HomeMy WebLinkAbout45-09 RESOLUTIONRESOLUTION NO. 45-09
A RESOLUTION APPROVING A BUDGET ADJUSTMENT
APPROPRIATING $4,000,000.00 TO THE REPLACEMENT AND
DISASTER RECOVERY FUND FOR ICE STORM 2009 DISASTER
RECOVERY; AND GRANTING THE MAYOR THE AUTHORITY
TO AUTHORIZE THE TEMPORARY LOAN OF UP TO
$1,000,000.00 FROM THE GENERAL FUND TO ADDRESS CASH
FLOW NEEDS PENDING FEDERAL AND STATE
REIMBURSEMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment appropriating $4,000,000.00 to the
Replacement and Disaster Recovery fund for Ice Storm 2009 Disaster Recovery.
Section 2: That the City Council of the City of Fayetteville, Arkansas
hereby grants the Mayor the authority to authorize the temporary loan of up to
$1,000,000.00 from the General Fund to address cash flow needs pending Federal
and State reimbursement.
PASSED and APPROVED this 18th day of February, 2009
APPROVED:
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SON RA E. SMITH, City Clerk/Treasurer
City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department:
Division:
Program:
Citywide
Citywide
Ice Storm 2009 - FEMA
Date Requested
2/18/2009
Adjustment Number
Project or Item Added/Increased:
$3,600,000 is requested in the Professional Services
account, $100,000 is requested in the Contract Services
account, and $300,000 is requested in the Transfer to
Other Funds account.
Project or Item Deleted/Reduced:
$3,000,000 is requested from the Federal Grants -
Operational account, $500,000 is requested from the State
Grants - Operational account, and $500,000 is requested
from the Use of Fund Balance account.
Justification of this Increase:
An ice storm began on January 26, 2009 and continued
for several days. The area was declared a national
disaster by the President of the United States and the
Governor of Arkansas.
Justification of this Decrease:
Since the area was declared a national disaster,
reimbursement from FEMA (75%), Arkansas Department
of Emergency Management (12.5%) and use of fund
balance (12.5%) in the City's Replacement & Disaster
Recovery Fund will be available.
Account Name
Professional Services
Contract Services
Transfer to Other Funds
Account Name
State Grants - Operational
Federal Grants - Operational
Use of Fund Balance
Increase Budget
Account Number
4270
4270
4270
9280
9280
9280
Amount Project Number
5314 60 3,600,000 09010 0901
5315 00
7601 00
Decrease Budget
Account Number
4270 0927
4270 0927
4270 0927
100,000 09010 0901
300,000 09010 0904
Amount Project Number
4302 01 500,000 09010 0901
4309 01
4999 99
3,000,000 09010 0901
500,000 09010 0901
Approval Signatures
Requested By
-- /
B get
Director
Department Director
2- 1,-2001
Date
ee„
Date
Date
Fina
e Direct. Date
M yor
ate
Budget & Research Use Only
Type: A
General Ledger Date
Approval Date
Posted to General Ledger
Posted to Project Accounting
Initial Date
Initial Date
Initial Date
Paul A. Becker
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
2/18/2009
City Council Meeting Date
Agenda Items Only
Finance Director
Division
Action Required:
Finance
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Department
This request is to appropriate funds for costs incurred and forcasted future costs associated with the ICE Storm which
began on January 26, 2009. These costs are reimbursable from FEMA and the Arkansas Department of Emergency
Management in the percetanges of 75% and 12.5% respectively. This request also includes the authority to advance
(loan) up to $1,000,000 on a temporary basis from the General Fund.
4,000,000.00
Cost of this request
4270.9280.5314.00
Account Number
09010.0901
Project Number
Category / Project Budget
ICE FEMA 2009 Ice Storm Reimburs
Program Category / Project Name
Ice Storm 2009
Funds Used to Date Program / Project Category Name
Replacement & Disaster Recovery
Remaining Balance Fund Name
Budgeted Item 1 Budget Adjustment Attached
XX
Department Director
14 Moe) Previous Ordinance or Resolution
Date
cmD. /0
City Attornel 405
Original Contract Date:
Original Contract Number:
Received in City
Clerk's Office
Received in
Mayor's Office
Comments:
Revised January 15, 2009
aye,..evue
ARKANSAS
DEPARTMENTAL CORRESPONDENCE
TO: Mayor Lioneld Jordan and City Council Members
FROM: Paul A. Becker, Finance Director
DATE: February 18, 2009
SUBJECT: 2009 Ice Storm Damages
Recommendation
Staff recommends the attached budget amendment to appropriate funds for costs associated with the
ice storm disaster which the City experience beginning January 26, 2009. The staff also requests
permission for the Mayor to authorize the Finance Director to advance up to $1,000,000 on a
temporary basis from the General Fund to the Replacement and Disaster Relief Fund if necessary.
This advance is to be reimbursed when sufficient funds are available in the Replacement and
Disaster Fund.
Background
As we are all well aware, the City sustained extensive damage from an ice storm which began on
January 26, 2009. The initial costs to meet this emergency were absorbed by the City's operating
budgets which must be replenished to continue to provide essential City services throughout the year.
In addition to these costs, the costs to remove and dispose of debris will be substantial.
The effect of this storm has been declared a national disaster by the Governor and the President
allowing both FEMA and the Arkansas emergency management assistance funding to be made
available in the approximate ratio of 75% Federal, 12.5% State, and 12.5% Local.
In addition to the appropriation request of $4,000,000, staff requests that the City Council authorize
the Mayor, at the request of the Finance Director, to advance up to $1,000,000 from the General
Fund as a temporary loan to the Replacement and Disaster Relief Funds if necessary to address cash
flow needs. This temporary loan would be repaid when reimbursement funds are received in the
Replacement and Disaster Relief Fund from the appropriate State of Federal Agency. If and when a
General Fund loan (advance) is made, the City Council will be informed at the next available agenda
session and the status of that loan will be updated at each City Council Agenda Session until the loan
is fully repaid.
Budget Impact
The impact of this budget amendment is to appropriate an additional $4,000,000 to the Replacement
and Disaster Relief Fund with the City's estimated cost to be $500,000.
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT
APPROPRIATING $4,000,000.00 TO THE REPLACEMENT AND
DISASTER RECOVERY FUND FOR ICE STORM 2009 DISASTER
RECOVERY; AND GRANTING THE MAYOR THE AUTHORITY
TO AUTHORIZE THE TEMPORARY LOAN OF UP TO
$1,000,000.00 FROM THE GENERAL FUND TO ADDRESS CASH
FLOW NEEDS PENDING FEDERAL AND STATE
REIMBURSEMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment appropriating $4,000,000.00 to the
Replacement and Disaster Recovery fund for Ice Storm 2009 Disaster Recovery.
Section 2: That the City Council of the City of Fayetteville, Arkansas
hereby grants the Mayor the authority to authorize the temporary loan of up to
$1,000,000.00 from the General Fund to address cash flow needs pending Federal
and State reimbursement.
PASSED and APPROVED this 18th day of February, 2009.
APPROVED: ATTEST.
By: By
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
RESOLUTION NO.
A RESOLUTION APPROVING A BUDGET ADJUSTMENT
APPROPRIATING $4,000,000.00 TO THE REPLACEMENT AND
DISASTER RECOVERY FUND FOR ICE STORM 2009 DISASTER
RECOVERY; AND GRANTING THE MAYOR THE AUTHORITY
TO AUTHORIZE THE TEMPORARY LOAN OF UP TO
$1,000,000.00 FROM THE GENERAL FUND TO ADDRESS CASH
FLOW NEEDS PENDING FEDERAL AND STATE
REIMBURSEMENT.
BE IT RESOLVED BY THE CITY COUNCIL OF THE • CITY OF
FAYETTEVILLE, ARKANSAS:
Section I: That the City Council of the City of Fayetteville, Arkansas
hereby approves a budget adjustment appropriating $4,000,000.00 to the
Replacement and Disaster Recovery fund for Ice Storm 2009 Disaster Recovery.
Section 2: That the City Council of the City of Fayetteville, Arkansas
hereby grants the Mayor the authority to authorize the temporary loan of up to
$1,000,000.00 from the General Fund to address cash flow needs pending Federal
and State reimbursement.
PASSED and APPROVED this 18lh day of February, 2009.
APPROVED: ATTEST:
By By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
Clarice Pearman Budget Adjustment
From:
To:
Date:
Subject:
Clarice Pearman
Becker, Paul
2.19.09 3:07 PM
Budget Adjustment
Page 1 of 1
Paul:
I have the resolution ready from the special meeting on 2.18.09. However there are some signatures needed on the budget
adjustment. Please help me out. I have the budget adjustment is on my desk. Thanks.
Clarice
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file://CADocuments%20and%20Settings\cpearman.000\Local%20Settings\Temp\XPgrpwise\499D75C4F... 2.19.09
Clarice Pearman - Res. 45-09
From:
To:
Date:
Subject:
CC:
Attachments:
Clarice Pearman
Becker, Paul
2.19.09 6:14 PM
Res. 45-09
Audit; Fell, Barbara
Audit; Fell, Barbara
Page 1 of 1
Paul:
Attached is a copy of resolution passed by City Council in a special meeting on Feb. 181 2009 regarding the disaster recovery
fund. I will forward your budget adjustment to Budget & Research. Please let me know if there is anything else needed. Have
a good day.
Clarice
file://CADocuments%20and%20Settings\epeannan.000\Local%20Settings\Temp\XPgrpwise\499DA176F... 2.19.09