HomeMy WebLinkAbout75-09 RESOLUTIONRESOLUTION NO. 75-09
A RESOLUTION APPROVING CHANGE ORDER NO. 2 TO THE
CONTRACT WITH SOLID RESOURCES, INC. TO INCREASE
THE CONTRACT AMOUNT BY $269,521.00 FOR ADDITIONAL
DEBRIS REMOVAL MONITORING AND OVERSIGHT
ASSOCIATED WITH THE JANUARY 2009 ICE STORM;
APPROVING A CONTINGENCY INCREASE OF $40,428.00; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$309,949.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order No. 2 to the contract with Solid Resources, Inc.
to increase the contract amount by $269,521.00 for additional debris removal
monitoring and oversight associated with the January 2009 Ice Storm. A copy of
the Change Order, marked Exhibit "A," is attached hereto and made a part
hereof.
Section 2.
hereby approves
Section 3.
hereby approves
That the City Council of the City of Fayetteville,
a contingency increase of $40,428.00.
That the City Council of the City of Fayetteville,
a budget adjustment in the amount of $309,949.00.
PASSED and APPROVED this 7th day of April, 2009.
APPROVED:
By
ATTEST:
By:O.14d ,,t)
SONDRA E. SMITH, City Clerk/Treasurer
Arkansas,
Arkansas,
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Change Order No. 2 Page 1 of 2
CONTRACT CHANGE ORDER
City Contract # 2076 Schedule
City Resolution # 46-09 Date 3/26/2009
City Project No.: 09010.0901
ANRC Project No.: N/A
Project Name: Debris Removal
Monitoring Services Location: Fayetteville, AR
Owner: City of Fayetteville
Contractor: Solid Resources Inc.
Address: 113 W Mountain Address: 2201 Cantu Ct, Ste 119
Fayetteville, AR 72701 Sarasota, FL 34232
THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS:
ITEM #
DESCRIPTION
DECREASE
INCREASE
6.1.1
Storm Debris Monitoring Services
5269,521
TOTAL DECREASE AMOUNT
TOTAL INCREASE AMOUNT
NET CHANGE ORDER
50.00
$269,521.00
$269,521.00
CHANGE TO CONTRACT AMOUNT:
TOTAL AMOUNT
ENGINEERS FINAL
ELIGIBLE AMOUNT
$483.690.00
$483.690.00
Original Contract Amount
Total Previous Change Order(s)
Net Amount This Change Order
TOTAL CONTRACT AMOUNT TO DATE
596,914,00
$96.914.00
5269.521.00
$269,521.00
5850.125.00
5850,125.00
CHANGE TO CONTRACT COMPLETION DATE:
Original Completion Date
Previous Adjusted Completion Date
(Increase)(Decrease) This Change Order Calendar Days
NEW CONTRACT COMPLETION DATE:
RECOMMENDED:
(( Signature Title Date
ACCEPTED: ,. 0lid Ref ouritor J j(.
Contractor I
BY: 1MAA; 0 -ArY�y
Vi L2Pres;
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Signature U Title Date
APPROVED: , CITY OF FAYETTEVILLE
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t-ny an rayvaacruacy na 411343
Budget Adjustment Form
Budget Year Department: Citywide
2009 Division: Citywide
Program: Ice Storm 2009 - FEMA
Date Requested
4/7/2009
Adjustment Number
Project or Item Added/Increased:
$309,949.00.00 is requested in the Professional Services
account in the ICE FEMA (2009 Ice Storm
Reimbursement) project.
Project or Item Deleted/Reduced:
$38744.00 is requested from the State Grants -
Operational account, $232,462.00 is requested from the
Federal Grants - Operational account and $38,744.00 is
requested from the Use of Fund Balance account.
Justification of this Increase:
Additional funds are needed to allow for an increase in
the total cost of ice storm debris removal monitoring
services required to complete the removal of all
remaining debris. Staff has requested the approval of
Change Order #2 to Contract 2026 with Solid Resources,
Inc. to increase the contract amount due to actual debris
quantities having exceeded the original estimate.
Justification of this Decrease:
Since the area was declared a national disaster,
reimbursement from FEMA (75%), Arkansas Department
of Emergency Management (12.5%) and use of fund
balance (12.5%) in the City's Replacement & Disaster
Recovery Fund will be available.
Account Name
Increase Budget
Account Number
Professional Services 4270 9280
Account Name
State Grants - Operational
Federal Grants - Operational
Use of Fund Balance
Amount Project Number
5314 00 309,949 09010 0901
Decrease Budget
Account Number
4270
4270
4270
0927
0927
0927
4302
4309
4999
01
01
99
Amount Project Number
38,743 09010 0901
232,462 09010 0901
38,744
Approval Signatures
2inent Director
t Directo
4
-Peas 0. • (!)-Jas—.
Finance Director
Date
Date
Li- to-X6d9
Date
Ai 1i•af t''I D e
1011He _! � .-- 9//0g
Date
yor
Budget & Research Use Only
Type: AB C /D) E
General Ledger Date
Approval Date
Posted to General Ledger
Posted to Project Accounting
Initial Date
Initial Date
Initial Date
Terry Gulley
Submitted By
ad -
City of Fayetteville Staff Review Fon_ ei" JJ" ,o'
h 1
09Uts W
V 1P (Y)
City Council Agenda Items
and
Contracts, Leases or Agreements
4/7/2009
Cay Council Meeting Date
Agenda Items Only
Transportation
Division
Action Required:
Z6S
11131a9
75-09
//
tanatas
%1'C. eoa
Transportation Services
Department
Approval of Change Order #2 to Contract Number 2076 with Solid Resources, Inc. to increase the contract amount by
$269,521.00 for a total contract amount $809,697.00, approval to increase the contingency amount by $40,428.00
and approval of a budget adjustment in the amount of $309,949.00.
$
309,949.00
Cost of this request
4270.9280.5314.00
Account Number
09010/0901
Project Number
Budgeted Item
4,000,000.00
Category / Project Budget
2,903,401.54
Funds Used to Date
1,096,598.46
Remaining Balance
Budget Adjustment Attached
X
ICE FEMA (2009 Ice Storm Reimb)
Program Category / Project Name
Ice Storm 2009
Program / Project Category Name
Replacement & Disaster Recovery
Fund Name
City Attomey
Previous Ordinance or Resolution # 46-09
IOriginal Contract Date: 2/18/2009
:lcIStI0, Original Contract Number. 2076
I
'Pet 0. _ Pd.41-43-3i-a9
Finance and Internal Services Director Date
Received in
Mayor's Office
Comments:
Revised January 15, 2009
Tare evi le
ARKA\SAS
CITY COUNCIL AGENDA MEMO
City Council Meeting of April 7, 2009
To: Fayetteville City Council
Mayor Lioneld Jordan
Thru: Don Marr, Chief of Staff
From: Terry Gulley, Transportation Services Director
Date: April 7, 2009
Subject: Approval of Change Order #2 to Contract Number 2076 with Solid Resources, Inc. to increase the
contract amount by $269,521.00 and increase the contingency amount by $40,428.00.
RECOMMENDATION
Staff recommends Approval of Change Order #2 to Contract Number 2076 with Solid Resources, Inc. to
increase the contract amount by $269,521.00 for a total contract amount $809,697.00, approval to increase the
contingency amount by $40,428.00 for a total contingency amount of $40,428.00, and approval of a budget
adjustment in the amount of $309,949.00.
BACKGROUND
Contract Number 2076 provides for the FEMA required monitoring and oversight of the contractors who have
been conducting the actual debris removal throughout the City of Fayetteville. The debris monitors act as the
quality control/quality assurance inspectors who validate every load of debris at the point of pick up as well as
every load delivered to the debris disposal site.
DISCUSSION
The storm debris removal and storm debris removal monitoring contracts were based on an estimated total of
419,922 cubic yards of storm debris. As of March 23, 2009, Solid Resources, Inc. reported that DRC
Emergency Services had removed a total of 403,413 cubic yards. An additional 100,000 cubic yards of
remaining storm debris is estimated to require removal.
Uncertainty in the scope of the ice storm debris removal operation at the time that it was necessary to begin
required the use of estimates prepared to the best ability of City staff. The estimates were developed using a
combination of aerial photo information calibrated with actual removal rates based on what City crews
actually removed in several areas. As actual storm debris quantities exceed the original estimate, a Change
Order to increase the total contract amount will be necessary to complete monitoring necessary for the removal
• of all remaining storm debris.
BUDGET IMPACT
Solid Resources, Inc. projects that an additional $269,521.00 will be required, in addition to the approved
contingency amount, to provide the monitoring required to complete the removal of all remaining debris. Staff
requests an additional $40,428.00 to increase contingency. Approval of the attached budget adjustment will
allocate the necessary amount from the City's Replacement & Disaster Recovery Fund. Costs associated with
ice storm debris removal monitoring services will be largely offset by reimbursements from FEMA and the
State of Arkansas.
RESOLUTION NO.
A RESOLUTION APPROVING CHANGE ORDER NO. 2 TO THE
CONTRACT WITH SOLID RESOURCES, INC. TO INCREASE
THE CONTRACT AMOUNT BY $269,521.00 FOR ADDITIONAL
DEBRIS REMOVAL MONITORING AND OVERSIGHT
ASSOCIATED WITH THE JANUARY 2009 ICE STORM;
APPROVING A CONTINGENCY INCREASE OF $40,428.00; AND
APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF
$309,949.00.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas,
hereby approves Change Order No. 2 to the contract with Solid Resources, Inc.
to increase the contract amount by $269,521.00 for additional debris removal
monitoring and oversight associated with the January 2009 Ice Storm. A copy of
the Change Order, marked Exhibit "A," is attached hereto and made a part
hereof.
Section 2. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a contingency increase of $40,428.00.
Section 3. That the City Council of the City of Fayetteville, Arkansas,
hereby approves a budget adjustment in the amount of $309,949.00.
PASSED and APPROVED this 7th day of April, 2009
APPROVED: ATTEST.
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Teard tulle
RECOMMENDED
ACCEPTED:
BY'
APPROVED:
13Y:
BY:
Signature
J 0 111 g,j 014e//1, 3oit •
I6IAAd
Contractor
Signature
CITY OF FA YETTE V ILLE
(Avner
Signature
Sl en wit
Title
Date
vIL. Presicom VW
Title Date
Title Dale
Title Date
Change Order No. 2 Page I of 2
CONTRACT CHANGE ORDER
City Contract d 2076 Schedule
City Resolution # 46-09 Dale 3262009
City Project No.: 090100901 ANRC Project No.: N/A
Project Name: Debris Removal Nlonitoring Services Location: Fayetteville, AR
Owner: City of Fayetteville Contractor: Solid Resources Inc.
Address' 113 W Mountain Address: 2201 Cantu 0, Ste 119
Fayetteville. AR 72701 Sarasota, EL 34232
171E FOLLOWING CHANGES ARE: I IEREl3Y AMENDED INTO 11 F. CONTRACT PLANS AND SPECIFICATIONS:
ITEM 91
DESCRIPTION
DI3CREASh
INCREASE
6.1.1
Storm Debris Monitoring Services
$269.521
TOTAL DECREASE AMOUNT
50.00
TOTAL INCREASE AMOUNT
$269,521.00
NET CHANGE ORDER
5269,521.00.
CIIANGE TO CONTRACT' AMOUNT:
TOTAL AMOUNT
LNGINEERS FINAL
FLIGIBLE AMOUNT
648) 690.00
S483 690,00
Original Contract Amount
Total Pn:vious Change Order(s)
Net Amount This Change Order
TOTAL CONTRACT AMOUNT TO DATE
$96,914,00
S265.521.00
596 914 00
5269 521.00
$850.125.00
$S50 125 00
CMA NGE3 TO CONTRACT COMPLETION DATE'
Original Completion Date
Previous Adjusted Completion Dale
(Incrcase)(Decrease) This Change Order Calendar Days
J4E W CONTRACT COMPLETION DATE
RECOMMENDED
ACCEPTED:
BY'
APPROVED:
13Y:
BY:
Signature
J 0 111 g,j 014e//1, 3oit •
I6IAAd
Contractor
Signature
CITY OF FA YETTE V ILLE
(Avner
Signature
Sl en wit
Title
Date
vIL. Presicom VW
Title Date
Title Dale
Title Date
Cost Breakdown for Change Order
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Total Contract Change
RESOLUTION NO. 46-09
A RESOLUTION TO APPROVE AN AGREEMENT FOR STORM
DEBRIS MONITORING SERVICES WITH SOLID RESOURCES, INC.
IN THE AMOUNT OF $483,690.00, PLUS A CONTINGENCY IN
THE AMOUNT OF $96,914.00
WHEREAS, the City of Fayetteville solicited Requests for Proposals for Storm Debris
Monitoring Services as required by the Federal Emergency Management Administration
(FEMA); and
WHEREAS, a Selection Committee including an alderman and numerous city staff
painstakingly reviewed several applicants and eventually voted by an approved rating system to
select Solid Resources, Inc. as the most qualified, capable, and affordable applicant to best
supply Storm Debris Monitoring Services for the citizens of Fayetteville.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves
the selection of Solid Resources, Inc. for Storm Debris Monitoring Services for the City of
Fayetteville.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves
the Agreement For Storm Debris Monitoring Services (attached as Exhibit "A") with Solid
Resources, Inc. in the amount of $483,690, plus a contingency of $96,914.00.
PASSED and APPROVED this 18th day of February, 2009.
ATTEST:
By: Q,P,jLu,J rCe.
SO D E. SMITH, City Clerk/Treasurer
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AGREEMENT
For
STORM DEBRIS MONITORING SERVICES
Between
CITY OF FAYETTEVILLE, ARKANSAS
And
SOLID RESOURCES, INC..
THIS AGREEMENT is made as of February 18 2009, by and between City of Fayetteville,
Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) and SOLID
RESOURCES, INC. (hereinafter called SOLID RESOURCES, INC.).
CITY OF FAYETTEVILLE is in need of Debris Management and Monitoring Services for its Right of
Way debris removal. Contract responsibilities include but are not limited to monitoring vegetative storm
debris removal and tree trimming & removal within public lands and rights of way, and debris disposal
site monitoring. Therefore, CITY OF FAYETTEVILLE and SOLID RESOURCES, INC. in
consideration of their mutual covenants agree as follows:
SOLID RESOURCES, INC. shall serve as CITY OF FAYETTEVILLE's monitoring consultant in those
assignments to which this Agreement applies, and shall give consultation and advice to CITY OF
FAYETTEVILLE during the performance of SOLID RESOURCES, INC.'s services.
SECTION 1- AUTHORIZATION OF SERVICES
1.1 Services on any assignment shall be undertaken only upon written Authorization of CITY OF
FAYETTEVILLE and agreement of SOLID RESOURCES, INC.
1.2. Assignments may include services described hereafter as Basic Services or as Additional
Services of SOLID RESOURCES, INC.
I.3 Changes, modifications or amendments in scope, price or fees to this contract shall not be
allowed without a formal contract amendment approved by the Mayor and the City Council
in advance of the change in scope, costs, fees, or delivery schedule.
Swm,nebrisMonitoringservicesConeactFcb09
1 2/18/2009
SECTION 2 - BASIC SERVICES OF SOLID RESOURCES, INC.
2.1 Provide Fixed Site Debris Monitors and Field Debris Monitors and Debris Monitoring
Supervision and Management to assist the City of Fayetteville with ice storm debris removal
services. SOLID RESOURCES, INC. will provide:
2.2 Fixed Site Debris Monitors
SOLID RESOURCES, INC. will provide trained personnel to oversee the inspection of the
disposal or unloading sites by providing the monitoring, verification of toad capacity, and
documentation at designated temporary disposal sites. Services include:
2.2.1 Provide trained disposal site monitor and inspection personnel
2.2.2 Complete record of contract haulers' cubic yardage and other record keeping as may be
needed on the provided load ticket
2.2.3 Initial each load ticket before permitting truck to proceed from the check-in area to the
tipping area
2.2.4 Remain in contact with debris management/dispatch center or supervisor
2.2.5 Perform other duties as directed by the dispatch/staging operation, debris management project
manager, or designated City personnel
2.2.6 Accurately measure load hauling compartments and accurately compute volume capacity in
cubic yards. Document and record measurements and computations
2.3 Field Debris Monitors
SOLID RESOURCES, INC. will perform roving on-site, street -level work area inspections of
debris cleanup and collection. SOLID RESOURCES, INC. will provide loading site (field)
monitors to inspect and control debris collection utilizing manifest load tickets. Services include:
2.3.1 Provide field monitor personnel at designated areas 10 check and verify information on debris
removal.
2.3.2 Monitor collection activity of trucks.
StmmDehriaMonitoringServicesContraciFeb09
2 2/18/2009
2.3.3 Issue manifest load tickets at loading site for each load.
2.3.4 Check the area for safety considerations such as — downed power lines, children playing in
area, meeting traffic control needs, safe operation of trucks and equipment .
2.3.5 Ensure only eligible ice storm related vegetative (trees, limbs, and brush) debris is collected.
No non -vegetative debris is authorized to be collected. No non -ice storm damage related
debris is authorized to be collected
2.3.6 Perform a prc-work inspection of areas to check debris piles to identify covered utility
meters, transformers, fire hydrants, mail boxes, etc. to help prevent damage from loading
equipment and to look for potential problems.
2.3.7 Should damages occur to utility components, driveways, road surfaces, private property,
vehicles, etc., document the damage with photos. If possible, collect information about
owner, circumstances of the damage (who, what, when, where) and report to your supervisor.
2.3.8 Ensure the work area is clear of debris to the specified level before equipment moves to a
new loading area.
2.3.9 Accurately measure load hauling compartments and accurately compute volume capacity in
cubic yards. Document and record measurements and computations.
2.3.10 Properly monitor and record performance and productivity of debris removal crew.
2.3.11 Remain in constant contact with debris management/dispatch center or supervisor.
2.3.12 Ensure that loads are contained properly before leaving the loading area.
2.3.13 Ensure only eligible debris is collected for loading and hauling.
2.3.14 Ensure only debris from approved public areas is loaded for removal.
2.3.15 Perform other duties from time to time as directed by the debris management project manager
or designated City debris management personnel.
StormDebrisMooitoringserviccsContreaFebO9
3 2/18/2009
2.4 Senior Technician/Field Supervisor/Emergency Operations Manager
SOLID RESOURCES, INC. will provide project management to oversee debris monitoring
activities in the field. Services will include:
2.4.1 Oversight and Supervision of Monitor field activity.
2.4.2 Scheduling of Monitoring resources and deployment timing.
2.4.3 Communication and coordination with City personnel.
2.4.4 Make suggestions to improve the efficiency of collection and removal of debris.
2.4.5 Coordinate daily activities and future planning.
2.4.6 Remain in contact with debris management/dispatch center or supervisor.
2.4.7 Identify, address, and troubleshoot any questions or problems that could impact work area
safety and eligibility.
2.4.8 Accurately measure load hauling compartments and accurately compute volume capacity in
cubic yards Document and record measurements and computations. Document truck hauling
compartment condition using digital photographs. Prepare a master log book of all hauling
equipment used by the City's debris removal SOLID RESOURCES, INC..
2.4.9 Compile, reconcile and document daily in an electronic spreadsheet format all eligible debris
hauled by the City of Fayetteville's debris removal SOLID RESOURCES, INC..
SECTION 3 - ADDITIONAL SERVICES OF SOLID RESOURCES, INC.
3.1 General
If authorized in writing by the CITY OF FAYETTEVILLE Mayor and the City Council and
agreed to in writing by SOLID RESOURCES, INC., SOLID RESOURCES, INC. shall famish or
obtain from others Additional Services of the following types that are not considered normal or
customary Basic Services. The scope of Additional Services may include:
StonnDebrisMonitoringSrnicaConaactFeb09
4 2/18/2009
3.1.1 Administrative Assistance
Provide Contract and Project administration to the degree authorized by CITY OF
FAYETTEVILLE.
3.1.2 Preparing to serve or serving as a witness for CITY OF FAYETTEVILLE in any litigation or
other proceeding involving the Project.
3.1.3 Extra Services
3.1.3.1 Services not specifically defined heretofore that may be authorized by CITY OF
FAYETTEVILLE.
3.2 Contingent Additional Services
3.2.1 If services described under Contingent Additional Services in Paragraph 3.2 are required due
to circumstances beyond SOLID RESOURCES, INC.'s control, SOLID RESOURCES, INC.
shall notify CITY OF FAYETTEVILLE and request a formal contract amendment approved
by the Mayor and the City Council prior to commencing such services. If CITY OF
FAYETTEVILLE deems that such services described in 3.2 are not required, CITY OF
FAYETTEVILLE shall give prompt written notice to SOLID RESOURCES, INC. If CITY
OF FAYETTEVILLE indicates in writing that all or parts of such Contingent Additional
Services are not required, SOLID RESOURCES, INC. shall have no obligation to provide
those services.
$ECTION 4 - ,RESPONSIBILITIES OF CITY OF FAYETTEVILLE
CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of SOLID
RESOURCES, INC..
4.1 Provide frill information as to CITY OF FAYETTEVILLE's requirements for the Project.
4.2 Assist SOLID RESOURCES, INC. by placing at SOLID RESOURCES, INC.'s disposal all
available information pertinent to the assignment including previous reports and any other data
relative thereto.
StonnDebrisMonitoringServicc4ContractFeb09
5 2/18/2009
4.3 Guarantee access to and make all provisions for SOLID RESOURCES, INC. to enter upon public
and private property as required for SOLID RESOURCES, INC. to perform his services under
this Agreement.
4.4 Examine all proposals, and other documents presented by SOLID RESOURCES, INC. and render
in writing decisions pertaining thereto.
4.5 The Transportation Manager and the Water & Wastewater Director are the CITY OF
FAYETTEVILLE's project representatives with respect to the services to be performed under this
Agreement. The Transportation Manager and the Water & Wastewater Director shall have
complete authority to transmit instructions, receive information, interpret and define CITY OF
FAYETTEVILLE' s policies and decisions with respect to materials, equipment, elements and
systems to be used in the Project, and other matters pertinent to the services covered by this
Agreement.
4.6 Give prompt written notice to SOLID RESOURCES, INC. whenever CITY OF
FAYETTEVILLE observes or otherwise becomes aware of any defect in the Project.
4.7 Furnish approvals and permits from all governmental authorities having jurisdiction over the
Project and such approvals and consents from others as may be necessary for completion of the
Project. Pay directly to the governmental authorities the actual filing and permit fees.
4.8 Pay for placement of legal notices and advertisements in newspapers or other publications
required by the Project.
4.9 Furnish, or direct SOLID RESOURCES, INC. to provide, necessary Additional Services as
stipulated in Section 3 of this Agreement or other services as required.
4.10 CITY OF FAYETTEVILLE and/or its representative will review all documents and provide
written comments to SOLID RESOURCES, INC. in a timely manner.
SECTION 5- PERIOD OF SERVICE
5.1 This Agreement will become effective upon the first written notice by CITY OF
FAYETTEVILLE authorizing services hereunder.
5.2 The provisions of this Agreement have been agreed to in anticipation of the orderly progress
of the Project through completion of the services stated in the Agreement. SOLID
StennDebt isMonitoringServiccsCantractFeba9
6 2/18/2009
RESOURCES, INC: will proceed with: providing the authorized: services immediately upon
receipt of written authorization from CITY OFFAYETTEVILLE, Saidauthorization shall.
include the scope of the, services authorized and;the time in which the services are to be
completed.
SECTION 6 - !AYMENTS TQ soLto RESOURCES. INC
0:1 Compensation.
6.'1:1 Storm Debris Monitoring Services / p
The maximum not-to-exceed:avtountaiitho ized for this Agreement is $ d 3 .6 90 a 00 • ..
The CITY:OFFAYETTSVILLE shall compensateSOL1D'•RESOURCES; INC. based on a Unit'Price.
basis as described: in:Appehdis.A.
6.1:1.1 Subject::totheCity Council; approval, adjustmentofthe;not-to-exceed;amount may:be
made should SOLID RESOURCES,. INC. establish and CITY OF FAYETTEVILLE
agree .that tticre lias:been or is to be a significant change in scope; complexity or:cbaiacter
of the seniices to be_performed; or if CITY OF FAYETTEVI LE decides:to shoiteii the
duration:6f work' froth Monroe period-speeified in the Agreement for tompletion,gf,work
andsuch',modification "warrants such adjustment Changes, modifications or amcndinents
in scope, price or fees.to this Contract shall dot be allowed withoutformal:contract
amendmentapproved by:the<Mayor and the City Council In advance of the changerin.
scope, cost, fees, or delivery schedule..
6.1.1.2 Monthly statements for:each calendar month shall besubmitted to CITY OF
FAYETIEVILLE or such parties as CITY OF FAYE7TEVILLE may designate: for
Design Services consistent with SOLID RESOURCES, INC's normal billing schedule.
Once established, the.bilting schedule shall be maintained throughout' die duration of the
Project. .Applications forpayment shall be made inaccordance with a format to be:
developed by SOLID RESOURCES, INC. and approved by CITY OF FAYETIEVILLE.
Applications for payment shall be accompairied each month by the updated project design
Schedule as the basis for determining the value earned as the work is accomplished. Final
payment: for Designservices shall be made upon CITY OFFAYETIEVILLE's approval
and acceptance withthe satisfactory completion of the Design phase for the Project.
'Ston nDebrisMonitoringScrvicesContracffebe9
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6.1.2 Additional Services
For authorized Additional engineering services under Section 3, "Additional Services",
compensation to SOLID RESOURCES, INC. shall be negotiated at the time Additional
services are authorized.
6.2 Statements
Statements and progress reports for each calendar month will be submitted to CITY OF
FAYETTEVILLE. Statements will be based on SOLID RESOURCES, INC.'s actual cost plus
fixed fee amount and justified by the updated progress schedule.
6.3 Payments
All statements are payable upon receipt and due within thirty (30) days. If a portion of SOLID
RESOURCES, INC.'s statement is disputed by CITY OF FAYETTEVILLE, the undisputed
portion shall be paid by CITY OF FAYETTEVILLE by the due date. CITY OF
FAYETTEVILLE shall advise SOLID RESOURCES, INC. in writing of the basis for any
disputed portion of any statement. CITY OF FAYETTEVILLE will make reasonable effort to pay
invoices within 30 days of date the invoice is approved, however, payment within 30 days is not
guaranteed.
6.4 Final Payment
Upon satisfactory completion of the work performed under this Agreement, as a condition before
final payment under this Agreement, or as a termination settlement under this Agreement, SOLID
RESOURCES, INC. shall execute and deliver to CITY OF FAYETTEVILLE a release of all
claims against CITY OF FAYETTEVILLE arising under or by virtue of this Agreement, except
claims which arc specifically exempted by SOLID RESOURCES, INC. to be set forth therein.
Unless otherwise provided in this Agreement or by State law or otherwise expressly agreed to by
the parties to this Agreement, final payment under this Agreement or settlement upon termination
of this Agreement shall not constitute a waiver of CITY OF FAYETTEVILLE's claims against
SOLID RESOURCES, INC. or his sureties under this Agreement or applicable performance and
payment bonds, if any.
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SECTION 7 - GENERAL CONSIDERATIONS
7.1 Insurance
7.1.1 During the course of performance of these services, SOLID RESOURCES, INC. will
maintain (in United States Dollars) the following minimum insurance coverages:
Tyne of Covemee J.amtts of Liability
Workers' Compensation Statutory
Employers' Liability $500,000 Each Accident
Commercial General Liability
Bodily Injury and Property Damage $1,000,000 Each Occurrence
$2,000,000 Annual Aggregate
Automobile Liability:
Bodily Injury and Property Damage $500,000 Each Occurrence
$1,000,000 Annual Aggregate
SOLID RESOURCES, INC. will provide to CITY OF FAYETTEVILLE certificates as evidence of the
specified insurance within ten days of the date of this Agreement and upon each renewal of coverage.
7.1.2 Debris Removal SOLID RESOURCES, INC.s shall be required to provide (or CITY OF
FAYETTEVILLE may provide) Owner's Protective Liability Insurance naming CITY OF
FAYETTEVILLE as a Named Insured and SOLID RESOURCES, INC. as additional
insureds, or, to endorse CITY OF FAYETTEVILLE and SOLID RESOURCES, INC. as
additional insured on construction SOLID RESOURCES, INC.'s liability insurance policies
covering claims for personal injuries and property damage. Construction SOLID
RESOURCES, INC.s shall be required to provide certificates evidencing such insurance to
CITY OF FAYETTEVILLE and SOLID RESOURCES, INC.
7.1.3 CITY OF FAYETTEVILLE and SOLID RESOURCES, INC. waive all rights against each
other and their officers, directors, agents, or employees for damage covered by property
insurance during and after the completion of SOLID RESOURCES, INC.'s services. If the
services result in a Construction Phase, a provision similar to this shall be incorporated into
all Construction Contracts entered into by CITY OF FAYETTEVILLE, and all construction
SOLID RESOURCES, INC.s shalt be required to provide waivers of subrogation in favor of
CITY OF FAYETTEVILLE and SOLID RESOURCES, INC. for damage or liability covered
by any construction SOLID RESOURCES, INC.'s policy of insurance.
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7.2 Professional Responsibility
7.2.1 SOLID RESOURCES, INC. will exercise reasonable skill, care, and diligence in the
performance of SOLID RESOURCES, INC.'s services and will carry out its responsibilities
in accordance with customarily accepted professional engineering practices. CITY OF
FAYETTEVILLE will promptly report to SOLID RESOURCES, INC. any defects or
suspected defects in SOLID RESOURCES, INC.'s services of which CITY OF
FAYETTEVILLE becomes aware, so that SOLID RESOURCES, INC. can take measures to
minimize the consequences of such a defect. CITY OF FAYETTEVILLE and SOLID
RESOURCES, INC. further agree to impose a similar notification requirement on all
construction SOLID RESOURCES, INC s CITY OF FAYETTEVILLE retains all remedies
to recover for its damages caused by any negligence of SOLID RESOURCES, INC.
7.2.2 In addition, SOLID RESOURCES, INC. will be responsible to CITY OF FAYETTEVILLE
for damages caused by its negligent conduct during its activities at the Project Site to the
extent covered by SOLID RESOURCES, INC.'s Commercial General Liability and
Automobile Liability Insurance policies as specified in Paragraph 7.1.1.
7.3 Changes
CITY OF FAYETTEVILLE shall have the right to make changes within the general scope of
SOLID RESOURCES, INC.'s services, with an appropriate change in compensation and schedule
only after Fayetteville City Council approval of such proposed changes and, upon execution of a
mutually acceptable amendment or change order signed by the Mayor of the CITY OF
FAYETTEVILLE and the President or any Vice President of SOLID RESOURCES, INC.
7.4 Termination
7.4.1 This Agreement may be terminated in whole or in part in writing by either party in the event of
substantial failure by the other party to fulfill its obligations under this Agreement through no
fault of the terminating party, provided that no termination may be effected unless the other party
is given:
7.4.1.1 Not less than ten (10) calendar days written notice (delivered by certified mail, return
receipt requested) of intent to terminate,
7.4.1.2 An opportunity for consultation with the terminating party prior to termination.
. StonnDcbrisMonitoringServiceaContractFebe9
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7.4.2 This Agreement may be terminated in whole or in part in writing by CITY OF
FAYETTEVILLE for its convenience, provided that SOLID RESOURCES, INC. is given:
7.4.2.1 Not Tess than ten (10) calendar days written notice (delivered by certified mail, retum
receipt requested) of intent to terminate,
7.4.2.2 An opportunity for consultation with the terminating party prior to termination.
7.4.3 If termination for default is effected by CITY OF FAYETTEVILLE, an equitable adjustment
in the price provided for in this Agreement shall be made, but
7.4.3.1 No amount shall be allowed for anticipated profit on unperformed services or other work,
7.4.3.2 Any payment due to SOLID RESOURCES, INC. at the time of termination may be
adjusted to cover any additional costs to CITY OF FAYETTEVILLE because of SOLID
RESOURCES, INC.'s default.
7.4.4 If termination for default is effected by SOLID RESOURCES, INC., or if termination for
convenience is effected by CITY OF FAYETTEVILLE, the equitable adjustment shall
include a reasonable profit for services or other work performed. The equitable adjustment
for any termination shall provide for payment to SOLID RESOURCES, INC. for services
rendered and expenses incurred prior to the termination, in addition to termination settlement
costs reasonably incurred by SOLID RESOURCES, INC. relating to commitments which had
become firm prior to the termination.
7.4.5 Upon receipt of a termination action under Paragraphs 7.5.1 or 7.5.2 above, SOLID
RESOURCES, INC. shall:
7.4.5.1 Promptly discontinue all affected work (unless the notice directs otherwise),
7.4.5.2 Deliver or otherwise make available to CITY OF FAYETTEVILLE all data, drawings,
specifications, reports, estimates, summaries and such other information and materials as
may have been accumulated by SOLID RESOURCES, INC. in performing this
Agreement, whether completed or in process.
7.4.6 Upon termination under Paragraphs 7.5.1 or 7.5.2 above CITY OF FAYETTEVILLE may
take over the work and may award another party an agreement to complete the work under
this Agreement.
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7.4.7 If, after termination for failure of SOLID RESOURCES, INC. to fulfill contractual
obligations, it is determined that SOLID RESOURCES, INC. had not failed to fulfill
contractual obligations, the termination shall be deemed to have been for the convenience of
CITY OF FAYETTEVILLE. In such event, adjustments of the agreement price shall be
made as provided in Paragraph 7.5.4 of this clause.
7.5 Delays
In the event the services of SOLID RESOURCES, INC. are suspended or delayed by CITY OF
FAYETTEVILLE or by other events beyond SOLID RESOURCES, INC.'s reasonable control,
SOLID RESOURCES, INC. shall be entitled to additional compensation and time for reasonable
costs incurred by SOLID RESOURCES, INC. in temporarily closing down or delaying the
Project.
7.6 Rights and Benefits
SOLID RESOURCES, INC.'s services will be performed solely for the benefit of CITY OF
FAYETTEVILLE and not for the benefit of any other persons or entities.
7.7 Dispute Resolution
7.7.1 Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes
between CITY OF FAYETTEVILLE and SOLID RESOURCES, INC. which arise from, or
in any way are related to, this Agreement, including, but not limited to the interpretation of
this Agreement, the enforcement of its tetras, any acts, errors, or omissions of CITY OF
FAYETTEVILLE or SOLID RESOURCES, INC. in the performance of this Agreement, and
disputes concerning payment.
7.7.2 Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate.
If timely Notice is given under Paragraph 7:8.3, but an action is initiated prior to exhaustion
of these procedures, such action shall be stayed, upon application by either party to a court of
proper jurisdiction, until the procedures in Paragraphs 7.8.3 and 7.8.4 have been complied
with.
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7.7.3 Notice of Dispute
7.7.3.1 For disputes arising prior to the making of final payment promptly after the occurrence of
any incident, action, or failure to act upon which a claim is based, the party seeking relief
shall serve the other party with a written Notice;
7.7.3.2 For disputes arising within one year alter the making of final payment, CITY OF
FAYETTEVILLE shall give SOLID RESOURCES, INC. written Notice at the address
listed in Paragraph 7.14 within thirty (30) days after occurrence of any incident, accident,
or first observance of defect or damage. In both instances, the Notice shall specify the
nature and amount of relief sought, the reason relief should be granted, and the
appropriate portions of this Agreement that authorize the relief requested.
7.7.4 Negotiation: Within seven days of receipt of the Notice, the Project Managers for CITY OF
FAYETTEVILLE and SOLID RESOURCES, INC. shall confer in an effort to resolve the
dispute. If the dispute cannot be resolved at that level, then, upon written request of either
side, the matter shall be referred to the President of SOLID RESOURCES, INC. and the
Mayor of CITY OF FAYETTEVILLE or his designee. These officers shall meet at the
Project Site or such other location as is agreed upon within 30 days of the written request to
resolve the dispute.
7.8 CITY OF FAYETTEVILLE represents that it has sufficient funds or the means of obtaining
funds to remit payment to SOLID RESOURCES, INC. for services rendered by SOLID
RESOURCES, INC.
7.9 Publications
Recognizing the importance of professional development on the part of SOLID RESOURCES,
INC.'s employees and the importance of SOLID RESOURCES, INC.'s public relations, SOLID
RESOURCES, INC. may prepare publications, such as technical papers, articles for periodicals,
and press releases, pertaining to SOLID RESOURCES, INC.'s services for the Project. Such
publications will be provided to CITY OF FAYETTEVILLE in draft form for CITY OF
FAYETTEVILLE's advance review. CITY OF FAYETTEVILLE shall review such drafts
promptly and provide CITY OF FAYETTEVILLE's comments to SOLID RESOURCES, INC.
CITY OF FAYETTEVILLE may require deletion of proprietary data or confidential information
from such publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably
StonnDebrisMonitoringServicescontractFeb09
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withhold approval. The cost of SOLID RESOURCES, INC.'s activities pertaining to any such
publication shall be for SOLID RESOURCES, INC.'s account.
7.10 Indemnification
7.10.1 CITY OF FAYETTEVILLE agrees that it will require all construction SOLID RESOURCES,
INC.s to indemnify, defend, and hold harmless CITY OF FAYETTEVILLE and SOLID
RESOURCES, INC. from and against any and all loss where loss is caused or incurred or
alleged to be caused or incurred in whole or in part as a result of the negligence or other
actionable fault of the SOLID RESOURCES, INC.s, or their employees, agents, SubSOLID
RESOURCES, INC.s, and Suppliers.
7.11 Notices
Any Notice required under this Agreement will be in writing, addressed to the appropriate party
at the following addresses:
CITY OF FAYETTEVILLE's address:
113 West Mountain Street
Fayetteville, Arkansas 72701
SOLID RESOURCES, INC.'s address:
2201 Cantu Court, Suite 119
Sarasota, FL 34232-6254
7.12 Successor and Assigns
CITY OF FAYETTEVILLE and SOLID RESOURCES, INC. each binds himself and his
successors, executors, administrators, and assigns to the other party of this Agreement and to the
successors, executors, administrators, and assigns of such other party, in respect to all covenants
of this Agreement; except as above, neither CITY OF FAYETTEVILLE nor SOLID
RESOURCES, INC. shall assign, sublet, or transfer his interest in the Agreement without the
written consent of the other.
7.13 Controlling Law
This Agreement shall be subject to, interpreted and enforced according to the laws of the State of
Arkansas without regard to any conflicts of law provisions.
St ormDebrisMonitorin¢ServicesContracIFeb09
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7.14 Entire Agreement
This Agreement represents the entire Agreement between SOLID RESOURCES, INC. and CITY
OF FAYETTEVILLE relative to the Scope of Services herein. Since terms contained in purchase
orders do not generally apply to professional services, in the event CITY OF FAYETTEVILLE
issues to SOLID RESOURCES, INC. a purchase order, no preprinted terms thereon shall become
a part of this Agreement. Said purchase order document, whether or not signed by SOLID
RESOURCES, INC., shall be considered as a document for CITY OF FAYETTEVILLE's
internal management of its operations.
7.15 Request for Proposal
The Request for Proposal for Storm Debris Monitoring Services is attached as Appendix B.
SECTION 8 - SPECIAL CONDITIONS
8.1 Additional Responsibilities of SOLID RESOURCES, INC.
8.1.1 CITY OF FAYETTEVILLE's, review, approval, or acceptance of reports and other services
furnished hereunder shall not in any way relieve SOLID RESOURCES, INC. of
responsibility for the technical adequacy of the work. Neither CITY OF FAYETTEVILLE's
review, approval or acceptance of, nor payment for any of the services shall be construed as a
waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement.
8.1.2 SOLID RESOURCES, INC. shall be and shall remain liable, in accordance with applicable
law, for all damages to CITY OF FAYETTEVILLE caused by SOLID RESOURCES, INC.'s
negligent performance of any of the services furnished under this Agreement except for
errors, omissions or other deficiencies to the extent attributable to CITY OF
FAYETTEVILLE or CITY OF FAYETTEVILLE-furnished data.
8.1.3 SOLID RESOURCES, INC.'s obligations under this clause are in addition to SOLID
RESOURCES, INC.'s other express or implied assurances under this Agreement or State law
and in no way diminish any other rights that CITY OF FAYETTEVILLE may have against
SOLID RESOURCES, INC. for faulty materials, equipment, or work.
SlonnDcbrisMonitoringServicesConhactFeho9 15
2/18/2009
8.2 Remedies
Except as may be otherwise provided in this Agreement, all claims, counter -claims, disputes and
other matters in question between CITY OF FAYETTEVILLE and SOLID RESOURCES, INC.
arising out of or relating to this Agreement or the breach thereof will be decided in a court of
competent jurisdiction within Arkansas.
8.3 Audit: Access to Records
8.3.1 SOLID RESOURCES, INC. shall maintain books, records, documents and other evidence
directly pertinent to performance on work under this Agreement in accordance with generally
accepted accounting principles and practices consistently applied in effect on the date of
execution of this Agreement. SOLID RESOURCES, INC. shall also maintain the financial
information and data used by SOLID RESOURCES, INC. in the preparation of support of the
cost submission required for any negotiated agreement or change order and send to CITY OF
FAYETTEVILLE a copy of the cost summary submitted. CITY OF FAYETTEVILLE, the
State or any of their authorized representatives shall have access to all such books, records,
documents and other evidance for the purpose of inspection, audit and copying during normal
business hours. SOLID RESOURCES, INC. will provide proper facilities for such access
and inspection.
8.3.2 Records under Paragraph 8.3.1 above, shall be maintained and made available during
performance on assisted work under this Agreement and until five years from the date of final
payment for the project. In addition, those records which relate to any controversy arising out
of such performance, or to costs or items to which an audit exception has been taken, shall be
maintained and made available until rive years after the date of resolution of such appeal,
litigation, claim or exception.
8.3.3 This right of access clause (with respect to financial records) applies to:
8.3.3.1 Negotiated prime agreements:
8.3.3.2 Negotiated change orders or agreement amendments in excess of $10,000 affecting the
price of any formally advertised, competitively awarded, fixed price agreement:
8.3.3.3 Agreements or purchase orders under any agreement other than a formally advertised,
competitively awarded, fixed price agreement. However, this right of access does not
SiormDebri Won itoringServicesContmctFcb09
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apply to a prime agreement, lower tier subagreement or purchase order awarded after
effective price competition, except:
8 3 3 3 1 With respect to record pertaining directly to subagreement performance, excluding
any financial records of SOLID RESOURCES, INC.;
8 3 3 32 If there is any indication that fraud, gross abuse or corrupt practices may be involved;
8.3.3.3.3 If the subagreement is terminated for default or for convenience.
8.4 Covenant Against Contingent Fees
SOLID RESOURCES, INC. warrants that no person or selling agency has been employed or
retained to solicit or secure this Agreement upon an agreement of understanding for a
commission, percentage, brokerage or continent fee, excepting bona fide employees or bona fide
established commercial or selling agencies maintained by SOLID RESOURCES, INC. for the
purpose of securing business. For breach or violation of this warranty, CITY OF
FAYETTEVILLE shall have the right to annul this Agreement without liability or at its
discretion, to deduct from the contract price or consideration, or otherwise recover, the full
amount of' such commission, percentage, brokerage, or contingent fee.
8.5 Gratuities
8.5.1 If CITY OF FAYETTEVILLE finds after a notice and hearing that SOLID RESOURCES,
INC. or any of SOLID RESOURCES, INC.'s agents or representatives, offered or gave
gratuities (in the form of entertainment, gifts or otherwise) to any official, employee or agent
of CITY OF FAYETTEVILLE, in an attempt to secure an agreement or favorable treatment
in awarding, amending or making any determinations related to the performance of this
Agreement, CITY OF FAYETTEVILLE may, by written notice to SOLID RESOURCES,
INC. terminate this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and
remedies that the law or this Agreement provides. However, the existence of the facts on
which CITY OF FAYETTEVILLE bases such finding shall be in issue and may be reviewed
in proceedings under the Remedies clause of this Agreement.
8.5.2 In the event this Agreement is terminated as provided in Paragraph 8.5.1, CITY OF
FAYETTEVILLE may pursue the same remedies against SOLID RESOURCES, INC. as it
could pursue in the event of a breach of the Agreement by SOLID RESOURCES, INC. As a
StormDebrisMonitoringSaviccsConunclFcb09
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penalty, in addition to any other damages to which it may be entitled by law, CITY OF
FAYETTEVILLE may pursue exemplary damages in an amount (as determined by CITY OF
FAYETTEVILLE) which shall be not less than three nor more than ten times the costs
SOLID RESOURCES, INC. incurs in providing any such gratuities to any such officer or
employee.
8.6 Arkansas Freedom of Information Act
City contracts and documents, including internal documents and documents of subSOLID
RESOURCES, INC.s and sub -consultants, prepared while performing City contractual work are
subject to the Arkansas Freedom of Information Act (FOIA). If a Freedom of Information Act
request is presented to the CITY OF FAYETTEVILLE, SOLID RESOURCES INC. will do
everything possible to provide the documents in a prompt and timely manner as prescribed in the
Arkansas Freedom of Information Act (A.C.A. §25-19-101 et seq.). Only legally authorized
photocopying costs pursuant to the FOIA may be assessed for this compliance.
StormDebrisMonitoringServicesCannetFebe9
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IN WITNESS 9✓HEi EOF, CITY of FA-YETIEVILLE, ARKANSAS by and through its Mayor,
and SOLID8.E5OURCES: IMC: 'by its;putt}gtized officer have made and
executed -this Agreeanentas of the day, andyoatilistabove *4ritten:
City Cie*
SOLIDRESOURCES.: INC:
BY=4rior lazoirete
Tilt ARES•foil✓ T
AT'T'EST:
titte: vie, be:&s tL2
1 -
Changes, modifications or amendments in scope; price or fees to this. Coats .. shall. not allowed
without formal contract amendmeat approvedbytheMayor and the City Council in advance of the
change in soope,.cost, fees, or delirery`schedule.
END OF AGIRMIENT FOR,STOIYM D MUS'MONITORING SERVICES
smm,Delois8ip+iemingservicesConuae>Feb09 19
2/18/2009
Y�/
VENDOR NO.
itle
PURCHASE ORDER
18636
Solid Resources Inc
2201 Cantu Court Suite 119
Sarasota FL 34232
Each Package Must Be Marked
Exactly As Shown Here
City of Fayetteville, Arkansas
PURCHASE ORDER #
09-0000214-001
DATE
2/25/09
FOB Fyv
TERMS NET 30 DAY
Unn Oty
City. of Received
Issue
Descrlptlon and
Account Number
Unit Price TOTALS
1.00 LOT
a) Storm Debris Monitoring Services 483690.00 483690.00
Per RFP #09-05 Res #46-09
Contract #2076
4270.9280.5314.00 090100901
Please add line item C) Change Order #2 to Contract #2076 to increase contract amount by
$193,828.00 allowing for additional debris removal monitoring services necessary for clean-up
from the 2009 Ice Storm. Please use g/1 account number 4270.9280.5314.00 09010/0901, upon
approval of contract Change Order 41.
SHIP TO: Transportation Dept
1525 S Happy Hollow Rd
Fayetteville AR 72701
Apperson,G
DEPARTMENT VERIFICATION
RECEIVED
DEPT HEAD APPROVAL
AMOUNT TO PAY
A!P VERIFICATION
PURCHASING VERIFICATION
PRICE CHANGE VERIFICATION
RETURN CHECK TO
SEND COPY TO
Sales Tax Total: $.00
Purchase Order Total: 483690.00
ADDmONAL APPROVAL
CHECK#
DOES NOT MEET PURCHASING POLICY
CONTRACT PAYMENT
OTHER
APPROVED BY
DEPT COPY
PROJECT #
THIS PAYMENTS
PREVIOUS PAYMENT(S) $
TOTAL PYMT(S) $
BALANCE$
Clarice Pearman - Res. 75-09 & 76-09
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Gulley, Terry
4.13.09 4:48 PM
Res. 75-09 & 76-09
Audit; Fell, Barbara; Purchasing
Audit; Fell, Barbara; Purchasing
Page 1 of 1
Terry:
Attached are copies of your agenda items passed by City Council regarding Solid Resources, Inc. CO2 and DRC Emergency
Services LLC CO2. I will forward to Budget & Research your budget adjustments. I am forwarding to you one of two signed
agreements for Solid Resources. Also, I am forwarding to Purchasing your change orders for both items. Please let me know if
there is anything else needed for this item. Have a good day.
Clarice
Clarice Buffalohead-Pearman, CMC, CAMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar.us
•
file://C:\Documents%20and%20Settings\spearman.000\Local%20Settings\TempAPgrpwise\49E36CC5F... 4.13.09