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HomeMy WebLinkAbout38-09 RESOLUTIONRESOLUTION NO. 38-09 A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE CONTRACT WITH McGOODWIN, WILLIAMS & YATES, INC. IN THE AMOUNT OF $63,800.00 TO UPDATE THE WATER TRANSMISSION AND DISTRIBUTION SYSTEM MODEL AND MASTER PLAN; APPROVING A CONTINGENCY IN THE AMOUNT OF $5,347.00; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $50,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY FAYETTEVILLE, ARKANSAS: OF Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Amendment No. 1 to the contract with McGoodwin, Williams & Yates, Inc. in the amount of $63,800.00 to update the Water Transmission and Distribution System Model and Master Plan. A copy of the Amendment, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a contingency in the amount of $5,347.00. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a budget adjustment in the amount of $50,000.00. PASSED and APPROVED this 17th day of February, 2009. APPROVED: ATTEST: r�---, LI r NELD J DAN, Mayor By: 4,-71�e_ SONDRA E. SMITH, City Clerk/Treasurer r fi AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND McGOODWIN, WILLIAMS AND YATES, INC. WHEREAS, on August 6, 2002, the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and McGoodwin, Williams and Yates, Inc. of Fayetteville, Arkansas (MWY) entered into an Agreement for engineering services in connection with a Water Transmission and Distribution System Master Plan Study, and WHEREAS, MWY has proceeded with these services in accordance with the scope set forth in the Agreement, and WHEREAS, MWY submitted an engineering report to CITY OF FAYETTEVILLE on June 28, 2004, and WHEREAS, CITY OF FAYETTEVILLE has experienced extraordinary growth in its water distribution system since the submission of the report, and WHEREAS, CITY OF FAYETTEVILLE requests that the scope of MWY's services be amended to provide an Update of the Water Transmission and Distribution System Model and perform analyses as directed to respond to the needs created by recent significant growth and demands in the water system. NOW THEREFORE, in consideration of the mutual covenants and Agreements herein contained, CITY OF FAYETTEVILLE and MWY, the parties hereto, stipulate and agree that the Agreement for Engineering Services dated August 6, 2002, is hereby amended in the following particulars. SECTION 2.0.A1 — DESCRIPTION OF THE PROJECT UNDER AMENDMENT NO. 1 MWY shall perform the necessary engineering studies to create an Updated Water Transmission and Distribution System Model to be furnished to CITY OF FAYETTEVILLE. MWY will perform system analyses as directed by CITY OF FAYETTEVILLE. SECTION 3.0.A1. — SERVICES TO BE FURNISHED BY McGOODWIN, WILLIAMS AND YATES UNDER AMENDMENT NO. 1 3.7 The model developed in the Master Plan will be updated in the following particulars: 3.7.1 The digital map base for the model will be updated using the latest digital mapping available for the CITY OF FAYETTEVILLE. Fy-309A1 - 1 of 4 3.7.2 New pipes, nodes, pump stations and tanks will be added to the model based on data submitted to MWY by CITY OF FAYETTEVILLE. This data will consist of revised mapping and newly -developed infrastructure created by developers. 3.7.3 The model will be updated using current usage data from CITY OF FAYETTEVILLE's billing system. 3.7.4 The usage data will be geo-coded and placed into the model at the geographic location that the usage occurs based on the most recent street centerline file created by CITY OF FAYETTEVILLE. 3.7.5 The model will be calibrated with the assistance of CITY OF FAYETTEVILLE personnel performing pressure tests in the field and supplying said data from the tests to MWY. MWY will perform limited field assistance as required by CITY OF FAYETTEVILLE. 3.7.6 MWY shall provide water system analyses of problem areas identified by the updated model as directed in writing by CITY OF FAYETTEVILLE. 3.7.7 MWY will provide a written report to CITY OF FAYETTEVILLE setting out the changes to the updated model. SECTION 7.0.A1 — MASTER PLAN UPDATE FINAL REPORT UNDER AMENDMENT NO.1 MWY shall submit the following documents to CITY OF FAYETTEVILLE for their review and use: 7.1.A1 Four copies of the engineering report setting out the findings of the Master Plan Update. 7.2.A1 One set of the digital Water Model Update on a CD or DVD media. 7.3 (Not Amended.) 7.4.A1 An electronic copy of the report including charts, data and graphs. The files will be delivered in one of the following electronic formats: Microsoft Word; Microsoft Excel; Microsoft Access; Microsoft Visio; or AutoCad 2002. SECTION 10.1.A1 — FEES AND PAYMENTS FOR THE MASTER PLAN UPDATE UNDER AMENDMENT NO. 1 In consideration of the performance of the foregoing services, CITY OF FAYETTEVILLE shall compensate MWY as follows: 10.1.A1 For Engineering Services set out under Section 3.0.A1, payment shall be based on actual time required to perform the work by the various classifications of employees at the hourly rates set out in Attachment 1.A1, plus reimbursable expenses. Fy-309A1 - 2 of 4 10.2.A1 MWY agrees to keep an accurate record of the hours of the personnel working on the project. The schedule of Hourly Rates shown in Attachment 1.A1 will be revised on January 1 of each calendar year. 10.3.A1 MWY shall be reimbursed for expenses as hereinafter set out when the expense to be incurred is approved in advance by CITY OF FAYETTEVILLE's representative. Reinbursable expenses shall include: 1) travel costs when traveling outside of Northwest Arkansas in connection with the project, 2) rental expenses for special equipment needed for completion of the work, 3) purchase of material, and 4) other expenses directly attributable to the project, including any work performed by subcontractors. MWY shall charge CITY OF FAYETTEVILLE for reimbursable expenses at actual cost plus ten percent (10%). 10.4.A1 The estimated total compensation for the services set out under Section 3.0.A1 is $63,800. The basis of this cost estimate is shown in Attachment 2.A1. This total compensation will not be exceeded without prior authorization from CITY OF FAYETTEVILLE. Subject to the City Council of CITY OF FAYETTEVILLE's prior approval, adjustment of this upper limit may be made should MWY and CITY OF FAYETTEVILLE agree that there has been a significant change in scope, character or complexity of the services to be performed. It is understood and agreed that the total compensation cost ceiling does not cover unforeseen contingencies such as litigation or other events not normally anticipated. 10.5.A1 The breakdown of costs between the various work tasks as given in Attachment 2.A1 is a convenience and is not intended to set a maximum cost for any of the work tasks. Costs may be transferred from one work task to another so long as the maximum cost as given above is not exceeded. Billing shall be submitted monthly and shall include all costs accrued plus reimbursable expenses. The City of Fayetteville will make every effort to approve and pay such invoices within 30 days of the date of the invoice. SECTION 19.0.A1 — LIST OF ATTACHMENTS FOR MASTER PLAN UPDATE UNDER AMENDMENT NO. 1 The following attachments are hereby made a part of this contract: Attachment 1.A1 - MWY 2009 Schedule of Classification and Rates Attachment 2.A1 - Estimate of Engineering Costs SECTION 20.0 — ORIGINAL AGREEMENT PROVISIONS AlI other provisions of the original Agreement remain in full force and effect. Fy-309A1 - 3 of 4 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed this /74/1 day of re.brccc rf , 2009. CITY OF FA TTEVILLE, ARKANSAS McGOODWIN, WILLIAMS AND YATES, INC. By: Lioneld Jordan, DOI or ATTEST: Sondra Smith, City Clerk ..I� rtl....l RlVrR • =0 41 VOI FAYE1TEViLLE; END OF AMENDMENT NO. 1 TO =� = • = AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES arzi,L Bv: AT arl Yates, Chie ST: ecutive Officer es C. Ulmer, Ch. i perating Officer Fy-309A1 - 4 of 4 ATTACHMENT 1.A1 TO AGREEMENT FOR ENGINEERING SERVICES SCHEDULE OF CLASSIFICATIONS AND RATES FOR 2009 Classification Hourly Rate Engineer 7 $202.00 Engineer 6 163.00 Engineer 5 143.00 Engineer 4 128.00 Engineer 3 109.00 Engineer 2 96.00 Engineer 1 84.00 Architect 3 $ 121.00 Architect 2 112.00 Architect 1 84.00 Technician 6 $ 106.00 Technician 5 90.00 Technician 4 81.00 Technician 3 65.00 Technician 2 55.00 Technician 1 44.00 Admin 5 $ 88.00 Admin 4 78.00 Admin 3 63.00 Admin 2 44.00 Admin 1 35.00 GPS Surveying Equipment (when utilized) $ 71.00 Hourly rate schedules will be adjusted annually each January 1. McGoodwin, Williams and Yates, Inc. Consulting Engineers Fayetteville, Arkansas January 1, 2009 �|k !f k 1{ ! 288882 §§�k§§ 8828 ;«§§ 8 m 88 ■7 „ , 8 § 8 K § || | IP M e2©8? 6_A.! 2 e8 ; & 2 2 2 | ! | 88 - z§ W w | 8 88 8 § , § k & k ■ { $|§ § 882888 - e©aa - 8888 2m„ 8 - ka km 8 ; § \ § § | §! . 8 88 - . § , k | I 1• $ k}k)§k S | | 02 dihJ iiIi /,&$! | It -2 | |$ � s 7 k0 kkk /i| I Ja§ tI f _4_0. ,. „ 7 ,- . City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 Department: Operations Division: Water & Sewer Maintenance Program: Capital Water Mains Date Requested 2/4/2009 Adjustment Number Project or Item Added/Increased: Water System Master Plan Study. Project or Item Deleted/Reduced: Water/Sewer Operations Study. Justification of this Increase: The Water Master Plan and system model needs to be completed.. Investigations were done and the plan was initially developed and published in draft in 2004. This work will bring it up to date for 2009 both with respect to current field conditions and futureplans. Justification of this Decrease: The Water/Sewer Operations Study is no longer required to meet bond requirements, and the same information is evaluated and presented in the City's periodic rate studies. The last rate study was published earlier in 2008. Increase Expense Budget (Decrease Revenue Budget) • Account Name Account Number Professional services 5400 1840. 5314 Account Name Amount Project Number 00 50,000 , 02128 Decrease Expense Budget (Increase Revenue Budget) Account Number Amount Professional services 5400 1840 Project Number 5314 00 50,000 02064 Approval Signatures' Reques • : ager D. trr:nt aur-ct.r ayor Date. ate `,,{{ Date y {41. 07 Date i9 ate e: Budget Office Use Only I3 C Posted to General Ledger Posted to Project. Accounting Entered in Category Log • Initial Date Initial Date Initial Date David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 2/17/2009 City Council Meeting Date Agenda Items Only R6,5 ?'/l0y me covin jj(Jr /it et444 j \ila t6 i-1 WW System Improvement Project Water and Wastewater Division Action Required: Department Amendment 1 to the Engineering Services Agreement with McGoodwin, Williams & Yates in the amount of $63,800 and approval of a $20,000 contingency to update Water Transmission and Distribution System Model and Master Plan. 83,800.00 Cost of this request 4470-9470-5808.00 Account Number 02128 Project Number Budgeted Item $ 36,841 Category / Project Budget Water System Master Plan Program Category / Project Name 17,694 Water & Wastewater Funds Used to Date Program / Project Category Name 19,147 Water / Sewer Remaining Balance Fund Name Budget Adjustment Attached XX Depart t Director City Attorney 3 b3 pr Previous Ordinance or Resolution # Date Date z-3-09 Finance and internal Services Director Date Tit/ Date Date Original Contract Date: Original Contract Number: 120-02 7/16/2002 859 Comments: Revised January 15, 2009 rairatale CITY COUNCIL AGENDA MEMO City Council Meeting of February 17, 2009 To: Fayetteville City Council Thru: Mayor Lioneld Jordan Fayetteville Sewer Committee From: David Jurgens, P.E., Water and Wastewater Director Date: 30 January 2009 Subject: Approval of Amendment 1 to the Engineering Services Agreement with McGoodwin, Williams & Yates in the amount of $63,800 and approval of a $20,000 contingency to update Water Transmission and Distribution System Model and Master Plan RECOMMENDATION Staff recommends approval of Amendment 1 to the Engineering Services Agreement with McGoodwin, Williams & Yates in the amount of $63,800 and approval of a $20,000 contingency to update Water Transmission and Distribution System Model and Master Plan BACKGROUND This engineering contract was awarded in 2002 to develop the City's updated water master plan and computer model. A draft of the plan was delivered in 2004; the model software was delivered in 2007. Due to staffs focus on the WSIP, neither the plan nor the model were completed. Individual evaluations were accomplished on a case by case basis by McGoodwin. The model proves a detailed fire flow and pressure analysis for the present and in the future, and provides a prioritized project list based on system needs. DISCUSSION This Amendment is to update the plan and the model to the 2009 conditions. Essentially, it is becoming a new 5 year plan. There have been many system upgrades, to include 18" water lines on Wedington and Gregg that significantly change the system flow characteristics. The model will allow City staff to evaluate specific development impacts and detailed flow evaluations. This model is calibrated by a system -wide evaluation of actual flows from hydrants, pump stations, and other system assets. This field calibration assures an accurate product, and requires close coordination between the Engineer and City staff. BUDGET IMPACT This change order increases the contract price by $63,800, and establishes a $20,000 contingency due to the uncertainties of field calibration. MWY Amd 1 CCMcmo 30Jan09 RESOLUTION NO. A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE CONTRACT WITH McGOODWIN, WILLIAMS & YATES IN THE AMOUNT OF $63,800.00 TO UPDATE THE WATER TRANSMISSION AND DISTRIBUTION SYSTEM MODEL AND MASTER PLAN; APPROVING A CONTINGENCY IN THE AMOUNT OF $20,000.00; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $64,653.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Amendment No. 1 to the contract with McGoodwin, Williams & Yates in the amount of $63,800.00 to update the Water Transmission and Distribution System Model and Master Plan. A copy of the Amendment, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, • hereby approves a contingency in the amount of $20,000.00. Section 3. That the City Council of the City of Fayetteville, Arkansas, hereby approves a budget adjustment in the amount of $64,653.00. PASSED and APPROVED this 17th day of February, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer City of Fayetteville, Arkansas Budget Adjustment Form Budget Year 2009 - Department: Division: Program: Operations Water & Sewer Maintenance Capital Water Mains Date Requested 1/30/2009 Adjustment Number Project or Item Added/Increased: Water System Master Plan Study. Project or Item Deleted/Reduced: Water/Sewer Operations Study. Justification of this Increase: The Water Master Plan and system model needs to be completed. Investigations were done and the plan was initially developed and published in draft in 2004. This work will bring it up to date for 2009 both with respect to current field conditions and future plans. Account Name Professional servicei Account Name Professional servic Approvi cuki G ( Justification of this Decrease: The Water/Sewer Operations Study is no longer required to meet bond requirements, and the same information is evaluated and presented in the City's periodic rate studies. The last rate study was published earlier in 2008. ,udget) Amount 0 tt 64,653 02128 Project Number Requested By Date Budget Manager Department Director Finance & Internal Services Director Mayor Date Date Date Date Budget) Amount Project Number 64,653 02064 Budget Office Use Only Type: A B Posted to General Ledger Posted to Project Accounting Entered in Category Log C D Initial Date Initial Date Initial Date RESOLUTION NO. A RESOLUTION APPROVING AMENDMENT NO. 1 TO THE CONTRACT WITH McGOODWIN, WILLIAMS & YATES, INC. IN THE AMOUNT OF $63,800.00 TO UPDATE THE WATER TRANSMISSION AND DISTRIBUTION SYSTEM MODEL AND MASTER PLAN; APPROVING A CONTINGENCY IN THE AMOUNT OF $5,347.00; AND APPROVING A BUDGET ADJUSTMENT IN THE AMOUNT OF $50,000.00. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas, hereby approves Amendment No. 1 to the contract with McGoodwin, Williams & Yates, Inc. in the amount of $63,800.00 to update the Water Transmission and Distribution System Model and Master Plan. A copy of the Amendment, marked Exhibit "A," is attached hereto and made a part hereof. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a contingency in the amount of $5,347.00. Section 2. That the City Council of the City of Fayetteville, Arkansas, hereby approves a budget adjustment in the amount of $50,000.00. PASSED and APPROVED this 17th day of February, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer Page 1 of 1 Clarice Pearman - Res. 38-09 From: To: Date: Subject: CC: Attachments: Clarice Pearman Jurgens, David 2.19.09 6:29 PM Res. 38-09 Audit; Fell, Barbara Audit; Fell, Barbara David: Attached is a copy of the above resolution passed by the City Council regarding McGoodwin, Williams & Yates amendment one. I will forward to you two of three signed agreements via interoffice mail. Also I will forward to Budget & Research your budget adjustment. Please let me know if there is anything else needed for this item. Have a good day Clarice file://C aDocuments%20and%20Settings\cpearman.0001Local%20Settings\Temp\XPgrpwise1499DA520F... 2.19.09 David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements N/A- Mayor's Approval City Council Meeting Date Agenda Items Only Utilities Capital Projects Division Action Required: Utilities Department Approval of Amendment 2 to the Engineering Services Agreement with McGoodwin, Williams & Yates for $5,347.00 to update the Water Transmission and Distribution System Model and Master Plan. 5,347 Cost of this request 4470-9470-5808.00 Account Number 02128 Project Number Budgeted Item XX 86,841 Category / Project Budget $ 81,494 Funds Used to Date 5,347 Remaining Balance Budget Adjustment Attached Water System Master Plan Program Category / Project Name Water and Wastewater Program / Project Category Name Water/Sewer Fund Name 38-09 I 0 � Previous Ordinance or Resolution # 120-02 Date U 2/17/2009 Original Contract Date: 7/16/2002 /V f/ Original Contract Number: 859 Date Finance and Internal Services Director Date Chief of Sta M. or Date 4/11 o Received in City Q8-1 0-1 1 P01:28 R C V D Clerk's Office ttx Comments: Revised January 15, 2009 ' awe eville CONTRACT REVIEW MEMO MAYOR'S APPROVAL THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayetteville.org To: Mayor Lioneld Jordan Thru: Don Marr, Chief of Staff From: David Jurgens, Utilities Director Water/Sewer/Solid Waste Committee Date: August 5, 2011 Subject: Amendment 2 to Engineering Agreement with McGoodwin, Williams & Yates for Water System Model and Master Plan RECOMMENDATION Staff recommends approval of Amendment 2 to the Engineering Services Agreement with McGoodwin, Williams & Yates in the amount of $5,347.00 to update the Water Transmission and Distribution System Model and Master Plan. BACKGROUND This engineering contract was awarded in 2002 to develop the City's updated water master plan and computer model. A draft of the plan was delivered in 2004; the model software was delivered in 2007. Due to staffs focus on the WSIP, neither the plan nor the model were completed. Individual evaluations were accomplished on a case by case basis by McGoodwin. The model proves a detailed fire flow and pressure analysis for the present and in the future, and provides a prioritized project list based on system needs. In February, 2009, the City approved amendment 1 to upgrade the model and plan. Essentially, it is a new 5 year plan. There were many system upgrades, to include 18" water lines on Wedington and Gregg, which significantly change the system flow characteristics. The model will allow City staff to evaluate specific development impacts and detailed flow evaluations. DISCUSSION This Amendment provides for final update the plan and the model to the 2011 conditions. It also reconciles work performed to date, and captures all future work to be performed. Additional effort was required: > To calibrate the model to incorporate the EPA disinfectant byproduct rule, which becomes effective in 2012. > To rectify field anomalies in the Goshen part of our system that were identified during calibration. ➢ To incorporate the Canterbury Tank, lines and pump station, the 36"lines on Township and Crossover, that significantly change the system flow characteristics. > The model will allow City staff to evaluate specific development impacts and detailed flow evaluations. This model is calibrated by a system -wide evaluation of actual flows from hydrants, pump stations, and other system assets. This field calibration assures an accurate product, and requires close coordination between the Engineer and City staff. The model will allow City staff to evaluate specific development impacts and detailed flow evaluations. BUDGET IMPACT $5,347.08 remains in the approved project contingency; this change order will use all remaining contingency. MWY WatMastPlan Amend 2 CCMemo Jun11 AMENDMENT NO. 2 TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND McGOODWIN, WILLIAMS AND YATES, INC. WHEREAS, on August 6, 2002, the City of Fayetteville, Arkansas (CITY OF FAYETTEVILLE) and McGoodwin, Williams and Yates, Inc. of Fayetteville, Arkansas (MWY) entered into an Agreement for engineering services in connection with a Water Transmission and Distribution System Master Plan Study, and WHEREAS, MWY has proceeded with these services in accordance with the scope set forth in the Agreement, and WHEREAS, MWY submitted an engineering report to CITY OF FAYETTEVILLE on June 28, 2004, and WHEREAS, CITY OF FAYETTEVILLE has experienced extraordinary growth in its water distribution system since the submission of the report, and WHEREAS, CITY OF FAYETTEVILLE requests that the scope of MWY's services be amended to provide an Update of the Water Transmission and Distribution System Model and perform analyses as directed to respond to the needs created by recent significant growth and demands in the water system. WHEREAS, on February 17, 2009, the CITY OF FAYETTEVILLE and MWY entered into Amendment No. 1 to update the Water Transmission and Distribution System Model and Master Plan. NOW THEREFORE, in consideration of the mutual covenants and Agreements herein contained, CITY OF FAYETTEVILLE and MWY, the parties hereto, stipulate and agree that the Agreement for Engineering Services dated August 6, 2002, is hereby amended in the following particulars. SECTION 2.O.A2 — DESCRIPTION OF THE PROJECT UNDER AMENDMENT NO. 2 MWY shall perform the necessary engineering studies to create an Updated Water Transmission and Distribution System Model to be furnished to CITY OF FAYETTEVILLE. MWY will perform system analyses as directed by CITY OF FAYETTEVILLE. SECTION 3.O.A2 — SERVICES TO BE FURNISHED BY McGOODWIN, WILLIAMS AND YATES UNDER AMENDMENT NO. 2 3.7 The model developed in the Master Plan will be updated in the following particulars: Fy-309A2 - 1 of 3 3.7.1 The digital map base for the model will be updated using the latest digital mapping available for the CITY OF FAYETTEVILLE. 3.7.2 New pipes, nodes, pump stations and tanks will be added to the model based on data submitted to MWY by CITY OF FAYETTEVILLE. This data will consist of revised mapping and newly -developed infrastructure created by developers and through CITY OF FAYETTEVILLE water system projects. 3.7.3 The model will be updated using current usage data from CITY OF FAYETTEVILLE's billing system. 3.7.4 The usage data will be geo-coded and placed into the model at the geographic location that the usage occurs based on the most recent street centerline file created by CITY OF FAYETTEVILLE. 3.7.5 The model will be calibrated with the assistance of CITY OF FAYETTEVILLE personnel performing pressure tests in the field and supplying said data from the tests to MWY. MWY will perform limited field assistance as required by CITY OF FAYETTEVILLE. 3.7.6 MWY shall provide water system analyses of problem areas identified by the updated model as directed in writing by CITY OF FAYETTEVILLE. 3.7.7 MWY will provide a written report to CITY OF FAYETTEVILLE setting out the changes to the updated model. SECTION 7.4.A2 — MASTER PLAN UPDATE FINAL REPORT UNDER AMENDMENT NO.2 MWY shall submit the following documents to CITY OF FAYETTEVILLE for their review and use: 7.4.A2 An electronic copy of the report including charts, data and graphs. The files will be delivered in one of the following electronic formats: Microsoft Word; Microsoft Excel; Microsoft Access; Microsoft Visio; or AutoCAD 2010. SECTION 10.1.A2 — FEES AND PAYMENTS FOR THE MASTER PLAN UPDATE UNDER AMENDMENT NO. 2 In consideration of the performance of the foregoing services, CITY OF FAYETTEVILLE shall compensate MWY as follows: 10.1.A2 For Engineering Services set out under Section 3.0.A1, payment shall be based on actual time required to perform the work by the various classifications of employees at the hourly rates set out in Attachment 1.A2, plus reimbursable expenses. 10.2.A2 MWY agrees to keep an accurate record of the hours of the personnel working on the project. The schedule of Hourly Rates shown in Attachment .1.A2 will be revised on January 1 of each calendar year. 10.3.A2 MWY shall be reimbursed for expenses as hereinafter set out when the expense to be incurred is approved in advance by CITY OF FAYETTEVILLE's representative. Reimbursable expenses shall include: 1) travel costs when traveling outside of Northwest Arkansas in connection with the project, 2) rental expenses for special equipment needed for completion of the work, 3) purchase of material, and 4) other expenses directly attributable to the project, including any work performed by subcontractors. MWY shall Fy-309A2 - 2 of 3 charge CITY OF FAYETTEVILLE for reimbursable expenses at actual cost plus ten percent (10%). 10.4.A2 The estimated total compensation for the services set out under Section 3.0.A2 is $5,347.00, which makes the total contract compensation $274,147.00. The basis of this cost estimate is shown in Attachment 2.A2. This total compensation will not be exceeded without prior authorization from CITY OF FAYETTEVILLE. Subject to the City Council of CITY OF FAYETTEVILLE's prior approval, adjustment of this upper limit may be made should MWY and CITY OF FAYETTEVILLE agree that there has been a significant change in scope, character or complexity of the services to be performed. It is understood and agreed that the total compensation cost ceiling does not cover unforeseen contingencies such as litigation or other events not normally anticipated. 10.5.A2 The breakdown of costs between the various work tasks as given in Attachment 2.A2 is a convenience and is not intended to set a maximum cost for any of the work tasks. Costs may be transferred from one work task to another so long as the maximum cost as given above is not exceeded. Billing shall be submitted monthly and shall include all costs accrued plus reimbursable expenses. The City of Fayetteville will make every effort to approve and pay such invoices within 30 days of the date of the invoice. SECTION 19.0.A2 — LIST OF ATTACHMENTS FOR MASTER PLAN UPDATE UNDER AMENDMENT NO. 2 The following attachments are hereby made a part of this contract: Attachment 1.A2 — MWY 2011 Schedule of Classification and Rates Attachment 2.A2 — Estimate of Engineering Costs SECTION 20.0 — ORIGINAL AGREEMENT PROVISIONS All other provisions of the original Agreement and Amendment No. 1 remain in full force and effect. IN WITNESS WHEREOF, tJe parties hereto have caused this Agreement to be duly executed this /2day of ,I , 2011. CITY OF FAYETTEVILLE, ARKANSAS McGOODWIN, WILLIAMS AND YATES, INC. By: 3 «c,r114.16 el• Jordan, a .r .�;�: •6-tY ,LA T: :FAYETTEVILLE: 419.41060v 4.�•• Vel,-: *mith, City Clerk :�kAN�� ° ,� rGTOtt Otte iX1!!l111l�x��e' By: .L 1 1.%_ L. C. ir!tes,'hief Ex+ ATTEST: / 1 ive Officer s C. Ulmer, Operating Officer Fy-309A2 - 3 of 3 ATTACHMENT 1.A2 TO AGREEMENT FOR ENGINEERING SERVICES SCHEDULE OF CLASSIFICATIONS AND RATES FOR 2011 Classification Hourly Rate Engineer 7 $207.00 Engineer 6 168.00 Engineer 5 146.00 Engineer 4 114.00 Engineer 3 104.00 Engineer 2 96.00 Engineer 1 80.00 Architect 3 $ 124.00 Architect 2 115.00 Architect 1 88.00 Technician 6 $ 109.00 Technician 5 92.00 Technician 4 85.00 Technician 3 66.50 Technician 2 58.00 Technician 1 45.00 Admin 5 $ 90.00 Admin 4 80.00 Admin 3 65.00 Admin 2 45.00 Admin 1 35.00 GPS Surveying Equipment (when utilized) $ 71.00 Hourly rate schedules will be adjusted annually each January 1. McGoodwin, Williams and Yates, Inc. Consulting Engineers Fayetteville, Arkansas January 1, 2011