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HomeMy WebLinkAbout86-09 RESOLUTIONRESOLUTION NO. 86-09 A RESOLUTION TO AWARD A BID TO LANDERS MCLARTY FORD IN THE AMOUNT OF $18,150.75 FOR THE PURCHASE OF ONE 2009 FORD RANGER 4x4 SUPER CAB PICKUP TRUCK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS• Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards the low bid of $18,150.75 to Landers McLarty Ford for the purchase of one 2009 Ford Ranger 4x4 Super Cab pickup truck. ?, /O�. P zXTY•,S =U• FAYETTEVILLE• "9sy RKANSeiticewit•-(Jif! w.S' S ondimiSON RA E. SMITH, City Clerk/Treasurer PASSED and APPROVED this 215` day of April, 2009. APPROVED: By LIONELD J ��Ti' , Mayor ATTEST: By: Dennis Pratt / Barbara Olsen Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 4/21/2009 City Council Meeting Date Agenda hems Only Fleet Operations Division Action Required: Transportation Department A resolution awarding Bid #09-27 to Lander's McLarty Ford of Bentonville, AR in the amount of $18,150.75 for the purchase of one compact 4 x 4 pickup truck for use by the Airport. 18,151.00 Cost of this request 9700.1920.5802.00 Account Number 02078.2009 Project Number Budgeted Item X $ 550,275.00 Category / Project Budget 185,778.00 Funds Used to Date $ 364,497.00 Remaining Balance Budget Adjustment Attached Light/Medium Utility Vehicles Program Category / Project Name Vehicles and Equipment Program / Project Category Name Shop Fund Fund Name Po.., 0. 4-3-69 Finance and Internal Services Director Date Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office SERe o 1/-3 09114,2 Received in Mayor's Office Comments: • Revised January 15, 2009 • FLEET OPERATIONS 1525 S. Happy Hollow Road ARKANSAS Fayetteville, AR 72701 479 444 3495 FAX 479 444- 42 ( ) ( ) 3 5 Interdepartmental Correspondence ....:..,''L'o._ooae`. loo LEST '`• TO: MAYOR/CITY COUNCIL THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION FROM: DENNIS PRATT, FLEET OPERATIONS SUPT. DATE: April 2, 2009 SUBJECT: Purchase of one compact 4 x 4 pickup truck RECOMMENDATION: That City Council approve the purchase of one compact 4 x 4 pickup truck in the amount of $18,150.75 for use by the Airport . BACKGROUND: Bid #09-27 was opened on March 19th, 2009 for two 4 x 4 compact pickup trucks. Six bid responses were received. A detailed tabulation sheet is attached. One truck will be purchased for use by the Airport. The low bid from Lander's McLarty Ford of Bentonville, AR meets all specifications. I recommend acceptance of the low bid from Lander's McLarty Ford in the amount of $18,150.75. This replacement truck was budgeted for and approved in the 2009 capital and operating budgets This unit will replace #279 at the Airport — a 1996 Ford Ranger 4 x 4 that is used to drive the light lanes in the forest around the Airport for maintenance checks on the airport lights. Funds are available for this purchase in project 02078.2009 — Light/Medium Trucks. This purchase was approved by the Equipment Committee on April 1, 2009. RESOLUTION NO. A RESOLUTION TO AWARD A BID TO LANDERS MCLARTY FORD IN THE AMOUNT OF $18,150.75 FOR THE PURCHASE OF ONE 2009 FORD RANGER 4x4 SUPER CAB PICKUP TRUCK BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards the low bid of $18,150.75 to Landers McLarty Ford for the purchase of one 2009 Ford Ranger 4x4 Super Cab pickup truck. PASSED and APPROVED this 21st day of April, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Bid 09-27, Compact Truc W J J W >- u. LL `PLL O N LL 0 -O- O WnntJ 0 O n Ol M to 2 Golden Circle Ford N O O a a W V/ •t- O LL N co n o b carW Ranger 4x4 Super Cab 4 Landers McLarty Ford 10 (0 49 M N 0) 0 C Cr Lewis Ford Sales, Inc. N LL 6 Riser Ford o W U T a e O L O 4 r. C co W 0 O .1. W 0 u 0 a W E c E 0) 0 E O ✓ 01 O a Cc;m c O u W a m U 0 CERTIFIED: F Z W 0 Q V D 0 LL Faye aev�_ e ARKANSAS FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 equipment Committee Correspondence TO: FROM: DATE: SUBJECT: City of Fayetteville, Equipment Committee Bobby Ferrell, Chairman Adella Gray Shirley Lucas Matthew Petty k (e coo k DENNIS PRATT, Fleet Operations Superintendent MARCH 25, 2009 PURCHASE OF TWO COMPACT PICKUPS, 4 X 4 Bid 09-27 was opened on March 19th, 2009 for two 4 x 4 compact pickup trucks. Six bid responses were received. A detailed tabulation sheet is attached. One truck is for use by the Airport, the other is for Meter Division. The low bid from Lander's McLarty Ford of Bentonville, AR meets all specifications. recommend acceptance of the low bid from Lander's McLarty Ford in the amount of $18,150.75 each. These replacement trucks were budgeted for and approved in the 2009 capital and operating budgets. One unit will replace#279 at the Airport — a 1996 Ford Ranger 4 x 4 that is used to dnve the light lanes in the forest around the Airport for maintenance checks on the airport lights The second unit will replace #2040 for Meter Division — a 4 x 4 for Meter will keep the ratio of 4x4 to 2x4 trucks equal. Management and the Equipment Committee previously decided that Meter should have 50% 4x4 and 50% 2x4 trucks. Funds are available for this purchase in project 02078.2009 — Light/Medium Trucks. Cc: Terry Gulley e Pis-vyl. 7S. lao , y -09 900Z/Zn Paslaab Mayor: Department Director: Purchasing Manager: Finance & Internal Services Director: Budget Manager: • IT Manager: Dispatch Manager: Utilities Manager: Other: toa m co 3 C O C O J 0 • c m CO v 0 0t a 0 ti ' 3 Requester: BARBARA OLSEN ,2 'Address: 'Vendor #: 14257 City Of Fayetteville - Purchase Order (PO) Request (Not a Purchase Order) All purchases under $2500 shall be used on a P•Card unless medical or 1099 service related. (Call x256 with questions) All PO Request Shall be scanned to the Purchasing e-mail: Purchasing©cl.fayetteville.ar.us y S 15- 2 5 m CO a n_ 3 ASSET #702135. [PER BID #09-27. TO BE UNIT #2135, FIXED 2009 FORD RANGER 4X4 EXTENDED CAB 1 Description 0 c m 6 Z Vendor Name: Landers McLarty Ford r o �n Unit of Issue CO 61 m m co O V N Unit Cost O b O O G 0 50.00 00'05 50.00 0 b 0 00 C 0 $0.0o 40 0 b 0 40 C 0 N CO -a la N 0 M CO Extended Cost 9700.1920.5802.00 Account Numbers Requester's Employee #: 1940 Zip Code: Ship to code: 50 Fob Point: Tax: EXEMPT Total: $18,150.75 02078.2009 a al 0, c Q a 0 to # Extension: 485 Divison Head Approval: <H« co m gl z 0 Ix 0 w rP.0 Number: equisition No.: Inventory# — Quotes Attached Yes: No: 'Expected Delivery Date: 0 to 0 Fixed Asset # Page 1 of 1 Clarice Pearman - Res. 86-09, 87-09 & 88-09 From: Clarice Pearman To: Olsen, Barbara; Pratt, Dennis Date: 4.27.09 6:07 PM Subject: Res. 86-09, 87-09 & 88-09 CC: Audit; Purchasing Attachments: 88-09 Lewis Ford Sales.pdf; 86-09 Landers McLarty Ford.pdf; 87-09 Landers McLarty Ford.pdf Dennis: Attached is a copy of your agenda items passed by the City Council approving the purchasing of various vehicles. I'm forwarding to you the purchase requisitions for these items for your signature. Please let me know if there is anything else needed for this item. Have a good day! Clarice Clarice Buffalohead-Pearman, CMC, CAMC City Clerk/Treasurer Division 113 West Mountain Fayetteville, AR 72701 479-575-8309 cpearman@ci.fayetteville.arus file://C:\Documents and Settings\cpearman\Local Settings\Temp\XPgrpwise\49F5F45AFA... 4/27/2009