HomeMy WebLinkAbout88-09 RESOLUTIONRESOLUTION NO. 88-09
A RESOLUTION TO APPROVE THE PURCHASE OF TWO
CAB AND CHASSIS UTILITY BODY TRUCKS FROM LOW
BIDDER LEWIS FORD SALES IN A TOTAL AMOUNT OF
$91,962.00
WHEREAS, two seven year old trucks used over 117,000 and 136,000 miles
respectively are no longer dependable for daily use and need to be replaced; and
WHEREAS, Lewis Ford Sales of Fayetteville met all the specifications and submitted
the lowest and best bid.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS -
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of two cab and chassis utility body trucks from low bidder Lewis Ford Sales in a
total amount of $91,962.00.
PASSED and APPROVED this 2151 day of April, 2009.
APPROVED:
By
ATTEST:
By: i6l4(�izcv
SONDRA E. SMITH, City Clerk/Treasurer
Dennis Pratt / Barbara Olsen
Submitted By
City of Fayetteville Staff Review Fonn
City Council Agenda Items
and
Contracts, Leases or Agreements
4/21/2009
City Council Meeting Date
Agenda Items Only
Fleet Operations
Division
Action Required:
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Transportation
Department
A resolution awarding Bid #09-29 to Lewis Ford Sales of Fayetteville, AR in the amount of $91,962 for the purchase of
two cab and chassis utility body trucks for use by Water and Sewer Division.
91,962.00
Cost of this request
9700.1920.5802.00
Account Number
02078.2009
Project Number
Budgeted Item
X
$
550,275.00
Category / Project Budget
218,971.00
Funds Used to Date
$ 331,304.00
Remaining Balance
Budget Adjustment Attached
Light/Medium Utility Vehicles
Program Category / Project Name
Vehicles and Equipment
Program / Project Category Name
Shop Fund
Fund Name
DepartmentClirector
City Attorney
5'- 3 -or
Date
-3-o6(
Date
43oai 4-3-69
and Intemal Services Director Date
Ws
Date
ate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Comments:
Revised January 15, 2009
�►� • FLEET OPERATIONS
Y1525 S. Happy Hollow Road
ARKANSAS Fayetteville, AR 72701
(479) 444-3495 FAX (479) 444-3425
Interdepartmental Correspondence
TO: MAYOR/CITY COUNCIL
...._•/'
ioo GUST rrrerc
THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION
FROM: DENNIS PRATT, FLEET OPERATIONS SUPT.
DATE: April 2, 2009
SUBJECT: Purchase of two cab and chassis utility body trucks
RECOMMENDATION: That City Council approve the purchase of two cab and chassis utility
body trucks in the amount of $91,962 for use by Water and Sewer Division.
BACKGROUND: Bid #09-29 was opened on March 19th, 2009 for two cab and chassis utility
body trucks. Six bid responses were received. A detailed tabulation sheet is attached. These
trucks are for use by Water and Sewer Division.
The low bid from Lewis Ford Sales of Fayetteville, AR meets all specifications.
I recommend acceptance of the low bid from Lewis Ford Sales in the amount of $45,981.00
each.
These replacement trucks were budgeted for and approved in the 2009 capital and operating
budgets. They will replace unit #332 — a 2002 Ford with over117,000 miles and #335 — a 2002
Ford with over 136,000 miles that are no longer dependable for daily use.
Funds are available for this purchase in project 02078.2009 — Light/Medium Trucks.
RESOLUTION NO.
A RESOLUTION TO APPROVE THE PURCHASE OF TWO
CAB AND CHASSIS UTILITY BODY TRUCKS FROM LOW
BIDDER LEWIS FORD SALES IN A TOTAL AMOUNT OF
$91,962.00
WHEREAS, two seven year old trucks used over 117,000 and 136,000 miles
respectively are no longer dependable for daily use and need to be replaced; and
WHEREAS, Lewis Ford Sales of Fayetteville met all the specifications and submitted
the lowest and best bid.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the purchase of two cab and chassis utility body trucks from low bidder Lewis Ford Sales in a
total amount of $91,962.00.
PASSED and APPROVED this 2151 day of April, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerkffreasurer
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'NOTICE: Bid
Wttv!tlle
FLEET OPERATIONS
1525 S. Happy Hollow Road
Fayetteville, AR 72701
Equipment Committee Correspondence
TO:
FROM:
DATE:
SUBJECT:
City of Fayetteville, Equipment Committee
Bobby Ferrell, Chairman Adella Gray
Shirley Lucas Matthew Petty
I<y le. COD k
DENNIS PRATT, Fleet Operations Superintendent
MARCH 25, 2009
PURCHASE OF TWO CAB & CHASSIS UTILITY BODY TRUCKS
Bid 09-29 was opened on March 19th, 2009 for two cab and chassis utility body trucks. Six bid
responses were received. A detailed tabulation sheet is attached. These trucks are for use by Water
and Sewer Division.
The low bid from Lewis Ford Sales of Fayetteville, AR meets all specifications.
I recommend acceptance of the low bid from Lewis Ford Sales in the amount of $45,981.00 each.
hese replacement trucks were budgeted for and approved in the 2009 capital and operating
budgets. They will replace unit #332 — a 2002 Ford with over117,000 miles and #335 — a 2002 Ford
with over 136,000 miles that are no longer dependable for daily use.
Funds are available for this purchase in project 02078.2009 — Light/Medium Trucks.
Cc: Terry Gulley
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Quotes Attached
Yes: No:
Fixed Asset #
Approvals:
Mayor: Department Director: Purchasing Manager:
Finance 8 Internal Services Director: Budget Manager: IT Manager:
Dispatch Manager: Utilities Manager: Other:
Divison Head Approval:
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Project/Subproject # 1
02078.2009
City Of Fayetteville - Purchase Order (PO) Request
(Not a Purchase Order)
All purchases under $2500 shall be used on a P -Card unless medical or 1099 service related. (Call x258 with questions)
All PO Request shall be scanned to the Purchasing a -mall: Purchasing@cLfayettevllle.ar.us
Vendor Name:
LEWIS FORD SALES
Fob Point:
Ship to code:
60
Requester's Employee #:
1940
Account Numbers
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[Requester:
BARBARA OLSEN
Extended Cost
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Unit of Issue
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Vendor #:
7040
Address:
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2009 FORD F660 CAB AND CHASSIS WITH
US132ABDW READING UTILITY BODY PER
BID SPECS 09-29, TO BE UNIT #370 AND #371,
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Page 1 of 1
Clarice Pearman - Res. 86-09, 87-09 & 88-09
From: Clarice Pearman
To: Olsen, Barbara; Pratt, Dennis
Date: 4.27.09 6:07 PM
Subject: Res. 86-09, 87-09 & 88-09
CC: Audit; Purchasing
Attachments: 88-09 Lewis Ford Sales.pdf; 86-09 Landers McLarty Ford.pdf; 87-09 Landers McLarty Ford.pdf;
88-09 Lewis Ford Sales.pdf; 86-09 Landers McLarty Ford.pdf; 87-09 Landers McLarty Ford.pdf;
88-09 Lewis Ford Sales.pdf; 86-09 Landers McLarty Ford.pdf; 87-09 Landers McLarty Ford.pdf
Dennis:
Attached is a copy of your agenda items passed by the City Council approving the purchasing of various
vehicles. I'm forwarding to you the purchase requisitions for these items for your signature. Please let me
know if there is anything else needed for this item. Have a good day!
Clarice
Clarice Buffalohead-Pearman, CMC, CAMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayettewlle.ar. us
file•//C\Documents and Settings\cpearman\Local Settings\Temp\XPgrpwise\49F5F45AFA... 4/27/2009