HomeMy WebLinkAbout90-09 RESOLUTIONRESOLUTION NO. 90-09
A RESOLUTION TO THANK SAM'S CLUB FOR ITS
$1,000.00 CONTRIBUTION TO FUND THE KID'S ID PRINT
PROGRAM, TO ACCEPT THIS GRANT AND TO APPROVE A
BUDGET ADJUSTMENT TO RECOGNIZE THIS REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby thanks
Sam's Club for its $1,000.00 contribution to fund the Kid's ID Print Program, accepts this grant
and approves a budget adjustment to recognize this revenue.
PASSED and APPROVED this 21st day of April, 2009.
APPROVED:
By
arae • c,�eY•O c •,
U• ;13?
FAVLIIEVI''E;
ATTEST:
ri'' tTONCP ��.
By: ��Jl/. ,w (e 'LtG(/tc iiiiii ii
S NDRA E SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: Police
Division: Police
Program: Police/Animal Projects
Date Requested
4/21/2009
Adjustment Number
Project or Item Added/Increased:
Sam's Club Community Grant
Project or Item Deleted/Reduced:
n/a
Justification of this Increase:
Funds to be used to purchase supplies for our COP Kid's
ID Print Program.
Justification of this Decrease:
n/a
Increase Budget
Account Name Account Number Amount Project Number
Office Supplies/Printing 1010 2920 5200 00 1,000 03044 3
Account Name
Decrease Budget
Account Number Amount Project Number
Donations -.Police Department 1010 0001 4808 02 1,000 03044 3
Approval Signatures
B dget Director
Department Dire
Date
1- \& -1
Date
430.4.1 e • 1Jn 4-3 2-009
Finance Director Date
ate
Date
Budget & Research Use Only
Type: A B C ()
Requested By
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
Initial Date
Initial Date
Bill Phelan
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
April 21st, 2009
City Council Meeting Date
Agenda Items Only
Community Policing Division
Division
Action Required:
ke5
q0 -0i
kat; Print -
Program
Grant -
Police Police
Department
Acceptance of the Sam's Club Grant for funding of the Kid's ID Print program and approval of a budget adjustment in
the amount of $1,000 to recognize associated expenses.
1,000.00
Cost of this request
1010-2920-5200.00
Account Number
03044-3
Project Number
Budgeted Item
1,251.00
Category / Project Budget
Funds Used to Date
1,251.00
Remaining Balance
Budget Adjustment Attached
Department Di
City Attorney
Ltoc- LL
Finance and Internal Services Director
X
Sam's Club Donations
Program Category / Project Name
Donations
Program / Project Category Name
General
Fund Name
kt ' revious Ordinance or Resolution #
Date
Original Contract Date:
_ 3-01
Date
v1- 3-2005
Date
Chief oTSt
-44911,
ayor
4/o5
Date
eti— Ste
Original Contract Number:
Received in City
Clerk's Office
Received in
Mayors Office
Comments:
Revised January 15, 2009
Ta!t evi le
ARKANSAS
Departmental Correspondence
Fayetteville Police Department
100-A West Rock
Fayetteville, AR 72701
Telephone: (479) 587-3555
Fax: (479) 587-3563
To: Mayor Lioneld Jordan and Cty Council
Thru: Greg Tabor, Police Chief, ''\\
From: Willie Newman, Financial Coordinator
Date: March 27, 2009
Re: Local Community Contribution — Sam's Club, Inc
Background
Periodically, Sam's Club will make monetary contributions to local community
organizations. The Police Department has taken advantage of these contributions over the past
several years Previous contributions were used for digital cameras, crime scene investigation
equipment, and various other law enforcement equipment.
Discussion
In 2009, Sam's Club requested applications be submitted to evaluate the needs of the
community. Our Community Oriented Policing (COP) Division submitted a request for $1,000
in funding for our Kid's ID Print Program. The Kid's ID Print Program is a program to help
insure our children's safety and tracking in case of an emergency situation, however, we could
not fund this program due to budget constraints. These funds will be deposited and tracked
through the City's Project Accounting System to insure that the donors intended purpose is met.
Recommendation
Staff recommends acceptance and approval of the Sam's Club grant award for Local
Community Contribution and a budget adjustment in the amount of $1,000. If you should have
any comments or questions regarding this application, please contact me at extension 579.
Budget Impact
None
RESOLUTION NO.
A RESOLUTION TO THANK SAM'S CLUB FOR ITS $1,000.00
CONTRIBUTION TO FUND THE KID'S ID PRINT PROGRAM,
TO ACCEPT THIS GRANT AND TO APPROVE A BUDGET
ADJUSTMENT TO RECOGNIZE THIS REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby thanks
Sam's Club for its $1,000.00 contribution to fund the Kid's ID Print Program, accepts this grant
and approves a budget adjustment to recognize this revenue.
PASSED and APPROVED this 2 V' day of April, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Feb. 19. 2009 2:29PM
No. 8040 P. 2
Application for Local Community Contribution
Return completed faun to the Wal -Mat Store or Sams Club where you obtained this application
Location Use Only:
Location $: City: ST: Type: WMISam's1DC/TO
Amount Requested: $
Manager: Name (signed and printed) Date / /
Community Involvement Associate: Date_„_)
mis epplhadoe must be eompkhdend kept on tea for record nk nfen of three years aeyour kon6om
To be completed by the Organization:
Select one: IRS designated0501(cX3) 0501(cX4) ❑501(cX6)❑ 501(cX19) SOU (3) of the Internal Revenue Sayre° _ end that __
' antics under eel on 53Ma) (1)aor xeapt 500.1(2 Organisations most ba lifteEn 11* State Mader Fra et the M
polio
chanties rmdorSoolion 6o
appecanon.
Olt
❑ Public School ■ Federal, State or Local Government Agency ❑ Faith -Based Organization"
"Fa/A Baud OrpmtnnonrJla&gPres awn OEM adlrndn the nerds cf da comenuury al large
Organization Name: r. eliCvillc Yotkit.e ► . 4- m,.. s 1701 e �� 0(uss,ev0
Federal 601(c) (3), (4), (6), or (19) Tax ID $: ry dg a)
Public Charity Status: 0 509(a)(1) D 509(e)(2)
Address: l 00 A \r S4 ROUK S4e&ck
City: Fay attayro1-E
Contact Name' 3 &r. 13'u_ V1/1 -&.o in
ST: Zip: 7r 70 /
Contact Phone: 4-19 - 587 - .R5RO
Specifically, how will funds from thief grant be utilised in your local communftyl
Th.s cC uSt.4 4oc k<1/44.e rO Prink Proccb-rn on P.c,v.pwe-n+.
What service does yourorganization provide to the community?
Kids Stn aruIS a*00. -!ha4 zu ht.rsi) a,e‘d otvtn 4st yartn4sIr` ?Am -
6,t:0 1S W1iss,n3. tut woloycw,ph nri.i ;-.n3e.rgnni- eilartrea Oat an ZO eend &0ejrt
Quark
Will these grant funds directly benefit your LOCAL community? ® Yes ❑ No
Which of the following groups will this funding primarily benefit? This information is used solely to track our furng to
specific diverse community groups and is NOT considered during the grant review or approval process.
Please select only the most appropriate:
❑ Hispanic 0 African American 0 Asian American 0 Native American 0 Caucasian
® General Population (benefits the entire community)
Organttadon Reprintntanva: By spring belowI ecknwlecgethat the brnr Rgesenn a request lot Ming,aad b nista guwwme ofkmmnp. Rist apptamla
alibied to me guldennes of the Wel-Mart Foundatims M organisations ti ng grant lunatic mustebid. by the tikes and gum set forth by the taboo, Wel-
Matt stores, Ina,and lha wei-Mart rwaben. TM requesrwn not ba processed mcompleted mtamed pleted and ted by alt patties.
Signed: sJ- I' ata--
Printed: &tL- Phelt Date: ajat 09
T1HE BACICOF.:THIS'3DOEUMENT:CONTAINS''AN ARTIFI,CIALIWATERMARK=;HOLD,AT::AN;ANGLE'TO,VIEW ;;
SAM S CI UB FOUNDATION
702 S W. 8th Strcct
13CNTONVIY1,3, A11KA716
RANK OF RF.NTONVILLE
BENI ONVOA.E, AR
81-70I /829
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CILLOFIfAt1FTFY11,1,F POI1CNbEPARTM
PAYE ITEVILI.E AR
ORDER
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03/12/2009
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Page 1of1
Clarice Pearman - Res. 90-09
From: Clarice Pearman
To: Phelan, Bill
Date: 4.27.09 6:02 PM
Subject: Res. 90-09
CC: Audit; Fell, Barbara
Attachments: 90-09 Kids ID Program Grant.pdf
Bill:
Attached is a copy of your agenda item passed by the City Council approving the budget adjustment for the
Kids' ID Print Program grant. I will forward to Budget & Research the original budget adjustment. Please let
me know if there is anything else needed for this item. Have a good day!
Clarice
Clarice Buffalohead-Pearman, CMC, CAMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
file://C:\Documents and Settings\cpearman\Local Settings\Temp\XPgrpwise\49F5F33EFA... 4/27/2009