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HomeMy WebLinkAbout63-09 RESOLUTIONRESOLUTION NO. 63-09 A RESOLUTION AWARDING BID #09-18 AND APPROVING THE PURCHASE OF AN ASPHALT PAVER MACHINE FROM A. CAMP EQUIPMENT, LLC IN THE AMOUNT OF $300,500.00; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-18 and approves the purchase of an Asphalt Paver Machine from A. Camp Equipment, LLC in the amount of $300,500.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $10,000.00. �‘.tyytK/7R ^%,� s v E :FAYETTEVILLE: 3 PASSED and APPROVED this 17th day of March, 2009. APPROVED: ATTEST: By: %u AN, Mayor SONDRA E SMITH, City Clerk/Treasurer :e-9J.y kANSGp" Vep�G1,ON %%%%% City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 Department: Operations Division: Fleet Operations Program: Capital Expenditures Date Requested 3/13/2009 Adjustment Number Project or Item Added/Increased: $10,000 is requested in Project 02077 - construction equipment for the Asphalt Paver Machine. Project or Item Deleted/Reduced: Reduce Shop fund balance by $10,000 to the purchase of the Asphalt Paver. Justification of this Increase: Fleet underestimated the purchase price of the replacement machine. It is too early in the year for Fleet to know if prices were overestimated in other projects which would leave excess funds. Justification of this Decrease: Sufficient funds are available to meet City objectives. Account Name Increase Expense Budget (Decrease Revenue Budget) Account Number Amount Vehicles and equipment Account Name Project Number 9700 1920 5802 00 10,000 02077 2009 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Use of fund balance 9700 0970 4999 99 10,000 Project Number Reques Approval Signatures By Date /.�et •.pager /tepartment D for -3j L/yl Date 7./.9 -Of Date 3" ��llDate 4 Budget Office Use Only Type: A B C ® E Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 3/17/2009 City Council Meeting Date Agenda Items Only Dennis Pratt / Barbara Olsen Fleet Operations Submitted By Division Action Required: ded 14-9k iii'/log 0 ai 3107 (3-D9 4 camp at - N8 6 Transports tion Department LLQ A resolution awarding Bid 09-18 to A. Camp Equipment in the amount of $300,500 for the purchase of one asphalt paver machine plus specified options for use by Transportation Division, and approval of the budget adjustment to move funds to the Fleet Expense account. 300,500.00 Cost of this request 9700.1920.5802.00 Account Number 02077.2009 Project Number Budgeted Item X $ 291,000.00 Category / Project Budget Vehicles and Equipment Program Category / Project Name 33.12 Construction Equipment Funds Used to Date Program / Project Category Name $ 290,966.88 Shop Fund Remaining Balance Fund Name Budget Adjustment Attached � epartm,ment Directo 37307 Date do City Attomey / Date 40.11 oL Finance and Internal Services Director Date *01 ate X Previous Ordinance or Resolution # Original Contract Date: Original Contract Number: Received in City Clerk's Office 47, tH�0 akitiq Received in Mayor's Office Comments: Revised January 15, 2009 aye _ FLEET OPERATIONS evuLle 1525 S Happy HoIlow Road ARKANSAS Fayetteville, AR 72701 (479) 444-3495 FAX (479) 444-3425 Interdepartmental Correspondence TO: MAYOR/CITY COUNCIL THRU: TERRY GULLEY, DIRECTOR OF TRANSPORTATION FROM: DENNIS PRATT, FLEET OPERATIONS SUPT. DATE: March 13, 2009 SUBJECT: Purchase of one Vogele Asphalt Paver Machine RECOMMENDATION: That City Council approve the purchase of one asphalt paver machine for use by Transportation Division in the amount of $300,500 ($298,000 base price plus $2,500 for specified options). BACKGROUND: Bid 09 -18 was opened on January 30, 2009 for one Asphalt Paver Machine for use by Transportation Division. Four bid responses were received. A detailed tabulation sheet is attached. The low bid, from A. Camp Equipment, LLC, meets all specs I recommend acceptance of the bid from A. Camp Equipment, LLC in the amount of $298,000 contingent upon their providing a performance bond. Fleet will also be purchasing options (Auto lube system, hydraulic screed lock, larger wash down system tank) for another $2,500 for a total of $300,500. This will replace unit 93, a 2002 Paver that is due for replacement. $291,000 of funds are available for this purchase in Fleet Project 02077 — Construction Equipment. A Budget adjustment is attached for the balance of $10,000 for this purchase. This purchase was unanimously approved by the Equipment Committee at the meeting on March 10th, 2009. Cc: Terry Gulley RESOLUTION NO. A RESOLUTION AWARDING BID #09-18 AND APPROVING THE PURCHASE OF AN ASPHALT PAVER MACHINE FROM A. CAMP EQUIPMENT, LLC IN THE AMOUNT OF $300,500.00; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $10,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-18 and approves the purchase of an Asphalt Paver Machine from A. Camp Equipment, LLC in the amount of $300,500.00. Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment in the amount of $10,000.00. PASSED and APPROVED this 17th day of March, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 Department: Operations Division: Fleet Operations Program: Capital Expenditures Date Requested 3/13/2009 Adjustment Number Project or Item Added/Increased: $10,000 is requested in Project 02077 - construction equipment for the Asphalt Paver Machine. Project or Item Deleted/Reduced: Reduce Shop fund balance by $10,000 to the purchase of the Asphalt Paver. Justification of this Increase: Fleet underestimated the purchase price of the replacement machine. It is too early in the year for Fleet to know if prices were overestimated in other projects which would leave excess funds. Justification of this Decrease: Sufficient funds are available to meet City objectives. Account Name Increase Expense Budget (Decrease Revenue Budget) Account Number Amount Vehicles and equipment Account Name Project Number 9700 1920 5802 00 10,000 02077 2009 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Use of fund balance 9700 0970 4999 99 10,000 Project Number Approval Signatures Finan & Interval Date 3 Z/-2-/ Date Date 0.. rd.ulnr1 3-16-o Date -rito ces Director Budget Office Use Only Type: A B C ® E Posted to General Ledger Posted to Project Accounting Entered in Category Log Initial Date Initial Date Initial Date aye viARKANSAS le FLEET OPERATIONS 1525 S. Happy Hollow Road Fayetteville, AR 72701 Equipment Committee Correspondence TO: FROM: DATE: SUBJECT: City of Fayetteville, Equipment Committee Bobby Ferrell, Chairman Adella Gray Shirley Lucas Matthew Petty DENNIS PRATT, Fleet Operations Superintendent MARCH 3, 2009 BID 09-18 ASPHALT PAVER MACHINE Bid 09-18 was opened on January 30, 2009 for one Asphalt Paver Machine for use by Transportation Division. Four bid responses were received. A detailed tabulation sheet is attached. The low bid, from A. Camp Equipment, LLC, meets all specs. recommend acceptance of the bid from A. Camp Equipment, LLC in the amount of $298,000 contingent upon their providing a performance bond. Phis will replace unit 93, a 2002 Paver that is due for replacement. Funds are available for this purchase in Fleet Project 02077 — Construction Equipment. .Terry Gulley cnnAeoe �J 3—/0-09 (l/�(.P/ A, • 9cfc-eicf35 0 Trimmac ; ccs ..Wy �% •i:`.`a • ord..'%.'.- 1, IFiggs;Cat$ $317,770.00 Caterpillar AP655D to § kk pi k k $314,718.00 Cedarapides By Terex CR362L $38,000.00 $276,718.00 CO k ei N. ael s42 . Am 01. / -! BO nci71;ifi # • r 'dd. § 8 $ 2 ; $25,000.00 $323,819.00 ul. - at to • •ceid}oi 6- ea kqr CO® /f *� !' ;A P 4P4.@ it / / $298,000.00 Vogele-Wirtgen Group 5100-2 Rubber Track Asphalt Paver 00'00019ZS • 00'000'g£S . ! ) '� 04 - %: & e. -,w-t" iL . � 1 Diesel Powered: 170 hp STD 8ft. Asphalt Paver Manufacturer Model 2 Trade In Value of Machine - Unit #93 Grand Total (line one minus line two) 3. Total Life Cost TOTAL COST TO CITY FOR MACHINE •formal authorization by City officials. minimum speclficatlo k • B Finance 8 Internal Services Director. Budget Manager. ' IT Manager. Dispatch Manager. Utilities Manager. Other. . 0 CO -•i IBARBARAOLSEN .rtq lY;MtS'e!a7en'T/C"' `.,.7i`," f.:V7 - :r, 0 { fl • All purchases 'unde{$2500 shall be used on a P -Card unlnsssr edicn r1099 sor4ce relatodalCaO x256 with quru+onc-inin, 1‘‘ 04111"742727,7r7 qg.5, .'. All PO Request shall be scanned fo thn Purchasmq a -mail: Purchasmq ci.Hrynttwglc.nr.0 r�i i4+ n 2 m CD CD 0 ` \ CO so 0 co 0 Shipping/Handling To be unit #9125, fixed asset #709125 Rotary Beacon on rear Iargerwashdown system tank Hydraulic screed lock Auto lube system Asphalt Paver with these options: Vogele-Wirtgen 5100-2 Rubber track _a.. :.fr 0 = ilyercC Vare:'ci3,t• r, rcz: - - • a .1.a a z�c DI7! . ea . ea CD . [Unit of Issue 0 ' 373.00 373.00 ! § 1,043.00 :}E:C ®!� \ƒ� $0.00 , 40. , 1 0 0 ° °) «J © [Extended Cost 2 XI 4 9700.1920.5802.00 \ CD DJ 01 9700.1920.5802.00 ( tO 144 01 97001920 5802.00 Account Numbers Requesters Employee #: 1940 - Fob Point: 2 # I Subtotal: $300,236.00 Tax: EXEMPT Total: $300,236.00 02077.2009 02077.2009 02077.2009 02077.2009 to ha 2 Project/Subproject # }/ \ fCo I! P.0 Number: equisition No.: ( [Inventory # Quotes Attached Yes: No: Expected Uelivery�ate: § [ 0 [Fixed Asset # 1! ;j Clarice Pearman - Res. 63-09 From: To: Date: Subject: CC: Attachments: Clarice Pearman Olsen, Barbara; Pratt, Dennis 3.24.09 1:39 PM Res 63-09 Audit; Fell, Barbara; Foren, Andrea Audit; Fell, Barbara; Foren, Andrea Page 1of1 Attached is a copy of your agenda item passed by the City Council March 17, 2009. I am forwarding to Budget & Research your budget adjustment and forward your purchase requisition to Purchasing. Please let me know if there is anything else needed for this item. Have a good afternoon. Clarice • file •//C •\Documents%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\49C8E29CF... 3.24.09