HomeMy WebLinkAbout73-09 RESOLUTIONRESOLUTION NO. 73-09
A RESOLUTION AUTHORIZING THE FAYETTEVILLE EXECUTIVE
AIRPORT STAFF TO APPLY FOR AND ACCEPT AN AMENDED 80/20
GRANT IN THE ESTIMATED AMOUNT OF $102,000.00 FROM THE
ARKANSAS DEPARTMENT OF AERONAUTICS TO FUND THE
TERMINAL BUILDING HVAC REPAIR PROJECT; AND APPROVING A
BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Executive Airport staff to apply for and accept an amended 80/20 grant in the
estimated amount of $102,000.00 from the Arkansas Department of Aeronautics to fund the
Terminal Building HVAC Repair Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment recognizing the grant revenue.
PASSED and APPROVED this 7th day of April, 2009.
APPROVED:
ATTEST:
By:
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SONDRA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department:
Division:
Program:
General Government
Aviation & Economic Development
Airport Capital Expenditures
Date Requested
4/7/2009
Adjustment Number
Project or Item Added/Increased:
$380110 in the building maintenance acct.
34 II°
Project or Item Deleted/R duc d:
None. To recognize n Arkansas Department of
Aeronautics grant funding.
None. To use �f the Airport's fund balance.
Justification of this Increase:
Will provide an additional budget amount for repairs and
modifications to the Airport Terminal HVAC control
system.
Justification of this Decrease:
The Department of Aeronautics will provide 80% cost
reimbursement on the project. 20% local match is
required on the project.
The additional amount is needed due to the project
expense estimate increase.
Account Name
Increase Expense Budget (Decrease Revenue Budget)
Account Number Amount Project Number
Building & grounds maim
Account Name
5550 3960 5400 00 ‘34 (l 0 08074 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
State grants
Project Number
5550 0955 6805 00 3 \ 1 tog 08074 1
Use of fund balance 5550 0955 4999 99 a 643N,
IApproval Si/.tures
Requested kaCtteB (
C'
Bud et anger
Department
rector
ami Q .
Fina ' & Intemal.Services Director
ayor
Date
3-Z1t-Of
Date
3. z Mt -os
Date
3/009
Date
Budget Office Use Only
Type: A
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
Initial Date
Initial Date
Initial Date
Ray M. Boudreaux
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
4/7/2009
City Council Meeting Date
Agenda Items Only
Aviation & Economic Development General Government
R'-5
4/7/01-
13-0
,f407` o g
10401-16
Division department
era
CIa!
Action Requiter.
Action Required: A Resolution to apply for and accept rant from the AR Dept. of Aeronautics, nd signature of the
Mayor on the Grant Application. Contact: John Knight, Director AR Dept Aeronautics, 1 Airport Dr, 3rd Floor, Little
Rock, AR, 72202, 800-376-6781, e-mail Richard Mills: richard.mills@mail.state.ar.us
Approval of a Budget Adjustment.
REVENUE
$102,000.00
Cost of this request
5550.0955.6805.00
Account Number
08074 1
Project Number
Budgeted Item
Category / Project Budget
Funds Used to Date
Remaining Balance
Budget Adjustment Attached
X
Airport HVAC Improvements
Program Category / Project Name
Airport Capital
Program / Project Category Name
Airport Fund
Fund Name
o'
Departmen ''rector
3-zo -o9
Date
411,47E„_
City Attorney Date
Finance and In ernal Services Director
3 -2r •09
Date
Date
31-20 9
Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
5309
Comments:
•
Revised January 15, 2009
City Council Meeting of: April 7, 2009
Agenda Item Number.
A X11
ae eel e AVIATION 8 ECONOMIC DEVELOPMENT
ARKANSAS FAYETTEVILLE EXECUTIVE AIRPORT • DRAKE FIELD
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor Jordan
THRU: Chief of Staff
THRU: Staff/Contract Review Committee
THRU: Terry Gully, Transportation Director
FROM: Ray M. Boudreaux, Aviation Directo
DATE: March 20, 2009
SUBJECT: Amend Arkansas Department of Aeronautics 80/20 Grant Amount to
cover increased project cost for the Terminal Building HVAC Repair
Project for a total estimated project cost of $127,500.00
RECOMMENDATION:
Approve amended application and acceptance of Arkansas Department of Aeronautics 80/20
Grant for a total project amount estimated to be $127,500 to fund the Terminal Building HVAC
Repair Project and award of an acceptable bid received through the City Purchasing Department
to complete the project. Approval of a Budget Adjustment and Signature of the Mayor.
BACKGROUND:
Bids for the Terminal HVAC Repair Project were received March 13, 2009 all exceeding the
Engineer's estimate. Arkansas Department of Aeronautics were consulted and agreed to
increase total project estimate by the amount of the low bid. The amended application was
approved at the March 19, 2009 Arkansas Aeronautics Commission meeting for a 80/20 grant in
the amount of $127,500.00. State funding to be $102,000.00. New bids are scheduled to be
received March 31, 2009. A bid tab and recommendation for award will be presented at the
March 31 agenda session.
BUDGET IMPACT: Funds are available in the Airport Fund to match the Grant proceeds.
Total project cost estimate $127,500.00 with 20% or $25,500.00 local match.
Attachments: Staff Review Form
Budget Adjustment
Resolution 5309
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.org/govemment/aviation
airport_economic_development@ci.fayetteville.ar.us
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE EXECUTIVE
AIRPORT STAFF TO APPLY FOR AND ACCEPT AN AMENDED 80/20
GRANT IN THE ESTIMATED AMOUNT OF $102,000.00 FROM THE
ARKANSAS DEPARTMENT OF AERONAUTICS TO FUND THE
TERMINAL BUILDING HVAC REPAIR PROJECT; AND APPROVING A
BUDGET ADJUSTMENT RECOGNIZING THE GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Executive Airport staff to apply for and accept an amended 80/20 grant in the
estimated amount of $102,000.00 from the Arkansas Department of Aeronautics to fund the
Terminal Building HVAC Repair Project
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment recognizing the grant revenue.
PASSED and APPROVED this 7th day of April, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
RESOLUTION NO. 53-09
A RESOLUTION AUTHORIZING THE FAYETTEVILLE EXECUTIVE
AIRPORT STAFF TO APPLY FOR AND ACCEPT AN 80/20 GRANT IN THE
ESTIMATED AMOUNT OF $87,790.00 FROM THE ARKANSAS
DEPARTMENT OF AERONAUTICS TO FUND THE TERMINAL BUILDING
HVAC REPAIR PROJECT; AND APPROVING A BUDGET ADJUSTMENT
RECOGNIZING THE GRANT REVENUE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS•
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Executive Airport staff to apply for and accept an 80/20 grant in the estimated
amount of $87,790.00 from the Arkansas Department of Aeronautics to fund the Terminal
Building HVAC Repair Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment recognizing the grant revenue.
PASSED and APPROVED this 3rd day of March, 2009.
APPROVED:
ATTEST.
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SONDRA
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SONDRA E. SMITH, City Clerk/Treasurer
Clarice Pearman - Res. 73-09
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Boudreaux, Ray
4.13.09 4:38 PM
Res. 73-09
Audit; Fell, Barbara
Audit; Fell, Barbara
Page 1 of l
Ray:
Attached is a copy of your agenda item passed by City Council regarding Dept. of Aeronautics grant. I will forward to Budget &
Research your original budget adjustment. Please let me know if there is anything else needed for this item. Have a good
day.
Clarice
Clarice Buffalohead-Pearman, CMC, CAMC
City Clerk/Treasurer Division
113 West Mountain
Fayetteville, AR 72701
479-575-8309
cpearman@ci.fayetteville.ar. us
file://C:\Documents%20and%20Settings\cpearman.000\Local%20Settmgs\Temp\XPgrpwise\49E36A71 F... 4.13.09