HomeMy WebLinkAbout252-09 RESOLUTIONRESOLUTION NO. 252-09
A RESOLUTION APPROVING BUDGET ADJUSTMENTS TO FUND
INSTALLATION OF A FIBER OPTIC DATA COMMUNICATION LINE
FROM CITY HALL TO CITY FACILITIES ON SOUTH HAPPY HOLLOW
ROAD AND ON TO WATER AND SEWER OPERATIONS ON INDUSTRIAL
DRIVE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment to the water and sewer fixed assets account as indicated in the attached
exhibit, which is made a part of this Resolution as if set out word for word herein, for the
purpose of funding a fiber optic data communication line from City Hall to city facilities on
South Happy Hollow Road and on to water and sewer operations on Industrial Drive.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a
budget adjustment to the solid waste fixed assets account as indicated in the attached exhibit,
which is made a part of this Resolution as if set out word for word herein, for the purpose of
funding a fiber optic data communication line from City Hall to city facilities on South Happy
Hollow Road and on to water and sewer operations on Industrial Drive.
PASSED and APPROVED this 15th day of December, 2009. ,,,,,,,,„
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:FAYETTEVILLE
APPROVED:
By
ATTEST:
By:
SON
RA E. SMITH, IN r reasurer
David Jurgens
Submitted By
City of Fayetteville Staff Review Form
City Council Agenda Items
and
Contracts, Leases or Agreements
12/15/2009
City Council Meeting Date
Agenda Items Only
Utilities
Division
Action Required:
Utilities
Department
Staff recommends approving two budget adjustments, one from Solid Waste for $116,128 and one from Water/Sewer
for $57,000, to provide funding for the installation of a fiber optic data communication line from City Hall to City
facilities on South Happy Hollow Road, and on to Water & Sewer Operations on Industrial Drive.
Cost of this request
5500.5000.5801.00/5400.4000.5801.00
Account Number
09028/0901
Project Number
Category / Project Budget
$
Fiber Optic Cable Project
Program Category / Project Name
Solid Waste Improvements
Funds Used to Date Program / Project Category Name
Solid Waste/ Water & Sewer
Remaining Balance Fund Name
Budgeted Item j j Budget Adjustment Attached
X
Dep
ent Dpector
Cit
1TNeu 09
Date
arrney Date
Previous Ordinance or Resolution #
Original Contract Date:
Original Contract Number:
Finance and Internal Services Director Date
Chief of Sta
Date
Comments:
Revised January 15, 2009
vale evi:le
CITY COUNCIL AGENDA MEMO
MEETING DATE OF DECEMBER 15, 2009
THE CITY OF FAYETTEVILLE, ARKANSAS
ARKANSAS
www.a ccessfayettevi I Ie.org
To:
Thru:
From:
Date:
Fayetteville City Council
Fayetteville Water and Sewer Committee
Mayor Lioneld Jordan
Don Marr, Chief of Staff
David Jurgens, Utilities Director 0
November 17, 2009
Subject: Fiber Optic Data Communication Line from City Hall to Happy Hollow City Facilities and
Industrial Drive (Water/Sewer Operations)
RECOMMENDATION
Staff recommends approving two budget adjustments, one from Solid Waste for $116,128 and one from
Water/Sewer for $57,000, to provide funding for the installation of a fiber optic data communication line from City
Hall to City facilities on South Happy Hollow Road, and on to Water & Sewer Operations on Industrial Drive.
BACKGROUND
Computer connectivity at the City's facilities on Happy Hollow and Industrial Drive is currently provided via TI
connections. With the City's mapping, internes, intranet, and number of users, the connections are inadequate and,
as a result, incredibly slow. Maps and other large files often take more than five minutes to open. This
significantly reduces staff efficiency and increases frustration. Customer service is severely hampered- it takes too
long to pull up most data to answer a relatively simple customer question in a single telephone call.
DISCUSSION
Providing fiber connections to our remote sites brings numerous benefits. The increased connection speed will
allow greater productivity as well as access to resources that are currently inaccessible due to the lack of bandwidth
and the resulting slow connection speed. Providing higher bandwidth to these sites will bring unity to the network
and provide a rich platform for collaboration between divisions. Fiber optic cable is not as susceptible to the
elements as the current connection, and thus will provide a more stable connection. The cost savings related to
greater efficiency and higher availability are difficult to quantify but impossible to deny.
Information Technology staff recommends the City own and maintain the fiber connections. Leasing fiber from a
third party adds significant operational costs and limits our network flexibility. Current operational costs are
$7,914.12 annually; with this proposal, operational costs will be $1,800.00 annually. If lease cable was used, the
annual operational cost would be $60,000.00 annually. Based on preliminary estimates from contractors, we
believe the line can be installed for approximately $170,000. Utilities staff is developing a formal design.
BUDGET IMPACT
Budget adjustments for the 2009 budget totaling $173,128.00 are attached. The Solid Waste BA for $116,128
reflects savings created by taking container maintenance in-house, which allowed us to purchase many fewer
containers. We save approximately $500 per container by repairing them in house. The Water/Sewer BA for
$57,000 reflects savings existing in construction materials budget lines. Upon completion of the project, total costs
will be allocated among users of the improvement (Solid Waste, Water/Sewer, Transportation, Parks, Animal
Services, Fire, and Fleet). The allocation will be based on the number of computers connected at each division. The
Solid Waste and Water/Sewer funds will be reimbursed for the amounts expended over their proportional share
Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701
RESOLUTION NO.
A RESOLUTION APPROVING BUDGET ADJUSTMENTS TO FUND
INSTALLATION OF A FIBER OPTIC DATA COMMUNICATION LINE
FROM CITY HALL TO CITY FACILITIES ON SOUTH HAPPY
HOLLOW ROAD AND ON TO WATER AND SEWER OPERATIONS
ON INDUSTRIAL DRIVE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1. That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment to the water and sewer fixed assets account as indicated
in the attached exhibit, which is made a part of this Resolution as if set out word for
word herein, for the purpose of funding a fiber optic data communication line from City
Hall to city facilities on South Happy Hollow Road and on to water and sewer
operations on Industrial Drive.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby
approves a budget adjustment to the solid waste fixed assets account as indicated in the
attached exhibit, which is made a part of this Resolution as if set out word for word
herein, for the purpose of funding a fiber optic data communication line from City Hall
to city facilities on South Happy Hollow Road and on to water and sewer operations on
Industrial Drive.
PASSED and APPROVED this 15th day of December, 2009.
APPROVED: ATTEST:
By: By:
LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer
•
City of Fayetteville, A rkansas
Budget Adjustment Form
Budget Year
2009
Department
Division:
Program:
Operations
Solid Waste & Recycling
Operations & Administration
Date Requested
10/6/2009
Adjustment Number
Project or Item AddedAncreased:
$116,128 is requested in the Fixed Assets account.
Project or Item Deleted/Reduced:
Reduce multiple Solid Waste Fund accounts as shown on
the attached page for a total amount of $116,128.
Justification of this Increase:
Funds are needed to cover expenses associated with the
installation of 24 mode single fiber on existing utility poles
from City Administration to off-site City locations. Fiber
optic installation is needed to allow for network stability
necessary for the efficient operation of City facilities located
on Happy Hollow Rd.
Justification of this Decrease:
Declining economic conditions have caused a reduction in
business demain allowing for the additional funding needed
to facilitate the fiber optic upgrade. Sufficient funding
remains to meet annual objectives.
Account Natne
Account Name
Increase Budget
Account Number
Decrease Budget
Account Number
Amount Project Number
See Attached
Amount Project Number
D
vision Head
B�.• Director
Irai 14 a-
Depa ent Director
Sall
Firtan1 Director
Chief oPSta
Ma
Date
Date
« Moo n
Date
11- 30 -2009
Date
e-112-09
Date
Date
V.090403
Budget & Research Use Only
Type: A B C E
Requested By
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
Ginny Gundlach
Initial Date
Initial Date
Budget Adjustment Detail Backup
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Account Number
Account Name
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Fixed Assets
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5500.5010.5212.00
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5500.5010.5226.00
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5500.5030.5227.00
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5500.5060.5225.00
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•
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City of Fayetteville, Arkansas
Budget Adjustment Form
Budget Year
2009
Department:
Division:
Program:
Operations
Water & Sewer Maintenance
Operations & Administration
Date Requested
11/12/2009
Adjustment Number
Project or Item Added/Increased:
$57,000 is requested in the Water/Sewer Fixed Assets
account.
Project or Item Deleted/Reduced:
Reduce multiple Water/Sewer Fund accounts.
Justification of this Increase:
Funds are needed to cover expenses associated with the
installation of 24 mode single fiber on existing utility poles
from City Administration to off-site City locations. Fiber
optic installation is needed to allow for network stability
necessary for the efficient operation of City facilities located
on Industrial Drive.
Justification of this Decrease:
Declining economic conditions have caused a reduction in
business demand allowing for the additional funding needed
to facilitate the fiber optic upgrade. Sufficient funding
remains to meet annual objectives.
Account Name
Fixed Assets
Account Name
Construction Materials
Construction Materials
Minor Equipment
Increase Budget
Account Number
5400
4000 5801
Amount Project Number
00 57,000 09028 0901
Decrease Budget
Account Number Amount Project Number
5400
5400
5400
1830 5216
4310 5216
4000 5210
00
00
00
10,000
32,000
15,000
DivisionHea�
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Fina
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Date
Date
Date
Date
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Date
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Type:
V.090403
Budget & Research Use Only
A B
Requested 13y
General Ledger Date
Posted to General Ledger
Posted to Project Accounting
C D
Initial Date
Initial Date