HomeMy WebLinkAbout58-09 RESOLUTIONRESOLUTION NO. 58-09
A RESOLUTION APPROVING A BUDGET ADJUSTMENT FOR
THE FAYETTEVILLE PARKS & RECREATION DIVISION IN THE
AMOUNT OF $30,000.00 TO RECOGNIZE DONATION
REVENUES FROM VARIOUS COMMUNITY ORGANIZATIONS
TO FUND ITEM PURCHASES AND NEW PROGRAMS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment for the Parks & Recreation Division in the
amount of $30,000.00 to recognize donation revenues from various community
organizations to fund item purchases and new programs. eR „��,,,'
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PASSED and APPROVED this 17th day of March, 2009.
APPROVED: ATTEST:
LI NELD J
..�- By: Lw
AN, Mayor SO RGhe/,A E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department: General Government
Division: Miscellaneous
Program: Miscellaneous
Date Requested
2/27/2009
Adjustment Number
Project or Item Added/Increased:
To recognize various donations to be received in 2009
for items to be purchased by Parks and Recreation
and/or Yvonne Richardson Community Center as well as
program fees for new programs in 2009.
Project or Item Deleted/Reduced:
There is sufficient funding available in these accounts.
Justification of this Increase:
Staff estimates that $30,000 in donations or new
program fees will be received in 2009. No revenues will
be expensed until these fees have been received.
Justification of this Decrease:
There is sufficient funding available in these accounts.
Increase Budget
Account Name Account Number
Donation Contingency fees 1010 6600 5370 00
Account Name
Decrease Budget
Account Number
Amount
Project Number
30,000 03051 9000
Amount
Donation -Park Miscellaneous 1010
0001 4815 00
Project Number
30,000 03051 9000
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Date
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Date j,
Date
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Budget & Research Use Only
Type: A
General Ledger Date
Approval Date
Posted to General Ledger
Posted to Project Accounting
C D E
Initial
Date
Initial
Date
Initial Date
Connie Edmonston
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
3/17/2009
City Council Meeting Date
Agenda Items Only
Parks and Recreation
Division
Action Required:
RES
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irks {eraihrin
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Operations
Department
To approve a budget adjustment to appropriate additional funds for unanticipated budgetary programs and donations,
and to recognize $30,000 in revenues associated with those programs and donations in the Parks and Recreation
Division.
30,000.00
Cost of this request
1010.6600.5370.00
Account Number
03051.9000
Project Number
Budgeted Item
30,000.00
Category / Project Budget
Donations Contingency Fees
Program Category / Project Name
Donations
Funds Used to Date Program / Project Category Name
30,000.00
Remaining Balance
Budget Adjustment Attached
x
General Funds
Fund Name
Department Director
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City Attorney
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Finan and Internal Services Director
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ayor
Date
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Date
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ate
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
Comments:
Revised January 15, 2009
City Council Meeting of March 17, 2009
Agenda Item Number
CITY COUNCIL AGENDA MEMO
To: Mayor Lioneld Jordan and City Council
Thru: Don Marr, Chief of Staff((��,, &�jo •
From: Connie Edmonston, Parks and RecMa ion Director
Date: February 27, 2009
Subject: Budget Adjustment
RECOMMENDATION
To appprove a Budget Adjustment to appropriate additional funds for unanticipated
budgetary programs and donations, and to recognize $30,000 in revenues associated with
those programs and donations in the Parks and Recreation Division.
BACKGROUND
Throughout the year, citizens donate funds for the memorial bench program or to assist
with a recreation program. Last year, the Rotary Club donated $15,000 for the Gary
Hampton pavilion and have pledged to donate $10,000 for two new scoreboards in 2009.
The Southeast Fayetteville Community Center Board recently donated $4,000 to fund
programs for the spring, a printer at $600, and printer ink and software at $985 to assist
the operations of the Yvonne Richardson Center in 2009. The Northwest Arkansas
Men's Senior Adult Baseball League donated $660 for improvements to White River
Baseball Complex. In addition, there are unanticipated requests by citizens who wish to
utilize park facilities for a program. If approved by Staff, Parks and Recreation with
sponsor the program, which in turn generates revenue for our Division. (e.g. Dog
Obedience School and Wilson Park Art Walk)
DISCUSSION
Instead of bringing donated items or the establishment of new programs to the City
Council each time they occur, staff recommends that we establish an estimated amount of
revenues to cover these items throughout the year. Staff will not allow expenditures for
these items until the revenues are obtained.
BUDGET IMPACT
Attachments:
Budget Adjustment
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT FOR
THE FAYETTEVILLE PARKS & RECREATION DIVISION IN THE
AMOUNT OF $30,000.00 TO RECOGNIZE DONATION
REVENUES FROM VARIOUS COMMUNITY ORGANIZATIONS
TO FUND ITEM PURCHASES AND NEW PROGRAMS.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment for the Parks & Recreation Division in the
amount of $30,000.00 to recognize donation revenues from various community
organizations to fund item purchases and new programs.
PASSED and APPROVED this 17th day of March, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA R SMITH, City Clerk/Treasurer
Clarice Pearman - Res. 58-09
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Edmonston, Connie
3.24.09 1:32 PM
Res. 58-09
Audit; Fell, Barbara
Audit; Fell, Barbara
Page 1 of 1
Connie:
Attached is a copy of your agenda item passed by the City Council March 17, 2009. I am forwarding to Budget & Research
your budget adjustment. Please let me know if there is anything else needed for this item. Have a good afternoon.
Clarice
file://C:\Documents%20and%20Settings\cpearman.000\Local%20 Settings\Temp\XPgrpwise149C8E0EAF... 3.24.09