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HomeMy WebLinkAbout80-09 RESOLUTIONRESOLUTION NO. 80-09 A RESOLUTION TO APPROVE THE 2009 COPS HIRING RECOVERY GRANT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2009 COPS Hiring Recovery Grant application for five new officers for the Fayetteville Police Department, and agrees to fund any officers approved under this grant during their fourth year of service. PASSED and APPROVED this 7th day of April, 2009. ATTEST: S `�-s•CC*GTY QcG •.p, 0 £a• ;J FAYETTEVILLE: t: •4''` .1,2.1 WAN5P5• 4 -e-✓t'y,NGTON C'`'�`` By: 0 �-G `�iun,���� SONDRA E. SMITH, City Clerk/Treasurer G. Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 4/7/2009 City Council Meeting Date Agenda Items Only Patrol Division Action Required: ��by So- a269,01 o-pp CDfS ifedonrp6 ate - Police Department LApproval of the 2009 COPS Hiring Recovery Grant application. 265,035.00 Cost of this request 1010-2920-5120.00 Account Number 09014-2009 Project Number Budgeted Item 1,070,150.00 Category / Project Budget Funds Used to Date $ 1,070,150.00 Remaining Balance Budget Adjustment Attached COPS Hiring Recovery Grant Program Category / Project Name Grant Program / Project Category Name General Fund Name City Attorney 44 a. ascii-- Finan and Internal Services Director 4- %-09 Date ayor 1`7 D`te� Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 Taileevi le ARKANSAS Departmental Correspondence Fayetteville Police Department 100-A West Rock Fayetteville, AR 72701 Telephone: (479) 587-3555 Fax: (479) 587-3563 To: Mayor Lioneld Jordan and Members of the City Council From: Greg Tabor, Police Chief Date: March 31, 2009 Re: Approval of Application for 2009 COPS Hiring Recovery Grant Background The 2009 COPS Hiring Recovery Program (CHRP) is a competitive grant program that provides funding directly to law enforcement agencies to create and preserve Jobs and to increase their community policing capacity and crime prevention efforts. This grant opportunity is a part of President Obama's Stimulus Package. There is no local matching requirement, but funding will be based on our current entry-level salaries and benefits for sworn officer positions plus annual step increases per our current pay plan policy. Any additional costs for positions hired under the CHRP grant beyond salaries and benefits must be paid for by the City. Also, at the conclusion of the three year federal funding, grantees must retain all sworn officer positions awarded under the CHRP grant for a minimum of twelve (12) months. Discussion The Fayetteville Police Department will utilize CHRP grant funding to hire five (5) new officers. These officers will be used to expand our patrol operations and school resource officer (SRO) program. Fayetteville Public Schools has previously requested two (2) additional SROs, but our staffing and budget levels have not allowed for these positions. Fayetteville Public Schools has agreed to pay approximately 75% of the fourth year retention expenses of the additional SRO positions. With past budget reductions, increased workload, and military deployments, we have been perpetually short staffed. This grant funding will allow us to increase staffing levels and expand our partnership with Fayetteville Public Schools. The following shows the total costs for five new officers throughout the four year grant period and the sources of funding necessary to meet the requirements of this grant. As you can see, the cost to the City for five new officers is approximately 25% of the total cost or $265,035. RESOLUTION NO. A RESOLUTION TO APPROVE THE 2009 COPS HIRING RECOVERY GRANT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2009 COPS Hiring Recovery Grant application for five new officers for the Fayetteville Police Department, and agrees to fund any officers approved under this grant during their fourth year of service. PASSED and APPROVED this 7th day of April, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer • Use of Funds Base Salary per Officer COPS Hiring Recovery Grant Sources and Uses of Funds 2009-2013 Year 1 Year 2 Year 3 resul Total $ 33,30'7 S 35,029 $ 36,754 S 38,476 S 143,566 Fringe Benefits per Officer Medicare 483 508 533 558 2,082 Health Insurance 218 218 218 218 872 Life Insurance 210 221 232 243 906 Vacation 1,922 2,021 2,120 2,220 8,283 Sick Leave 1,537 2,021 2,120 2,220 7,898 Retirement 5,236 5,507 5,778 6,048 22,569 Workers Comp 879 925 970 1,016 3,790 Holiday Pay 1,416 1,489 1,562 1,635 6,102 Professional Liability Insurance 297 297 297 297 1,188 Long Term Disability 235 247 259 259 1,000 Fringe Benefits per Officer $ 12,433 $ 13,454 $ 14,089 S 14,714 S 54.690 Total Salary & Fringe per Officer Uniform, Equipment, & Training Per Officer Uniform Bulletproof Vest Portable Radio Hand Gun w/ ammo Taser w/ Cam Academy Training - OT Academy Training - Food FTO Trainer $ 45,740 $ 48,483 $ 50,843 $ 53,190 $ 198,256 3,050 525 3,465 790 1,502 3,167 365 960 500 50 100 500 50 100 500 50 100 4,550 525 3,615 1,090 1,502 3,167 365 960 Total Equip & Training per Officer $ 13.824 $ 650 $ 650 $ 650 $ 15,774 Total Operating Costs per Officer Revenue needed per Officer Cops Hiring Recovery Program Grant City General Fund Total Revenue Total Expense for 5 Officers $ 59,564 $ 49,133 $ 51,493 $ Year 1 45,740 13,824 Year 2 48,482 650 Year 3 50,844 650 53,840 $ 214,030 Year 4 53,840 Total Project 145,066 68,964 59,564 $ 49,132 $ 51,494 $ 53,840 $ 214,030 $ 297,820 $ 245,665 $ 257,465 $ 269,200 $ 1,070,150 Source of Funds COPS Hiring Recovery Program 228,700 242,415 254,215 725,330 grera[$unr. } i r � `d ,w' �r 9110;4.,,iy;'�r"?3,250� p' ,��:33,250 .,,a2149132:54,01.11265 -TOP Fayetteville Public School - - - 79,785 79.785 Total Sources $ 297,820 $ 245,665 $ 257,465 $ 269,200, $ 1,070,150 COPS Hiring Recovery Grant Sources and Uses of Funds 2009-2013 Year 1 ear 2 Year 3 Year 4 Total Use of Funds Total Expense for 5 Officers $ 297,820 $ 245,665 $ 257,465 $ 269,200 $ 1,070,150 Source of Funds COPS Hiring Recovery Program Fayetteville Public School 228,700 242,415 254,215 725,330 69,120" <3250 "3,250 189,415 •265,035 79,785 79,785 Total Sources $ 297,820 $ 245,665 $ 257,465 $ 269,200 $ 1,070,150 Use of Funds Total Use of Funds (5 Officers) Source of Funds Grant Funds General Fund Fayetteville Public School* Total Sources Year 1 Year 2 Year 3 Year 4 Total $ 297 820 $ 245 665 $ 257,465 $ 269,200 $ 1.070 150 228,700 242,415 254,215 69,120 3,250 3,250 189,415 - - 79.785* 4_2924320 _5_245405 $ 257.465 1_269200 725,330 265,035 79,785* $ 1,070,150 * Fayetteville Public Schools portion of the source of funds is an estimate based upon officer assignment. Recommendation Staff recommends approval of the 2009 COPS Hiring Recovery Program application. Budget Impact When the grant is awarded the City Council will be asked to accept the grant and adopt the funding schedule as specified above. aeuuumrr OSJ NT, i renew mu:n 44 =Manson emus Xr' Welcome to the COPS Hiring Recovery Program (CHRP) Application Please note that all applications must be submitted online through the COPS website. This copy is for agencies to use as a reference only. Please read the CHRP Application Guide carefully before completing the eligibility worksheet and starting your application. Shaded areas in the SF -424 are either NA or pre -filled by the COPS Office for the online application. CHRP Eligibility Worksheet Please note that the answers to these questions will determine your eligibility for funding under this program. If you have any questions regarding your eligibility, a copy of this worksheet is available at http://www.cops.usdoj.gov/chrp/eligibilityanony.asps. The COPS Office recommends that you review this information before moving forward with this worksheet. If you have questions regarding your eligibility after reviewing this information, please contact the COPS Office Response Center at 1.800.421.6770. Note that if you are deemed ineligible at any point during your completion of the eligibility worksheet, the system will prevent you from accessing the remainder of the grant application. 1. Is your law enforcement agency a start-up agency? Start-up agencies are not eligible for funding under this program. If you select YES, the system will prevent you from completing the rest of the grant application. (Yes—ineligible) (No—move to 2) 2. Is your agency applying for this grant as part of a consortium of agencies? Agencies applying for funds as a consortium are not eligible for funding under this program. However, agencies within that consortium are encouraged to apply individually. If you select YES, the system will prevent you from completing the rest of the grant application. (Yes—ineligible) (No—move to 3) 3. Is your agency a tribal law enforcement agency? (Yes- move to 3a) (No – move to 4) 3a. Is your agency a Federally Recognized Tribe? Only Federally Recognized Tribes are eligible to apply for funding under this grant program. If you select NO, the system will prevent you from completing the rest of the grant application. (Yes – move to 4) (No – ineligible) 4. Is your agency applying for funds under this grant to contract for law enforcement services? (Yes—move to 4a) (No—move to 5) 4a. Is your agency a Federally Recognized Tribe applying for funds under this grant to contract with the Bureau of Indian Affairs (BIA) for law enforcement services? Only Federally Recognized Tribes that either have their own established law enforcement agency or plan to use the grant funds to pay for contract services with the BIA are eligible to apply for funding under this grant program. Ifyou .select NO, the system will prevent you from completing the rest of the grant application. (Yes—Move to 5) (No—ineligible) 5. Does the law enforcement agency have primary law enforcement authority for the population served? Only agencies that have primary law enforcement authority are eligible to apply forfiinding under this grant program. An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or investigation of crime within its jurisdiction. Ifyou select NO, the system will prevent you from completing the rest of the grant application. (Yes—move to 6) (No -ineligible) 6. Is your law enforcement agency a type other than a local, state, or tribal agency (e.g., Transit, School, University/College, Public Housing, Natural Resources, Parks, etc.)? (Yes—move on to 6a) (No—move on to 7) 6a. Does your agency have legislation that authorizes sworn law enforcement officers with full arrest authority and full police powers? Agencies that do not have legislation that authorizes sworn law enforcement officers with full arrest authority and full police powers are not eligible for funding under this grant program. If you select NO, the system will prevent you from completing the rest of the grant application. (Yes—move on 7) (No—ineligible) 7. Has your agency planned to retain all position(s) awarded under this grant program for at least 12 months following the conclusion of 36 months of grant funding? Agencies that do not plan to retain all position(s) awarded under CHRP for at least 12 months are not eligible for funding under this grant program. If you select NO, the system will prevent you from completing the rest of the grant application. (Yes—questionnaire complete) (No—ineligible) Application *1 . Type of Submission: for Federal Assistance Application SF-424 •2. Type of Application IN New • Continuation • Revision Verson 02 • If Revision, select appropriate letter(s) *Other (Specify) ■ Preapplicatlon ry Application ■ Changed/Corrected 3. Date Received: 4. Applicant Identifier. 3-24-2009 AR07201 5a. Federal Entity Identifier. •5b. Federal Award Identifier. State Use Only: 6. Date Received by State: 17. State Application Identifier. 8. APPLICANT INFORMATION: •a. Legal Name: Fayetteville, City of 'b. Employer/Taxayer Identification Number (EINTf N): 71-6018462 •c. Organizational DUNS: 075657742 d. Address: *Street 1 Street 2: -City: County: *State: Province: *Country: *Zip / Postal Code 113 W Mountain St Fayetteville Washington Arkansas United States 72701 e. Organizational Unit: Department Name: Fayetteville Police Department Division Name: Patrol f. Name and contact Information of person to be contacted on matters involving this application: Prefix: Middle Name: `Last Name: Suffix: *First Name: Judy Cohea Title: Project Manager Organizational Affiliation: Fayetteville Police Department 'Telephone Number: 479-587-3581 Fax Number. 479-587-3570 *Email: jcohea@ci.fayetteville.ar.us Application •9. Type of Type of Applicant Type of Applicant *Other (Specify) for Applicant Federal Assistance SF-424 Version 02 1: Select Applicant Type: 2: Select Applicant Type. 3: Select Applicant Type: 90 Name of Federal Agency: Office of Community Oriented Policing Services 11 Catalog of Federal Domestic Assistance Number. 16 710 CFDA Title: Public Safety Partnership and Community Policing Grants *12 Funding Opportunity Number COPS-CHRP-2009-1 Mile: CHRP 13. Competition Identification Number. Title: COPS Hiring Recovery Program 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Fayetteville, Arkansas 95. Descriptive Title of Applicant's Project 2009 COPS Hiring Grant Application for Federal Assistance SF -424 Version 02 16. Congressional Districts Of: •a. Applicant: AR -003 •b. PrograrvProlect: AR -003 17. Proposed Project •a. Start Date: 07/01/2009 •b. End Date: 06/30/2013 18. Estimated Funding (E): •a. Federal `b. Applicant 'c. State 'd. Local 'e. Other Y. Program Income 'g. TOTAL 725.330 725,330 • •19. le Application ($1 a. This application Subject to Review was made available is subject to E.O. 12372 is not covered by E. By State Under Executive Order 12372 Process? to the State under the Executive Order 12372 Process for review on but has not been selected by the State for review. O. 12372 ■ b Program ❑ c. Program •20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.) ❑ Yes ® No 21. *By signing herein are true, with any resulting me to criminal, By clicking this governing body agree, if awarded Guide, the COPS circulars. In addition. my knowledge. imprisonment, available by law I9 " IAGREE "The certifications this complete terms civil, box to submit to application, I certify (1) to the statements contained in the list of certifications" and (2) that the statements and accurate to the best of my knowledge. I also provide the required assurances" and agree to comply if I accept an award. I am aware that any false, fictitious, or fraudulent statements or daims may subject or administrative penalties. (U. S. Code, Title 218, Section 1001) and typing my name below, I also certify that I have been legally and officially authorized by the appropriate this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and abide by all of the applicable grant compliance terms and conditions as outlined In the COPS Application Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or I certify that the information provided on this form and any attached forms is true and accurate to the best of that false statements or claims made in connection with COPS programs may result in fines, from participating in federal grants; cooperative agreements, or contracts, and/or any other remedy federal government and assurances as well as grant terms and conditions can be found at the end of the application. • Grant I understand debarment to the Authorized Representative: Prefix: Middle Name: 'Last Name: Suffix: Mayor *First Name: Lioneld Jordan `title: Mayor 'Telephone Number: 479-575-8331 I Fax Number. 479-575-8257 EmaII: mayor@ci.fayetteville.ar.us 'Signature (Typed Name) of Authorized Representative: *Da Signed: OMB Number 4040-0004 Expiration Date: 01/31/2009 'Applicant Federal Debt Delinquency Explanation The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt. OMB Number: 1103-0098 Expiration Date: 09/30/2009 COPS Hiring Recovery Program (CHRP) Application COPS Application Attachment to SF -424 The COPS Hiring Recovery Program (CHRP) is a competitive grant program that provides funding directly to law enforcement agencies having primary law enforcement authority to create and preserve jobs and to increase their community policing capacity and crime -prevention efforts. CHRP funding is available to hire full-time career law enforcement officers. There is no local matching requirement, but grant funding will be based on your agency's current entry-level salaries and benefits for sworn officer positions. Any additional costs for higher salaries and benefits for positions hired under the CHRP grant must be paid for by the grantee agency. In preparing your agency's grant application, please be advised that grantees are prohibited from reducing state, local, or tribal funding for sworn officer positions as a direct result of applying for and/or receiving this CHRP grant. Instead, this program is intended to supplement the amount of state, local, or tribal funding that your agency would otherwise be able to budget for sworn officer positions. In addition, at the conclusion of federal funding, grantees must retain all sworn officer positions awarded under the CHRP grant. The retained CHRP-funded positions should be added to your agency's law enforcement budget with state and/or local funds, over and above the number of locally -funded sworn officer positions that would have existed in the absence of the grant. To the extent possible, all data should come from a publicly verifiable source, and documentation may be requested by the COPS Office. This information will be used to evaluate your jurisdiction's need for federal assistance to address its public safety needs and to preserve and create jobs. SECTION 1: EXECUTIVE INFORMATION Note. Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from consideration. A. Applicant 0121 Number: g g j1 Z 2.0_ J B. Applicant DUNS Number: D Z 5_5_ _5_ L L 4 2 A Data Universal Numbering System (DUNS) number is required. A DUNS number is a unique nine - digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number, please refer to the How to Apply section of the COPS Application Guide. C. Central Contractor Registration (CCR) All applicants are required to maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and sub -recipients. For more information about how to register with the CCR, please refer to the How to Apply section of the COPS Application Guide. Please note that applicants must update or renew their CCR at least once per year to maintain an active status. Does our agency have an active registration with the Central Contractor Registry? No If no, will your agency agree to have an active registration with the Central Contractor Registry before any COPS grant funding is awarded? Yes No D. GMS ID:1 fi R A_ Please enter your Geographic Names Information System (GNIS) Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Survey. To look up your GNISFeature ID, please go to the website: http://.geonames.usgs.gov/domestic/index.html. For more information about how to obtain a GMS number, please refer to the How to Apply section of the CHRP Application Guide. E. Law Enforcement Executive/Program Official Information: For Law Enforcement Agencies: Enter the law enforcement executive's name and contact information. This is the highest ranking law enforcement official within your jurisdiction (e.g., Chief of Police, Sherif or equivalent). Title: Chief of Police First Name: Greg MI: Last Name: Tabor Suffix: • Agency Name: Street Address 1: 100-a W. Rock St. Street Address 2: City: Fayetteville State: AR Zip Code: 72701 Telephone: 479-587-3500 Fax: 479-587-3522 E-mail: gtabor@ci.fayetteville.ar.us Type of Agency: Police F. Government Executive/Financial Official Information: For Government Agencies: Enter the government executive's name and contact information. This is the highest ranking official within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalent). Title: Mayor First Name: Lioneld MI: Agency Name: City of Fayetteville, AR Street Address 1 113 W. Mountain St. Street Address 2 City: Fayetteville State: AR Telephone: 479-575-8331 Fax: 479-575-8257 E-mail: mayor@ci.fayetteville.ar.us Type of Government Entity: Municipality Last Name: Jordan Suffix: Zip Code: 72701 SECTION 2: GENERAL AGENCY INFORMATION A. General Applicant Information 1. Cognizant Federal Agency: Department of Justice Enter your jurisdiction's Cognizant Federal Agency A Cognizant Federal Agency, generally, is the federal agency from which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. 2. Fiscal Year! ijot /2002to12.31/200a(mo/day/yr)Enter yourjurisdiction'sfiscal year. 3. Jurisdictional population as of the 2000 U.S. Census: 58947 0 Check here if the jurisdictional population is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, etc.). (If checked, skip Question 4 and go to Question 5) Enter the total jurisdictional population as of the 2007 Census Estimate. The Census Estimate can be looked up in the American FactFinder at http://FactFinder census.gov. 69,000 5. If the jurisdictional population is not represented by U.S. Census figures, please indicate the size of the population in 2007: N/A Please indicate the source of this estimate: (Question 5 is N/A unless the checkbox in #3 above is checked) 6. Do officers have primary law enforcement authority for this entire jurisdictional population? [An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or investigation of crime within its jurisdiction.] YES X NO (If yes, skip to section B below) a) If NO, what is the actual population for which your department has primary law enforcement authority? For example, your service population may be the 2007 Census Estimate minus the population of the incorporated towns and cities that have their own police departments within your geographic boundaries. B. Law Enforcement Agency Information 1. Enter the Current Fiscal Year Budgeted Sworn Force Strength: Full-time: 120 Part-time: 0 The budgeted number of sworn officer positions is the number of sworn positions your agency has funded within its budget, including state, Bureau of Indian Affairs, and locally funded vacancies. Do not include unfunded vacancies or unpaid/reserve officers. 2. Enter the Actual Sworn Force Strength as of the Date of This Application: Full-time: 170 Part-time: 0 The actual number of sworn officer positions is the actual number of sworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. SECTION 3: CHRP PROGRAM REQUEST Your agency may apply for COPS funds to use on or after the official grant award start date to hire new, additional officer positions (including filling existing unfunded vacancies) or rehire officers who have already been laid off, or are currently scheduled to be laid off on a future date, as a result of state, local or tribal budget reductions. Please base your application request on your agency's current anticipated needs for funding in these primary categories. Please also be mindful of the initial three-year grant period and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and procedures. As described in detail in the CHRP Application Guide, it is imperative that applicants understand that the COPS statute nonsupplanting requirement mandates that CHRP funds may be used only to supplement (increase) a grantee's law enforcement budget for swom officer positions and may not supplant (replace) state, local, or tribal funds that a grantee otherwise would have spent on officer positions if it had not received a CHRP award. This means that if your agency plans to: (a) Fhre new officer positions (including filling existing officer vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (b) Rehire officers who have already been laid of (at the time of application) as a result of state local, or tribal budget cuts: It must rehire the officers on or after the official grant award start date, maintain documentation showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (c) Rehire officers who are (at the time of application) currently scheduled to be laid off on a future date as a result of state. local or tribal budget cuts: It must continue to fund the officers with its own funds from the grant award start date until the date of the scheduled lay-off (for example, if the CHRP award start date is September 1 and the lay-off is scheduled for November 1, then the CHRP funds may not be used to fund the officers until November 1, the date of the scheduled lay- off), identify the number and date(s) of the scheduled lay-off(s) in this application [see below], maintain documentation showing the date(s) and reason(s) for the lay-off, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual. [Please note that as long as your agency can document the date that the lay-off(s) would occur if the CHRP funds were not available, it may transfer the officers to the CHRP funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for each individual officer.] Documentation that may be used to prove that scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHRP grant funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual officers regarding the date(s) of the lay- offs; and/or budget documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be maintained with your agency's CHRP grant records during the grant period and for three years following the official closeout of the CHRP grant in the event of an audit, monitoring, or other evaluation of your grant compliance. The following tips are designed to help comply with the program and financial requirements associated with the administration of your grant. http://www.coas.usdoi.govfDefault.aso7ltem=2116 When completing the questions below, please base your responses on your agency's current (at the time of application) needs for funding in the three hiring categories (new hires, rehires of previously laid off officers, and rehiring officers who are scheduled to be laid off on a specific future date). CHRP grant awards will be made for officer positions requested in each of these three categories and recipients of CHRP awards are required to use awarded funds for the specific categories awarded. During the review of your agency's application, if the COPS Office reduces the number of positions you requested in the application, the COPS Office may contact you to obtain a new number of officer positions requested in each category. How many CHRP sworn officer positions is your agency requesting (total)? 5 How many of the positions will be: (a) To hire new, additional officer positions (including to fill existing vacancies that are no longer funded in your agency's budget)? 5 (b) To rehire officers who have already been laid off (at the time of application) as a result of state, local, or tribal budget reductions? 0 (c) To rehire officers who are (at the time of application) currently scheduled to be laid off on a specific future date as a result of state, local, or tribal budget reductions? 0 (# Positions) Date of the scheduled lay-off for these officers If your agency has planned multiple future lay-off dates, please use the additional space below: (# Positions) Date of the scheduled lay-off for these officers (# Positions) Date of the scheduled lay-off for these officers Special Reminder for Rehired Officers: The CHRP program awards funding based on your agency's entry-level salary and benefits package. Any additional (higher than entry-level) salary and benefits expenses for rehired officers must be paid by your agency. Certification Regarding Scheduled Lav -Offs: If your agency plans to use CHRP funds to rehire officers who are currently scheduled to be laid off on a future date (under category c above), please certify (by checking the appropriate boxes) to the following: Certification: ❑ My agency has and will maintain documentation showing the date(s) of the scheduled lay-off(s) and demonstrating that the scheduled lay-of(s) is/are occurring for fiscal reasons that are unrelated to the availability or receipt of CHRP grant funds (as described above). ❑ My agency will use its own funds to continue funding these officers until the scheduled date(s) of the lay-off(s) and will use CHRP funds to rehire these officers only on or after the scheduled date of the lay-off(s). ❑ My agency recognizes that the CHRP program provides funding based on our entry- level salary and benefits package and that any additional costs for rehired officers beyond entry-level are our responsibility to pay with other sources of funding. If an applicant receives an award, and after receiving the awards needs to change the hiring categories, it must request a post -award grant modification to change the categories of hiring and receive prior approval before spending CHRP funding by calling the COPS Office Response Center at 1-800-421 6770. The American Recovery and Reinvestment Act (Recovery Act) requires grantees to report their financial and programmatic progress within 10 days after the end of each calendar quarter. The Recovery Act reporting requirements are in addition to quarterly financial status report and quarterly programmatic progress report requirements. The COPS Office plans to request information from grantees consistent with Section 1512 of the Recovery Act, including collecting information on the number of new jobs created and the number of jobs preserved using CHRP funding. Awarded agencies will be required to submit information in a timely manner as a condition of the award. The COPS Office is then required to post data from grantee reports to Recovery.gov. Please be advised that the submission of programmatic and financial reports on a timely basis is a significant condition of the CHRP grant and a violation of the grant requirement may result in termination of grant funding or other remedies. In order to aid in compliance with the reporting requirements, awarded agencies should be prepared to track and report CHRP funding separately from other funding sources (including other COPS and federal grants) to ensure accurate financial and programmatic reporting on a timely basis. Your agency should ensure that you have financial internal controls in place to monitor the use of CHRP funding and ensure that its use is consistent with grant terms and conditions. Good practices in this area would include written accounting practices, an accounting system that tracks all drawdowns and grant expenditures, and the ability to track when each CHRP position funded is filled or vacant (including if the position was for a new hire or a re -hire). SECTION 4: NEED FOR FEDERAL ASSISTANCE 1) Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. CURRENT FISCAL YEAR (2009) $ 13 039.087 PREVIOUS FISCAL YEAR (2008) $ 13 179 547 PREVIOUS FISCAL YEAR (2007) $ 12.011_417 2) Enter the total jurisdictional (city, county, state, tribal) operating budget for the current AND previous two fiscal years. CURRENT FISCAL YEAR (2009) $ 35 801 900 PREVIOUS FISCAL YEAR (2008) $ 35,023900 PREVIOUS FISCAL YEAR (2007) $ 34 302 200 3) Enter the total jurisdictional (city, county, state, tribal) locally generated revenues for the current AND previous two fiscal years Locally generated revenues may include locally generated property taxes, sales taxe3 and other taxes and revenue sources (for example, transportation taxes, transient lodging taxes, licensing fees, other non property taxes and franchise taxes). CURRENT FISCAL YEAR (2009) $ 35 B00,000 PREVIOUS FISCAL YEAR (2008) $ 35923900 PREVIOUS FISCAL YEAR (2007) $ 33 884 775 4) Enter the total jurisdictional (city, county, state, tribal) general fund balance for the current and previous two fiscal years. CURRENT FISCAL YEAR (2009) $ 11,544,372 PREVIOUS FISCAL YEAR (2008) $ 11.014 148 PREVIOUS FISCAL YEAR (2007) $ 12 034206 5) Since January 1, 2008 what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced through layoffs. Civilian Law Enforcement Agency Personnel Sworn Law Enforcement Agency Personnel Other Government Agency Personnel 0 • 6) Since January 1. 2008, what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced through furloughs that have lasted or are scheduled to last a minimum of forty hours over the course of a fiscal year: Civilian Law Enforcement Agency Personnel p % Sworn Law Enforcement Agency Personnel _p% Other Government Agency Personnel 0 7) Since January 1.2008 what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced due to official policies that limit your jurisdiction's ability to fill vacancies (i.e., hiring freezes): Civilian Law Enforcement Agency Personnel 1.12% Sworn Law Enforcement Agency Personnel 0 Other Government Agency Personnel p% 8) The U.S. Census Bureau American Community Survey (ACS) provides multi -year poverty rate estimates for communities. For jurisdictions with a Census population greater than 20,000, please go to the U.S. Census Bureau's American FactFinder (http://FactFinder.census.gov) to determine the percent of families in poverty in your jurisdiction based on the 2005-2007 ACS. For jurisdictions below 20,000 in population or not represented in the U.S. Census, please select the nearest best match for your jurisdiction (for example, the county in which your jurisdiction is located). Please see the CHRP Application Guide for additional information and help in using the American FactFinder. Percent of families in poverty 12.1 9) The Bureau of Labor Statistic's' Local Area Unemployment Statistics (LAUS) program provides monthly estimates of unemployment for communities. Please go to the Bureau of Labor Statistics' LAUS website: (www.bls.gov/lau/data.htm) to find detailed instructions for looking up your local area's unemployment rate. As with the previous question, it may be necessary to select the nearest best match to your jurisdiction (for example, a city of fewer than 25,000 people may report their county level rate). Please see the CHRP Application Guide for additional information and help in using the LAUS data. Percentage unemployed for January 2009 5.7 Percentage unemployed for January 2008 4.5 % 10) Indicate your jurisdiction's estimated residential property foreclosure rate for calendar year 2008. This rate should be calculated as the total number of new default and auction foreclosure filings and new bank -owned foreclosures (REOs) in 2008 divided by the total number of residential households. % _____ Check here if the information necessary to calculate this rate is unavailable. 11) Indicate if your jurisdiction has experienced any of the following events since January 1. 2008: _Military base closure or realignment _____A declaration of natural or other major disaster or emergency has been made pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act. (42 U.S.C. 5121 et seq.) _A declaration as an economically or financially distressed area by the state in which the applicant is located. _Downgrading of the applicant's bond rating by a major rating agency. _Has filed for or been declared bankrupt by a court of law. _Has been placed in receivership or its functional equivalent by the state or federal government. System Note: They can select multiple items above. 12) Indicate it; since January 1. 2008. your jurisdiction has experienced an unplanned, non -recurring, capital outlay or unanticipated loss of revenue that has had a significant negative impact on your jurisdiction's fiscal health. Yes_ Nom 12a) If YES, please express the cost of this event as a percentage of your total current operating budget % and please describe the event (please limit to 350 characters): 13) Using UCR crime definitions enter the actual number of incidents reported to your jurisdiction in calendar year 2008 for the following crime types: Criminal Homicide: 1 Forcible Rape: 44 Robbery: 44 Aggravated Assault: 201 Burglary: 573 Larceny (except motor vehicle theft): 2164 Motor Vehicle Theft: 111 *Note: If your agency currently reports to NIBRS, or does not report crime incident totals at all, please ensure that your data is converted to UCR Summary Data style. Please see the CHRP Application Guide or the FBI's UCR Handbook(www.fbi.gov/ucr/handbooklucrhandbook04.pdf) for more information. SECTION 5: LAW ENFORCEMENT & COMMUNITY POLICING STRATEGY Proposed Community Policing Plan COPS grants must be used to initiate or enhance community policing activities. Please complete the following questions to describe the types of community policing activities that will result from CHRP funding. You may find more detailed information about community policing at the COPS Office web site t://www.coos.usdoi.gov/Default.asp?Item=36. Community Partnerships Community partnerships are on -going collaborative relationships between the law enforcement agency and the individuals and organizations they serve to both develop solutions to problems and increase trust in the police. My agency: P1) Regularly distributes relevant crime and disorder information to community members. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant 11) currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant P2) Routinely seeks input from the community to identify and prioritize neighborhood problems (e.g., through regularly scheduled community meetings, annual community surveys, etc.). a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant )() currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant P3) Regularly collaborates with other local government agencies that deliver public services. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant Di) currently does, and plans to expand/enhance under this grant P4) Regularly collaborates with non-profit organizations and/or community groups. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant currently does, and plans to expand/enhance under this grant P5) Regularly collaborates with local businesses. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant )Q currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant P6) Regularly collaborates with informal neighborhood groups and resident associations. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant 10 currently does, and plans to expand/enhance under this grant Problem Solving Problem solving is an analytical process for systematically 1) identifying and prioritizing problems, 2) analyzing problems, 3) responding to problems, and 4) evaluating problem solving initiatives. Problem solving involves an agency -wide commitment to go beyond traditional police responses to crime to proactively address a multitude of problems that adversely affect quality of fife. My agency: PSI) Routinely incorporates problem -solving principles into patrol work. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant i7Q currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant PS2) Identifies and prioritizes crime and disorder problems through the routine examination of patterns and trends involving repeat victims, offenders, and locations. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant i!4 currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant PS3) Routinely explores the underlying factors and conditions that contribute to crime and disorder problems. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant c) currently does, and plans to continue doing under this grant $3 currently does, and plans to expand/enhance under this grant PS4) Systematically tailors responses to crime and disorder problems to address their underlying conditions. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant )0 currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant PS5) Regularly conducts assessments to determine the effectiveness of responses to crime and disorder problems. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant )0 currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant Organizational Transformation Organizational transformation is the alignment of organizational management, structure, personnel and information systems to support community partnerships and proactive problem -solving efforts. My agency: OCI) Incorporates community policing principles into the agency's mission statement and strategic plan. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant )3 currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant OC2) Practices community policing as an agency -wide effort involving all staff (i.e. not solely housed in a specialized unit). a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant )Q currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant OC3) Incorporates problem -solving and partnership activities into personnel performance evaluations. a) does not currently do, and has no plans to implement under this grant b) does not currently do, and plans to initiate under this grant •10 currently does, and plans to continue doing under this grant d) currently does, and plans to expand/enhance under this grant Community Policing Plan Narrative (please limit to 2,000 characters) Please describe your agency's implementation plan for this program (if awarded), with specific reference to each of the following elements of community. policing: (a) community partnerships and support, including consultation with community groups, private agencies, and/or other public agencies; (b) related governmental and community initiatives that complement your agency's proposed use of CHRP funding; and (c) organizational transformation — how your agency will use these funds, if awarded, to reorient its mission to community policing or enhance its involvement in and commitment to community policing. This narrative will not be scored for selection purposes but serves, along with the previous questions, as your agency's community policing plan. Your organization may be audited or monitored to ensure that it is initiating or enhancing community policing in accordance with this plan. The COPS Office may also use this information to understand the needs of the field, and potentially provide for training, technical assistance, problem solving and community policing implementation tools. If your organization receives this CHRP grant funding, these responses will be considered as your organization's community policing plan. We understand that your community policing needs may change during the life of your CHRP grant (if awarded), and minor changes to this plan may be made without prior approval of the COPS Office. We also recognize that this plan may incorporate a broad range of possible community policing strategies and activities, and that your agency may implement particular community policing strategies from the plan on an as -needed basis throughout the life of the grant. If your agency's community policing plan changes significantly, however, you must submit those changes in writing to the COPS Office for approval. Changes are "significant" if they deviate from the range of possible community policing activities identified and approved in this original community policing plan submitted with your application. We plan to continue and enhance our School Resource Officer program as well as several Community Policing programs we already participate in. Currently we have two SRO's assigned to the Community Policing Division and both are currently stationed at the high school and assist with the other twelve public schools, 8,425 total students, not including two private schools. The community policing division and SRO's currently participates in programs such as, Youth Citizens Police academy, Adult Citizens academy, Crime Free Multi -Housing, Gang Resistance Education and Training(GREAT), Tag Team graffiti removal, Neighborhood Watch program, Neighborhood Association program, Kid's Print ID program, Alert Lockdown Inform Counter Evacuate Training (ALICE) for public schools, Underage Drinking enforcement program and SMART Team, which is comprised of several city agencies that work to provide a multi -discipline approach to solve problems. If awarded the grant, the addition of the five officer's will allow the department to expand and enhance services already offered as well as add additional SRO's at two local Junior high schools where we have seen an increase in calls for service involving violence, thefts, drug activity and potential gang activity. Our partnership with the Fayetteville Public schools will be enhanced and will be able to expand educational resources to other schools in the district and as well as expand our community services. CPl) To what extent is there community support in your jurisdiction for implementing the proposed grant activities? a) Minimal support b) Moderate support )0 High level of support CP2) If awarded, to what extent will the grant activities impact the other components of the criminal justice system in your jurisdiction? a) Potentially increased burden b) No change in burden )* Potentially decreased burden SECTION 6: CONTINUATION OF PROJECT AFTER FEDERAL FUNDING ENDS Applicants must plan to retain all sworn officer positions awarded under the CHRP grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position. The retained CHRP- funded positions should be added to your agency's law enforcement budget with state and/or local funds at the end of grant funding, over and above the number of locally -funded sworn officer positions that would have existed in the absence of the grant. At the time of grant application, applicants must affirm that they plan to retain the positions and identify the planned source(s) of retention funding. We understand that your agency's source(s) of retention funding may change during the life of the grant. Your agency should maintain proper documentation of any changes in the event of an audit, monitoring or other evaluation of your grant compliance. Please refer to the frequently asked questions on retention which can be found here htto:!/www.coos.usdol.cov/Default.aso?Item=2115. Has your agency planned to retain all additional sworn officer positions under this grant for a minimum of 12 months at the conclusion of 36 months of federal funding for each position? YES X NO_ (If YES, move on to next question) (IfNO,: "Agencies that do not plan to retain all the positions awarded under this grant are ineligible to receive CHRP funding") Please identify the source(s) of funding that your agency plans to utilize to cover the costs of retention from the drop -down box listed below: X -General funds -Raise bond/tax issue -Asset forfeiture funds -Private sources/donations -Fundraising efforts -Other (Please provide a brief description of the source(s) of funding not to exceed 75 words.) OMB Number: 1103-0097 Expiration Date: 09/30/2009 Section 7: Budget Detail Worksheets Instructions: This worksheet will assist your agency in reporting your agency's current entry-level salary and benefits costs and identifying your agency's total three-year salary and benefits request per officer position. Please list the current entry-level base salary and fringe benefits rounded to the nearest whole dollar for one full-time sworn officer position within your agency. Do not include employee contributions. Please complete the budget worksheet(s) based on your agency's current annual first year entry- level salary and benefit package for your locally -funded officer positions. Please be advised that CHRP funding must only pay for entry-level salaries and benefits. Any additional costs incurred for higher than entry-level salaries and benefits for officers hired under the CHRP grant will be your agency's responsibility. Note: Part-time positions will not be funded. Please refer to the CHRP Application Guide for additional information. A. SWORN OFFICER POSITIONS No Sworn Officer Positions Requested 0 Instructions: Please complete the questions below based on your agency's current first year entry-level salary and benefits package for your locally -funded officers. [You will be asked to project Year 2 and Year 3 increases below.] A . Current First Year Entry -Level Base Salary for One Sworn Officer Position $ 33 307 .00 Please calculate the fringe benefit costs below based on the first year entry-level benefits for one sworn officer position. B . FRINGE BENEFITS: COST: % OF BASE: ADDITIONAL INFORMATION: Social Security $ .00 % Exempts x Fixed Rate: ❑ Cannot exceed 6.2% of Total Base Salary. If less than 6.2%, exempt, or fixed rate, provide an explanation in "Sworn Officer Position Budget Summary." Medicare $ 483 .00 1.45 % Exempt: o Fixed Rate: o Cannot exceed 1.45% of Total Base Salary. If less than 1.45%, exempt, or fixed rate, provide an explanation in the "Sworn Officer Position Budget Summary." Health Insurance $ 218 .00 % Family Plan: o Fixed Rate: x Life Insurance $ 210 .00 Vacation $ 1.922 .00 % Number of Hours Annually: 120 Sick Leave $ 1.537 .00 % Number of Hours Annually: 96 Retirement $ 5.236 .00 "/o Fixed Rate: o Worker's Compensation $ 879 .00 % Exempt: o Fixed Rate: o Unemployment Insurance $ _ .00 % Exempt: iN Fixed Rate: o Other Other Other $ 1,416.00 $ 297 .00 $ x,8,5.00 % % % Describe: Describe: Describe: Holiday Pay Professional Liability Insurance Long Term Disability Total Current First Year Entry -Level Benefits for One Sworn Officer Position = $ 12,433 C. Total Year 1 Salary $ + Total Year 1 Benefits = $ 45.740 Part A Part B Based on the current first year entry-level salary and benefits package, please project Year 2 and Year 3 increases and use these figures to calculate the full three-year salary and benefits amounts per sworn officer position that you are requesting through the CHRP grant (for a detailed example of these calculations, please see the CHRP Application Guide). Your agency must maintain records documenting how it calculated its Year 2 and Year 3 projections (and, accordingly, its total three-year salary and benefits amounts per officer position) in its CHRP grant records throughout the grant period and for three years following the official closeout of the COPS grant in the event of an audit monitoring. or other evaluation of your grant compliance. Year 2 Total Year 2 entry-level salary for one sworn officer position: 35.029 Total Year 2 entry-level benefits for one sworn officer position: 13,454 Year 3 Total Year 3 entry-level salary for one sworn officer position: 36.754 Total Year 3 entry-level benefits for one sworn officer position: 14.089 Total Three -Year Salary for one officer position: 105.090 X Number of Sworn Positions Requested _ 5 = 525450 Total Three -Year Salary Project Cost (calculated by the system) Total Three- Year Benefits for one officer position: 39.976 X Number of Sworn Positions Requested 5 = 199.880 Total Three -Year Benefits Project Cost (calculated by the system) Total Three -Year Salary and Benefits for one Officer Position: 145.066 X Number of Sworn Positions Requested 5 = 725.330 Total Project Cost (calculated by the system) After completing Part I of this budget worksheet, answer the following questions. Be sure to answer EVERY question. Missing or erroneous information could delay the review of your agency's request. 1. If your agency's second and/or third -year costs for salaries and/or fringe benefits increase after the first year, check the reason(s) why in the space below: ❑ Cost of living adjustment (COLA) 0 Step raises O Change in benefit costs ❑ Other - please explain briefly: 2. If an explanation Is required for any of the following categories, please provide in the space below: 1) Social Security: 2) Medicare: BUDGET SUMMARY Line If F7�dJ1 17 7II7 III l: Contact Information for Budget Questions Please provide contact Information of the financial official that the COPS Office may contact with questions related to your budget submission. Authorized Official's Typed Name: First Name Judy Last Name Cohea Title Fiscal Officer Phone 479-587-3581 Email jcohea@ci.fayetteville.ar.us SECTION 8: ASSURANCES Several provisions of federal law and policy apply to all grant programs. The Office of Community Oriented Policing Services needs to secure your assurance that the applicant will comply with these provisions. If you would like further Information about any of these assurances, please contact you state's COPS Grant Program Specialist at (800) 421.6770. By the applicant's authorized representative's signature, the applicant assures that It will comply with all legal and administrative requirements that govern the applicant for acceptance and use of federal grant funds. In particular, the applicant assures us that 1. It has been legally and officially authorized by the appropriate governing body (for example, mayor or city council) to apply for this grant and that the persons signing the application and these assurances on its behalf are authorized to do so and to act on Its behalf with respect to any issues that may arise during processing of this application. 2. It will comply with the provisions of federal law, which limit certain political activities of grantee employees whose principal employment is In correction with an activity financed In whole or in part with this grant. These restrictions are set forth ins U.S.C. § 1501 ,et seq. 3. It will amply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, If applicable. 4. It will establish safeguards, if it has not done so already, to prohibit employees from using their positions for a purpose that is, or gives the appearance of being, motivated by a desire for private gain for themselves or others, particularly those with whom they have family, business or other ties. 5. It will give the Department of Justice or the Comptroller Generalaccess to and the right to examine records and documents related to the grant. 6. It will comply with all requirements Imposed by the Department of Justice as a condition or administrative requirement of the grant Including but not limited to: the requirements of 28 CFR Part 66 and 28 CPR Part 70 (governing administrative requirements for grants and cooperative agreements); 2 CFR Part 225 (OHS Circular A-87), 2 CFR 220 (OMB Circular A-21), 2 CFR Part 230 (OMB Circular A-1 22) and 48 CFR Part 31.000, et seq. (FAR 31.2) (govembg cost prinklples); OMB arcuiar A-1 33 (governing audits) and other applicable OMB Circulars; the applicable provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 28 CFR Part 38.1; the current edition of the COPS Grant Monitoring Standards and Guidelines; the applicable COPS Grant Owners Manuals; and with all other applicable program requirements, laws, orders, regulations, or Circulars. 7. If applicable, it will, to the extent practicable and consistent with applicable law, seek, recruit and hire qualified members of racial and ethnic minority groups and qualified women in order to further effective law enforcement by Increasing their ranks within the sworn positions In the agency. 8. It will not on the ground of race, color, religion, national origin, gender, disability or age, unlawfully exclude any person from participation in, deny the benefits of or employment to any person, or subject any person to discrimination in connection with any programs or activities funded in whole or in part with federal funds. These civil rights requirements are found In the non-discrimination provisions of the Omnibus Crime Control and Safe Streets Act of 1968, as amended (42 U.S.C. § 3789d); Title VI of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000d); the Indian Chill Rights Act (25 U.S.C. §§ 1301-1303); Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794); Title D, Subtitle A of the Americans with Disabilities Act (ADA) (42 U.S.C. § 12101, et seq.); the Age Discrimination Act of 1975 (42 U.S.C. § 6101, et seq.); and Department of Justice Non -Discrimination Regulations contained in Title 28, Parts 35 and 42 (subparts C. D, E and G) of the Code of Federal Regulations. A. In the event dot any cwt or adnNHtrative agency makes a finding of disotnination on Wounds of race, color, relgbn, national origin, gender, disability or age against the applicant after a due process hearing, It agrees to forward a copy of the finding to the Office of Civil Rights, Office of Justice Programs, 810 7th Street NW, Washington, D.C. 20531. BY your organization has received an award for $500,000 or more and has 50 or more employees, then It has to prepare an EEOP and submit It to the Office for CMI Rights ('OCR'), Office of Justice Programs, 810 7th Street N.W., Washington, DC 20531, for review within 60 days of the notification of the award. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but It does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return It to OCR. If your organization received an award for less than $25,000; or if your organization has loss than 50 employees, regardless of the amount of the award; or if your organization Is a medical Institution, educational institution, nonprofit organization or Indian tribe, then you organization Is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and return Itto OCR. 9. Pursuant to Department of Justice guidelines (June 18, 2002 Federal Register (Volume 67, Number 117, pages 41455-41472)), under Title VI of the CMI Rights Act of 1964, it will ensure meaningful access to its programs and activities by persons with limited English proficiency. 10. It will ensure that any facilities under Its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that It will notify us if advised by the EPA that a facility to be used In this grant Is under consideration for such listing by the EPA. 11. If the applicant's state has established a review and comment procedure under Executive Order 12372 and has selected this program for review, it has made this appll®tlon available for review by the state Single Point of Contact. 12. It will submit all Surveys, Interview protocols, and other information collections to the COPS Office for submission to the Office of Management and Budget for clearance under the Paperwork Reduction Act of 1995 If required. 13. It will comply with the Human Subjects Research Risk Protections requirements of 28 CFR Part 46 If any part of the funded project contains nonexempt research or statistical activities which Involve human subjects and also with 28 CFR Part 22, requiring the safeguarding of in ioduaiff identifiable information collected from research participants. 14. Pursuant to Executive Order 13043, 8 will enforce on-the-job seat belt 17.It will not use any federal funding directly or Indirectly to Influence policies and programs for employees when operating agency -owned, in any manner a Member of Congress, a Jurisdiction, or an official of rented or personalty -owned vehicles, any government to favor, adopt, or oppose, by vote or otherwise, any 15. It will not use COPS funds to supplant (replace) state, local, or Bureau legislation, law ratification, policy or appropriation whether before or after the Introduction of any bill, measure, Cr resolution proposing such of Indian Affairs funds that otherwise would be made available for the legislation, law, ratification, policy or appropriation as set forth In the And - purposes of this grant, as applicable. Lobby Act, 18 U.S.C. 1913. 16. If the awarded grant rental¢ a retention requternent. It will retain the Increased officer staging level and/or the Increased officer redeployment level, as applicable, with state or local funds for a minimum of 12 months following expiration of the grant period. 18.1,1 the event that a portion of grant reimbursement ere seized to pay off delinquent federal debts through the Treasury Offset Program or other debt collection process, It agrees to Increase she non-federal share (or, if the awarded grant does not contain a cost sharing requirement, contribute a rxm-federal slam) equal to the flint seized In order to fully Implement the grant project. False statements or claims made In connection with COPS grant (Including cooperative agreements) may result in fines, Imprisonment, disbarment from participating in federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this gram. By coming this box and typing my name below, I certiy that I have been legally and officially authorized by the appropriate governing body to submit this application and act an behalf of the grant appBcam eraty. I certifythatI have read, understan4 and agree, d awarded, to abide try ail of the applicable grant compliance terns and mrx8tias as outlined in the COPS Application Guide, the COPS Grant Owners Mahal, assurance, certifications and all other applicable program regulations, laws, orders, or circulars. In addition. I certify that the information provided on this focal and any attached forms is true and accurate to the best of my Imowtedge. I understand that false statements or dalms made In ornectlon with COPS programs may result In fines, Imprisonment, debarment from participating In federal grants, cooperative agreenents, or contract, and/or any other remedy available by law to the federal government Typed Name of Law Enforcement Executive Date (or Official with Programmatic Authority, as applicable) By cliddng this box and typing my name below, I certify that t have been legally and officially authartred by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined In the COPS Application Guide, the COPS Grant Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or circulars. In addition, I certify that the Information provided on this form and any attached forms s true and accurate to the best of my knowledge. I understand that false statements or Balms made in connection with COPS programs may result in fines, kmprsonment, debarment from participating In federal grant, cooperative agreements, or contram, and/or any other remedy available by law to the federal government Typed Name of Government Executive (or Official with Financial Authorty, as applicable) Date SECTION 9: CERTIFICATIONS Regarding Lobbying; Debarment, Suspension and Other Responsibility Matters; Drug -Free Workplace Requirements Coordination with Affected Agencies. Although the Department of Justice has made every effort to simplify the application process, otter provisions of federal law require us to seek your agency's certification regarding certain matters. Applicants should read the regulations cited below and the Instructions for certification included In the regulations to understand the requirements and whether they apply to a particular applicant Signing this form complies with certification requirements under 28 CFR Part 69, Mew Restrictions on Lobbying; 2 CFR Part 2867, "Government -Wide Debarment and Suspension (Nonprocurernent); 28 CFR Part 83 Government -Wide Requlremems for Drug -Free Workplace (Giants)," and the coordination requirements of the Public Safety Partnership and Community Policing Act of 1994. The cert8lcatiom shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered grant 1. Lobbying As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering Into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that A. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for Influencing or attempting to Influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress In connection with the making of any federal grant; the entering into of any cooperative agreement; and the extension, continuation, renewal, amendment or modification of any federal grant or cooperative agreement; B.If any funds other than federal appropriated funds have been paid or will be paid to any person for Influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this federal grant or cooperative agreement, the undersIgned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities; In accordance with Its instructions; C. The undersigned shall require that the language of this certification be Included in the award documents for all subawards at all tiers (indudlig subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all sub -recipients shall certify and disclose accordingly. employees about - 2. Debarment, Suspension and Other Responsibility Matters (Direct Redpiem) (a)The dangers of drug abuse in the workplace; As required by Executive Order 12549, Debarment and Suspension, and Implemented at 2 CFR Part 2867, for prospective participants in primary covered transactions, as defined at 2 CFR Part 2867, Section 2867.437 - Integrity or business honesty that seriously and directly affect your present responsibility. (19) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (A)(it) of this certifiatiom and (iv) Have not within a three-year period preceding this application had one or more public transactions (federal, state or local) terminated for cause or default and B. Wherethe appliralt Is unable m certifyto any of the statements In this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees Other Than indMdials) As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, for grantees, as defined at 28 CFR Part 83, Sections 83 and 83.510 - A. The applicant certifies that it will, or will continue to, provide a drug - free workplace by: (1) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited In the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (II) Fstahlishirg an on -going drug -free awareness program to Inform A. The applicant certifies that it and its pdndpals: (I) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of federal benefits by a state or federal court, or voluntarily excluded from covered transactions by any federal department or agency; (II)Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) or private agreement or transaction; violation of federal or state antitrust statutes or commission of embenlement, theft forgery, bribery, falsification or destruction of records, making false statements, tax evasion or receMng stolen property, making false claims, or obstruction of justice, or commission of any offense Indicating a lack of business (b)The grantee's policy of maintaining a drug -free workplace; (c) Any available drug counseMg, rehabilitation and employee assistance programs; and (d)The penalties that may be imposed upon employees for drug -abuse violations occurring In the workplace; QII) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (1); (N) Notifying the employee in the statement required by paragraph (I) that as a condition of employment under the grant, the employee will - (a)Abide by the terms of the statement; and (b)Notlfy the employer in writing of his or her conviction for a violation of a criminal drug statute occurring In the workplace no later than five calendar days after such conviction; (v) Notifying the agency, in writing, within 10 calendar days after receMng notice under subparagraph (N)(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, Including position title, to; COPS Office, 1100 Vermont Ave., NW, Washington, D.G 20530. Notice shall Include the Identification number(s) of each affected grant. (vi) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (Ivxb), with respect to any employee who Is so convicted - (a)Taking appropriate personnel action against such an employee, up to and Including termination, consistent with the requirements of the Rehabli tatlan Act of 1973, as amended; or (b)Requirbg such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a federal state or local heath, la w enforcement or other appropriate agency; (WI) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (I), (II),'(iii), (Iv), (v) and (vi). Grantee Agency Name and Address B. The grantee may Insert In the space provided below the site(s) for the performance of work done In connection with the specific grant Place of performance (street address, city, county, state, zip code) there are workplaces on file that are not Identified here. 4. Coordination The Public Safety Partnership and Community Policing Act of 1994 requires applicants to certify that there has been approprate coordination with all agendas that maybe affected by the applicant's grant proposal if approved. Affected agencies may Include, among others, the Office of the United States Attorney, state or local prosecutors, or correctional agencies. The applicant certifies that there has been appropriate coordi ation with all affected agencies. Grantee IRS/ Vendor Ntanber. False statements or claims made in connection with COPS grants (including cooperative agreements) may result In fines, imprisonment, disbarment tram participating In federal grants or contracts, and/or any other remedy available by law. I certify that the assurances provided are true and accurate to the best of my knowledge. Elections or other selections of new officials will not relieve the grantee entity of its obligations under this grant By cliddg this box and typing my name below, I certify t at I have been legally and officially authorized by the appropriate governing body to submit this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Application Guide, the COPS Gram Owner's Manual, assurances, cerdfiatiors and all otter applicable program regulations, laws, orders, or c rears. In addition, I certify that the information provided on this form and any attached forms Is true and arcuate to the best of my knowledge I understand that false statements or claims made in connection with COPS programs may result In fines, imprtsonxnent, debarment from participating In federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government Typed Name of Law Enmrcemem ExecuWe Date (or Omdal with Programmatic Authority, as applicable) By clicking this box and typing my name below, I comfy that I have been legally and officially authorized by the appropriate governing body to submit this appliation and act on behalf of the grant applicant entity. I certify that I have read, understand, and agree, if awarded, to abide by all of the applicable grant compliance terms and conditions as outlined in the COPS Appfkation Guide, the COPS Gram Owner's Manual, assurances, cardfiatiors and all other applicable program regulation, laws, orders, or dmlan. In addtlon, I certify that the Information provided on this form and any attached forms is tone and accurate to the best of my knowledge. I understand that false statements or claims made in connection with COPS programs may result in lines, Imprisonment, debarment from participating in federal grants, cooperative agreements, or contracts, and/or any other remedy available by law to the federal government Typed Name of Garerrment Executive (or Official with Anarical Authority, as applicable) Date SECTION 10: Disclosure of Lobbying Activities Instructions for Completion of SF-LLL, Disclosure of Lobbying Activities This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to tide 31 U.S.C section 1352. The filing of a form Is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Complete all items that apply for both the Initial filing and material change report Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriate dassificatlon of this report. If this Is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District number, If known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or subaward recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards Include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in Item 4 checks "Subawardee," then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments. 8. Enter the most appropriate Federal Identifying number available for the Federal action identified in Item 1 (e.g., Request for Proposal (REP) number; Imitation for Bid (IFS) number; grant announcement number, the contract, grant, or loan award number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., °RFPD E-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in Item 4 or 5. 10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting registrant Identified in Item 4 to Influence the covered Federal action. (b) Enter the full name(s) of the IndNidual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0346-0046), Washington, D.C. 20503. 37 Disclosure of Lobbying Activities Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352. Not Applicable 1. Type of Federal Action: 2. Status of Federal Action: _ a. bid/offer/application 3. Report Type: _ a. initial filing a. contract b. grant b. initial award b. material change C. cooperative agreement c. post -award For Material Change Onlr d. loan Year: e. loan guarantee Quarter: f. loan Insurance Date of last report 4. Name and Address of Reporting 5. If Reporting Entity In No. 4 is Subawardee, Enter Entity: - Prime - Subawardee Name and Address of Prime: Tier , if known: Congressional District (number), if known: Congressional District (number), if known: 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, If applicable; 8. Federal Action Number, if known: 9.Award Amount, if known: $ 10. a. Name and Address of Lobbying - 10. b. Individuals Performing Services Registrant (if individual, lest name, first name, MI): (including address if different from No.1 Oa) (last name, first name, M1): 11. Information requested through this form is Ty1d Name: authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was Print Name: placed by the tier above when this transaction was made or entered Into. This disclosure is required Tide: pursuant to 31 U.S.C. 1352. This Information will be reported to the Congress semi-annually and will be available for public Inspection. Any person who fails Telephone No.: Date: _ to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Federal Use Only: Authorized for Local Reproduction, Standard form - LLL SECTION 11: CERTIFICATION OF REVIEW AND REPRESENTATION OF COMPLIANCE WITH REQUIREMENTS The signatures of the Law Enforcement ExewtivelProgram Official and Government Executive/Financial Official, and any applicable program partners on the Certification of Review and Representation of Compliance with Requirements: 1) Assures the COPS Office that the applicat WI comply with all legal, adndnbbalve, and programmalc requirements that govern the applicant for acceptance and use of federal funds as outlined in the applicable COPS Application Guide; AND 2) Attests to the accuracy of the adamafron submitted with this application (Including the Budget Detail Worksheets). The signatures on this application must be made by the actual executives named on this application unless there is an officially documented authorization for a delegated signature. If your Jurisdiction has such an official document. It must be attached to this application. Applications with missing, incomplete, or inaccurate signatories or responses may not be considered for funding. Signatures shat be treated as a material representation of fad upon which reliance will be placed when the Department of Justice determines to award the covered grant. Please be advised that a hold may be placed on this application if it is deemed that the applicant agency is not in compliance with federal civil rights laws, and/or, is not cooperating with an ongoing federal civil rights investigation, and/or is not cooperating with a COPS Office compliance investigation concerning a current grant award. Person Submittina this Aoolication •:,M •.}•.aCr.r!'pRie "w•S\l:" .wr/ J.•.1:.: ^•/..`iyyilf. M• I' •r Yom\• PMP I . "MM•'.:.•., !\/; F�rweryawu . ....:•+^Y rti�yspjrl...' •r. .�'�•n�ll�r:w. r.. -:'� ,: -r M., .Ai. • :: �wr.:•ra •...W ^P t •' • • ••i hli- ..•.\ E. •t%\.. •.!:•xrd ti %I • ' . 1 • .. •A.• e'.+AwA\' • wiiy • . • •w .•— _ . •'naval • ..a..b ' • • • r .c, •• •I��1i11�fli'NIP���: F„•+w1r. rt r %�! ,! d\/:•. : ylwo •1fl .S .N... •1iafKi • wow M ' fe.. a• T l• •, .-.qr. •./M • r: •j.Yr • R. • �� •,•�w•1i ,n l.j�lw•I,Jyy�/�•w��,��/�,��y\���y M 'f.F r.n... •,_ 4. -...I :II—• .'. J•w,wal T,tiI -_dw �.EN+..\' ii r:.. Jl:rf \w ''•if\M: Law Enforcement Executive Chief �yIGreg Tabor tx :� ii r•: t:tR!!T�}I ri•&i iL'.'• iIw••'t••r'�IIrn/ice;• —• /� r. .d•, A"Z . ! •...— ••.,' • �. rNt •Y. ' •.n'• '•- • j `1�1• I- ,rr. ry I•• rr1� 1�i7- i".S.'11's.ic ••/a i•\•fMy. • �•• �....�7 w•:.rVli�/R47e• Ip ' r.••�.q/...r..., :?.Jp " ..I 04~40% ' .• /V'f!•. 4'MM ".•IVf dm MEN s�T'\ n Ir 'Ar�f �'!•I•"___% I^w KLJS I'r.:M� riii • u \ A•r.r •. i.,IS.?• z. .'I/LT.' n'{I. F I awft i. • aI.uTF'•.�\IS/��w�\. .7r//• r y. �yy 1Y7•www/r• 'I rd1 �ge.:.tr ., • -1 IdT.1ar'•atrrk,a.•.+gd!':lr!`w,rip •"' II •11 -'I \,A\bl'ww^. • w*dwf 4'- �M ' •" I' IYr ;. !x4`f.`• `j , .. a. '� s _ .R. YS".' 1 t W y eRR�c :),. _ !- {-!�[}�,N .�.-, 4\ }tit rr•'.��:�� ,��n Government Executive Mayor Lioneld Jordan "COPS ONLINE NOTE: The only electronic signature submitted online with this application will be the individual registered with the user name and password that was entered during the COPS Online login process. However, the signatures of both the Law Enforcement Executive/Program Official and the Government Executive/Finandal Official, as well as any applicable program partners' signatures, are REQUIRED for Sections 8, 9 and 11 of this application. Original, signed hard copies of the Certification of Review and Representation of Compliance with Requirements, Assurances and Certifications must be kept in the agency's files and furnished upon request' PC By dicking this box. I have read and understand this requirement Warning: Once you submit your application you will be unable to change any of your application information. Please ensure that you have reviewed all of your information before submitting your application to the COPS Office. Paperwork Reduction Act Notice The public reporting burden for this collection of Information is estimated to be up to two hour per response, depending upon the COPS program being applied for, which Includes time for reviewing instructions. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 1100 Vermont Avenue, N.W., Washington, DC 20530; and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, DC 20503. You are not required to respond to this collection of Information unless It displays a valid OMB control number. The OMB control number for this application Is 1103-0098 and the expiration date is 05/31/2011. Page 1 of! Clarice Pearman - Res. 80-09 From: To: Date: Subject: CC: Attachments: Clarice Pearman Tabor, Greg 4.13.09 4:58 PM Res. 80-09 Audit Audit Chief Tabor: Attached is a copy of your agenda item passed by City Council regarding 2009 Cops recovery grant. Please let me know if there is anything else needed for this item. Have a good day. Clarice file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\49E36F26FA... 4.13.09