HomeMy WebLinkAbout53-09 RESOLUTIONRESOLUTION NO. 53-09
A RESOLUTION AUTHORIZING THE FAYETTEVILLE EXECUTIVE
AIRPORT STAFF TO APPLY FOR AND ACCEPT AN 80/20 GRANT IN THE
ESTIMATED AMOUNT OF $87,790.00 FROM THE ARKANSAS
DEPARTMENT OF AERONAUTICS TO FUND THE TERMINAL BUILDING
HVAC REPAIR PROJECT; AND APPROVING A BUDGET ADJUSTMENT
RECOGNIZING THE GRANT REVENUE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS.
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Executive Airport staff to apply for and accept an 80/20 grant in the estimated
amount of $87,790.00 from the Arkansas Department of Aeronautics to fund the Terminal
Building HVAC Repair Project
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment recognizing the grant revenue.
PASSED and APPROVED this 3" day of March, 2009.
APPROVED:
By:
LD JORD Mayor
ATTEST.
By:
,‘„itiv<iirf
.??->C• • E,\ 1 1' 0,se • c<p%
iFc): 1,3 ant
E FAYETTEVILLE Et'
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(OinclAw
SONDRA E SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Departmen
Division:
Program:
General Government
Aviation & Economic Development
Airport Capital Expenditures
Date Requested
3/3/2009
Adjustment Number
Project or Item Added/Increased:
$87,790 in the Building Maintenance account
Project or Item Deleted/Reduced:
None. To recognize $70,232 in AR Dept of Aeronautics
grant funding.
None. To use $171558 of the Airport's fund balance.
Justification of this Increase:
Will provide for repairs and modifications to the Airport
Terminal HVAC control system.
Justification of this Decrease:
The AR Dept. of Aeronautics will provide and 80% cost
reimbursement on the project. 20% local match is required
on the project.
Increase Expense Budget (Decrease Revenue Budget)
Account Name
Building & grounds maint
Account Name
Account Number
5550 3960
5400 00
Amount Project Number
87,790 08074 1
Decrease Expense Budget (Increase Revenue Budget)
Account Number Amount
State grants
Use of fund balance
5550 0955 6805
5550 0955 4999
Project Number
00 70,232 08074 1
99 17,558 08074
Approval Signatures
Requeste
Department Director
Date
L. xet-c
277 w
Da e
2 -'1.11-09
Financ IntemalS ices irector Date
c;
a r
dAA--
ate
Budget Office Use Only
Type: A
Posted to General Ledger
Posted to Project Accounting
Entered in Category Log
•
Initial Date
Initial Date
Initial Date
Ray.M. Boudreaux
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
3/3/2009
City Council Meeting Date
Agenda Items Only
142‘5
.3 -Ci
3/3/05
of
144,re Pa tth C5
Aviation & Economic Development General Govemment
Division
Action Required:
Department
Action
Action Required: A Resolution to apply for and accept a grant from the AR Dept. of Aeronautics, and signature of the
Mayor on the Grant Application. Contact: John Knight, Director AR Dept Aeronautics, 1 Airport Dr, 3rd Floor, Little
Rock, AR, 72202, 800-376-6781, e-mail Richard Mills: richard.mills@mail.state.ar.us
Approval of a Budget Adjustment.
REVENUE
70,232 .00
Cost of this request
5550.0955.6805.00
Account Number
08074 1
Project Number
Budgeted Item
Category / Project Budget
Airport HVAC Improvements
Program Category / Project Name
Airport Capital
Funds Used to Date Program / Project Category Name
Remaining Balance
Budget Adjustment Attached
Department Director
of
City Attorney
Fin
e and In ernal Services Director
Date
-
Date
X
Airport Fund
Fund Name
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
Received in
Mayor's Office
9.
ERE
Comments:
Revised January 15,2009
City Council Meeting of: March 3, 2009
Agenda Item Number:
•
ARKANSAS
y EXECUTIVE
DRAKE FIELD
CITY COUNCIL AGENDA MEMO/STAFF CONTRACT REVIEW MEMO
TO: Mayor Jordan
THRU: Chief of Staff
Staff/Contract Review Committee
FROM: Ray M. Boudreaux, Director, Aviation and Economic Deve pment
DATE: February 20, 2009
SUBJECT: Approval for Aviation and Economic Developmeift Department to apply
for and accept Arkansas Department of Aeronautics 80/20 Grant for the
Terminal Building HVAC Repair Project.
RECOMMENDATION:
Approve application and acceptance of Arkansas Department of Aeronautics 80/20 Grant for a
total project amount estimated to be $87,790.00 to fund the Terminal Building HVAC Repair
Project and award of an acceptable bid received through the City Purchasing Department to
complete the project. Approval of a Budget Adjustment and Signature of the Mayor.
BACKGROUND:
The Fayetteville Executive Airport, Drake Field Terminal Building is no longer being used for
its designed purpose. The Terminal Building was designed for airline use with hundreds of
people processing through the building to get tickets, baggage, and load for and unload from
many destinations. Over the years, since the airlines relocated to XNA, numerous modifications
have been made to the building in order to create leasable space and generate revenue for the
Airport. The effort has been successful and today the terminal building generates $92,500 in
revenue annually. Due to the reconfigured interior, and a deteriorated operating system, the
HVAC system no longer functions acceptably. The HVAC system cannot be controlled in the
various spaces created by new uses. This project changes the control of the system from
pneumatic to electric and installs controls which allow occupants to control the temperature
within their space within limits. This project is long overdue and is in purchasing requesting
bids. Recently, the Department of Aeronautics received an additional $4,000,000.00 in funding
available for the fiscal year ending in June. The new funding was authorized by the State
Legislature to allow the Arkansas Airports Commission to use the tax revenue received from the
aviation sales tax. These funds can not be used for any other purpose than to provide grants to
Arkansas airports for airport projects. The projects must be awarded and final payment from the
Department of Aeronautics made by the end of June. The purpose of this item is to approve
application and receipt of a grant to accomplish the project and upon receipt of an acceptable
bid, award of the project.
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.org/govemmentlaviation
airport_economic_deveIopment@ci.fayetteviIIe.ar.us
DISCUSSION: Currently, airport staff operates the boilers and chiller manually; we turn on
the system when we need heat or air and turn it off when there is no longer a need. Aside from
the inherent energy inefficiency, this operating technique does not meet our tenant's
expectations of reasonable comfort level for their personnel and particularly their customers.
The situation generates ongoing and increasingly insistent complaints from tenants and guests.
The problem was postponed for as long as possible because of budget concerns and other
revenue -generating development priorities. However, the Airport's further neglect of the
problem threatens to alienate our tenants and potentially put future rent revenues at risk. This
new grant funding through the Arkansas Department of Aeronautics allows the Airport
Department the opportunity to complete the project and receive grant revenue to defer most of
the cost.
BUDGET IMPACT: Funds are available in the Airport Fund to match the Grant proceeds.
Total project cost $87,790.00 with 20% or $17,558.00 local match.
Attachments: Staff Review Form
Budget Adjustment
Grant Application
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479.718.7642 • 479.718.7646 FAX • www.accessfayetteville.org/govemment/aviation
airpoteconornitdevelopment@cilayetteville.ar.us
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE EXECUTIVE
AIRPORT STAFF TO APPLY FOR AND ACCEPT AN 80/20 GRANT IN THE
ESTIMATED AMOUNT OF $87,790.00 FROM THE ARKANSAS
DEPARTMENT OF AERONAUTICS TO FUND THE TERMINAL BUILDING
HVAC REPAIR PROJECT; AND APPROVING A BUDGET ADJUSTMENT
RECOGNIZING THE GRANT REVENUE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Executive Airport staff to apply for and accept an 80/20 grant in the estimated
amount of $$87,790.00 from the Arkansas Department of Aeronautics to fund the Terminal
Building HVAC Repair Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment recognizing the grant revenue.
PASSED and APPROVED this 3rd day of March, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
A RESOLUTI
AIRPORT STAF
ESTIMATED AM
DEPARTMENT OF
HVAC REPAIR PROJEC
RESOLUTION NO.
AUTHORIZING THE FA TTEVILLE EXECUTIVE
0 APPLY FOR AND ACCE AN 80/20 GRANT IN THE
UNT OF $87,790.00 FROM THE ARKANSAS
ONAUTICS TO F P THE TERMINAL BUILDING
BE IT RESOLVED BY THE ITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council
the Fayetteville Executive Airport staff o ap
amount of $$87,790.00 from the Ar ansas D
Building HVAC Repair Project.
e City of Fayetteville, Arkansas hereby authorizes
for and accept an 80/20 grant in the estimated
artment of Aeronautics to fund the Terminal
PASSED and APPROV D this 3rd day of M ch, 2009.
APPROVED: ATTEST:
By:
LIONELD JO
By
AN, Mayor SONDRA E SMITH ity Clerk/Treasurer
aTheine
ARKANSAS
AVIATION & ECONOMIC DEVELOPMENT
FAYETTEVILLE MUNICIPAL AIRPORT • DRAKE FIELD
February 20, 2009
Mr. John Knight, Director
Arkansas Department of Aeronautics
One Airport Drive, 3rd Floor
Little Rock, Arkansas 72202
RE' GRANT APPLICATION, Terminal HVAC Repair project
Dear Mr. Knight;
Enclosed please find two (2) copies of a grant application to Arkansas Department of
Aeronautics for 80/20% match funding on a project to undertake Terminal Building HVAC
Repairs at Drake Field.
Fayetteville Municipal Airport requests funding of the maximum amount of $70,232 in Arkansas
Department of Aeronautics funding. The City of Fayetteville will match the balance of the
project cost. The total project cost is estimated at $87,790.
Fayetteville Executive Airport respectfully requests your consideration of this grant application,
and to be included on the agenda of the Aeronautics Commission board meeting in March 2009.
Your assistance in this matter is greatly appreciated. Please contact me if you would like further
information, or have any question concerning this application.
Ray M. Boudreaux, Direc sr
Aviation & Economic velopment
RB:jn
Enclosures: \2 \
Grant Application, 2 copies
Engineer's HVAC Assessment, Recommendations and Cost Estimate
4500 SOUTH SCHOOL AVENUE, SUITE F • AIRPORT TERMINAL BUILDING • FAYETTEVILLE AR 72701
479318.7642 • 479.718.7646 FAX • www.accessfayetteville.orgigoyemment/ayiation
airporteconomic_development@calayetteville.arus
State Airport Aid Application — Page 1
The City/County of Fayetteville , herein called "Sponsor", hereby makes application to the
Arkansas Department of Aeronautics for State funds pursuant to Act 733 of 1977, for the purpose of
aiding in financing a project for the development of a municipal airport located in the city of
Arkansas, Washington county.
Date of Request: February 20, 2009
Name of Airport. Fayetteville Municipal Airport / Drake Field (FYV)
Name and address of City/County Commission
sponsoring request:
City of Fayetteville
113 W Mountain
Fayetteville• AR 72701
Phone Number.
Fax Number:
Name and address of Engineering Firm
(if applicable):
McClelland Consulting Engineers Inc.
PO Box 1229
Fayetteville AR 72702
Person to Contact about project:
Ray M. Boudreaux
45005 School Ave. Ste F
Fayetteville• AR 72701
Phone Number: 479-718-7642
Cell Number. 479-601-3520
Fax Number: 479-718-7646
Contact Person: Wayne Jones
Phone/Fax Number: 479-443-2377
Describe the work to be accomplished Assessment and repair of deficiencies of function
and condition of the Termmal Building HVAC system. Repairs to include: replace non-
functioning pneumatic control system with electronic controls, and replace valves, VAV
boxes, air -handler units controllers, dampers sensors, actuators to facilitate automatic
control system. Additional modifications to ductwork and vents.
State and Local Project Costs:
Please indicate:
50-50% Match
X 80-20% Match
90-10% Match
100%
Total Cost of Project 87,790
Local Share/Funds 17,558
Local Share/In-Kind
State Share 70,232
Federal AIP Projects:
.AIP Number.
95-5% Match
90-10% Match
Total Cost of Project:
Federal Share:
State Share:
Local Share:
State Airport Aid Application — Page 2
Provide the information listed below as it applies to your project:
Funding:
Source of Funds:
Federal Funding: N/A
State Funding: Arkansas Department of Aeronautics
Source of In -Kind Services: N/A
Estimated starting date of project. March 1, 2009
Estimated completion date of project: April 31, 2009
Project will be for: New Airport X Existing Airport
Is land to be leased or purchased? No
Description of land and cost per acre: N/A
Provide the Federal ALP Grant Number (if applicable):
State Legislators for your area:
State Senator: Sue Madison
State Representative: Uvalde Lindsey
7-1-07
State Airport Aid Application — Page 3
The sponsor agrees to furnish the Arkansas Department of Aeronautics a copy of the legal instrument
affecting use of the property for an airport. In application for a new landing site or expansion of existing
facility, the FAA Form 7480-1, Notice of Landing Area Proposal, must be approved by the FAA before
review for grant can be made by the State. Applications for hangar construction or renovation funds
must include a signed lease agreement. This agreement must be in compliance with all FAA grant
assurances. The application must be based on bids and include a calculated return on investment.
No land, hangars, or buildings purchased with State Grant funds may be sold or disposed of without
State Aeronautics Commission prior approval All requests for sale or disposal of property will be
considered on an individual case basis. No hangar (funded by a grant from the Department of
Aeronautics) shall be used for non -aviation purposes without State Aeronautics Commission prior
approval. All requests for non -aviation use will be considered on a case-by-case basis. Failure to
receive prior approval from A.D.A. concerning land and/or building use could result in the commission
requesting grant refund from the Sponsor.
No airport accepting State Grant funding may issue an Exclusive Rights lease.
All applications for navigational aids (such as NDB or ILS) must have FAA site approval before a state
grant can be approved.
All Grant applications involving Federal Airport Improvement Program (ALP) funding must be
accompanied by the approved FAA grant agreement with grant number assigned.
If this project is approved by the Arkansas Department of Aeronautics, and is accepted by the sponsor, it
is agreed that all developments and construction shall meet standard FAA construction practices as
outlined in the specifications of this agreement. Runways, Taxiways, Parking Ramps, etc. shall have a
base and a thickness that will accommodate the weight of aircraft expected to operate at this airport
All grant applicants (City and/or County) are totally responsible for compliance with all Federal,
State, County, and City laws, Statutes, Ordinances, Rules, Regulations, and Executive Orders
concerning contracts and purchases for which this grant is approved and issued.
It is underStood and agreed that should the sponsor fail to start this project within three (3) months of the
Arkansas Department of Aeronautics' date of acceptance, that this grant is null and void. It is also
agreed that this project shall be completed within one year from the date of acceptance of this grant by
the Arkansas Department of Aeronautics. Applications for extension will be entertained if
circumstances beyond the sponsor's control occur.
Funds will be disbursed according to Department procedures and final inspection of completed project
(See payment instruction page). Funds are contingent upon the Department 's biennium appropriation.
IN WITNESS WHEREOF, the sponsor has caused this Application for State Airport Aid to be duly
executed in its name; this 20th day of February 2009
City of Fayetteville
Name of Sponsor
Authorized Signature
Lioneld Jordan, Mayor
Title
7.1-07
Drake Field Terminal Building Temperature Controls System Review
Fayetteville, Arkansas November, 2008
INTRODUCTION
This report is offered to the Fayetteville Municipal Airport in response to their recent request for us to
perform a survey of the existing facility temperature controls system located in the terminal building at
Drake Field. The report contains observations of the existing conditions and installation as well as
recommendations for the repair and/or replacement of this system and related equipment.
On November 14, 2008 Ben Dye and Shane Lanning met on site with Mr. Ray Boudreaux to review
the existing conditions, control system and HVAC equipment within the facility.
The following report is a summary of the site visit and review of existing construction drawings for the
original building and subsequent remodels of the building
EXISTING CONDITIONS
The original terminal building was constructed in 1979. Building additions have occurred since that
time and include new conference rooms, rest rooms, and what is now the Greenland Post Office.
The facility is a single story structure consisting of approximately 27,400 square feet
The existing HVAC system is a four -pipe chilled/hot water system with outdoor air-cooled chiller,
indoor boilers and four indoor variable air volume (VAV) air handling units. The air handling units
serve individual VAV boxes located above the ceiling throughout the existing building. Each VAV box
contains a hot water coil for reheat.
The building control panels and all HVAC controllers are pneumatic. Control panels for the air
handling units and chiller are all wall mounted in the existing mechanical rooms adjacent to the
controlled units.
None of the pneumatic controllers are in operation at this time. All equipment is being controlled in
the "hand" or manual mode.
OBSERVATION
Deficiencies related to both function and condition were found in all of the HVAC system control
components.
Currently, the boilers, chiller and associated pumps are all controlled manually by maintenance
personnel This equipment does not operate via a control system. The units are only on if the
equipment is placed into operation by airport personnel.
In addition to the pneumatic control system being disabled there are several controllers, control
dampers and motonzed valves that are broken or disengaged. It was noted that several mixing
dampers for return/outside air have been disabled at the air handlers.
The air compressor system supplying compressed air to the pneumatic controls was turned "OFF".
None of the pneumatic control system was in operation during the site visit. Ray mentioned the
compressed air piping contained numerous leaks and that tenants complained of the hissing noise
associated with those leaks. Therefore, airport maintenance personnel have discontinued use of the
air compressor.
1
Drake Field Terminal Building Temperature Controls System Review
Fayetteville, Arkansas November, 2008
All of the existing air handling units are operating in the "hand" (manual control) mode. All of the
supply air fans are "off' and the retum air fans are "on". The chilled and hot water control valves are
not being controlled. Currently, if building occupants request heating the associated boiler and
pumps must be manually switched to "on" by maintenance personnel. Likewise, in a request for
cooling the building chiller and associated pumps are switched to "on" by maintenance personnel.
This is the typical control scheme for all building air handling units.
The VAV boxes serving the individual temperature control zones throughout the building are linked to
an associated wall mounted thermostat within the zone. In all areas of the building these thermostats
and boxes do not have control with the pneumatic control system "off'. Again, the building only has
the potential for heating and/or cooling ifthe pumps, boilers and chiller are manually switched "on".
None of the thermostats can accomplish their intended temperature control function.
An electronic control system has been installed in the Post Office. This is a simple management
system that monitors the four thermostats for four VAV boxes located above the ceiling serving the
Post Office independent of the rest of the building. This control system is not linked to the central
boilers, chiller or pumps. The thermostats in this area can enable the VAV boxes into heating or
cooling modes. However, neither heating nor cooling will occur if the central boiler or chiller is "off'.
Electronic thermostats have been installed in the restaurant kitchen. Like the Post Office, these•
thermostats can not be satisfied without the central equipment in operation. The thermostats can
request heating and cooling but without interlocking these calls to the plant level equipment no real
conditioning is able to occur.
DISCUSSION & RECOMMENDATIONS
The recent request by the Municipal Airport for inspection and reporting originally included the
pneumatic control system. This control system was individually reviewed as requested but in light of
the entire HVAC system conditions witnessed while performing the onginal scope of inspections we
strongly recommend the Airport consider a comprehensive remodeling plan Both from an equipment
standpoint and considenng the controls that enable/disable the individual units it is our opinion the
majority of the system is in need of substantial repair/replacement
The major equipment serving the building is operational. This includes the air handling units, boilers,
pumps, chiller, and all VAV boxes However, each major item is in need of a new controller, control
dampers and valves.
All of the existing HVAC control system is outdated. Pneumatic control systems have not been
specified in new building installations for a few decades. It will NOT benefit the Airport to repair this
system. It will be increasingly hard to find qualified individuals to maintain this type of system and
repair costs will rise as the system ages further
The following items represent the scope of items included in our recommendations. Unless otherwise
noted all items listed are recommended for demolition and replacement with new. The itemized items
include contractor's mark-up, general conditions and overhead but do not include sales tax. For
demolition and installation prices these include both electncal and mechanical work. Specific notes
are also given below where further detail is required for special considerations related to individual
units.
2
Drake Field Terminal Building Temperature Controls System Review
Fayetteville, Arkansas November, 2008
1 Recommend removing the existing pneumatic control system (air compressor, valves, controllers,
actuators, thermostats, etc.) and associated piping throughout the building. Install new HVAC
control system including: touchscreen control panel, software, programmable thermostats,
actuators, dampers, valves, and all associated control cable.
1.1. Demolition: $2,000
1.2 Control Panel & Software: $19,500
1.3. Controllers, Sensors. $9,500
1.4 Dampers, Actuators, Valves: $7,500
1.5. Thermostats: $2,900
1.6 Cable: $2,500
1.7 Installation (Labor): $21,000
1.8. General Conditions: $6,490
1.9 Overhead & Profit: $10,800
1.10. TOTAL: $82,190
1.11. Note: This is an all inclusive pnce for replacing the entire control system throughout the entire
building. The owner may consider staging the control system retrofit. The following prices
include recommendations for staging the control replacement in order of recommendation.
2. Repair existing pneumatic control system for temporary control of existing equipment. Install new
central control panel and control software.
2.1. Repair $51000
2.2. Control Panel & Software: $19,500
2.3. Installation: $5,000
2.4. General Conditions: $2,950
2 5 Overhead & Profit: $3,245
2 6 TOTAL: $35,695
3. Provide new controllers and sensors for boilers, chiller and pumps. Interlock with new HVAC
control system.
3.1. Demolition: $500
3.2. Controllers, Sensors: $7,500
3.3. Cable: $1,500
3.4. Installation: $7,000
3.5. General Conditions: $1,650
3.6. Overhead & Profit: $1,815
3.7. TOTAL: $19,965
3.8. Note: This will allow the boiler and chiller to be under control and operating at all times the
individual VAV boxes with electnc thermostat (Post Office) throughout the building call for
heating or cooling. Hot or chilled water will be available to all water coils in the system without
maintenance personnel intervention.
4. Interlock Post Office control panel and thermostats with central control system.
4.1. Cable: $750
4.2. Equip/Matenals: $2,500
4.3. Installation: $2,000
4.4. General Conditions: $525
4.5. Overhead & Profit $580
3
Drake Field Terminal Building Temperature Controls System Review
Fayetteville, Arkansas November, 2008
4.6. TOTAL: $6,355
5. Remove pneumatic controls from Air Handling Unit AHU-4 (Serving Post Office). Provide new
controller and cabling for connection to new HVAC control System.
5.1. Demolition: $500
5.2. Controller: $2,500
5.3. Dampers, actuators, misc.: $3,500
5.4. Cable: $1,000
5.5. Installation: $1,750
5.6. General Conditions: $925
5.7. Overhead & Profit: $1,025
5.8. TOTAL: $11,200
6. Remove pneumatic controls from Air Handling Unit AHU-1 and associated VAV boxes. Provide
new controller and cabling for connection to new HVAC control System.
6.1. Demolition: $500
6.2. Controller $2,500
' 6.3. Dampers, actuators, misc.: $31500
6.4. Cable: $1,000
6.5. Installation: $1,750
6.6. General Conditions: $925
6.7. Overhead & Profit: $1,025
6.8. TOTAL: $11,200
7. Remove pneumatic controls from Air Handling Unit AHU-2 and associated VAV boxes. Provide
new controller and cabling for connection to new HVAC control System
7.1. Demolition: $500
7.2. Controller $2,500
7.3. Dampers, actuators, misc.: $31500
7.4. Cable: $1,000
7.5. Installation: $1,750
7.6. General Conditions: $925
7.7. Overhead & Profit: $1,025
7.8. TOTAL: $11,200
8. Remove pneumatic controls from Air Handling Unit AHU-3 and associated VAV boxes. Provide
new controller and cabling for connection to new HVAC control System.
8.1. Demolition: $500
8.2. Controller: $2,500
8.3. Dampers, actuators, misc.: $3,500
8.4. Cable: $1,000
8.5. Installation: $11750
8.6. General Conditions: $925
8.7. Overhead & Profit: $1,025
8.8. TOTAL: $11,200
9. Total for Work (Items 2-8): $107,000
Note: There is a significant price increase for staging the building control systems work. This will be
attributed to the General conditions of the individual projects Staging and mobilizations costs, project
4
Drake Field Terminal Building Temperature Controls System Review
Fayetteville, Arkansas November, 2008
supervision costs, equipment rental costs and repeat labor costs will all increase as the contractors
start and stop work. Also, construction efficiency will decrease and completion schedules will
increase due to changing contractors and familianty with the project over several stages. Material
costs will also increase as the project schedule is extended (copper cable pnces rise on a weekly
basis due to demand, and are projected to continue to nse for the foreseeable future).
CONCLUSION
The present pneumatic control system throughout the terminal building is obsolete. The current
operating conditions in the building lead to inefficient operation and tenant discomfort. The entire
system should be replaced as the operating budget allows.
In summary we offer the above replacement recommendations to address the already failed control
system. We urge the Municipal Airport to consider a complete HVAC control remodel for this facility
in light of the conditions discovered throughout the building. If comprehensive replacement cannot be
immediately undertaken by the Airport we recommend that minimally a budget be established that
allows for these replacements to occur within the next two years. We are available at your
convenience to answer any questions or to review any further items. Should the Airport decide to
move forward with any of the replacements mentioned in this report we are available to begin work on
construction documents as soon as needed.
END OF REPORT
•
5
A .7
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE FAYETTEVILLE EXECUTIVE
AIRPORT STAFF TO APPLY FOR AND ACCEPT AN 80/20 GRANT IN THE
ESTIMATED AMOUNT OF $87,790.00 FROM THE ARKANSAS
DEPARTMENT OF AERONAUTICS TO FUND THE TERMINAL BUILDING
HVAC REPAIR PROJECT; AND APPROVING A BUDGET ADJUSTMENT
RECOGNIZING THE GRANT REVENUE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes
the Fayetteville Executive Airport staff to apply for and accept an 80/20 grant in the estimated
amount of $$87,790.00 from the Arkansas Department of Aeronautics to fund the Terminal
Building HVAC Repair Project.
Section 2. That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment recognizing the grant revenue.
PASSED and APPROVED this 3rd day of March, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
•
Clarice Pearman - Res. 53-09
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Clarice Pearman
Boudreaux, Ray
3.6.09 10:47 AM
Res. 53-09
Audit; Fell, Barbara
Audit; Fell, Barbara
Page 1 of 1
Ray:
Attached is a copy of agenda item passed by the City Council regarding the Dept of Aeronautics Grant. I will forward to Budget
& Research your budget adjustment. Please let me know if there is anything else needed for this item. Have a good day.
Clarice
file://CADocuments%20and%20Settingskpearman.000\Local%20Settings\Temp\XPgrpwise\49BOFF5CFA... 3.6.09