Firm's recent history including examples of types of services for other Cities. Counties or other government type entities City of Little Rock January 2006 to Present Since 2006, James Lee Witt Associates (JLWA) has lobbied Congress on behalf of the City of Little Rock. In 2006, JLWA began procuring federal funds for the Little Rock National Airport and the City of Little Rock. Also in 2006, JLWA facilitated meetings between the Airport and the Transportation Security Administration, the Federal Aviation Administration and also the Secretary of Transportation. JLWA has also aided the City in obtaining partial reimbursement for government mandated expenditures at the Little Rock National Airport. In the 87th General Assembly, JLWA was successful in terminating a bill pertaining to eminent domain on behalf of the City. JLWA was successful in working with the Little Rock Airport to pass legislation that would make an Arkansas law comply with Federal law. University of Central Arkansas January 2005 to Present Since January of 2005, JLWA has coordinated targeted government outreach for The University of Central Arkansas (UCA). JLWA has advised UCA on legislation that is of interest to the institution and its students, and has helped facilitate relationships between UCA and legislators and government officials. In the 86th General Assembly JLWA helped create UCA's legislative package and support or reject several pieces of State legislation including: SB 26, an act concerning financial aid distribution, HB 1315, an act to require review of general services and technology contracts by the Arkansas Legislative Council, HB 1685, an act to provide an appropriation for the Mass Communication program at UCA, and HB 1686, and act to provide general improvement funds for facility, technology and campus costs. JLWA also lobbied the 86th General Assembly on behalf of UCA which resulted in the largest increase in UCA's history of over $8.9 million dollars in state appropriations. In addition, JLWA has helped City of Fayeneville, AR RFP 09-08, Federal Legislation Consulting Services 12 UCA acquire over $1 Million dollars in federal appropriations for various programs at the University. Sprint-Nextel February 2002 to Present JLWA assists Nextel with strategic introductions on the federal, state and local levels; advises and counsels Nextel about working with the public sector; and, participates at Nextel sponsored events and other industry conferences. James Lee Witt and General Wesley K. Clark (ret.) have spoken to thousands of first responders across the nation at Nextel lnteroperability/Prepared Conferences. On the federal level, JLWA has organized meetings with US Congressional offices and agencies, including the Federal Communications Commission, to discuss public safety spectrum allocation issues. JLWA has attended Congressional Committee Hearings and press conferences, has monitored significant legislation, and has brought in additional outside experts to meet with Members of Congress, when requested. JLWA has advised Nextel on strategies to market to potential federal and public safety clients, including the Department of Defense. Department of Homeland Security, Citizen Corps, and state and local emergency operation center staff. On the state and local levels, JLWA has introduced Nextel Leadership to numerous state governors at the National Governors Conference and the Western Governors Conference. JLWA has arranged hundreds of meetings and strategic introductions for Nextel with key local and state government leaders, such as local and state emergency management directors, University Presidents and Risk Managers, and many other Emergency Management and Public Safety professionals. In Arkansas, JLWA co -hosted the Arkansas Prepared Conference and brought in speakers such as Governor Mike Beebe and Attorney General Dustin McDaniel. As a result of the JLWA invitations, the event drew more participants than any other Sprint Nextel PreparedConference in the country. City of North Little Rock February 2009 to Present hl0 E.L R C James Lee Witt Associates (JLWA) was retained in February of 2009 by the City of North Little Rock to provide government relations and advisory services to the City. Since being hired, JLWA has helped the City gain approval for $500,000 in �TECi,► U�1t, City ofFayetteville, AR REP 09-08, Federal Legislation Consulting Services 13 ry 19O9 federal funding for debris removal at the hydro plant. Mayor Patrick Hays had the following to say about working with JLWA: "Arkansas roots, Arkansas talent, Arkansas knowledge, all combined to give local, state and national results for North Little Rock, made James Lee Witt Associates the top choice for our City." Arkansas Tech University April 2005 to Present Arkansas Tech University at Russellville was one of the first universities in the United States to offer a degree in Emergency Management and remains a nationally renowned center for disaster studies. In 2004, Arkansas Tech University received a three-year Congressional grant to augment its Emergency Administration and Management Academy with emergency plans and exercises and a state-of-the-art emergency operations center. James Lee Witt Associates (JLWA) was engaged by the University to provide subject matter expertise and guidance throughout this project. JLWA works closely with faculty, staff and students to advise on the development of a comprehensive Emergency Operations Plan. JLWA attended the first table top exercise under the grant, and an additional full-scale exercise is under development. These exercises will join the emergency preparedness efforts of the university and emergency responders from local, state and regional governments and the private sector. JLWA advised Arkansas Tech on technology and structural elements to include in its new Emergency Operations Center (EOC). The first of its kind in the State, JLWA has helped the University design its EOC as a simulations laboratory where Emergency Management students receive training and hands-on experience using current and emerging technologies. Additionally, the Center will improve effectiveness of emergency personnel by providing training and support services at the county, municipal, state, regional and national levels. The EOC, praised by local and state public safety officials, will establish the campus as the off -site emergency incident command center for the State in the event of a large-scale catastrophe. In addition, JLWA serves as the independent evaluator for the grant. The project team conducts annual assessments on the university's progress and offers recommendations for enhancing the accomplishments. Oi.T or e' y � 1 N 7 City of Philadelphia o �„ December 2005 to July 2006 City of Fayetteville, AR REP 09-08, Federal Legislation Consulting Services 14 With the rest of the nation, Philadelphia Mayor John Street and Managing Director Pedro Ramos watched the pain and suffering in the aftermath of Hurricane Katrina with concern. Immediately thereafter, the mayor called for a comprehensive review of Philadelphia's emergency preparedness, both in government and in the private sector. He formed an Emergency Preparedness Review Committee to lead this effort. The City hired James Lee Witt Associates to serve as the subject matter experts, conduct an extensive analysis of gaps in preparedness and provide a detailed plan of recommendations to address those gaps. The review included critical infrastructure protection; preparation for chemical, biological, radiological, nuclear and terrorist incidents; the hospital and healthcare sector's preparation for major incidents; the police, fire and emergency management department's preparation; protection of vulnerable and special needs populations; and legal issues regarding emergency preparedness and response capabilities. The project consisted of three overarching charges: a fact-finding process that included in-depth interviews with City officials and emergency responders and document reviews of relevant City plans and procedures; a resulting gap analysis report that outlined deficiencies in the City's capabilities and plans; and a recommendations report for future steps to improve the City's disaster management. For the interview process, our experts identified and interviewed over 200 emergency response staff from City agencies, local industry, and non-profit organizations that were responsible for disaster planning and response throughout Philadelphia. Interviews highlighted City officials' concerns and perceived strengths and weaknesses in emergency management activities. The knowledge gained from interviews with City officials was reinforced through document reviews of City emergency plans, vulnerability assessments, local and regional laws, public information and education programs and past performance reviews. These plans were compared with industry best practices to determine existing strengths and weaknesses. From the interview and document review process, JLWA developed a gap analysis report that addresses areas of vulnerability and need within the City's emergency management plans. All areas of emergency management, response, and preparedness were covered including continuity of government/operations, community engagement, evacuation planning, critical infrastructure, legal authority, and issues relating to special needs populations. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 15 JLWA and the EPRC released a 200 -point recommendation report in July 2006 suggesting ways of improving the City's plans based on the gap analysis report. JLWA also prioritized implementation goals and advised the City on how best to put them in place. Implementation Assistance Since the release of the report. JLWA has assisted Philadelphia with implementation of the recommendations including: selecting a new Deputy Managing Director of Emergency Management; prioritizing recommendations; and developing budgets, a citizen preparedness education campaign, and National Incident Management System training and exercising for Mayor Street and his cabinet. Great Rivers Habitat Alliance 2004 to 2005 Fl Great Rivers Habitat Alliance (GRHA) is a conservation organization that is focusing its efforts primarily on the Confluence Flood Plain in greater St. Louis. JLWA has lobbied on behalf of the GRHA before federal agencies and the Congressional delegation from Missouri and Illinois. JLWA set up meetings before key federal officials from agencies such as the Federal Emergency Management Agency. JLWA advised GRHA on the inter- relationship among federal agencies and how best to pursue their strategic initiatives. JLWA drafted official comments to the Army Corps of Engineers; presented testimony at public hearings; and, provided advice and counsel on the National Flood Insurance Program, zoning, and mapping. In addition, James Lee Witt has conducted numerous interviews with local and national media, as well as authored op-eds to support the GRHA's cause for sustainable development. Whelen Engineering Company, Inc. IlEL N� 2002 to Present Whelen Engineering is the leading siren and voice warning system manufacturer in the United States. JLWA has provided Whelen with governmental relations expertise in advocating the use of voice technology in advance warning systems. City of Fayetteville, AR REP 09-08, Federal Legislation Consulting Services 16 Currently, the Federal Emergency Management Agency (FEMA) does not recommend that voice notification be included with siren warning systems. Although sirens are effective warning mechanisms, communication problems often develop after activation due to the lack of explanation. People are aware that there is a risk, but they do not know what it is or what they should do to protect themselves. This lack of information can contribute to an already dangerous situation. JLWA is working with Whelen Engineering to enhance FEMA's Policy Guidance on Outdoor Warning Systems CPG 1-17 with new guidance that expresses a preference for voice technology as the recommended standard among state and local emergency management agencies. JLWA has implemented a targeted outreach to key decision makers to educate them about the advantages of voice warning systems and how they enhance public safety. JLWA has drafted testimony for witnesses at US Congressional Hearings and questions to be posed by Congressional Committee Members. More recently as new legislation is being considered, JLWA has been educating policy makers on the value of including voice sirens in tsunami warning systems. AmeriCold Logistics April 2005 to December 2006 A ie dCold WWT. af,oady thaa for you. AmeriCold Logistics, the nation's largest third -party provider of refrigerated storage and transportation, engaged James Lee Witt Associates (JLWA) to develop partnerships with federal disaster and incident response agencies for the storage and deployment of essential commodities before, during and after an emergency. JLWA facilitated key introductions and developed a strategy for utilizing AmeriCold's facilities and distribution network for the safe storage and deployment of assets and commodities from any location in the United States within eight to twelve hours of a disaster. Through JLWA's engagement and the development of a pilot program with FEMA, AmeriCold Logistics and FEMA entered into two contracts with a cumulative value of $74 million. City of Fayetteville, AR RFP 09-08. Federal Legislation Consulting Services 17 4. A detailed description of similar work performed by the firm and its associates during the past five years. Include specific examples of how firm efforts led to increased levels of federal funding for an institution and projects accomplished during the last two (2) sessions of Congress. JLWA has assisted clients in making timely and compelling appropriations requests to members of Congress and assisted clients in liaison with the Economic Development Administration, the Department of Housing and Urban Development, the Department of Transportation, the Department of Interior, the US Army Corps of Engineers and other executive branch departments and agencies. As representatives for the City of Little Rock Port Authority, JLWA assisted in coordinating state and federal resources for funding and improvements, therefore retaining Little Rock businesses. 5. Names, addresses, telephone numbers, and contact persons of five clients for whom the bidder has performed similar services during the past three years. Client Name: City of Little Rock, Arkansas Address: 500 West Markham Little Rock, Arkansas 72201 Telephone: 501-371-4510 Contact: Mayor Mark Stodola Client Name: University of Central Arkansas Address: 201 Donaghey Avenue Conway, Arkansas 72035 Telephone: 501-450-5000 Contact: Tom Courtway, Interim President Client Name: City of North Little Rock, Arkansas Address: 300 North Main Street North Little Rock, Arkansas 72115 Telephone: 501-340-5301 Contact: Mayor Patrick Hays Client Name: Little Rock Port Authority Address: 7500 Lindsey Road Little Rock, Arkansas 72206 Telephone: 501-490-1468 City of Fayetteville, AR RIP 09-08, Federal Legislation Consulting Services 18 Part II: Program 1. A description of how the firm plans to provide federal relations consulting services as set forth in Section 2. Include a description of how the firm will work with the City to provide these services. JLWA will work with the Mayor and other appropriate officials from the City of Fayetteville to develop an approach and outline a strategy for meeting the City's federal government priorities and goals. Listed below are descriptions of how JLWA plans to provide the services set forth in Section 2.0: Scope of Work. Analyze and inform the City of contemplated legislative and regulatory changes that may positively or negatively affect programs of interest to the City. In representing Fayetteville, we perceive our role as acting as your eyes, ears and legs in Washington. Our primary role will be to keep you informed of legislation and regulations pertaining to your interests (as determined in our initial meetings) and to recommend, identify and assist in ways for you to influence the debate concerning such interests. We will also pinpoint any changes in legislation, regulations, statues, or federal funding streams that would directly affect Fayetteville, either positively or negatively. One example of our commitment to information gathering for our clients is our work with the Robert T. Stafford Disaster Relief and Emergency Assistance Act. The Stafford Act gives the President the authority to issue a disaster declaration and provide financial and material assistance through FEMA to a community affected by a natural disaster. We constantly monitor every Stafford Act revision and communicate with Congressional staffers about contemplated changes to the statute. In this instance, as in others, we are working on behalf of our clients so that they receive fair treatment from the federal government. As the only government relations firm with offices in Little Rock and Washington, we are particularly up to date with Arkansas -related legislation at the Federal level and Federal regulatory proposals that have the potential to affect the State. In addition to our contacts in Washington and Arkansas, we will formally track issues in the Congressional Quarterly, the Federal Register, and the Congressional Record. City ofFayetteville, AR REP 09-08, Federal Legislation Consulting Services 20 Identify and assist in securing federal legislative changes that would create additional opportunities for the City to secure increased federal appropriations and grant awards. JLWA will work with Fayetteville's leadership to establish priorities and focus on the federal projects you have determined are important to the City. This will include advice and counsel on how such projects will be fund and how Fayetteville can successfully tap into these funding streams. We will coordinate as necessary with Arkansas Senators Mark Pryor and Blanche Lincoln and Representative John Boozman in support of these priorities, to include housing, transportation, aviation, environmental and homeland security, and others. The American Recovery and Reinvestment Act of 2009 (ARRA), popularly called "the Stimulus Package", is an opportunity to seek funding outside the normal legislative budget procedures. JLWA is familiar with the funding allocations as well as with the eligibility requirements within ARRA. JLWA's analysis of ARRA for Fayetteville will require immediate consultation with City officials to develop strategies to secure stimulus funding for the City. JLWA believes this source of money will provide the greatest opportunity for increasing federal funding for Fayetteville in 2009. In addition, JLWA can assist Fayetteville with identifying and promoting projects on your list and helping you with the application process, on both the federal level and with State government in Little Rock. Examples of programs that Fayetteville can utilize include: Funding for low-income housing projects through the US Department of Housing and Urban Development (HUD). The City of Fayetteville can tap into this funding in two ways. First, through Community Development Block Grants and the existing formulas (In FY 08 Fayetteville received $ 635,930.00 in CDBG funding); and, second, through the competitive grant process, which provides $1 billion to Public Housing Authorities across the country for rehabilitation and other uses. • Funding for energy -related projects from the US Department of Energy, such as improving efficiency in government buildings, weatherization, and alternative fuel technologies. This funding is distributed in the form of block grants, loans, and through the Arkansas State Energy Office. Assist in working with federal agencies and the federal administration to identify, create and secure new federal grant and funding opportunities. After working with City officials to list priority issues to be addressed with the Obama administration andexecutivebranch agencies, JLWA will identify the City of Fayetteville, AR REP 09-08, Federal Legislation Consulting Services 21 most appropriate agency or agencies for procuring these funds and the appropriate US government officials to be contacted. JLWA will then develop the strategy necessary to seek new grant and funding opportunities, along with the appropriate roles of the Fayetteville City government in obtaining these funds. Some of the projects identified on the Appropriations Request submitted to Congressman Boozman's office are available through grants and loans from the Executive Branch as well as through spending directed by Congress. For example: • Funds for water and sewer infrastructure projects are available through the Environmental Protection Agency (EPA) to the State revolving loan fund. We will assist the City of Fayetteville in identifying the location of these resources and crafting a plan for securing them. JLWA will pursue funding through the Departments of Agriculture and Interior to replace Fayetteville's tree canopy damaged in the recent ice storm. Develop plans to obtain necessary federal resources. This may include development of issue based plan proposals prior to the execution of each project. JLWA commits to coordinating with the City of Fayetteville to develop strategic plans to maximize the City's federal funding opportunities. As with existing and proposed funding streams mentioned above, such as the current allocation of money from the Stimulus Package, JLWA will study and analyze future funding streams from the legislature and various federal agencies to determine the City's chances for success. In anticipation of the release of these types of funding, JLWA will provide the City with a work plan on how they can be successfully acquired. These plans will be addressed with City officials as detailed in the sections above. In addition, JLWA proposes to craft issue -related roundtable discussions with experts on a variety of subjects of interest. For example, we might invite experts on affordable housing on topics ranging from trends to funding to best practices. Other roundtable discussions might focus on transportation, public private partnerships or other issues of interest. Seek individuals and groups with goals similar to those of the City and assist in building coordinated activities whenever advantageous to the City. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 22 JLWA has experience in building coalitions and partnerships to achieve results at the federal level. Our government relations team has decades of experience in working with key decision -makers in both the executive and legislative branches and understands how to generate support for our client's priorities. Our team believes in the necessity of building relationships within the federal government to ensure that your goals are articulated to the right people in Washington, DC. Meet with elected officials for one (1) on -site meeting annually to review annual report to include in results obtained and activities conducted for the City's federal objectives and to coordinate strategy to achieve those objectives for the coming year. JLWA will meet annually with Fayetteville officials to review progress and accomplishments of the year to date and to plan for the next. Further, JLWA strongly recommends an initial meeting to establish priorities for the year of the contract. JLWA believes that these meetings will be critical in understanding the mechanisms for successes and setbacks and in recalibrating the City's strategy to build on the victories achieved over the course of the year. Provide such other services as the City and the selected firm may agree are necessary to achieve the City's federal objectives. While JLWA expects to work with Fayetteville city officials to develop appropriate strategies built around identified priorities, JLWA will also be open to exploring and considering other avenues when circumstances suggest or dictate changes in strategy or tactics. Typical strategies in working with Members of Congress, government agencies, regulatory bodies and executive staff, but it can also expand as demanded by the requirements of the project. Provide monthly reports that outline activities completed on behalf of the City of Fayetteville, specifically including but not limited to reporting on contacts made, fund areas identified, upcoming deadlines, and recommended actions by city officials. JLWA will provide monthly reports to the City of Fayetteville that will examine successful government contacts developed, funding areas identified, upcoming milestones and deadlines and recommended actions by City officials to further the project's aims. If, in the opinion of JLWA, more frequent or timely reports or requests are required for appropriate action, JLWA will provide them to the City, noting upcoming deadlines and recommending actions by City officials as needed. Such reports will help to ensure that outreach is pursued in a comprehensive and efficient manner and relevant deadlines are met successfully. City of Fayetteville, AR RFP 09-08. Federal Legislation Consulting Services 23 Assist in arranging face-to-face meetings by legislators and government entities up to four (4) times annually and help brief elected officials and staff in preparation of these meetings. JLWA will work with the City to schedule meetings with members of the Arkansas delegation and other relevant government officials, including appropriate members of the departments and agencies within the Executive Branch that can be most of use to Fayetteville. This will be achieved up to four times annually and will be planned in advance to ensure audience with the most essential decision -makers for the City's priorities. In preparation for these meetings, JLWA will strategize with the City to present the best case for the City's needs and articulate the steps that need to be undertaken for legislative, regulatory or appropriation success. 2. An outline of how the firm will assist in reviewing and assessing the City's programs and identify those that have the greatest potential for increased federal support. Priorities A. Face-to-face meeting with City officials to establish priorities B. Review of pertinent materials regarding City interests C. JLWA and City set priorities 1. Review Congressionally -directed spending priorities 2. Review and compare City's priorities with stimulus package Work Plan for 2009 A. Develop strategies and tactics for each priority issue B. Coordinate with City officials regarding City participation Ill. Execute Plan A. Work with AR delegation to execute strategies, when appropriate B. Work with appropriate federal officials on other grant and agency - funded priorities C. Continue to coordinate activities with City D. When desired, assist City with application process in both Arkansas and Washington, DC E. Utilize JLWA government contacts, personal knowledge and experiences in meeting objectives F. Seek coalitions, partnerships when useful City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 24 IV. Quarterly Travel to Washington, DC A. Based on travel to Washington, DC, JLWA will recommend and set meetings with the AR congressional delegation and federal agency officials as needed to execute strategies B. JLWA will prepare briefing materials C. JLWA will accompany City officials to meetings D. JLWA will summarize meetings and recommend follow-up, as needed E. From time -to -time JLWA will organize roundtable discussions with experts in a variety of fields of interest to the city to keep abreast of latest information, trends and funding sources. V. Reporting A. JLWA will prepare monthly reports of activities for the City, highlights activities of the previous month B. JLWA will meet annually to establish priorities for the next year and to review activities of the past year VI. Communication A. JLWA will communicate at least monthly with the City of Fayetteville and at other times as necessary to maintain close coordination of activities B. JLWA will be available at any time during business hours to confer with City officials when they desire communication 3. A description of what strategies the firm would use to enhance federal funding. Respondents shall submit a proposed plan for achieving the broadly stated goals listed. This plan shall include, at a minimum, the strategy, milestones, and goals that represent the firm's best recommendation while achieving a high degree of cost efficiency. After award the chosen firm may be requested to provide an issue -based plan proposal prior to execution for each project. Analyze and inform the City of contemplated legislative and regulatory changes that may positively or negatively affect programs of interest to the City. Strategy • Regularly review various publications including, but not limited to: Congressional Quarterly, The Federal Register and the Congressional Record and other sources available on the internet. • From time -to -time JLWA may attend meetings or other events related to issues identified as priorities for the City of Fayetteville. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 25 Milestones • Report any contemplated changes discovered in a timely fashion. Goals • identify contemplated changes in time to either utilize the change for Fayetteville, or conversely, negate the disadvantage. Cost Efficiency Measures • Most of these publications are publications to which JLWA already subscribes or are free on the internet. Identify and assist in securing federal legislative changes that would create additional opportunities for the City to secure increased federal appropriations and grant awards Strategy • To establish federal government priorities in face-to-face meetings with City officials, and • By reviewing appropriate documents. • Initially the review and discussions will be directed to current requests for traditional congressionally -directed spending and to the stimulus package. • Work with AR congressional delegation to achieve success. • Continue to coordinate all activities with City officials • JLWA will assist the City of Fayetteville through the application process, in both Arkansas and Washington. Milestones • Within 2 -weeks of being awarded the contract for Federal Legislative Services, JLWA will identify priorities in consultation with the City, depending upon the availability of City officials, for discussion. • Within the next 2 weeks, JLWA will develop strategies for those priorities • Develop and execute the work plan. Goals • Create the work plan for first year of contract. Cost Efficiency Measures • JLWA is receiving a flat fee for these services; therefore, amount of time and effort will not have an impact on costs. • Travel and/or auto rental will be charged at the most economical price. Lodging, meals and incidental expenses will be charged at current published federal per diem rates for Fayetteville, AR, which is a daily rate of $70 for lodging and $39 for meals and incidental expenses. Assist in working with federal agencies and the federal administration to identify, create and secure new federal grant and funding opportunities: Strategy City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 26 • Establish priorities in face-to-face meetings with City officials, • And by reviewing appropriate documents • Identify likely funding sources and discover the best funding stream • Work with AR congressional delegation to achieve success, when appropriate • Assist City of Fayetteville through the application process, in both Arkansas and Washington, DC Milestones Within 2 -weeks of being awarded the contract for Federal Legislative Services, JLWA will identify federal agency priorities in consultation with the City, depending upon the availability of City officials for discussion. Within the next 2 weeks, JLWA will develop strategies for those priorities Develop the work plan and begin to execute the plan Goals • Assist Fayetteville to secure more federal funding than would have been secured without the assistance of JLWA, especially with regard to established priorities. Cost Efficiency Measures JLWA is receiving a flat fee for these services; therefore, amount of time and effort will not have an impact on costs. Travel and/or auto rental will be charged at the most economical price. Lodging, meals and incidental expenses will be charged at current published federal per diem rates for Fayetteville, AR, which is a daily rate of $70 for lodging and $39 for meals and incidental expenses. Develop plans to obtain necessary federal resources. This may include development of issue based plan proposals prior to the execution of each project. Strategy • JLWA will develop plans that will utilize US government contacts, personal knowledge and experiences and will enlist the support and assistance of the AR congressional delegation, when required. Milestones • A work plan for the year will be developed to support strategies and tactics to be used to achieve the goals established, in concurrence with the City. • Other plans may be developed through -out the year when opportunities present themselves and are needed. Goals City of Fayetteville, AR REP 09-08, Federal Legislation Consulting Services 27 • A well -developed plan will provide a sound basis for development of winning strategies and tactics. Cost Efficiency Measures • JLWA is receiving a flat fee for these services; therefore, amount of time and effort will not have an impact on costs. • Travel and/or auto rental will be charged at the most economical price. Lodging, meals and incidental expenses will be charged at current published federal per diem rates for Fayetteville, AR, which is a daily rate of $70 for lodging and $39 for meals and incidental expenses. Seek individuals and groups with goals similar to those of the City and assist in building coordinated activities whenever advantageous to the City. Strategy • JLWA will identify those issues of interest with the City of Fayetteville and will enlist others of similar interests in support of those issues, including coordinating activities, when advantageous. • JLWA strongly supports public -private partnerships when appropriate and advantageous. Milestones • As needed Goals • To enhance JLWA efforts in accomplishing the City's priorities, when deemed appropriate and or useful. Cost Efficiency Measures • Reimbursable expenses will be mutually agreed upon and as economical as feasible. • Travel and/or auto rental will be charged at the most economical price. Lodging, meals and incidental expenses will be charged at current published federal per diem rates for Fayetteville, AR, which is a daily rate of $70 for lodging and $39 for meals and incidental expenses. Meet with elected officials for one (1) on -site meeting annually to review annual report to include in results obtained and activities conducted for the City's federal objectives and to coordinate strategy to achieve those objectives for the coming year Strategy • JLWA expects to have an initial face-to-face meeting with City officials to establish priorities for the coming year. • In subsequent years, to meet at least annually to review activities of the past year and set priorities for the next. City of Fayetteville, AR RFP 09-08. Federal Legislation Consulting Services 28 JLWA will be in contact with City officials throughout the year to maintain close coordination of activities. Milestones • Initial meeting should occur at the earliest time convenient to all parties. • Monthly reports, telephone calls, email, and potential subsequent meetings in Washington, DC or Arkansas could be used to periodically review progress. Goals • To establish federal government priorities for coming year. • Create a work plan Cost Efficiency Measures • Travel and/or auto rental will be charged at the most economical price. Lodging, meals and incidental expenses will be charged at current published federal per diem rates for Fayetteville, AR, which is a daily rate of $70 for lodging and $39 for meals and incidental expenses. Provide such other services as the City and the selected firm may agree are necessary to achieve the City's federal objectives Strategy • JLWA proposes to craft issue -related round -table discussions using experts in a variety of subjects of interest to the City. • Strategies and tactics are subject to change at anytime additional strategies and tactics are deemed advantageous and should be abandoned at any time they are thought to be disadvantageous or no longer useful. Milestones • Round table discussions will crafted in accordance with scheduled travel to Washington, DC by City officials. • Other services will be discussed on an as -needed basis. Goals • To keep all strategies and tactics current and useful. • Roundtable discussions will provide the City with additional information on various topics and identify current thinking and trends, potential funding sources as well as best -practices. Cost Efficiency Measures Roundtable discussions will be planned to concur with scheduled travel to Washington, DC by City officials. Travel and/or auto rental will be charged at the most economical price. Lodging, meals and incidental expenses will be charged at current published federal per diem rates for Fayetteville, AR, which is a daily rate of $70 for lodging and $39 for meals and incidental expenses. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 29 Provide monthly reports that outline activities completed on behalf of the City of Fayetteville, specifically including but not limited to reporting on contacts made, fund areas identified, upcoming deadlines, and recommended actions by city officials Strategy JLWA will provide monthly reports electronically and will be available to discuss contents as needed. Milestones JLWA would expect to deliver monthly reports within 1 week, following the end of the month, to be agreed upon with the City. Goals • To keep City advised of status of JLWA activities on its behalf. • Continue to coordinate activities in Washington, DC with interests of City officials. Cost Efficiency Measures • JLWA is receiving a flat fee for these services; therefore, amount of time and effort will not have an impact on costs. • Travel and/or auto rental will be charged at the most economical price. Lodging, meals and incidental expenses will be charged at current published federal per diem rates for Fayetteville, AR, which is a daily rate of $70 for lodging and $39 for meals and incidental expenses. Assist in arranging face-to-face meetings by legislators and government entities up to four (4) times annually and help brief elected officials and staff in preparation of these meetings. Strategy • JLWA will work with the City to schedule meetings with members of the Arkansas delegation and or other federal government officials on a quarterly basis, as the City officials may be available for travel. • JLWA will recommend appropriate meetings deemed useful for specific issues. • Based on priorities established, current status, and needed action. JLWA will prepare briefing materials and meet with the City officials in advance to discuss the meetings. Milestones • JLWA will arrange appropriate meetings as soon as the travel schedule is known. • Briefing materials will be prepared in advance of the meetings. Goals • JLWA will assist City in keeping Arkansas delegation informed of its interests and any progress made in achieving them. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 30 • Assistance of the delegation will be sought when appropriate, including assistance with efforts being made with federal agencies. Cost Efficiency Measures • Travel and/or auto rental will be charged at the most economical price. Lodging, meals and incidental expenses will be charged at current published federal per diem rates for Fayetteville, AR, which is a daily rate of $70 for lodging and $39 for meals and incidental expenses. City of Fayetteville, AR RFP 09-08, Federal ,Legislation Consulting Services 31 4. A description of how the firm will deal with conflict of interest situations, in which the provision of services for another client will be in conflict with either the services provided to the City or the goals of the City. In the event of a potential conflict, JLWA will advise the City of the potential conflict and will work with the City to determine a satisfactory course of action. The conflict will be resolved, if (i) JLWA can provide competent and diligent representation to each affected client, and (ii) each affected client gives informed consent, confirmed in writing. 5. A description of the firm's availability to participate in meetings with City officials in Arkansas or Washington, DC JLWA team members will be the available to participate in meetings with City officials on nearly a moment's notice at mutually convenient times and locations. 6. A definitive list of services the firm will provide. • Assist City to determine a list of priority issues to promote before the federal government. • Develop and implement an approach for accomplishing Fayetteville's goals. • Plan successful strategies to pursue items advantageous to Fayetteville and to oppose those that are adverse to its goals. • Create compelling testimony and presentations before Congress and federal agencies and departments. • Analyze and discuss pending or potential legislation with the Arkansas Congressional delegation. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 32 Part III: Authorized Negotiator The proposal shall provide the name, title, address, and telephone number of the person authorized to negotiate contract terms and render binding decisions on contract matters. This should be submitted on the form provided for contact information. (See: Proposer Primary Contact Information) At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shalt submit the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. THIS INFORMATION SHALL BE PROVIDED ON THE ATTACHED FORM TITLED "PROPOSER PRIMARY CONTACT INFORMATION". Proposer primary contact shall be available for phone and e-mail clarification from the hours of 8:00AM to 8:00 PM for the following dates: Thursday, April 02, 2009, Friday, April 03, 2009, and Monday, April 06, 2009. PART J: Primary Contact Information: Name of Firm: James Lee Witt Associates Name of Primary Contact: Gloria Cabe Title of Primary Contact: Managing Director Phone#1 (cell preferred): 202-213-6283 Phone#2: 202-585-0783 E -Mail Address: cabe ilwittassociates.com PART 2: Contact for Legally Binding Contracts: Is the primary contact (listed in Part 1) able to legally bind contracts? YES NO (circle one) If no, please list contact that can legally bind a contract for the firm: Name: Barry W. Scanlon Title: President Phone#1 (cell preferred): 202-585-0780 Phone#2: 202-585-0786 E -Mail Address: bscanIon@wittassociates.com Date: April 1, 2009 Signed:,17 �Jfr-V\ City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services 30 Part IV: Cost Proposal The City seeks an all-inclusive cost structure which will allow predictability of fees and accuracy in budget planning. The Proposer's plan of compensation for consulting services preferably should be quoted in aggregate as a flat annual fee as full remuneration for performing all services. If there are expenses which are considered reimbursable and are not included in the fixed fee, such expenses shall be identified and quantified as fully as possible. We typically structure our fees on a retainer basis. We find our clients prefer this as it allows for precise budgeting, while encouraging regular communication between JLWA and the City of Fayetteville without the hesitancy that can accompany an hourly billing structure. JLWA will begin working immediately upon signing a contract on the areas above for an annual fee of $78,000.00 (plus all mutually agreed upon out-of-pocket expenses), to be paid monthly at $6,500.00. City of Fayeueville, AR REP 09-08, Federal Legislation Consulting Services 35 Governmeeatons. _ t> James Lee Witt Associates (JLWA) is a global leader in emergency management and government affairs and has worked closely with the executive and legislative branches of federal and state �;�• governntents,.county commissions and local officials across the United states. 1 he relationships• we have formed make us uniquely qualified to navigate the complicated and unpredictable process of government decision-making. j The JLWA Government Relations team delivers sound consulting guidance and effective lobbying services that enable us to achieve our clientsstrategic goals. Our expert team uses insight, knowledge and experience to provide a full range of government services to public and private sector clients. Our Service Our firm draws on practical lessons from previous congressional, policy -making and political experiences to determine which agencies, organizations and committees are most likely to shape policy and impact our clients' objectives. From our experience with managing complex issues at the highest levels of government, we can cut through the complexities of government at all levels and can put this knowledge to work for your organization. Our Quality Our team follows through on clients' requests in a timely, efficient manner and focuses on creating lasting solutions. Our operations are backed by the commitment and reputation of our firm's leaders, to the benefit of your business, yourindustry and your constituents. Our Integrity JLWA Government Relations is built upon a foundation of partnerships that date back over 35 years. Our founder, James Lee Witt, was the Cabinet -level Director of the Federal Emergency. Management Agency, and has been uniformly praised for his public and private sector work by leaders from across the political spectrum. Like Mr. Witt, the JLWA Government Relations team has worked closely with members of both parties who will attest to our unquestioned credibility and integrity. Our Expertise Our team is led by a group of respected professionals who utilize their many years of experience at all levels of federal, state and local government and includes veterans of both the legislative and executive branches. In addition, the JLWA Government Relations team has decades of experience ^�q `(V promoting international trade and business development. GlobalOplions Group 1503 M' Street, NW 5th Footr Wusliington, E1C 20005 2c2.585 0780 wvT gloiaafapfibns rant aiza#9 obdOp c Gov t' All Rya Re��lrad S City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 ARKANSAS Phone: (479) 575-8289 REQUEST FOR PROPOSAL: RFP 09-08, Federal Legislation Consulting Services DEADLINE: Thursday, April 02, 2009 at 11:00 AM, Central Standard Time DELIVERY LOCATION: Room 306-113W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPB, aforen(a�ci.fayetteville.ar.us, 479.575.8220 DATE OF ISSUE AND ADVERTISEMENT: Thursday, March 26, 2009 REQUEST FOR PROPOSAL RFP 09-08, Federal Legislation Consulting Services No late proposals will be accepted. RFP'S shall be submitted in sealed envelopes labeled "RFP 09- 08, Federal Legislation Consulting Services, with the name and address of the Proposer. RFP's shall be submitted in accordance with the attached City of Fayetteville specifications and RFP documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm: Contact Person: _ E -Mail: Business Address: City: Signature: Title: Phone: State: Zip: City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 1 of 12 Date: City of Fayetteville RFP 09-08, Federal Legislation Consulting Services Advertisement — 03/26/09 The City of Fayetteville, Arkansas, invites qualified firms to submit proposals for assistance to the City for increasing its current level of federal funding and grant opportunities to address needed operational and infrastructural needs and provide other related services as defined. To be considered, proposals must be received at the City Administration Building, City Hall, Purchasing — Room 306, 113 West Mountain, Fayetteville, Arkansas before Thursday, April 02, 2009 at 11:00 AM, Central Standard Time. No late proposals shall be accepted. Proposal forms must be downloaded from the City's web site at http://www.accessfayetteville.org. All questions regarding the RFP process should be directed to Andrea Foren at aforen(8 ci.fayettevifle.ar.us or (479)575-8220. Proposers shall be qualified to do business and licensed in accordance with all applicable laws of the state and local governments where the project is located. Pursuant to Ark. Code Annotated 22-9-203, the City of Fayetteville encourages all qualified small, minority and women business enterprises to proposal and receives contracts for goods, services, and construction. Also, City of Fayetteville encourages all prospective Proposers to subcontract portions of their contract to qualified small, minority, and women business enterprises. The City of Fayetteville reserves the right to reject any or all proposals and to waive irregularities therein, and all Proposers shall agree that such rejection shall be without liability on the part of the City of Fayetteville for any damage or claim brought by any Proposer because of such rejections, nor shall the Proposers seek any recourse of any kind against the City of Fayetteville because of such rejections. The filing of any Proposal in response to this invitation shall constitute an agreement of the Proposer to these conditions. CITY OF FAYETTEVILLE By: Andrea Foren, CPPB Title: Purchasing Agent Ad date: 03/26/09 City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 2 of 12 City of Fayetteville RFP 09-08, Federal Legislation Consulting Services Scope of Services and General Information 1.0 Goals The City of Fayetteville, Arkansas, hereinafter referred to as "City", seeks proposals in response to this Request for Proposal from experienced and qualified firms to assist the City in increasing its current level of federal funding and grant opportunities to address needed operational and infrastructural needs and provide other related services as further defined herein. 2.0 Scope of Work While the exact range and extent of services is subject to negotiation, it is anticipated that the selected consultant shall provide, as a minimum, professional services and dedicated personnel necessary to perform the following: ➢ Analyze and inform the City of contemplated legislative and regulatory changes that may positively or negatively affect programs of interest to the City. > Identify and assist in securing federal legislative changes that would create additional opportunities for the City to secure increased federal appropriations and grant awards; ➢ Assist in working with federal agencies and the federal administration to identify, create and secure new federal grant and funding opportunities; ➢ Develop plans to obtain necessary federal resources. This may include development of issue based plan proposals prior to the execution of each project. > Seek individuals and groups with goals similar to those of the City and assist in building coordinated activities whenever advantageous to the City. > Meet with, elected officials for one (1) on -site meeting annually to review annual report to include in results obtained and activities conducted for the City's federal objectives and to coordinate strategy to achieve those objectives for the coming year; > Provide such other services as the City and the selected firm may agree are necessary to achieve the City's federal objectives. ➢ Provide monthly reports that outline activities completed on behalf of the City of Fayetteville, specifically including but not limited to reporting on contacts made, fund areas identified, upcoming deadlines, and recommended actions by city officials. ➢ Assist in arranging face-to-face meetings by legislators and government entities up to four (4) times annually and help brief elected officials and staff in preparation of these meetings. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 3 of 12 3.0 Term of Contract The initial term of the consultant contract shall be for a period of one (1) year from the date of signed contract. The contract shall be renewable by mutual consent, at a mutually agreed fee on an annual basis thereafter for no more that four (4) additional years. The contract may be terminated by either party by giving the other party written notice of such intent not less than sixty (60) days prior to the effective date of the termination. In the event of termination, claims for compensation owed the consultant by the City shall be limited to verifiable services rendered. 4.0 General Conditions 4.1 Legal Compliance Each Proposer is responsible for full and complete compliance with all applicable laws, rules, regulations and licensing requirements imposed by any public authority having jurisdiction. The terms and provisions of this request for proposal and any resulting contract shall be construed in accordance with the laws of the State of Arkansas, and any and all litigation or actions commenced in connection with this RFP or contracts resulting for this RFP shall be instituted in the appropriate courts in the State of Arkansas. 4.2 Proposer's Insurance The consultant must provide and maintain in force at all times during the term of the services contemplated herein insurance for Workers' Compensation, Commercial General Liability, Automobile Liability, and Errors and Omissions Liability. Evidence of such coverage is not required to be submitted as part of proposal and will be requested after a valid contract is in place. 4.3 Approval of Agent The City reserves the right to require the successful consultant to replace the assigned agent with another agent of the same company if, in the opinion of the City, the agent is not rendering or is incapable of rendering the quality of service and cooperation required. 4.4 Indemnification The consultant, in performing its obligations under this contract, is acting independently and the City assumes no responsibility of liability for the consultant's acts or omissions to third parties, and the consultant shall agree to indemnify and hold harmless, the City, its officers and employees against any and all claims, lawsuits, judgments, costs and expenses for which recovery of damages is sought, suffered by any person or persons, that may arise out of or be occasioned by the consultant's breach of the terms or provisions of contract, or by any negligent act or omission of the consultant, its officers, agents, employees, or invitees, in the performance of this contract; except that the City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 4 of 12 indemnity specified in this paragraph shall not apply to any liability resulting from the sole negligence of the City, its officers, or employees. In the event of joint and concurrent negligence of both the consultant and the City, responsibility and indemnity, if any, shall be apportioned comparatively in accordance with the laws of the State of Arkansas, without, however, waiving any governmental immunity available to the City under Arkansas law and without waiving any defense of the parties under Arkansas law. This paragraph is solely for the benefit of the consultant and the City and is not intended to create or grant any rights, contractual or otherwise, to any other person or entity. 4.5 Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 5.0 Proposal Format 5.1 Executive Summary Prefacing the proposal shall be an Executive Summary of three (3) pages or less, providing in concise terms a summation of the proposal and bearing the signature of an individual authorized to bind the firm. 5.2 Structure of Proposal The proposal itself shall be organized in the following format and informational sequence: Part 1— Business Organization/Experience: (1) Provide resumes and information on the senior personnel who will be the City's contact and be dedicated to work with the City, including a description of their experience in providing these services and ability to build a successful relationship with the City's Administration. Detail what percentage of each individual's time would be spent working on the City's account. Also, indicate what other accounts this individual will have. (2) Provide an organizational chart of the firm that includes all of the individuals who will be responsible for the City's account. (3) Firm's recent history including examples of types of services for other City's, Counties or other government type entities. (4) A detailed description of similar work performed by the firm and its associates during the past five years. Include specific examples of how firm efforts led to increased levels of federal funding for an institution and projects accomplished during the last two (2) sessions of Congress. (5) Names, addresses, telephone numbers, and contact persons of five clients for whom the bidder has performed similar services during the past three years. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 5 of 12 Part 11- Program: (1) A description of how the firm plans to provide federal relations consulting services as set forth in Section 2. Include a description of how the firm will work with the City to provide these services. (2) An outline of how the firm will assist in reviewing and assessing the City's programs and identify those that have the greatest potential for increased federal support. (3) A description of what strategies the firm would use to enhance federal funding. Respondents shall submit a proposed plan for achieving the broadly stated goals listed. This plan shall include, at a minimum, the strategy, milestones, and goals that represent the firm's best recommendation while achieving a high degree of cost efficiency. After award the chosen firm may be requested to provide an issue -based plan proposal prior to execution for each project. (4) A description of how the firm will deal with conflict of interest situations, in which the provision of services for another client will be in conflict with either the services provided to the City or the goals of the City. (5) A description of the firm's availabilityto participate in meetings with City officials in Arkansas or Washington, D.C. (6) A definitive list of services the firm will provide. Part III - Authorized Negotiator: The proposal shall provide the name, title, address, and telephone number of the person authorized to negotiate contract terms and render binding decisions on contract matters. This should be submitted on the form provided for contact information. (See: Proposer Primary Contact Information) Part IV - Cost Proposal: The City seeks an all-inclusive cost structure which will allow predictability of fees and accuracy in budget planning. The Proposer's plan of compensation for consulting services preferably should be quoted in aggregate as a flat annual fee as full remuneration for performing all services. If there are expenses which are considered reimbursable and are not included in the fixed fee, such expenses shall be identified and quantified as fully as possible. 6.0 Competitive Selection Evaluation factors outlined in paragraph 7.0 shall be applied to all eligible, responsive firms in comparing proposals and selecting the successful consultant. While the City reserves the right to interview any or all Proposers, award of a contract may be made without discussion with Proposers after proposals are received. Proposals should, therefore, be submitted on the most favorable terms available. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 6 of 12 7.0 Proposal Evaluation Factors The evaluation criteria will have the following relative weighting given each item: 1) 25% Qualifications in Relation to Specific Project to be Performed: Information reflecting qualifications of the firm. Indicated specialized experience and technical competence of the firm in connection with the type and complexity of the service required. Subcontractors, if used, must be listed with information on their organization. 2) 25% Experience, Competence, and Capacity for Performance: Information reflecting the names, titles, and qualifications (including experience and technical competence) of the major personnel assigned to this specific project. Provide detailed breakdown of subcontractor's staff to be used and how they are to be used to supplement your staff. 3) 20% Proposed Method of Doing Work: A proposed work plan (description of how the project would be conducted as well as other facts concerning approach to scope you wish to present) indicating methods and schedules for accomplishing each phase of work. Include with this the amount of work presently underway. 4) 10% Past Performance: Previous evaluations shall be considered a significant factor. If previous evaluations with the City are not available, the professional firm's past performance records with City and others will be used, including quality of work, timely performance, diligence, ability to meet past budgets, and any other pertinent information. Firm will provide a list of similar jobs performed and person whom we can contact for information. 5) 20% Price City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 7 of 12 City of Fayetteville RFP 09-08, Federal Legislation Consulting Services Terms & Conditions 1.) All Proposers shall be in compliance with all Federal, State, and Local requirements and regulations. 2.) No payments or bids may be based on time and material costs. 3.) Awarded vendor shall submit invoices regularly. Payment terms shall be net 30 from date of invoice 4.) All contract amendments and modifications shall be made in writing and properly approved by the City of Fayetteville Mayor and City Council. 5.) Proposals shall be received at the address listed below and are due by Thursday, April 02, 2009 before 11:00 AM, Central Standard Time: City of Fayetteville Attention: Andrea Foren — Room 306 113 W. Mountain Fayetteville, AR 72701 6.) It is the responsibility of the Proposer to have its sealed proposal at the Purchasing Office prior to the date and time of opening. No late proposals will be accepted. Proposals received after the scheduled proposal deadline will remain unopened and will not be considered. 7.) The City of Fayetteville reserves the right to reject any or all proposals, waive formalities and make the award based on the best interest of the City. 8.) It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the Proposer's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. 9.) Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Andrea Foren, City of Fayetteville, Purchasing Agent via e-mail (aforen(�ci.fayetteville.ar_us) or telephone (479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. 10.) Any conditions or expectation on the part of the Proposer for performance by the City must be set forth in the proposal. The City is not obligated to consider the Proposer's post submittal terms and conditions. 11.) At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. THIS INFORMATION SHALL BE PROVIDED ON THE ATTACHED FORM TITLED "PROPOSER PRIMARY CONTACT INFORMATION". Proposer primary contact shall be available for phone and e-mail clarification from the hours of 8:00AM to 8:00 PM for the following dates: Thursday, City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 8 of 12 April 02, 2009, Friday, April 03, 2009, and Monday, April 06, 2009. 12.) The City will not be responsible for misdirected proposals. Proposer should call the Purchasing Office at (479) 575-8220 to insure receipt of their proposal documents prior to opening time and date listed above. 13.) Any information provided herein is intended to assist the Proposer in the preparation of proposals necessary to properly respond to this RFP. The RFP is designed to provide qualified Proposers with sufficient basic information to submit proposals meeting minimum specifications and test requirements, but is not intended to limit a RFP's content or to exclude any relevant or essential data. 14.) The RFP and any addenda issued may be obtained from at www.accessfayetteville.org and clicking "Bids, RFP's and RFQ's" then tab titled "RFP's". Proposers are at liberty and are encouraged to expand upon the details, qualifications and proposals to give additional evidence of their ability to perform and provide a system as described in this RFP. All updates and changes to the RFP will be posted on the website and Proposers are encouraged to check daily for new information or updates. Each Proposer is required before submitting a proposal to be thoroughly familiar with the requirements and specifications listed in this RFP. Additional allowances will not be made due to Proposers lack of knowledge relating to the terms, conditions and specifications contained within this RFP. It is the responsibility of the Proposer to determine if any component(s) of this specification do not meet the required standards of applicable federal, local, state law or specifications. 15.) The proposal must contain the signature of a duly authorized officer or agent of the Proposer's company empowered with the right to bind and negotiate on behalf of the Proposer for the amounts and terms proposed. 16.) ***The Proposer is required to submit one (1) original and six (6) copies of the proposal. In addition, one (1) electronic copy of all submitted documents shall be submitted on a properly labeled CD. The use of Adobe (PDF) is highly recommended but not mandatory. All electronic copies shall be compatible with Adobe and Microsoft Windows applications. 17.) It is intended that the all documents pertaining to this request for proposal shall define and describe the complete services to which they relate. 18.) The Proposer is advised to examine all documents and current parameters of the services in becoming fully informed as to their conditions. This includes the conformity with specific standards and the character, quality and quantity of the reports and services required. Failure to examine these areas will not relieve the successful Proposer of his obligation to furnish all deliverables and services necessary to carry out the provisions of the contract. 19.) The City of Fayetteville will consider the degree to which each Proposer has submitted a complete proposal without irregularities, excisions, special conditions, or alternative proposals for any item unless specifically requested in the RFP. 20.) Proposers irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. 21.) The successful Proposer shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful Proposer assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 9 of 12 and to any monies due or to become due to the successful Proposer shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. 22.) The successful Proposer's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful Proposer shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of Fayetteville. 23.) Proposer shall at all times observe and comply with all such existing and future laws, ordinances and regulations, and shall protect and indemnify City of Fayetteville and its agents against the violation of any such law, ordinance, regulation, order or decree, whether by himself/herself or by his/her employees. Licenses of a temporary nature, necessary for the prosecution of the services shall be secured and paid for by the successful Proposer. City of Fayetteville, AR REP 09-08, Federal Legislation Consulting Services Page 10 of 12 City of Fayetteville RFP 09-08, Federal Legislation Consulting Services Proposer Primary Contact Information — TO BE SUBMITTED WITH ALL PROPOSALS At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE: Each Proposer shall submit the City a primary contact name, e-mail address, and phone number (preferably a cell phone number) where the City selection committee can call for clarification or interview via telephone. THIS INFORMATION SHALL BE PROVIDED ON THE ATTACHED FORM TITLED "PROPOSER PRIMARY CONTACT INFORMATION". Proposer primary contact shall be available for phone and e-mail clarification from the hours of 8:00AM to 8:00 PM for the following dates: Thursday, April 02, 2009, Friday, April 03, 2009, and Monday, April 06, 2009. 'ART Iimtiyontact Inform ition Name of Firm: Name of Primary Contact: Title of Primary Contact: Phone#1 (cell preferred): E -Mail Address: 2 Contact forte all ` BindiiY"Cont'rac'ts: Phone#2: Is the primary contact (listed in Part I) able to legally bind contracts? YES NO (circle one) If no, please list contact that can legally bind a contract for the firm: Name: Title: Phone#1 (cell preferred): E -Mail Address: Date Signed: City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 11 of 12 Phone#2: City of Fayetteville RFP 09-08, Federal Legislation Consulting Services Statement of No Bid (if applicable) —Submit prior to bid deadline if applicable We, the undersigned, have declined to bid for the following reason(s): 1. Do not offer this service/product 2. Schedule would not permit us to perform 3. Unable to meet specifications 4. Insufficient time to respond 5. Unable to meet bond requirements 6. Other (Explain) *NAME OF FIRM: *BUSINESS ADDRESS: *CITY: *STATE: *ZIP: *PHONE: FAX: *E-MAIL ADDRESS: *BY:( PRINTED NAME) *AUTHORIZED SIGNATURE: *TITLE: *DATE: *PLEASE LIST OTHER COMMENTS BELOW: `Please note: We appreciate your feedback on this form and are very interested in your reason for not submitting a proposal. Please do not hesitate to contact Andrea Foren at 479-575-8220 if you have questions, comments, or concerns regarding these proposal documents. City of Fayetteville, AR RFP 09-08, Federal Legislation Consulting Services Page 12 of 12 Page 1 of 1 Clarice Pearman - Res. 99-09 From: Clarice Pearman To: Marr, Don Date: 4.27.09 5:42 PM Subject: Res. 99-09 CC: Audit Attachments: 99-09 James Lee Witt Associates.pdf Don: Attached is a copy of your agenda item passed by the City Council awarding James Lee Witt Associates the lobbyist agreement for Washington, D.C. I am returning to you one of two signed agreements via interoffice mail. Please let me know if there is anything else needed for this item. Have a good day! Clarice Clarice Buffalohead-Pearman, CMC, CAMC City Clerk/Treasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearman@ci.fayetteville.ar.us file)/C:1Documents and Settings\cpearman\Local Settings\Temp\XPgrpwise149F5EEA3F... 4/27/2009 s ACORD0. CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYYYY) 2009 I_5/18/2009 PRODUCER Phone: 212-344-2444 Fax: 212-509-1292 Frank Crystal & Co., Inc. Financial Square q THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. 32 Old Slip New York NY 10005 INSURERS AFFORDING COVERAGE NAIL # INSURED INSURERA:The Employers' Fire Insurance GlobalOptions Group, Inc. dba James Lee Witt & Associates 75 Rockefeller Plaza, 27th Floor INSURERB:Lio ds of London INSURERC: New York NY 10019 INSURERD: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM -OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR DD' pOLICYNUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS A GENERAL LIABILITY 718010187 7/1/2008 7/1/2009 EACH OCCURRENCE $1,000,000 DAMAGE TO REDAMAGETO RENTED PREMISES lEa occurencel $1 000 000 COMMERCIAL GENERAL LIABILITY MEDEXP(Anyoneperson) $ 10 000 CLAIMSMADE OCCUR PERSONAL&ADV INJURY $ 0 GENERAL AGGREGATE $ 2,000,000 GEN'LAGGREGATELIMITAPPLIESPER: PRODUCTS-COMPIOPAGG $2 000/000 POLICY PRO LOC A AUTOMOBILELIABILITY ANYAUTO 718010187 7/1/2008 7/1/2009 COMBINED SINGLE LIMIT (Eaaccident) $ 1,000,000 BODILY INJURY (Perperson) $ ALL OWNED AUTOS SCHEDJLEDAUTOS BODILY INJURY (PeraGcident) $ X HIREDAUTOS NON -OWNED AUTOS X X PROPERTYDAMAGE (Peraccident) $ Com colt. ded. 1 0 0 0 GARAGE LIABILITY AUTO ONLY- EA ACCIDENT $ OTHERTHAN EAACC $ ANYAUTO $ AUTO ONLY: AGO EXCESSIUMBRELLA LIABILITY EACH OCCURRENCE $ AGGREGATE $ OCCUR CLAIMS MADE - $ $ DEDUCTIBLE $ RETENTION $ WC STATU- OTH- WORKERS COMPENSATION AND E.L. EACH ACCIDENT $ EMP LOVERSLIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERIMEMBEREXCLUDED? E.L.DI5EASE-EAEMPLOYEE $ If yes, describe under SPECIAL PROVISIONS below F.L. DISEASE. POLICY LIMIT $ B OTHER E&O Liability 102533508 7/1/2008 7/1/2009 Each Claim/Aggreg. $1,000,000 laims Made DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS he Certificate Holder is included as an Additional Insured with respect to liability arising out of the Named nsured's operations. U I(IIFIUAItHULULK LAr4LCLLPIIUn3p (lays exceot 10 aays non-T]avmenL_ City of Fayetteville, AR Attn: Don Marr, Chief of Staff 113 H Mountain - Mayors Office Fayetteville, AR 72701 SHOULD ANY of THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT (EXCEPT 10 DAYS FOR NONPAYMENT OF PREMIUM), BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25 (2001108) ©ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25 (2001108) O1OCA rr-KITIIII9 (70C, ACORDTM CERTIFICATE OF LIABILITY INSURANCE1 DATE 05118/04DIYYYn PRODUCER WAUSAU SIGNATURE AGENCY C/O AJGRMS INC TWO PIERCE PLACE 6TH FL THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ITASCA, IL 60143 Sue Purtill 630-285-4465 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Wausau Underwriters Insurance Co. 26042 CENTURY II STAFFING, INC. LIC/F J L WITT ASSOCIATES 278 FRANKLIN RD STE 350 BRENTWOOD, TN 37027 INSURER B: INSURER C: INSURER D: INSURER E: rnvc RA!':tC THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE M POLICY EXPIRATION DATE MM LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY PREPRMIAGE SD RENTED $ CLAIMS MADE OCCUR MED EXP (Any one person) S PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER' PRODUCTS - COMP/OP AGG $ POLICY PRo- Ti LOC AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) BODILY INJURY (Per person) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Peraccidenl) $ HIRED AUTOS NON -OWNED AUTOS _ PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC $ ANY AUTO S AUTO ONLY: AGG EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR ❑ CLAIMS MADE AGGREGATE S DEDUCTIBLE $ RETENTION S A WORKERS COMPENSATION AND WAJY9D437757019 01101109 01/01/10 WC STATT- OTH- X TORYUMITSI E.L. EACH ACCIDENT $1 000 000 EMPLOYERS' LIABILITY ANY PROPRIETORIPARTNERIEXECUTIVE OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $1,000,000 If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT 51,000 000 OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS CLIENT #: 102 COVERS ALL EMPLOYEES OF THE INSURED AS RESPECTS THE EMPLOYERS AGREEMENT (PEO) WITH J L WITT ASSOCIATES, A PART OF GLOBAL OPTIONS GROUP, INC. ALTERNATE EMPLOYER ENDORSEMENT IS INCLUDED. PROJECT: CONSULTING SERVICES LaH I II -IL A I t MULUtlt I.ArNI.MLLA I IUN SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION CITY OF FAYETTEVILLE, AR DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL . 3n DAYS WRITTEN ATTN: DON MARR, CHIEF OF STAFF NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL 113 W MOUNTAIN - MAYOR'S OFFICE IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR FAYETTEVILLE, AR 72701 REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25 (2001108) 1 of 2 #S5516721M545086 SP2 0 ACORD CORPORATION 1988 IMPORTANT lithe certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. ACORD 25-S (2001108) 2 of 2 #S551672/M545086 ACG'R L® CERTIFICATE OF LIABILITY INSURANCE IDA E ) 7/6/2009 PRODUCER Phone: 212-344-2444 Fax: 212-509-1292 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Frank Crystal & Co., Inc. Financial Square 32 Old Slip New York NY 10005 RECEIVE ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. ENSURERS AFFORDING COVERAGE NAIC # INSURED dGlobalmpLions Group, Inc. Rockefeller Plaza, 27th Floor 5a James Lee Mitt & Associates 75 New York NY 10019 JUL Y 1 3 2Q " CITY OFFAYEfTEVIL MAYOR'S OFFICE INSURERA:The Employers' Fire Insurance INSURERB_Ac Property & Casualty Insur I SURERc:Westchester Fire Ins. Co. 1121 INSURERO: INSURER E: THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUF.D OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR DD '.lSBJ TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION1.15 LIMITS A GENERAL LIABILITY 718010187 7/1/2009 7/1/2010 EACH OCCURRENCE 51.000.000 X COMMERCIAL GENERAL LIABILITY DAMAGE TO RENTED PREMISES lEaoaunence $ 1 000 000 CLAIMS MADE OCCUR MED EXP (Any one person) 000 PERSONAL&ADV INJURY $ Excluded GENERAL AGGREGATE $2 • 000, 000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS. COMP/OP AGG $ 2 000, 000 POLICY flPRO fl LOG A AUTOMOBILE LIABILITY ANY AUTO 718010187 7/1/2009 7/1/2010 COMBINED SINGLE LIMIT (Ea accident) $ 1, 000 000 BODILY INJURY (Per Person) ALL OWNED AUTOS SCHEDULEDAUTOS BODILY INJURY (Per accdent) $ X X HEREDAUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) $ X X Corn Ded$1,_000 Coil Ded S1,000 GARAGE LIABILITY AUTO ONLY • EA ACCIDENT $ OTHER THAN EA ACC $ ANY AUTO $ AUTO ONLY: AGG B EXCESSIUMBRELLALIABILITY M00534419 7/1/2009 7/1/2010 EACH OCCURRENCE $ 10 000 000 X OCCUR CLAIMS MADE AGGREGATE $10 , 0 0 0, 0 0 0 ----�-�- � $ .-. $ DEDUCTIBLE $ X RETENTION $10 000 WORKERS COMPENSATION WC STATIY OTH- AND EMPLOYERSLIABILITY YIN E.L. EACH ACCIDENT $ ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERIMEMBER EXCLUDED? E.L. DISEASE • EA EMPLOYE $ (Mandatory In NH) y SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ C OTHER EEO Liability G24078486001 7/1/2009 7/1/2010 Each Claim/Aggreg. $10,000,000 Claims Made DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES ( EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS The Certificate Holder is included as an Additional Insured with respect to liability arising out of the Named Insured's operations. City of Fayetteville, AR Attn: Don Marr, Chief of Staff 113 W Mountain - Mayors Office Fayetteville, AR 72701 CAINULLLAIIUN30 days except 10 days non-payment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT (EXCEPT 10 DAYS FOR NONPAYMENT OF PREMIUM). BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ACORD 25 (2009101) - © 1988-2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). DISCLAIMER This Certificate of Insurance does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. '%t'UKu Lo thvuylvi ) Client#: 109175 CENSTA qI Vq A CORD�a CERTIFICATE OF B I LITY INSURANCE DATE (MMIDD(YYYY) 02/12/10 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Arthur J. Gallagher RMS, Inc. 2Pierce Place, 6th Floor 2FEB 19 2.010 Itasca, IL ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Sue Purtill 630.285.4465 CtTy OF FpyErTEVILLE FICE INSURERS AFFORDING COVERAGE NAIL # INSURED Century II Staffing, Inc. LICIF J L Witt Associates INSURER A: Wausau Underwriters Insurance Compan 26042 INSURER B: 278 Franklin Rd., Ste. 350 Brentwood, TN 37027 INSURER C: INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAYBE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, LTR NSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE DATE (MMIDDIYYI POLICY EXPIRATION DATE iMM/DDIYYI LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY CLAIMS MADE OCCUR DAMAGE TO RENTED $ MED EXP (Any one person) $ PERSONAL&ADVINJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRCO-- LOC PRODUCTS - COMP/OP AGG $ AUTOMOBILE LIABILITY ANY AUTO COMBINED SINGLE LIMIT (Ea accident) $ ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per person) $ HIRED AUTOS NON -OWNED AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE (Per aceldent) $ GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ $ AUTO ONLY: AGG EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $ AGGREGATE $ OCCUR CLAIMS MADE DEDUCTIBLE $ A RETENTION $ WORKERS COMPENSATION AND EMPLOYERS LIABILITY_IrI WAJZ9D437757010 01/01/10 01/01/11 WC STATU• OTH- $ E.L. EACH ACCIDENT $110001000 ANY PROPRIETORIPARTNERIEXECUTIVE OFFICERIMEMBER EXCLUDED? Eyes, describe under E.L. DISEASE - EA EMPLOYEE $1,000,000 E.L. DISEASE - POLICY LIMIT $1 000,000 SPECIAL PROVISIONS below OTHER DESCRIPTION OF OPERATIONS! LOCATIONS !VEHICLES! EXCLUSIONS ADDED BY ENDORSEMENT! SPECIAL PROVISIONS CLIENT #: 102 COVERS ALL EMPLOYEES OF THE INSURED AS RESPECTS THE EMPLOYERS AGREEMENT (PEO) WITH J L WITT ASSOCIATES, A PART OF GLOBAL OPTIONS GROUP, INC. ALTERNATE EMPLOYER ENDORSEMENT IS INCLUDED. PROJECT: CONSULTING SERVICES CERTIFICATE HOLDER !`AMI I I ArInsr SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION CITY OF FAYETTEVILLE, AR DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ,3O DAYS WRITTEN ATTN: DON MARR, CHIEF OF STAFF NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL 113 W MOUNTAIN - MAYOR'S OFFICE IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR FAYETTEVILLE, AR 72701 REPRESENTATIVES, AUTHORIZED ��/REPRESENTATIVE Y yIIA L.J . ACORD 25 (2001108) 1 of 2 #S4439811M443975 SPU 0 ACORD CORPORATION 1988 IMPORTANT If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s), DISCLAIMER The Certificate of Insurance on the reverse side of this form does not constitute a contract between the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon. 14.vvI/VVJ L O1 L ;F54438S1IM443975