HomeMy WebLinkAbout84-09 RESOLUTIONRESOLUTION NO. 84-09
A RESOLUTION TO APPROVE CHANGE ORDER NO. 4 TO
A CONTRACT WITH SOLID RESOURCES, INC. TO
INCREASE THE AMOUNT BY $43,056.00 AND TO APPROVE
A BUDGET ADJUSTMENT OF $43,056.00
WHEREAS, after a Request For Proposals for Storm Debris Monitoring Services, a City
of Fayetteville Selection Committee thoroughly reviewed several qualified companies before
selecting Solid Resources, Inc as the most qualified, capable and affordable applicant; and
WHEREAS, the City Council approved the selection and hired Solid Resources, Inc for
Storm Debris Monitoring Services through Resolution No. 46-09 passed on February 18, 2009;
and
WHEREAS, as anticipated, the amount of storm debris to be monitored exceeded the
initial Corps of Engineers and FEMA estimates so that the City Council approved Resolution
No. 75-09 on April 7, 2009 for Change Order No. 2 of Solid Resources, Inc.'s contract; and
WHEREAS, another $43,056.00 is projected to be needed for Solid Resources, Inc. to
complete its monitoring services for debris removal and for monitoring the mulch disposal.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS•
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
Change Order No. 4 to the Solid Resources, Inc.'s contract to monitor storm debris removal in
the amount of $43,956.00
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves
the attached budget adjustment of $43,056 to pay for Change Order No. 4.
PASSED and APPROVED this 16th day of April, 2009.
APPROVED:
ATTEST:
By:
,``lull ?WTRFaS
a••1YO.G.p••�
_o. •�z
E ; FAYETTEVILLE • E
:vs•9Rk4.Is�:.
'•
/71ty y""h;roN„.00
SONDRA E. SMITH, City Clerk/Treasurer
Wte
ttaurrrrrry
Change Order No. 4 Page 1 of 2
CONTRACT CHANGE ORDER
City Contract ft 2076 Schedule
City Resolution # 46-09 Date 4/162009
City Project No.: 09010.0901
ANRC Project No.: N/A
Project Name: Debris Removal
Monitoring Services Location: Fayetteville, AR
Owner: City of Fayetteville Contractor: Solid Resources Inc.
Address: 113 W Mountain Address: 2201 Cantu 0, Ste 119
Fayetteville, AR 72701 Sarasota, FL 34232
THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS:
ITEM #
DESCRIPTION
DECREASE
INCREASE
6.1.1
Storm Debris Monitoring Services
$43,056
TOTAL DECREASE AMOUNT
TOTAL INCREASE AMOUNT
NET CHANGE ORDER
50.00
543,056.00
$43,056.00
CHANGE TO CONTRACT AMOUNT:
TOTAL AMOUNT
ENGINEERS FINAL
ELIGIBLE AMOUNT
$483 690.00
$483 690.00
Original Contract Amount
Total Previous Change Order(s)
Net Amount This Change Order
$406 863.00
$406.863.00
543.056.00
$43.056.00
5933 609.00
$933.609.00
TOTAL CONTRACT AMOUNT TO DATE
CHANGE TO CQNTRACT COMPLETION DATE.
Original Completion Date
Previous Adjusted Completion Date
(Increase)(Decrease) This Change Order Calendar Days
NEW CONTRACT COMPLETION DATE:
RECOMMENDED:
Signature Title Date
(�
ACCEPTED: S/ /WV reCr z(.
jj07 ,/�BY: //Jl /7Gn0.sfe�Si
Title J Date
APPROVED: CITY OF FAYETTEVILLE
Own
BY:
��'�ppppttt����
Ama /P/ 9
a
itle
///Date
BY:
�y� � �,
a
�10//44:\
AZce"-.u`` T/—'/ �F
Signature
Tat
Da&& •
ttaurrrrrry
Cost Breakdown for Change Order
Adjusted
Contract
Amount
C 0 0 0 0 0 0 0 0 0 0 0 0 0
. . . . . . .
IOn o b N h 609 609 609 69 609 H 61 69 609
00 N fD vi N
00 f` M b 11
69 N N fel
69 69 fA
0
.
60A
0 .
699
0
.
CAA
0 0 o
. .
IAA K 609
Total Contract Change 583,484.00
Quantities
Change
Order
3 Adjust
_ Adjusted +1 -
0 0 0 co O O O O O O O O O 0
O O O C O O O O O O O O O O
O 0 0 0 0 0 0 0 0 0 0 0 0 0
T CV T ao O.
N 0 r N
0
O
0
O
O
0
O
O
0
O
O
0
0
O
0
O
O
0
0 0 0 0 0
O O O O O
•n 00 Ti N O
N 00 0 N b
O ? N 0 O
N fn CO N
Change
Order 1&2
Adjusted
0 0
O O
ut 0
\D O
O N
N
0 0 0
O O O
O 0 O
O O O
R N --i
N b
N
0
.0
0 0 0 O O
O O O O 0
C 00 C re, 00 VD 0 C
CI
M 0 N 0 N
ONO
Unit Cost
0 0 0 O 0
O O O O O
vt C R V A
VD V f41 M N
69 69 69 69 69
55555
Description
Project Manager
Field Supervisor
Fixed Site Monitor
Field Monitor
Clerical
V
'. N M R vi b f` 00 Di O .--• N M a
un
0
r
0o
ON
O
N
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: Citywide
Division: Citywide
Program: Ice Storm 2009 - FEMA
Date Requested
4/16/2009
Adjustment Number
Project or Item Added/Increased:
$43,056.00 is requested in the Professional Services
account in the ICE FEMA (2009 Ice Storm
Reimbursement) project.
Project or Item Deleted/Reduced:
$5,382.00 is requested from the State Grants -
Operational account, $32,292.00 is requested from the
Federal Grants - Operational account and $5,382.00 is
requested from the Use of Fund Balance account.
Justification of this Increase:
Additional funds are needed to allow for an increase in
the total cost of ice storm debris removal monitoring
services required to complete the removal of all
remaining debris Staff has requested the approval of
Change Order #4 to Contract 2026 with Solid Resources,
Inc. to increase the contract amount due to actual debris
quantities having exceeded the original estimate.
Justification of this Decrease:
Since the area was declared a national disaster,
reimbursement from FEMA (75%), Arkansas Department
of Emergency Management (12.5%) and use of fund
balance (12.5%) in the City's Replacement & Disaster
Recovery Fund will be available.
Account Name
Professional Services
Increase Budget
Account Number
Amount Project Number
4270 9280
5314 00 43,056 09010 0901
Decrease Budget
Account Name Account Number
State Grants - Operational
Federal Grants - Operational
Use of Fund Balance
4270
4270
4270
0927
0927
0927
4302 01
4309 01
4999 99 •
Amount
Project Number
5,382 09010 0901
32,292 09010 0901
5,382
Division H ad
By gotDirector
Dep
d
Date
Date
nt Director
Finance Director
Chief f Staff
M+yor
Date
2041
Date
Date
%60te�
Budget & Research Use Only
Type: A B
Requested By
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
V.090403
C % E
Ginny Gundlach
Initial Date
Initial Date
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
April 16, 2009
City Council Meeting Date
Agenda Items Only
Transportation
Division
Action Required:
Transportation Services
Department
Approval of Change Order #4 to Contract Number 2076 with Solid Resources, Inc. to increase the contract amount by
$43,056.00 for a total contract amount $933,609.00 and approval of a budget adjustment in the amount of .
$43,056.00.
43,056.00
Cost of this request
4270.9280.5314.00
Account Number
09010/0901
Project Number
Budgeted Item I
4,000,000.00
Category / Project Budget .
3,400,315.54
ICE FEMA (2009 Ice Storm Reimb)
Program Category / Project Name
Ice Storm 2009
Funds Used to Date Program / Project Category Name
$ 599,684.46
Remaining Balance
Budget Adjustment Attached
X
Replacement & Disaster Recovery
Fund Name
0)
Depart
t Director
City Attorney
`Com.;. 0...�.�
Finance and Internal Services Director
Chief of -tall
/
M yor'
y-14-09
Date
i -IL -0t
Date
4 -IL •Lo
Date
Date
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
75-09
2/18/2009
2076
Received in City
Clerk's Office
ti
tReo
1
Comments:
Revised January 15, 2009
aye��evl_ e
ARKANSAS
THE CITY OF FAYE7TEVILLE, ARKANSAS
DEPARTMENTAL CORRESPONDENCE
To: Mayor Lioneld Jordan
Thru: Don Marr, Chief of Staff c/
otik
From: Terry Gulley, Transportation Services Director
Date: April 16, 2009
Subject: Approval of Change Order #4 to Contract Number 2076 with Solid Resources, Inc. to increase
the contract amount by $43,056.00 for a total contract amount of $933,609.00.
RECOMMENDATION
Staff recommends approval of Change Order #4 to Contract Number 2076 with Solid Resources, Inc. to
increase the contract amount by $43,056.00 for a total contract amount of $933,609.00 and approval of a
budget adjustment in the amount of $43,056.00.
BACKGROUND
Contract Number 2076 provides for the FEMA required monitoring and oversight of the contractors who have
been conducting the actual debris removal throughout the City of Fayetteville. The debris monitors act as the
quality control/quality assurance inspectors who validate every load of debris at the point of pick up as well as
every load delivered to the debris disposal site.
DISCUSSION
The storm debris removal and storm debris removal monitoring contracts were based on an estimated total of
419,922 cubic yards of storm debris. As of April 11, 2009, Solid Resources, Inc. reported that DRC
Emergency Services, LLC had removed a total of 465,492 cubic yards. An additional 52,382 cubic yards of
remaining storm debris is estimated to require removal. Additionally, the monitoring required by Solid
Resources, Inc. will increase due to the storm debris mulch disposal included in RFP 09-10.
Uncertainty in the scope of the ice storm debris removal operation at the time that it was necessary to begin
required the use of estimates prepared to the best ability of staff. The estimates were developed using a
combination of aerial photo information calibrated with actual removal rates based on what City crews
actually removed in several areas. As actual storm debris quantities exceed the original estimate, a Change
Order to increase the total contract amount will be necessary to complete monitoring necessary for the removal
of all remaining storm debris.
BUDGET IMPACT
An updated estimate of total costs necessary to provide storm debris removal monitoring services was
developed due an increase in the projected quantity of ice storm debris. Solid Resource, Inc. pr4lects that
$43,056.00 will be needed, in addition to the approved contingency amount, in order to provide monitoring
services throughout the duration of the project. Costs associated with ice storm debris removal monitoring
services will be largely offset by reimbursements from FEMA and the State of Arkansas.
RESOLUTION NO.
A RESOLUTION TO APPROVE CHANGE ORDER NO. 4 TO
A CONTRACT WITH SOLID RESOURCES, INC. TO INCREASE
THE AMOUNT BY $43,056.00 AND TO APPROVE A BUDGET
ADJUSTMENT OF $43,056.00
WHEREAS, after a Request For Proposals for Storm Debris Monitoring Services, a City
of Fayetteville Selection Committee thoroughly reviewed several qualified companies before
selecting Solid Resources, Inc. as the most qualified, capable and affordable applicant; and
WHEREAS, the City Council approved the selection and hired Solid Resources, Inc. for
Storm Debris Monitoring Services through Resolution No. 46-09 passed on February 18, 2009;
and
WHEREAS, as anticipated, the amount of storm debris to be monitored exceeded the
initial Corps of Engineers and FEMA estimates so that the City Council approved Resolution
No. 75-09 on April 7, 2009 for Change Order No. 2 of Solid Resources, Inc.'s contract; and
WHEREAS, another $43,056.00 is projected to be needed for Solid Resources, Inc. to
complete its monitoring services for debris removal and for monitoring the mulch disposal.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas hereby approves
Change Order No. 4 to the Solid Resources, Inc.'s contract to monitor storm debris removal in
the amount of $43,956.00
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves
the attached budget adjustment of $43,056 to pay for Change Order No. 4.
PASSED and APPROVED this 16`h day of April, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
arth
Change Order No. 4 Page 1 of 2
CONTRACT CHANGE ORDER
City Contract # 2076 Schedule
City Resolution ft 46-09 Date 4/16/2009
City Project No.: 09010.0901 ANRC Project No.: N/A
Project Name: Debris Removal Monitoring Services Location: Fayetteville,
AR
Owner: City of Fayetteville Contractor: Solid Resources Inc.
Address: 113 W Mountain Address: 2201 Cantu Ct, Ste 119
Fayetteville, AR 72701 Sarasota, FL 34232
THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS:
ITEM
p
DESCRIPTION
DECREASE
INCREASE
6.1.1
Storm
Debris Monitoring Services
543,056
TOTAL DECREASE
TOTAL
NET
AMOUNT
INCREASE AMOUNT
CHANGE ORDER
50.00
543,056.00
543,056.00
CHANGE TO CONTRACT AMOUNT'
TOTAL AMOUNT
ENGINEERS FINAL
ELIGIBLE AMOUNT
5483 690.00
$483 690.00
Original Contract Amount
Total Previous Change Order(s)
Net Amount This Change Order
TOTAL CONTRACT AMOUNT TO DATE
5406.863.00
$406.863.00
543.056.00
S43 056.00
5933.609.00
5933.609.00
CHANGE TO CONTRACT COMPLETION DATE
Original Completion Date
Previous Adjusted Completion Date
(Increase)(Decrease) This Change Order Calendar Days
NEW CONTRACT COMPLETION DATE:
RECOMMENDED:
((�� / n Signature Title Date
JO/
ACCEPTED: d /esv
alrqr .V'c
///� Contra /r ., d ,/�
BY: � — ""`� 4win
g
er y�6'/(
_
, /
�f Si tura
APPROVED: CITY OF FAYETTEVILLE
Title •/ Date
Owner
BY:
Signature Title Date
BY:
Signature
Title Date
Cost Breakdown for Change Order
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
O 0 0 0 0 0 o 0 o O O 0 0 0 0.0 0 0 0 0
WI O VO N V1 49 49 49 49 49 49 49 49 49 49 49 49 49 49 49
W ei b VI N
00 N M b N
CI CI 49
�
49 4949
.21
1
O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
O 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 o
O 0000000000000000000
Cs. N C\ 00 Q\
N VO n N
O O O O O
O 0 0 0 0
Vf 00 R Cl O
N CO VD N b
O 't N 0 0
N M 00 Cl
0
V
2
fie
O O O O O
O 0 0 0 0
un O O O O
VD 0 0 0 0
VD
N N V
6
O O O O O
O 0 0 0 0
M 00 1D O N
Cr,O N C
O 0 0 0 0
O O O O
VI O '7 V Vi
90 90 ellM N
49 49 44 49 49 49
.0
Y
O
1. Y -
u O C
CO N O Y
O '
- a 8 o
ez
4 N 0
O w X a m v
cY.Um' k.Lr.
E
.. N Inteeto 000,O N n a h VD 1` 00 O. 0
Total Contract Change
RESOLUTION NO. 75-09
A RESOLUTION APPROVING CHANGE ORDER NO. 2 TO THE
CONTRACT WITH SOLID RESOURCES, INC TO INCREASE
THE CONTRACT AMOUNT BY $269,521.00 FOR ADDITIONAL
DEBRIS REMOVAL MONITORING AND OVERSIGHT
ASSOCIAM D WITH THE JANUARY 2009 ICE STORM;
APPROVING A CONTINGENCY INCREASE OF $40,428.00; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$309,949.00.
BE IT RESOLVED ' BY THE CITY COUNCIL OF THE CITY OF
FAYE'ITEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order No. 2 to the contract with Solid Resources, Inc.
to increase the contract amount by $269,521.00 for additional debris removal
monitoring and oversight associated with the January 2009 Ice Storm. A copy of
the Change Order, marked Exhibit "A," is attached hereto and made a part
hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a contingency increase of $40,428.00.
Section 3. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a budget adjustment in the amount of $309,949.00.
�P•••u1tm ffR ryry��i
PASSED and APPROVED thii7th day of April, 2009. rt.
•G\SY Op•.G��:
- — _n•. • �?
APPROVED: ATTEST.
By:,144c,
SO RA E. SMITH, City Clerk/Treasurer
FAYE TEVILLE�C fe
VMPICA
HcroNCo�`�
.yeuev�
•MRMMSMS
ChangePage sJ
aCONTRACT
CHANGE ORDER
City Schedule
CiCon Contract 2076
City Resolution g 46-09 Date 3/262009
City Project No.: . 09010.0901 ANRC Project No. ` N/A -
Project Name: Debris Removal Monitoring Services Location: Fayetteville, AR
Owner: City of Fayetteville Contractor: Solid Resources Inc.
ddress: 113 W Mountain Address: , .. _ _2201 Cantu Ct, Ste 119 - -
Fayetteville, AR 72701 Sarasota, FL 34232
FOLLOWING
CHANGES ARE HEREBY AMENDED INTO
THE CONTRACT PLANS AND
SPECIFICATIONS:
1TBM9
DESCRIPTION
DECREASE
INCREASE
6.1.1
Storm Debris Monitoring Services
5269,521
TOTAL DECREASE AMOUNT
TOTAL INCREASE AMOUNT
NET CHANGE ORDER
50.00
$269,52100
1269,521.00
CHANGE TO CDMIRACT AMOUNT:
TOTAL AMOUNT
ENCONEEtS
ELIGIBLE
FINAL
AMOUNT
39/16411/4
$96.914.13Q
$259521.00
$850325.00
+
J
• 5483.690.00
Original Contract act Amount
Total Previous Clunge Orda(s)
hitt Amomt This Qmnge Order
TOTAL CONTRACT AMOUNT TO DATE
$96.914.0
3269521A0
$850.125.0E
CHANCE ID CONTRACT COMPISTTON DATE; ..
Original Completion Date
.previous Adjusted Completion Data
(Inaaase)(Decrease) This Change Order Calendar Days,
NEW CONTRACT COMPLX_ QHDATTi:
RECOMMENDED: .. ... ...... ..... - .
(� Signature - . - -. Tide _ Date
ACCEPTED: . 0 he/ incur/ et, Der.
ContracBY: le4A,,,/e . b�/^�/ -i/
& -
Pref. -44 4
/ y ?a/.705u 97
APPROVED: CITY OF FAYETIEVILLE
Title D
�y'�Myt1;ttrrr,
er
AIL_L c., y. Mayor s/ g-
1te�t�t,,,
�'Q�ryssi/eeee
BY FM'�ps
Ir
II
/
,eiradisi _
���/l,.
.
1.1
/
Title
frau
Date
r `f/x/04
_Signature
Ti Date
Wtramle
Change Order No. 1 Page 1 of 2
CONTRACT CHANGE ORDER
City Contract # 2076 Schedule
City Resolution # 46-09 Date 3/26/2009
City Project 14o.: 09010.0901 ANRC Project No.: N/A
Project Name: Debris Removal Monitoring Services Location: Fayetteville,
AR
Owner: City of Fayetteville Contractor: Solid Resources Inc.
Address: 113 W Mountain Address: 2201 Cantu Ct, Ste 119
Fayetteville, AR 72701 Sarasota, FL 34232 _- -
THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS:
ITEM #
DESCRIPTION
DECREASE
INCREASE
6.1.1
Storrs Debris
Monitoring
Services
596,914
•
TOTAL
TOTAL
DECREASE AMOUNT
INCREASE AMOUNT
NET CHANGE
ORDER
50.00
596,914.00
596,914.00
CHANGE TO CONTRACT AMOUNT'
TOTAL AMOUNT
ENGINEERS
gLIGWLE
FINAL
AMOUNT
5483.690 00
5_0.00
Original Contract Amount
Total Previous Change Order(s)
Net Amount This Change Order
TOTAL CONTRACT AMOUNT TO DATE
5 0
SAO
596,914.00
596914.00
. 596914.00
5580.604.00
CHANGE TO CONTRACT COMPLETION DATE'
Original Completion Date
Previous Adjusted Completion Date
(Increase)(Decrease) This Change Order Calendar Days
NEW CONTRACT COMPLETION DATE:
RECOMMENDEDL2 a1 S -r w. {7r IL. ii -,6 `O,
Signature / Title Date
ACCEPTED:
Contractor
BY:
APPROVED: CITY OF
Signature
FAYETTEVILLE
Title - Date
Owner
BY: .. _ ..
Signature Title
BY:
Date
Signature Title Date
88888888888888888888
111ekligskRausaaglasaggasggtigaa
88”8144218.8.888888.8a.88
M0 G O 0 0 0 O 6 O O 6 G G O O C
cM el a'
ppp� S�
8 O
00088
00006
en co _o
01
• .O+ N
MgM
0
uncoXV
1
N m V Vn tO r a0 O. O ., Nen V V1 ‘O r 00 Os O
8
3
a
111
RESOLUTION NO. 46-09
A RESOLUTION TO APPROVE AN AGREEMENT FOR STORM
DEBRIS MONITORING SERVICES WITH SOLID RESOURCES, INC.
114 THE AMOUNT OF $483,690.00, PLUS A CONTINGENCY IN
THE AMOUNT OF $96,914.00
WHEREAS, the City of Fayetteville solicited Requests for Proposals for Storm Debris
Monitoring Services as required by the Federal Emergency Management Administration
(FEMA), and
WHEREAS, a Selection Committee including an alderman and numerous city staff
painstakingly reviewed several applicants and eventually voted by an approved rating system to
select Solid Resources, Ina. as the most qualified, capable, and affordable applicant to best
supply Stonn Debris Momtoring Services far the citizens of Fayetteville.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETI'EVILLE, ARKANSAS:
Section 1': That the City Council .of the City of Fayetteville, Arkansas hereby approves
theselection of Solid Resources, Inc. for Storm Debris Monitoring Services for the City of
Fayetteville.
Section 2: That the City Council, of the City of Fayetteville, Arkansas hereby approves
the Agreement For Stonn Debris Monitoring Services (attached as Exhibit "A") with Solid
Resources, Inc. in the amount of $483,690, plus a contingency of $96,914.00.
PASSED and APPROVED this 18t day of February, 2009.-
ATTEST:
009.
ATTEST:
tg. t.„.if „
il4,,,• ••
4
.s -ti
v9sy.R/(ANSP%k
,r�aau,u,wooTON iw
By: p ,� 2
SO ,D E. SMITH, City Clerk/Treasurer
•
AGREEMENT
For
STORM DEBRIS MONITORING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
SOLID RESOURCES, INC..
TIES AGREEMENT is made as of Febtuary 18 2009, by and between City of Fayetteville,
Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYE TEVILLE) and SOLID
RESOURCES, INC, (hereinafter called SOLID RESOURCES, INC.).
CITY OF FAYEITEVILLE is In need of Debris Management and Monitoring Services for its Right of
Way debris mmovaL Contract responsibilities include but am notlimited to monitoring vegetative storm
debris removal and tree trimming & removalwithin public lands and rights of way, snd debris disposal
site monitoring. Therefore, COPY OF PAYETTEVILLE and SOLID RESOURCES, INC. in
consideration of their mutual covenants agree as follows:
SOLID RESOURCES, INC. shall serve as aTY OF FAYETTEVILLE% monitoring consultant in those
astdgamta.ts to which this Agra:meat applies, and shall give consultation and advice to CITY OF
FAYETIBVIL LB during the performance of SOLIDRESOURCES, INC,'s services.
SECTION 1- AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF
FAYBTTEVIL LE and agreement of SOLID RBSOURCI3S, INC
1.2 Assignments may include services described hereafter as Basic Se{viw or as Additional
Services of SOLID RESOURCES, INC. _ _
L3 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City Council
in advance of the change in scope, costs, fens, or delivery schedule
swnmnd rlsMonaaingsu icaContractwebo9
1 vtal2009
ACTION 2 - BASIC SERVICES OF SOLID RESOURCES. INC.
2.1 Provide Fixed Site Debris Monitors and Field Debris Monitors and Debris Monitoring
Supervision and Management to assist the City of Fayetteville with ice storm debris removal
services. SOLID RESOURCES, INC. will provide:
2.2 Fixed Site Debris Monitors
SOLID RESOURCES, INC. will provide trained personnel to oversee the inspection of the
disposal or unloading sites by providing the monitoring, verification of load capacity, and
documentation at designated temporary disposal sites. Services incbide:
2.2.1 Provide trained disposal site monitor and inspection personnel
2.2.2 Complete record of contract haulers' cubic yardage and other record keeping as may be
needed on the provided toad ticket
2.2.3 Initial each load ticket before permitting truck to proceed from the check-in arca to the
tipping area
224 Remain in contact with debris management/dispatch center or supervisor
2.2.5 Perform other duties as directed by the dispatch/staging operation, debris management project
manager, or designated City personnel
226 Accurately measure load &rullng compartments and accurately compute volume capacity in
cubic yards. Document and record measurements and computations
23 FlieidDcb3.isMonitrns
SOLID RESOURCES, INC. will perform roving on-site, street -level work area inspections of
debris cleanup and collection. SOLID RESOURCES, INC. will provide loading site (field)
monitors to inspect and conuoI;debris collection utilizing manifest load tickets. Services include:
23.1 Provide field monitor personnel at designated areas to check and verify information on debris
removal.
2.3.2 Monitor collection activity of trucks.
SwrmDebriaMooitorinaSarviceatonnctFeb09
2 2/18/2009
2.33 Issue manifest load tickets at loading site for each load
2.3.4 Check the area for safety considerations such as — downed power lines, children playing in
area, meeting traffic control needs, safe operation of trach and equipment .
2.3.5 Ensure only eligible ice storm related vegetative (trees, brans, and brush) debris is collected
No non -vegetative debris is authorized to bo collected No non.ice storm damage related
debris is authorized to be collected
2.3.6 Perform a pre -work inspection of areas to check debris piles to identify covered utility
meters, transformers, fns hydrants, mail boxes, etc. to help prevent damage from loading ---
equipment and to look for potential problems.
2.3.1 Should damages occur to utility components, driveways, road. surfaces, private property,
vehicles, etc., document the damage with photos. ifpoaslble, collect information about
owns. circums ances of the damage (who, what, when, where) end report to your supervisor.
23.8 Ensure the work area la clear of debris to the specified level before egidpment moves to a
new loading area.
2.3.9 Accurately measure load bawling compartments and accurately compote volume capacity in
cubic yards. Mounted and record measuremmdb and computations.
23.10 Properly monitor and record performance and productivity of debris removal crew.
2.3.11 Remain in constant contact with debris management/dispatch center or supervisor.
2.3.12 Ensure that loads are contained properly before !caviggthe loading area.
2:3:13. -Eases only eligible debriefs collebted fof loading andliaaling:. -
2.3.14 Ensure only deb b from approved public areas is loaded for removal.
23.15 Perform other duties from time to time as directed by the debriimanagement project manager
or designated City debris management personnel.
StomiDebrisMonaoriogSmvkatonaecFebe9
3 7Ar20a9
2.4 Senior Technloian/Field Supervisor/Ernergencv Qpiradons Manager
•
SOLID RESOURCES, INC. will provide project management to oversee debris monitoring
activities in the Held. Services will include:
2.4.1 Oversight and Supervision of Monitor Held activity.
2.4.2 Scheduling of Monitoring resources and deployment timing.
2.4.3 Communication and coordination with City personneL - - -
2.4.4 Make suggestions to improve the efficiency of collection and removal of debt
2.43 Coordinate daily activities and fixture planning.
2.4.6 Remain itt contact with debris management/dispatch center Cr gapervisar. .
2.4.7 Identify, address, and troubleshoot any questions or emblems (bat could impact work area
safety and eligibility.
2.4.8 Accurately measure load hauling compartments and accurately compute volume capacity in
cubic yards. Document and record measurements and computations. Document truck hauling
compartment condition using digital photographs. Prepare a master log book of all hauling
equipment used by the City's debris removal SOLID RESOURCES, INC..
2.4.9 Compile, reconcile and document daily in an electronic spreadsheet format all eligible debris
hauled by the City of Fayettevile's debris removal SOLID RESOURCES, INC..
r4ECIION 3 - ADDITIONAL SERVICES OF SOLID RESOURCES. INC
3.1 General
If authorized hi writing by the CITY OF FAYBTTEVILLE Mayor end the City Council and
agreed to in writing by SOLID RESOURCES, INC., SOLID RESOURCES. INC, shall Danish or
obtain from others Additional Services of the following types that are sot considered normal or
customary Basic Services. The scope of Additional Services may include:
StonnDebrittonforins$crviccCConnnctFeb09 4 .2/192009
3.1.1 Administrative Assistance
Provide Contract and Project administration to the degree authorized by CITY OF
FAYETTEVILLE.
3.1.2 Preparing to serve or serving as a witness for CITY OF FAYETTEVILLE in any litigation or
other proceeding involving the Project.
3.1.3 Extra Services
3.1.3.1 Services not specifically defined heretofom.that may be authorized by CITY OF
FAYETTEVILLE.
3.2 Contingent Additional Services
32.1 If services described under Contingent Additional Services in Paragraph 3.2 are required due
to circumstances beyond SOLID RESOURCES,1NC.'s control, SOLID RESOURCES, INC.
shall notify CITY OF PAYEITRVIISLE and request a formal contract amordment.approved
by the Mayor and the City Council l prior to commencing such services. IECITY OF
FAYETTEVILLE deans that such services descried in 32 are not required, CITY OF
FAYETIEVILLE stall give prompt written notice to SOLID RESOURCES, INC If CITY
OF FAYETTEVILLE indicates in writing that all or parts of such Contingent Additional
Services are not required, SOLID RESOURCES, INC shall have no obligation to provide
those services.
SECTION 4 - ]tESPONSIBILTIIES OF CM( OF FAYETTEVILLE
CITY OF FAYETTEVILLE atoll, within a reasonable time, so as not to delay the services of SOLID
RESOURCES, INC..
4.1 Provide hill information as to CITY OF FAYEITEVESE's requirements for the Project.. .
4.2 Assist SOLID RESOURCBSS, INC. by placing at SOLID RESOURCES, INC.'s disposal all
available information pertinent to the assignment including previous reports and any other data
8tamncbiisMoaitaia8SavicaCoapactFd,09
5 2/182009
4.3' Guarantee access to and make all provisions for SOLID RESOURCES, INC. to enter upon public
and private property as required for SOLID RESOURCES, INC. to perform his services under
this Agreement.
4.4 Examine all proposals, and other documents presented by SOLID RESOURCES, INC. and render
in writing decisions pertaining thereto.
4.5 The Transportation Manager and tbe Water & Wastewater Director aro the CITY OF
FAYETfEVILLE'e project representatives with respect to the services to be performed under this
Agreement The Transportation Manager and the Water& Wastewater Director shall have
complete authority to transmit institsc ons, receive information, interpret and define CITY OF
FAYEITEVILLE's policies and decisions. with respect to materials, equipment, elements and
systems to bo used in the Project, and other matters pertinent to.tho services covered by this
Agreement
4.6 Give prompt written notice to SOLID RESOURCES, INC. whenever CITY OF
FAYET]'EVILLE observes or othawls° becomes aware of any defect in the Project
4.7 Furnish approvals and permits from all govemmattal authorities having jurisdiction over the
Project and such approvals and consents from others as may be necessary for Completion of the
Project Pay directly to the governmental authorities the actual filing and permit fees.
4.8 Pay for placement of legal notices and advertisements in newspapers or other publications
required by the Project
4.9 Furnish, or direct SOLID RESOURCES, INC. to provide, necessary Additional Services as
stipulated in Section 3 of this Agreement or other services as required.
430 CITY OF FAYEIT Vi%LE atid/er ittiersieenfative wlJ reviewalt dociimatts and provide
.. written oomments to -SOLED -RESOURCES; INC. in a lithely manner.
SECTION 5 - PERIOD OF SERVICE
5.1.. This Agreement will become effective upon the first written notice by CITY OF
FAYETTEVILLE authorizing services hereunder.
5.2 The provisions of this Agreement bave been agreed to in anticipation of the orderly progress
of the Project through completion of the services stated in the Agreement SOLID
*SbrmDdutsManitoringgervioesCantrxa'ebO9
6 2/1612009
• ranedistel upon
•r �elpE 8fwtittetaiithQrilattisn: from JCTfk AP: .BAYL)iLE1l�EL _s�aW aUtCfotfh0t! Ctiafl. .•
incloile tita.�cope o �i9:seivIaos. auflioiiaed a�ld xh aUW3p whkh: fhe•seavices are'to be
contpfetcd
sTt -rttly s-,;r,rFaisrau R> atiir�iEs • t�+t
felt •Goutpon.
W74arlm
a x. un.. ne r lf'o rn. 'I n l: r =-u1 =I /
:� I :. :[I: .Ilu .'.c w. Y AIE61IA' lu:
• . •i:Y ry'v.
1-?.[ .I 1:4':•.11 a IC .1+11 . u+ln a'I al ne pl q:j 1:
.: I::111.11i IE'•�A'1 :n1� Yl A: �: gII 1': ad: L:I .I d•. 'i I+• . li 1 •I :I= L Cr. I' V .III ♦ 7111 I
• • 1'
1 . . I Ir .. .lyn 1: 11 �•+311 • 1 i• uv ; `d -Nlf - ♦ i[ pl• V i _
ai.•I Li
r I.f ';I* [I' n :11 •: .141 I I'll CI :II- 1 •. 'Ya J I( • :1[ Lf 1 v
I.:•0.- 1 Y. 1 F:< I! 114 .[I[:1Y1. i. 1 .11 1111. III:Y
: 11.41 .II 1 :11 [I 11 •1 n 11: •:'.__ 1Ir11M I .• :I...1 11. .il:11` 11
4LU M&ftd Y14L.'`Y.MW'.1{i{ taleu4 montid shads besf w T -1 t t
flt nFiyua Ors itb parties as CFrY OF FL 1fl EVILLE may desS eats fp4
Da4nt�wtosCblti9lfitent�aritb$ONO3 sou S,,TlstCi}�notrmfialblfflOgsdedate.
Once estaWisked, thebflfmg schSuioshab be mainfanted t}uoughoin 6.dsddif ott1r
— i oj¢ct Applioatlhns fsnTpa • baU herttsde Tn,aepRFdanco with a bdnstfa
• e]pRetf ,y SQL MOUROE%TALC. and approved by CITY OF FAYf3C IEVUXE-
•
ApQltcatiotts fur patyeteDtahap be 6oq?mpahied-00b sitonth bythe ups�t6d pwJerkd. fit
------ _----------._. Sc7iedulaaS Fhobdsl5 %t datermin(ug'the valtro camel es the work is woompllshad` Rat
payment.- or. Desigu.servioesshilt-be Made upon CITY QF'FAYEZ'raCTU a.'s approval
;and.acceptancs' tb.the satisfactory Completion ofthe Design.pbase for the Pt*Ct
:9tG+utG#ebrlsMonitcriazs n pasCorftractFd)09
6.1.2 . Additional Services
For authorized Additional engineering services under Section 3, "Additional Services",
compensation to SOLID RESOURCES, INC. shall be negotiated at the time Additional
services are authorized..
6.2 Statements --
Statements and progress reports for each calendar month will be submitted to CITY OF
FAYETTEVILLE, Statements will be based on SOLID RESOURCES, INC.'s actual cost plus
fixed fee amount and justified by the updated progress schedule,
•at Pl : •: :• mll :•: r ui♦ Ili hi n 1 I: portion I • II Fi • ♦ ' �: I !•'. 1011 n C 1It I IIGI • N ♦ " • • I•the,.I 11 -• II portion:11: n ::,l1 •i ♦' t I :• h ♦u• 1: 1. •'
♦ S I' Ibl la Ilul I : q 1: -n I�01 ♦ • : 1• u M::11 1 .liu • •C tt 1 rl• . IO 1 1 1 I 1•. n 1 l al l .1 11 .• ,.: ,, . Il a 11 r ,
:I
• I. 1 1 • •• 1 I .1 • 1 1.e • 1 1. performed 11 • Y I I J 011 w • 1 1 4LJ1 1 1 I j11l.n nle n y.:n1:11 0 :In l:••1 -1 :11 1•-I n •J NII.• • U
• t I I1: I a: 1 r 1 1 1 1 ♦ Q • I 1: I I 1111 YI :YK •' : I 1:11 11 e I • 1.1:• this Agreement, Y
: 11' 1 Y. i M p" It db • 11 ' • '•♦Y I .1 •::.1 U li 1 11
11 IJII I - ♦ 1 � • provided I 1 .• :If:I 1 • • I: ♦I otherwiseIre •I �:I n •
II • parties ♦ 11 Agreement nalpay I J11 111 1 rJ : 11 01 1 jji- l ell , -N I 11inatio
11111
I this=I -�.rl wI 11: 1 •constitute1 • Y ' • Yclaims: 'LI 1
Y • 11 ' • ' t INC. or1 • - 111' n Agreement • ♦ 1 1 •-1 r I, r :" 1
1: IINI ••11' 1I.
• I.I. In • 1. a • 1: el' 11'
SECTION 7 - GENERAL CONSIDERATIONS
7.1 Insurance
7.1.1 During the cornea of performance of these services, SOLID RESOURCES, INC. will
maintain (in United States Dollars) the following minimum insurance coverages:
Workers' Compensation Statutory
Employers' Liability $500,000 Each Accident
..IIIY •:na: :.
4. 1 1 \ Property •': 11 : • 1:1 1 0 ' 1 •' .1 1 a. ..
Y 11'1 111 Each Occurrence
$2,0000000 AnnuaA g :•r.
n u, u 1 0l • I I e 1: u:•. 1' 1 1 1 0 :: 1•. 1 ""p
111 H 1 111 . •Iu •.a 1
pe ..1 1 I r\4 II 1 a I✓. 1 h 1✓.a1fp1ru: •J .:Ie :.II 11\1.-:.I -n- U •1
1e• Lu 1'••• I/ 1 • '•'1" 1 •:1:I . .11 1 11 •
may pro") • • a 1 .v1 :. inn :nce running M
11111)01,. ' 1 a : n .1 1 :. 11 1: u 1 • 11 • ' 1 additional
u.` 1 :. • u .1.11LI
• ' : 1 • and • 1• ' • :' 1
'I : • '
1 _ I on construction • 11 ' : • " 1 \ 1 I u : 1. • 1
\ • -1 n • :1 u 1 .. N • 1 1 1 :- : ..L1'' . . . -� r : r 1 : ' . \ 1 1 . 1 1 • .11
• ' :' 1 1.: 1- -\ '\ n 1 1 1 certificates UJ • ' ' I and • J• ' : •INC.
•1 • : 1 :nu • ,11 .C • :1• 1 c : n
• I.1 :III IL 1.1. II:V•1 •BI•: • -111.1 for•:111: .\ N • nl•:
iI
n ' 1 : 1 : • 1 1 : u 1 : 're the . • I u : • 1 • • I IRESOURCES, ii. ii • • K 1 1 • • 1 •1rrt1 1 1, 11 1 • •Si a.:11 1 : construction,
•11 ':• : 1 1: 1 .• '•'r
I. •1 11•V.1.11 •• ii 'Iiie• 1 • 1 1 1• 11 ' i • ' r 1• 1: I .:
♦ .. 1. 1.� . - .� ''11• • 11•
7,2 Professional Responatbility
7.2.1 SOLID RESOURCES. INC. will exercise reasonable skill, care, and diligence in the
performance of SOLID RESOURCES,. INC.'s services and will carry out its responsibilities
in accordance with customarily accepted professional engineering practices. CITY OF
FAYETTBVILLB will promptly report to SOLID RESOURCES, INC. any defects or
suspected defects in SOLID RESOURCES, INC.'s services of which CITY OF
FAYBTTEVILLB becomes aware, so that SOLID RESOURCES, INC. can take measures to
minimize the consequences of such a defect. CITY OF'FAYBTTBVILLB and SOLID
RESOURCES, INC. further agree to impose a similar notification requirement on all
construction SOLID RESOURCES, INC a. CITY OF FAYETTEVIELR.retsim all remedies
to recover for its damages caused by any negligence of SOLID RESOURCES, INC.
" ' f1 . I I I 1 • I' '. D. 7._ >: 11 Ira . I• t
II I:IP:. mused . C 1.' `YII YIII III II H.I' t of • l e I . . I .I he
.• +1 ✓I •I r 1' . I C� I 1Iul1..'
uI ,.III: 1:1 I:, au 1I .• :r_q I_. a
MI :1 _
al:n•r:4•v .
' rA a MCA I .'.•. 1 1 1 n. 1. 1: 1. 1 .• L n L.q :: u 1 1 1 1 Y r_ I
1.1 irw•
I ln. In: 1 1111.1 . 1•:u1 III 11111Il.al Illl bll I 1 : 1 • e I n W :1 • the '1 1 1
7.4 Termination
1 'I _Npia 11 11 1 e 1111 11 11 1 1 1 11 11 • 1 .. 1 y 1': 1 11 it 1
Ist:nt 1: 1 1 1.. 1 1 -1 1.• 1 1 1 F 11 yat I'1 111._1 hi y e11 .1 11 1 VI 11
fl 1 1 1 lu I I I f 1 n l aJl h: 11 a 11 Iat Iu rl r. i MI_I 11 he the 1:
.I
7.4.1.1 Nei less than ten (10) calendar days written notice (delivered by certified maii, return
receipt requested) of intent to terminate.
7.4.1,2 An opportunity for consultation with the terminating party prior to termination.
1 , �K a JII• 1
JI•
• 7.4.2 This Agreement may be terminated In whole or In part in writing by CITY OF
FAYETTEVILLE for its convenience, provided that SOLID RESOURCES, INC. is given:
7.4.2.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,= - , _ _ .....
7.4.2.2 An opportunity for consultation with the terminating party prior to termination.
7.4.3 If termination for default is effected by CITY OF FAYETPRVR.LE, an equitable adjustment
in the price provided for in this Agreement shall be made, but
7A3.I No amount shall be allowed for anticipated profit on unperformed services or other work,
7A.3.2 Any payment due to SOLID RESOURCES, INC. at the time of termination may be
adjusted to cover any additional costs to CITY OF FAYETTEVILLE because of SOLID
RESOURCES, INC.'s default.
n 1. 1• 1 u• r: 1 i c. .1 • • I• • :4 1 • I .. n l u: l• n o
u. . • 1 . • . • i n e ��: • • 1 • rw • u it r 1 .: e • w
• :1 1.1 i n l :u • • : 1.. • 1 • • r: le .., n • t 1 :ti • ' MC ' • .e
JI •::1 1 11 ..••:ii ( nc L• •I r • 1 .termination, 1 : 11itio II IF.11 1:tio 1 e•1 YI
1 ,;JreasonablyI,r. • • • If RESOURCES,INC1 ' n .• nm .,r•.,i a1 1 : 11
..r• 11 I',• 1 .1 n H.m 1 11
1 1 .H- b• .. Il n l• 1: I I I U I U y n• Iw • •.• • .11
' ♦S • MD. 1 .1:Ii
-7AS•1 Promptly diaeontinae all affected work (unless the notice directs otherwise), .. _
7.4.5,2 . ,• Deliver or otherwise make available to CITY OF FAYETTEVIILE all data; drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by SOLID RESOURCES, INC. In performing this
Agreement, whether completed or in process.
7.4.6 Upon termination under Paragraphs 7.5.1 or 7,5.2 above CITY OF FAYETTEVILLE may
take over the work and may award another party an agreement to complete the work under
this Agreement.
., . .. . iA €!1W �.I• Iv•
7.4.7 If, after termination for failure of SOLID RESOURCES, INC. to fulfill contractual
-obligations, it is determined that SOLID RESOURCES, INC..had rat failed to fulfill
contractual obligations, the tetntination shall be deemed to have been for the convenience of
CITY OF FAYETTEVILLE. In such event, adjustments of the agreement price shall be
made as provided m Paragraph 7.5.4 of this clause.- _ .... _
7.5 Delays
ilL
• • 1 :!. ♦ M: I -shallI n e I 1 : 1 •: 1. • 1 I 1,: r, u, .� I:♦• 1 w
1 sic :n♦ Lrl-Ir.
1 C :n♦ Ir ♦ I: •al I :I 1 .nn,,-.
YR
YI- • !I nl1 1 1 •ce I n n gray .1. r• . m• ld • ue
...I /-i. 1 : .n / D ♦ M✓. 1 I ,1 1 ♦ iI 1
1 •
1 • 1, IM1:n 1 .1 1• • 1♦ 111 -1 ♦ 11 Ik 1 I: 111
' v -a 1 MI a tit •.. L.el ♦ ♦: n k :n\ : 1 1 Inn 1 1 M /
I ♦ D i\ ♦ , i t- I w ♦ I: n ce 1 I J :a I -n , 1IOL
7 Z ...of 7iaosReiitedies1%gt3red No action maybe filed uatess the parties first negotiate
If timely Notice Is given under Paragraph 7:8.3, but an action is initiated prior to exhaustion
of @tese procedures, such action shall be stayed, upon application by either party to a court of.
proper jurisdiction, until the procedures in Paragraphs 7.8.3 and 7.8.4 have been complied
with.
StwmnobnsMoeimringServicesConlruiFebo9 12 - 2/1212009
7.73 Notice of Dispute
7.7.3.1 For disputes arising prior to the making of final payment promptly after the occtnrence of
any incident, action, or failure to act upon which a claim is based, the party seeking relief
shall serve the other party with a written Notice:
7.7.3.2 For disputes arising within one year after the making of final payment, CITY OF
FAYETTEVILLE shall give SOLID RESOURCES, INC. written Notice at the address
tSR• '1\:111 \' -11 1 - 1. 1 II- tic 1-' 1 - , 1 • •'
I : lu ♦ I i' • r I : I : I r• 1 1r a N 1 it
to ✓. 1 ,! •.- s •I :1 II :1 11 al a nl IIb11 :11.-[ 1 .1 iu-+
1 ILshall y rl I il: ' Nl •. RESOURCES, I 11 it
• b 11 nI 111• location J.�1 Ir11IIIIII iuI.,:IrL.I LJILh1CI1II
CITY •' I - 1 - r a b u ,: i, r n a: 1 n• n r w l r 1 • r
-nl.l' • r' •. .L i• • II RESOURCES,I u . xrendered 1 • II
7.9 Publications
' .41 !u r i- n r u •: L r- 1 n• 1 `C 1 1: • • •n u :n u 1 ra 1 • II 1 .•. I ' M r•.
ftI mull :1• I: n•lrta •:• I I I Nr I 11 Dion: • •II
I I ' r I Ill • •: 1 • M'l1IC 1 11 r:1F • a • •- f•1
pre r' u I f II • .II ' r • ' C 1 r: 1 he Pr 1
FAYETTEVILLE's advance review. CITY OF FAYE1TEVILLE shall review such drafts
promptly and provide CITY OF FAYETTEVILLE's comments to SOLID RESOURCES, INC.
CITY OF FAYETTEVILLE may require deletion of proprietary data or confidential information
from such publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably
StotmpebdsMooamintSerriceCCono-uffeb09 13 2/1M009
withhold approval. The cost of SOLID RESOURCES, INC.'s activities pertaining to any such
publcationshall be for SOLID RESOURCES,. NC.'s account.
7.10 Indemnification'
7.10.1 CITY OF FAYETTBVILLB agrees that it will requireall Construction SOLID RESOURCES,"-
INC.s to indemnify, defend, and hold harmless CITY OF FAY6TTEV1LLE and SOLID
RESOURCES. INC. from and against any and all loss where loss is caused or incurred or
alleged to be caused or incurred in whole or h) partas a result of the negligence or other
actionable fault of the SOLID RESOURCES, INC.s, or their.employees. agents, SubSOLID
RESOURCES, INC.s, and Suppliers
7.11 Notices
Cr
SOLID RESOURCES, INC.'s address:
• 2201 Cantu Corot, Suite 119
Sarasota, FL 34232-6254
7.12 Successor and Assigns
CITY OF FAYERTEVILLE and SOLID RESOURCES, INC each binds himself and his
successors, executors, administrators, and assigns to the ether party of this Agreement and to the
successors, executors, administrators, and a of such other co ...•_.
signs party. in kaspact o ell covve enants o• f this Agreement; except as above, neither CITY OF FAYETIEVU E nor SOLID
RESOURCES, INC. shall assign, sublet, or transfbr his interest in the Agreement without the
writtenconsent ofthe other.
7.13 Coturolltng Law
This Agreement shall be subject to, interpreted and enforced according to the laws of the State of
Arkansas without regard to any conflicts of law provisions:
v18/2oo
7.14 Entire Agreement
This Agreement represents the entire Agreement between SOLID RESOURCES, INC. and CITY
OF FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in purchase
orders do not generally apply to professional services, in the event CITY OF FAYETTEVILLE
issues to SOLID RESOURCES, INC. a purchase order, no preprinted terms thereon shall become
a part of this Agreement Said purchase order docwnen4 whether or not signed by SOLID
RESOURCES, INC., shall be considered as a document for CrTY OF FAYETI'EVILLE's
internal management of its operations.
r♦InV ♦ ♦♦ill.:
11: •1 1 ' IIh: 1 ♦ II a♦ 11 11 1• Yy :11:.1", IIM111
♦1.,1: .Iu1:111I 1..:1 • IIa• C
1 , : ♦ .I ♦ o :. ♦ 1 ru I m on :III ♦ he 1.-:
:Il no 1 11- II IM: ♦.11a n n I IM •'
:ILI IacceptanceI III 1. Ie I •114i' ;&4'(.!i1
',:1 • II- .1 I I construed as
.1 I this •J erne Y ♦ II u} I 1 = 1 I ft
1 e1 • III: 1.. I I rI .III YII
Whh,h1,,
r: 1.: :Ia .1: .Zn: 1 :1 1 II1nl ♦'-• ♦:I1
1 1 u' n Cl / • • : : I : ♦: 1 "edb a 11 ' :L.. CE 1
1 •w, .. 1.111 ♦ m I e.: _w ♦_, i 1 1+11.11« I •1 -w11 n:♦♦:I♦ 1
n 1 :Y
♦ 111:1 rh 1"in'•T n n. -11.11 : 1 L r:l : 1 a'
1 :1 OF : 1:1-11:1:
8.13 SOLID RESOURCES, INC.'s obligations under ibis clause are in addition to SOLID
RESOURCES, INC.'s other express or implied assurances under this Agreement or State law
and in no way diminish any other rights that CITY OF FAYETTEVI LLE may have against
SOLID RESOURCES, INC. for faulty materiala, equipment, or work
SwnnDdd MmIiorina&rvicmConbactFeba9 15 a/lvzoo9
8.2 Remedies
Except as may be otherwise provided in this Agreement, all.claims, counter -claims, disputes and
other matters in question between CITY OF FAYETfEVILLE and SOLID RESOURCES, INC.
aris' out of or relatin to this or the breach t ereof will be
m8 B ABroemwt . ded ins court o : _-- — :
competent jurrisdictionwithinArkansas. - . -- . -. _-_ -. _-. _. _ ...._.-.
• • • 1 maintain •••�. I •; 1• u -1r, %ur 1 1 let
• •M l• • 1•.1.11:1..11 U pV 11 YNUY• 1 Y•I IV: 1 wll:
cce t, : VVI II''' principles: ••%•i :.'1. Yiconsistently: • 1 :•1 1I i1. 1 iLh.i
w - V u • . • I,' a•_.1.•lun • I• e • .7i •:A ( 1 'J 1'. al:u it II,;,,
.
I. I • • n : 1 • 1 1 •
1 \ :.: 1...1 1 • ,• • I u i :. . • : :. • , \ : I ' • 1 i
.•a •mils •IIrequired a of negotiated •• -.111 n •r change.. •r4 al • . m. • N • '
' I .• 1 n..•♦ im•r.l r1.11 Irl 1' 1 Ir State• :1 , 1. 1 ., I-, Yu .se •:1 :1 1: K: a •t ••.1 .C +.a b.
documents:IJ •theevidence• it . r ose II: eotio a u l : IJ • • 11! 0 1 11' L• ••Ir:
• I u : • 11 "JS ' M.'INCn r .• rope is ie n : 1.
: I., Inspection..1.:.!'
Records hp . 1 li : l , : • • i .4r111,' u : rut: n .. : 1.. made u :. - • I n e
•.I 1 n. •I :ss r. •'n u.. m' b..11 .0 uIr n• i i•n h l ft nI:
•.: 1:11 a hepr •• •:.1 \0l hos 11: 1 -e n ut 1m• .ngO
1 1 •: Ir :11 Y' II 1 YI a•( n IMII : 11 ' II 1 :11 :II I I •. . I I I 1 I Y:11 I: I z I P
Ill It II •: 1 1 11 : 1 i: 1 111 I [.r 11 1 :11: 1 ... 1 1 I 1 I 1 VI 1 1 Y:
litigation, iii l •• 111
11 ! • • • - :c 111 1 + • • 1 :11 +Y 1 1 1 • 1
8331 Negotiated change orders or agreement amendments In excess of $10,000 affecting the
price of any formally advertised, competitively awarded, fixed price, agreement:
8.3.33 Agreements or purchase orders under any agreement other than a formally advertised,
competitively awarded, fixed price agreement however, this tight of access does not
StocmbcbAlMooi(aingScrvlttsCcnutv4' h09 16 2/19/2009
8.3.3.3.1 With respect to record pertaining directly to subagreement performance, excluding
any financial records of SOLID RESOURCES, NC.;
83.3.33 If there is any indication that fraud, gross abuse or corrupt practices may be involved;
8.3.3.3.3 If the subagreement is terminated for default or for convenience.
8.4 Covenant Against Contingent Fees
SOLID RESOURCES, INC. warrants that.no person' or selling agency has bccn employed or
tetainedio solicitor sccure this Agreement upon an agreement of understanding for a
oomrotasion, percentage, brokerage or continentfee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by SOLID RESOURCES, INC. for the
purpose of securing business. For broach or violation of this warranty, CITY OF
FAYETTEVILLE shall have the right to annul this Agreement without liability or at its
disaction, to deduct from the contract price or aonsldwatlon, or otherwise recover, the full
amount of such commission, pacentago, bmkeraga or ngent tea
8.5 Gratuities
• 1 u 1 • l N notice: 1 1 r. a 1 ! n : . • 11 ' SA 1 «•
INCv in • • 11 ' rl. • ' i' 1 I 1 n st e t l i :re
•J :Y I I \ 11 11 : \ p l • • I .I I: 1 1 'l I F • • 1 1 : I \ ,1 III • 1 • . N
I • t 1 . n u: 1 a tom • secure:•agreement 1 •
11 • 1 :III N• 111 1I 'AII I 1 1 :x11111 1115 F• \ 1 I N • •11 :11 •: 1
• y -NII AI • ' 1 1 1 1 :1 11 1 • . • 1 ' a
1 u n :. v v wl Nu • ' ' : . • ,j.• • • 1 : L ii 1 I I 4fl:III NI :\ II II : i 1 • 1 : 'J :: II NI • • •.>: However, IU: :. Y. 1 II I: . I LI Jill •• 11 1 • ' ' : 1 L:. s sue I I I 1 • L: be :n l u.: e J4j1 proceedingsn 4a .u: ' .1.1 .'. :< . • • y :Nne
1 n- -1 II v: I : I: n ri 1 1 11 • v11 •' ii'• • • 1 u 1 1 J 1 . 1 : II :1 1. • ' ' • ' 1
ii
StonaUohrleMooaarinaSavIoasCankactFob09 17 211$a009
•.11 in.1 •I . ••1 • u nI mayr al. 11 1'
fil PI 1 11 . yll • IL
1 1 111 11 • y 1 1 1 1
• 11 1< •.11 than 1 11 'Tat'
11 11 -111I.n1 1.
11 :A 1' providing •. . • . 1
u • 1
• cr :1•n • 1 1 1 ••1
1 •j...
R 1 1 1 u• 1 1 documents: 1. 1. III ' 1 1 1• ,
• ' 1 1sub-consultants, 1 1. j• 1 •• m n • 1 1 1 1 •.
'♦ 1 11 -1111 1 1 1 111 • 1 M -r. • 11 • 1 1 11 111 1J1
iIieverything•.."I• n 1. •-q-11 Ii'! ulnl Pu 111' II IIIF prescribed 1 i..
photocopying.1'u: . r' .:w n iv- • w: 1 :y..s\.'1 11: .1 •.nl IM
• .PltIGLF�iCAS.Gy a69fluopliits M*yorJ
— — tir�rrimziru p 1Xy :7 d o i ' hm'q and
eaecul its-Pcg� t 1' orthedap thidgth S ah**riS
• S...
ems• •p�
;FAYETTEVILLEt 3 AIM
......---
:11.x.
+Ift 4^��LJ 'ru't a..
:\ 1H n: prj1: r;;I lw n' tl M r rY:^ •: iY:( ri j ., rul :.•. v[:il II IG it r
.r. • r 61'j Al yr n) £. . .
r r' u a r it . .c< V JL rIPPP
I'Jr r �tiOf J:�,. & ,!:y€ .+rf. ffi pl 1` 4 1 aal N4
Stourl��'�S t?1»�io$5ea'ia9Con eli09 •Y9 21187M
ARKMIflS
PURCHASE ORDER
VENDOR NO. 18636
Solid Resources Inc
2201 Cantu Court Suite 119
Sarasota FL 34232
Each Package Must Be Marked
Exactly As Shown Here
City of Fayetteville, Arkansas
DATE
2/25/09
FOB Fyv
TERMS NET 30 DAY
PURCHASE ORDER #
09-0000214-001
Unit QQryry Description and
Oty. of Received Account Number Unit Price TOTALS
Issue
1.00 LOT a) Storm Debris Monitoring Services 483690.00 483690.00
Per RFP #09-05 Res #46-09
Contract #2076
4270.9280.5314.00 090100901
Please add line item E) Change Order #4 to Contract #2076 to increase contract amount by
$43,056.00 for a total contract amount of $933,609.00. Please use g/l account number
4270.9280.5314.00 09010/0901, upon approval of contract Change Order #4.
SHIP TO: Transportation Dept
1525 S Happy Hollow Rd
Fayetteville AR 72701
Apperson,C
DEPARTMENT VERIFICATION
RECEIVED
DEPT HEADAPPROVAL
AMOUNT TO PAY $ Ii
Sales Tax Total: $.00
Purchase Order Total: 483690.00
ADDITIONAL APPROVAL
CHECK #
DOES NOT MEET PURCHASING POUCY
CONTRACT PAYMENT
OTHER
fYaYAlI:wa1il1• • • r c
PURCHASING VERIFICATION
PRICE CHANGE VERIFICATION
RETURN CHECK TO
r3. 1:161fJ
THIS PAYMENTS ^_
PREVIOUS PAYMENT(S) $
TOTAL PYMT(S) $
BALANCE $
DEPT COPY