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Home My WebLink About80-09 RESOLUTIONRESOLUTION NO. 80-09 A RESOLUTION TO APPROVE THE 2009 COPS HIRING RECOVERY GRANT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2009 COPS Hiring Recovery Grant application for five new officers for the Fayetteville Police Department, and agrees to fund any officers approved under this grant during their fourth year of service. PASSED and APPROVED this 7th day of April, 2009. ATTEST: S `�-s•CC*GTY QcG •.p, 0 £a• ;J FAYETTEVILLE: t: •4''` .1,2.1 WAN5P5• 4 -e-✓t'y,NGTON C'`'�`` By: 0 �-G `�iun,�� SONDRA E. SMITH, City Clerk/Treasurer G. Tabor Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 4/7/2009 City Council Meeting Date Agenda Items Only Patrol Division Action Required: ��by So- a269,01 o-pp CDfS ifedonrp6 ate - Police Department LApproval of the 2009 COPS Hiring Recovery Grant application. 265,035.00 Cost of this request 1010-2920-5120.00 Account Number 09014-2009 Project Number Budgeted Item 1,070,150.00 Category / Project Budget Funds Used to Date $ 1,070,150.00 Remaining Balance Budget Adjustment Attached COPS Hiring Recovery Grant Program Category / Project Name Grant Program / Project Category Name General Fund Name City Attorney 44 a. ascii-- Finan and Internal Services Director 4- %-09 Date ayor 1`7 D`te� Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office Received in Mayor's Office Comments: Revised January 15, 2009 Taileevi le ARKANSAS Departmental Correspondence Fayetteville Police Department 100-A West Rock Fayetteville, AR 72701 Telephone: (479) 587-3555 Fax: (479) 587-3563 To: Mayor Lioneld Jordan and Members of the City Council From: Greg Tabor, Police Chief Date: March 31, 2009 Re: Approval of Application for 2009 COPS Hiring Recovery Grant Background The 2009 COPS Hiring Recovery Program (CHRP) is a competitive grant program that provides funding directly to law enforcement agencies to create and preserve Jobs and to increase their community policing capacity and crime prevention efforts. This grant opportunity is a part of President Obama's Stimulus Package. There is no local matching requirement, but funding will be based on our current entry-level salaries and benefits for sworn officer positions plus annual step increases per our current pay plan policy. Any additional costs for positions hired under the CHRP grant beyond salaries and benefits must be paid for by the City. Also, at the conclusion of the three year federal funding, grantees must retain all sworn officer positions awarded under the CHRP grant for a minimum of twelve (12) months. Discussion The Fayetteville Police Department will utilize CHRP grant funding to hire five (5) new officers. These officers will be used to expand our patrol operations and school resource officer (SRO) program. Fayetteville Public Schools has previously requested two (2) additional SROs, but our staffing and budget levels have not allowed for these positions. Fayetteville Public Schools has agreed to pay approximately 75% of the fourth year retention expenses of the additional SRO positions. With past budget reductions, increased workload, and military deployments, we have been perpetually short staffed. This grant funding will allow us to increase staffing levels and expand our partnership with Fayetteville Public Schools. The following shows the total costs for five new officers throughout the four year grant period and the sources of funding necessary to meet the requirements of this grant. As you can see, the cost to the City for five new officers is approximately 25% of the total cost or $265,035. RESOLUTION NO. A RESOLUTION TO APPROVE THE 2009 COPS HIRING RECOVERY GRANT APPLICATION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2009 COPS Hiring Recovery Grant application for five new officers for the Fayetteville Police Department, and agrees to fund any officers approved under this grant during their fourth year of service. PASSED and APPROVED this 7th day of April, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer • Use of Funds Base Salary per Officer COPS Hiring Recovery Grant Sources and Uses of Funds 2009-2013 Year 1 Year 2 Year 3 resul Total $ 33,30'7 S 35,029 $ 36,754 S 38,476 S 143,566 Fringe Benefits per Officer Medicare 483 508 533 558 2,082 Health Insurance 218 218 218 218 872 Life Insurance 210 221 232 243 906 Vacation 1,922 2,021 2,120 2,220 8,283 Sick Leave 1,537 2,021 2,120 2,220 7,898 Retirement 5,236 5,507 5,778 6,048 22,569 Workers Comp 879 925 970 1,016 3,790 Holiday Pay 1,416 1,489 1,562 1,635 6,102 Professional Liability Insurance 297 297 297 297 1,188 Long Term Disability 235 247 259 259 1,000 Fringe Benefits per Officer $ 12,433 $ 13,454 $ 14,089 S 14,714 S 54.690 Total Salary & Fringe per Officer Uniform, Equipment, & Training Per Officer Uniform Bulletproof Vest Portable Radio Hand Gun w/ ammo Taser w/ Cam Academy Training - OT Academy Training - Food FTO Trainer $ 45,740 $ 48,483 $ 50,843 $ 53,190 $ 198,256 3,050 525 3,465 790 1,502 3,167 365 960 500 50 100 500 50 100 500 50 100 4,550 525 3,615 1,090 1,502 3,167 365 960 Total Equip & Training per Officer $ 13.824 $ 650 $ 650 $ 650 $ 15,774 Total Operating Costs per Officer Revenue needed per Officer Cops Hiring Recovery Program Grant City General Fund Total Revenue Total Expense for 5 Officers $ 59,564 $ 49,133 $ 51,493 $ Year 1 45,740 13,824 Year 2 48,482 650 Year 3 50,844 650 53,840 $ 214,030 Year 4 53,840 Total Project 145,066 68,964 59,564 $ 49,132 $ 51,494 $ 53,840 $ 214,030 $ 297,820 $ 245,665 $ 257,465 $ 269,200 $ 1,070,150 Source of Funds COPS Hiring Recovery Program 228,700 242,415 254,215 725,330 grera[$unr. } i r � `d ,w' �r 9110;4.,,iy;'�r"?3,250� p' ,��:33,250 .,,a2149132:54,01.11265 -TOP Fayetteville Public School - - - 79,785 79.785 Total Sources $ 297,820 $ 245,665 $ 257,465 $ 269,200, $ 1,070,150 COPS Hiring Recovery Grant Sources and Uses of Funds 2009-2013 Year 1 ear 2 Year 3 Year 4 Total Use of Funds Total Expense for 5 Officers $ 297,820 $ 245,665 $ 257,465 $ 269,200 $ 1,070,150 Source of Funds COPS Hiring Recovery Program Fayetteville Public School 228,700 242,415 254,215 725,330 69,120" <3250 "3,250 189,415 •265,035 79,785 79,785 Total Sources $ 297,820 $ 245,665 $ 257,465 $ 269,200 $ 1,070,150 Use of Funds Total Use of Funds (5 Officers) Source of Funds Grant Funds General Fund Fayetteville Public School* Total Sources Year 1 Year 2 Year 3 Year 4 Total $ 297 820 $ 245 665 $ 257,465 $ 269,200 $ 1.070 150 228,700 242,415 254,215 69,120 3,250 3,250 189,415 - - 79.785* 4_2924320 _5_245405 $ 257.465 1_269200 725,330 265,035 79,785* $ 1,070,150 * Fayetteville Public Schools portion of the source of funds is an estimate based upon officer assignment. Recommendation Staff recommends approval of the 2009 COPS Hiring Recovery Program application. Budget Impact When the grant is awarded the City Council will be asked to accept the grant and adopt the funding schedule as specified above. aeuuumrr OSJ NT, i renew mu:n 44 =Manson emus Xr' Welcome to the COPS Hiring Recovery Program (CHRP) Application Please note that all applications must be submitted online through the COPS website. This copy is for agencies to use as a reference only. Please read the CHRP Application Guide carefully before completing the eligibility worksheet and starting your application. Shaded areas in the SF -424 are either NA or pre -filled by the COPS Office for the online application. CHRP Eligibility Worksheet Please note that the answers to these questions will determine your eligibility for funding under this program. If you have any questions regarding your eligibility, a copy of this worksheet is available at http://www.cops.usdoj.gov/chrp/eligibilityanony.asps. The COPS Office recommends that you review this information before moving forward with this worksheet. If you have questions regarding your eligibility after reviewing this information, please contact the COPS Office Response Center at 1.800.421.6770. Note that if you are deemed ineligible at any point during your completion of the eligibility worksheet, the system will prevent you from accessing the remainder of the grant application. 1. Is your law enforcement agency a start-up agency? Start-up agencies are not eligible for funding under this program. If you select YES, the system will prevent you from completing the rest of the grant application. (Yes—ineligible) (No—move to 2) 2. Is your agency applying for this grant as part of a consortium of agencies? Agencies applying for funds as a consortium are not eligible for funding under this program. However, agencies within that consortium are encouraged to apply individually. If you select YES, the system will prevent you from completing the rest of the grant application. (Yes—ineligible) (No—move to 3) 3. Is your agency a tribal law enforcement agency? (Yes- move to 3a) (No – move to 4) 3a. Is your agency a Federally Recognized Tribe? Only Federally Recognized Tribes are eligible to apply for funding under this grant program. If you select NO, the system will prevent you from completing the rest of the grant application. (Yes – move to 4) (No – ineligible) 4. Is your agency applying for funds under this grant to contract for law enforcement services? (Yes—move to 4a) (No—move to 5) 4a. Is your agency a Federally Recognized Tribe applying for funds under this grant to contract with the Bureau of Indian Affairs (BIA) for law enforcement services? Only Federally Recognized Tribes that either have their own established law enforcement agency or plan to use the grant funds to pay for contract services with the BIA are eligible to apply for funding under this grant program. Ifyou .select NO, the system will prevent you from completing the rest of the grant application. (Yes—Move to 5) (No—ineligible) 5. Does the law enforcement agency have primary law enforcement authority for the population served? Only agencies that have primary law enforcement authority are eligible to apply forfiinding under this grant program. An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or investigation of crime within its jurisdiction. Ifyou select NO, the system will prevent you from completing the rest of the grant application. (Yes—move to 6) (No -ineligible) 6. Is your law enforcement agency a type other than a local, state, or tribal agency (e.g., Transit, School, University/College, Public Housing, Natural Resources, Parks, etc.)? (Yes—move on to 6a) (No—move on to 7) 6a. Does your agency have legislation that authorizes sworn law enforcement officers with full arrest authority and full police powers? Agencies that do not have legislation that authorizes sworn law enforcement officers with full arrest authority and full police powers are not eligible for funding under this grant program. If you select NO, the system will prevent you from completing the rest of the grant application. (Yes—move on 7) (No—ineligible) 7. Has your agency planned to retain all position(s) awarded under this grant program for at least 12 months following the conclusion of 36 months of grant funding? Agencies that do not plan to retain all position(s) awarded under CHRP for at least 12 months are not eligible for funding under this grant program. If you select NO, the system will prevent you from completing the rest of the grant application. (Yes—questionnaire complete) (No—ineligible) Application *1 . Type of Submission: for Federal Assistance Application SF-424 •2. Type of Application IN New • Continuation • Revision Verson 02 • If Revision, select appropriate letter(s) *Other (Specify) ■ Preapplicatlon ry Application ■ Changed/Corrected 3. Date Received: 4. Applicant Identifier. 3-24-2009 AR07201 5a. Federal Entity Identifier. •5b. Federal Award Identifier. State Use Only: 6. Date Received by State: 17. State Application Identifier. 8. APPLICANT INFORMATION: •a. Legal Name: Fayetteville, City of 'b. Employer/Taxayer Identification Number (EINTf N): 71-6018462 •c. Organizational DUNS: 075657742 d. Address: *Street 1 Street 2: -City: County: *State: Province: *Country: *Zip / Postal Code 113 W Mountain St Fayetteville Washington Arkansas United States 72701 e. Organizational Unit: Department Name: Fayetteville Police Department Division Name: Patrol f. Name and contact Information of person to be contacted on matters involving this application: Prefix: Middle Name: `Last Name: Suffix: *First Name: Judy Cohea Title: Project Manager Organizational Affiliation: Fayetteville Police Department 'Telephone Number: 479-587-3581 Fax Number. 479-587-3570 *Email: jcohea@ci.fayetteville.ar.us Application •9. Type of Type of Applicant Type of Applicant *Other (Specify) for Applicant Federal Assistance SF-424 Version 02 1: Select Applicant Type: 2: Select Applicant Type. 3: Select Applicant Type: 90 Name of Federal Agency: Office of Community Oriented Policing Services 11 Catalog of Federal Domestic Assistance Number. 16 710 CFDA Title: Public Safety Partnership and Community Policing Grants *12 Funding Opportunity Number COPS-CHRP-2009-1 Mile: CHRP 13. Competition Identification Number. Title: COPS Hiring Recovery Program 14. Areas Affected by Project (Cities, Counties, States, etc.): City of Fayetteville, Arkansas 95. Descriptive Title of Applicant's Project 2009 COPS Hiring Grant Application for Federal Assistance SF -424 Version 02 16. Congressional Districts Of: •a. Applicant: AR -003 •b. PrograrvProlect: AR -003 17. Proposed Project •a. Start Date: 07/01/2009 •b. End Date: 06/30/2013 18. Estimated Funding (E): •a. Federal `b. Applicant 'c. State 'd. Local 'e. Other Y. Program Income 'g. TOTAL 725.330 725,330 • •19. le Application ($1 a. This application Subject to Review was made available is subject to E.O. 12372 is not covered by E. By State Under Executive Order 12372 Process? to the State under the Executive Order 12372 Process for review on but has not been selected by the State for review. O. 12372 ■ b Program ❑ c. Program •20. Is the Applicant Delinquent On Any Federal Debt? (If "Yes", provide explanation.) ❑ Yes ® No 21. *By signing herein are true, with any resulting me to criminal, By clicking this governing body agree, if awarded Guide, the COPS circulars. In addition. my knowledge. imprisonment, available by law I9 " IAGREE "The certifications this complete terms civil, box to submit to application, I certify (1) to the statements contained in the list of certifications" and (2) that the statements and accurate to the best of my knowledge. I also provide the required assurances" and agree to comply if I accept an award. I am aware that any false, fictitious, or fraudulent statements or daims may subject or administrative penalties. (U. S. Code, Title 218, Section 1001) and typing my name below, I also certify that I have been legally and officially authorized by the appropriate this application and act on behalf of the grant applicant entity. I certify that I have read, understand, and abide by all of the applicable grant compliance terms and conditions as outlined In the COPS Application Owner's Manual, assurances, certifications and all other applicable program regulations, laws, orders, or I certify that the information provided on this form and any attached forms is true and accurate to the best of that false statements or claims made in connection with COPS programs may result in fines, from participating in federal grants; cooperative agreements, or contracts, and/or any other remedy federal government and assurances as well as grant terms and conditions can be found at the end of the application. • Grant I understand debarment to the Authorized Representative: Prefix: Middle Name: 'Last Name: Suffix: Mayor *First Name: Lioneld Jordan `title: Mayor 'Telephone Number: 479-575-8331 I Fax Number. 479-575-8257 EmaII: mayor@ci.fayetteville.ar.us 'Signature (Typed Name) of Authorized Representative: *Da Signed: OMB Number 4040-0004 Expiration Date: 01/31/2009 'Applicant Federal Debt Delinquency Explanation The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt. OMB Number: 1103-0098 Expiration Date: 09/30/2009 COPS Hiring Recovery Program (CHRP) Application COPS Application Attachment to SF -424 The COPS Hiring Recovery Program (CHRP) is a competitive grant program that provides funding directly to law enforcement agencies having primary law enforcement authority to create and preserve jobs and to increase their community policing capacity and crime -prevention efforts. CHRP funding is available to hire full-time career law enforcement officers. There is no local matching requirement, but grant funding will be based on your agency's current entry-level salaries and benefits for sworn officer positions. Any additional costs for higher salaries and benefits for positions hired under the CHRP grant must be paid for by the grantee agency. In preparing your agency's grant application, please be advised that grantees are prohibited from reducing state, local, or tribal funding for sworn officer positions as a direct result of applying for and/or receiving this CHRP grant. Instead, this program is intended to supplement the amount of state, local, or tribal funding that your agency would otherwise be able to budget for sworn officer positions. In addition, at the conclusion of federal funding, grantees must retain all sworn officer positions awarded under the CHRP grant. The retained CHRP-funded positions should be added to your agency's law enforcement budget with state and/or local funds, over and above the number of locally -funded sworn officer positions that would have existed in the absence of the grant. To the extent possible, all data should come from a publicly verifiable source, and documentation may be requested by the COPS Office. This information will be used to evaluate your jurisdiction's need for federal assistance to address its public safety needs and to preserve and create jobs. SECTION 1: EXECUTIVE INFORMATION Note. Listing individuals without ultimate programmatic and financial authority for the grant could delay the review of your application, or remove your application from consideration. A. Applicant 0121 Number: g g j1 Z 2.0_ J B. Applicant DUNS Number: D Z 5_5_ _5_ L L 4 2 A Data Universal Numbering System (DUNS) number is required. A DUNS number is a unique nine - digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. For more information about how to obtain a DUNS number, please refer to the How to Apply section of the COPS Application Guide. C. Central Contractor Registration (CCR) All applicants are required to maintain current registrations in the Central Contractor Registration (CCR) database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and sub -recipients. For more information about how to register with the CCR, please refer to the How to Apply section of the COPS Application Guide. Please note that applicants must update or renew their CCR at least once per year to maintain an active status. Does our agency have an active registration with the Central Contractor Registry? No If no, will your agency agree to have an active registration with the Central Contractor Registry before any COPS grant funding is awarded? Yes No D. GMS ID:1 fi R A_ Please enter your Geographic Names Information System (GNIS) Identification Number. This is a unique ID assigned to all geographic entities by the U.S. Geological Survey. To look up your GNISFeature ID, please go to the website: http://.geonames.usgs.gov/domestic/index.html. For more information about how to obtain a GMS number, please refer to the How to Apply section of the CHRP Application Guide. E. Law Enforcement Executive/Program Official Information: For Law Enforcement Agencies: Enter the law enforcement executive's name and contact information. This is the highest ranking law enforcement official within your jurisdiction (e.g., Chief of Police, Sherif or equivalent). Title: Chief of Police First Name: Greg MI: Last Name: Tabor Suffix: • Agency Name: Street Address 1: 100-a W. Rock St. Street Address 2: City: Fayetteville State: AR Zip Code: 72701 Telephone: 479-587-3500 Fax: 479-587-3522 E-mail: gtabor@ci.fayetteville.ar.us Type of Agency: Police F. Government Executive/Financial Official Information: For Government Agencies: Enter the government executive's name and contact information. This is the highest ranking official within your jurisdiction (e.g., Mayor, City Administrator, Tribal Chairman, or equivalent). Title: Mayor First Name: Lioneld MI: Agency Name: City of Fayetteville, AR Street Address 1 113 W. Mountain St. Street Address 2 City: Fayetteville State: AR Telephone: 479-575-8331 Fax: 479-575-8257 E-mail: mayor@ci.fayetteville.ar.us Type of Government Entity: Municipality Last Name: Jordan Suffix: Zip Code: 72701 SECTION 2: GENERAL AGENCY INFORMATION A. General Applicant Information 1. Cognizant Federal Agency: Department of Justice Enter your jurisdiction's Cognizant Federal Agency A Cognizant Federal Agency, generally, is the federal agency from which your jurisdiction receives the most federal funding. Your Cognizant Federal Agency also may have been previously designated by the Office of Management and Budget. 2. Fiscal Year! ijot /2002to12.31/200a(mo/day/yr)Enter yourjurisdiction'sfiscal year. 3. Jurisdictional population as of the 2000 U.S. Census: 58947 0 Check here if the jurisdictional population is not represented by U.S. Census figures (e.g., colleges, special agencies, school police departments, etc.). (If checked, skip Question 4 and go to Question 5) Enter the total jurisdictional population as of the 2007 Census Estimate. The Census Estimate can be looked up in the American FactFinder at http://FactFinder census.gov. 69,000 5. If the jurisdictional population is not represented by U.S. Census figures, please indicate the size of the population in 2007: N/A Please indicate the source of this estimate: (Question 5 is N/A unless the checkbox in #3 above is checked) 6. Do officers have primary law enforcement authority for this entire jurisdictional population? [An agency with primary law enforcement authority is defined as the first responder to calls for service, and has ultimate and final responsibility for the prevention, detection, and/or investigation of crime within its jurisdiction.] YES X NO (If yes, skip to section B below) a) If NO, what is the actual population for which your department has primary law enforcement authority? For example, your service population may be the 2007 Census Estimate minus the population of the incorporated towns and cities that have their own police departments within your geographic boundaries. B. Law Enforcement Agency Information 1. Enter the Current Fiscal Year Budgeted Sworn Force Strength: Full-time: 120 Part-time: 0 The budgeted number of sworn officer positions is the number of sworn positions your agency has funded within its budget, including state, Bureau of Indian Affairs, and locally funded vacancies. Do not include unfunded vacancies or unpaid/reserve officers. 2. Enter the Actual Sworn Force Strength as of the Date of This Application: Full-time: 170 Part-time: 0 The actual number of sworn officer positions is the actual number of sworn positions employed by your agency as of the date of this application. Do not include funded but currently vacant positions or unpaid positions. SECTION 3: CHRP PROGRAM REQUEST Your agency may apply for COPS funds to use on or after the official grant award start date to hire new, additional officer positions (including filling existing unfunded vacancies) or rehire officers who have already been laid off, or are currently scheduled to be laid off on a future date, as a result of state, local or tribal budget reductions. Please base your application request on your agency's current anticipated needs for funding in these primary categories. Please also be mindful of the initial three-year grant period and your agency's ability to fill and retain the officer positions awarded, while following your agency's established hiring policies and procedures. As described in detail in the CHRP Application Guide, it is imperative that applicants understand that the COPS statute nonsupplanting requirement mandates that CHRP funds may be used only to supplement (increase) a grantee's law enforcement budget for swom officer positions and may not supplant (replace) state, local, or tribal funds that a grantee otherwise would have spent on officer positions if it had not received a CHRP award. This means that if your agency plans to: (a) Fhre new officer positions (including filling existing officer vacancies that are no longer funded in your agency's budget): It must hire these additional positions on or after the official grant award start date, above its current budgeted (funded) level of sworn officer positions, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (b) Rehire officers who have already been laid of (at the time of application) as a result of state local, or tribal budget cuts: It must rehire the officers on or after the official grant award start date, maintain documentation showing the date(s) that the positions were laid off and rehired, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual; (c) Rehire officers who are (at the time of application) currently scheduled to be laid off on a future date as a result of state. local or tribal budget cuts: It must continue to fund the officers with its own funds from the grant award start date until the date of the scheduled lay-off (for example, if the CHRP award start date is September 1 and the lay-off is scheduled for November 1, then the CHRP funds may not be used to fund the officers until November 1, the date of the scheduled lay- off), identify the number and date(s) of the scheduled lay-off(s) in this application [see below], maintain documentation showing the date(s) and reason(s) for the lay-off, and otherwise comply with the nonsupplanting requirement as described in detail in the CHRP Application Guide and Grant Owner's Manual. [Please note that as long as your agency can document the date that the lay-off(s) would occur if the CHRP funds were not available, it may transfer the officers to the CHRP funding on or immediately after the date of the lay-off without formally completing the administrative steps associated with a lay-off for each individual officer.] Documentation that may be used to prove that scheduled lay-offs are occurring for local economic reasons that are unrelated to the availability of CHRP grant funds may include (but are not limited to) council or departmental meeting minutes, memoranda, notices, or orders discussing the lay-offs; notices provided to the individual officers regarding the date(s) of the lay- offs; and/or budget documents ordering departmental and/or jurisdiction -wide budget cuts. These records must be maintained with your agency's CHRP grant records during the grant period and for three years following the official closeout of the CHRP grant in the event of an audit, monitoring, or other evaluation of your grant compliance. The following tips are designed to help comply with the program and financial requirements associated with the administration of your grant. http://www.coas.usdoi.govfDefault.aso7ltem=2116 When completing the questions below, please base your responses on your agency's current (at the time of application) needs for funding in the three hiring categories (new hires, rehires of previously laid off officers, and rehiring officers who are scheduled to be laid off on a specific future date). CHRP grant awards will be made for officer positions requested in each of these three categories and recipients of CHRP awards are required to use awarded funds for the specific categories awarded. During the review of your agency's application, if the COPS Office reduces the number of positions you requested in the application, the COPS Office may contact you to obtain a new number of officer positions requested in each category. How many CHRP sworn officer positions is your agency requesting (total)? 5 How many of the positions will be: (a) To hire new, additional officer positions (including to fill existing vacancies that are no longer funded in your agency's budget)? 5 (b) To rehire officers who have already been laid off (at the time of application) as a result of state, local, or tribal budget reductions? 0 (c) To rehire officers who are (at the time of application) currently scheduled to be laid off on a specific future date as a result of state, local, or tribal budget reductions? 0 (# Positions) Date of the scheduled lay-off for these officers If your agency has planned multiple future lay-off dates, please use the additional space below: (# Positions) Date of the scheduled lay-off for these officers (# Positions) Date of the scheduled lay-off for these officers Special Reminder for Rehired Officers: The CHRP program awards funding based on your agency's entry-level salary and benefits package. Any additional (higher than entry-level) salary and benefits expenses for rehired officers must be paid by your agency. Certification Regarding Scheduled Lav -Offs: If your agency plans to use CHRP funds to rehire officers who are currently scheduled to be laid off on a future date (under category c above), please certify (by checking the appropriate boxes) to the following: Certification: ❑ My agency has and will maintain documentation showing the date(s) of the scheduled lay-off(s) and demonstrating that the scheduled lay-of(s) is/are occurring for fiscal reasons that are unrelated to the availability or receipt of CHRP grant funds (as described above). ❑ My agency will use its own funds to continue funding these officers until the scheduled date(s) of the lay-off(s) and will use CHRP funds to rehire these officers only on or after the scheduled date of the lay-off(s). ❑ My agency recognizes that the CHRP program provides funding based on our entry- level salary and benefits package and that any additional costs for rehired officers beyond entry-level are our responsibility to pay with other sources of funding. If an applicant receives an award, and after receiving the awards needs to change the hiring categories, it must request a post -award grant modification to change the categories of hiring and receive prior approval before spending CHRP funding by calling the COPS Office Response Center at 1-800-421 6770. The American Recovery and Reinvestment Act (Recovery Act) requires grantees to report their financial and programmatic progress within 10 days after the end of each calendar quarter. The Recovery Act reporting requirements are in addition to quarterly financial status report and quarterly programmatic progress report requirements. The COPS Office plans to request information from grantees consistent with Section 1512 of the Recovery Act, including collecting information on the number of new jobs created and the number of jobs preserved using CHRP funding. Awarded agencies will be required to submit information in a timely manner as a condition of the award. The COPS Office is then required to post data from grantee reports to Recovery.gov. Please be advised that the submission of programmatic and financial reports on a timely basis is a significant condition of the CHRP grant and a violation of the grant requirement may result in termination of grant funding or other remedies. In order to aid in compliance with the reporting requirements, awarded agencies should be prepared to track and report CHRP funding separately from other funding sources (including other COPS and federal grants) to ensure accurate financial and programmatic reporting on a timely basis. Your agency should ensure that you have financial internal controls in place to monitor the use of CHRP funding and ensure that its use is consistent with grant terms and conditions. Good practices in this area would include written accounting practices, an accounting system that tracks all drawdowns and grant expenditures, and the ability to track when each CHRP position funded is filled or vacant (including if the position was for a new hire or a re -hire). SECTION 4: NEED FOR FEDERAL ASSISTANCE 1) Enter your law enforcement agency's total operating budget for the current AND previous two fiscal years. CURRENT FISCAL YEAR (2009) $ 13 039.087 PREVIOUS FISCAL YEAR (2008) $ 13 179 547 PREVIOUS FISCAL YEAR (2007) $ 12.011_417 2) Enter the total jurisdictional (city, county, state, tribal) operating budget for the current AND previous two fiscal years. CURRENT FISCAL YEAR (2009) $ 35 801 900 PREVIOUS FISCAL YEAR (2008) $ 35,023900 PREVIOUS FISCAL YEAR (2007) $ 34 302 200 3) Enter the total jurisdictional (city, county, state, tribal) locally generated revenues for the current AND previous two fiscal years Locally generated revenues may include locally generated property taxes, sales taxe3 and other taxes and revenue sources (for example, transportation taxes, transient lodging taxes, licensing fees, other non property taxes and franchise taxes). CURRENT FISCAL YEAR (2009) $ 35 B00,000 PREVIOUS FISCAL YEAR (2008) $ 35923900 PREVIOUS FISCAL YEAR (2007) $ 33 884 775 4) Enter the total jurisdictional (city, county, state, tribal) general fund balance for the current and previous two fiscal years. CURRENT FISCAL YEAR (2009) $ 11,544,372 PREVIOUS FISCAL YEAR (2008) $ 11.014 148 PREVIOUS FISCAL YEAR (2007) $ 12 034206 5) Since January 1, 2008 what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced through layoffs. Civilian Law Enforcement Agency Personnel Sworn Law Enforcement Agency Personnel Other Government Agency Personnel 0 • 6) Since January 1. 2008, what percentages of the following employees in your jurisdiction (city, county, state, tribal) have been reduced through furloughs that have lasted or are scheduled to last a minimum of forty hours over the course of a fiscal year: