HomeMy WebLinkAbout77-09 RESOLUTIONRESOLUTION NO. 77-09
A RESOLUTION TO LIMIT ON A TRIAL BASIS NEWSPAPER
PUBLISHING TO PRIMARILY LEGALLY REQUIRED ITEMS
WHEREAS, the City of Fayetteville has been publishing many items such as City
Council and Planning Commission Agendas which are not legally required to be published; and
WHEREAS, because of the national recession, city revenues are falling below budget
forecasts; and
WHEREAS, reducing publication costs during this period of reducing revenues could
help preserve city funds for other vital needs; and
WHEREAS, the City of Fayetteville utilizes numerous other media to publicize agendas
and other items including the City's website, Government Channel, City Clerk's FOI notification
list, cable cast agenda meetings, news releases, etc.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby requests
that the City on a trial basis primarily publish those notices and ordinances required to be
published by state law as noted on the attached potential savings sheet that any necessary
changes in the Fayetteville Code including the Unified Development Code that require additional
publication be presented to the City Council to be amended to remove such non -statutorily
required publication.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby determines
that this policy shall be revisited six months from this date to determine the cost savings and the
effectiveness of other notification means.
PASSED and APPROVED this 7th day of April, 2009.
APPROVED:
By
ATTEST:
By: /O%aacha'
SONDRA E. SMITH, City Clerk/Treasurer
AGENDA REQUEST
FOR: COUNCIL MEETING OF MARCH 17, 2009
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FROM: ALDERMAN KYLE COOK
ORDINANCE OR RESOLUTION TITLE AND SUBJECT:
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A Resolution To Limit Newspaper Publishing To Only Legally Required Items
APPROVED FOR AGENDA:
Kyle/Cook
Alderman
Date
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Kit Williams 1 Date
City Attorney (as to form)
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RESOLUTION NO.
A RESOLUTION TO LIMIT NEWSPAPER PUBLISHING TO
ONLY LEGALLY REQUIRED ITEMS
WHEREAS, the City of Fayetteville has been publishing many items such as City
Council and Planning Commission Agendas which are not legally required to be published; and
WHEREAS. because of the national recession, city revenues are falling below budget
forecasts; and
WHEREAS, reducing publication costs during this period of reducing revenues could
help preserve city funds for other vital needs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby requests
that the City only publish those notices and ordinances required to be published by state law and
that any necessary changes in the Fayetteville Code including the Unified Development Code
that require additional publication be presented to the City Council to be amended to remove
such non -statutorily required publication.
PASSED and APPROVED this 17`h day of March, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E SMITH, City Clerk/Treasurer
Actual Advertising Costs
City Clerk:
Final Agenda
Board/Committee Openings
Planning:
Public Notices
Solid Waste
Holiday Notices
2006
2007
2008
$ 5,349.55
$ 1,336.58
$11,746.98
$ 7,177.90
$ 3,581.75
$ 591.27
$ 6,107.39
$ 7,593.20
$ 4,557.03
$ 342.88
$ 5,635.27
$ 6,572.70
$25,611.01
$17,873.61
$17,107.88
The city clerk would eliminate advertising the agendas and board and committee
openings, but they currently provide access to the agendas with email notification, on the
city website, through webcasting the meetings, and on the government channel.
The planning office would eliminate the agenda advertising, but they would still be
required to advertise any zoning changes, UDC amendments, BOA agendas, PZDs, and
annexations. They also would still post signs on site and send letters to the adjacent
property owners. The public notice costs shown would be reduced about 90% of current
expenditures. As you can see, as the amount of development has dwindled so has the
amount of public notices.
Solid Waste currently advertises in both newspapers. These ads are for notification of the
holiday schedules, and they run the•ads for six days in advance of the nine holidays. I
recommend they cut the number of days to three instead of six. As another possible
option, they could run an ad only when the regular routes are not run.
Potential Savings
City Clerk:
Final Agenda
Board/Committee Openings
Planning:
Public Notices
•
Solid Waste:
Holiday Notices
Total Savings
General Fund Savings
Solid Waste Fund Savings
2006 2007
2008
$ 5,349.55
$ 1,336.58
$ 16,572.28
$ 3,588.95
$ 20,847.36
$ 3,581.75 $ 4,557.03
$ 591.27 $ 342.88
$ 5,496.66 $ 5,071.74
$ 3,796.60 $ 3,286.35
$ 13,466.28 $ 13,258.00
$ 17,258.41 $ 9,669.68 $ 9,971.65
$ 3,588.95 $ 3,796.60 $ 3,286.35
13.2.
Clarice Pearman - Res. 77-09
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Cook, Kyle
4.13.09 4:52 PM
Res. 77-09
Audit
Audit
Page 1 of 1
Alderman Cook:
Attached is a copy of your agenda item passed by City Council regarding publications. Please let me know if there is anything
else needed for this item. Have a good day.
Clarice
Clarice Buffalohead-Pearman, CMC, CAMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman(a)ci.fayetteville.ar. us
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