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Home My WebLink About250-09 RESOLUTIONRESOLUTION NO. 250-09 A RESOLUTION AWARDING BID #09-68 AND APPROVING THE PURCHASE OF A FINE BAND SCREEN WITH ASSOCIATED CONTROLS AND ACCESSORIES FROM JACK TYLER ENGINEERING OF ARKANSAS, INC. IN THE AMOUNT OF $175,000.00 FOR USE AS PART OF WASTEWATER TREATMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-68 and approves the purchase of a fine band screen with associated controls and accessories from Jack Tyler Engineering of Arkansas, Inc. in the amount of $175,000.00 for use as part of wastewater treatment. `..„ami°1nn PASSED and APPROVED this 15th day of December, 2009 U�C)> yTo•.& • ••P. :FAYETTEVILLE: .... 1vGTONc-0% � APPROVED: By: ATTEST: By: 8 SONDRA E. SMITH, City Clerk/Treasurer David Jurgens Submitted By City of Fayetteville Staff Review Form City Council Agenda Items and Contracts, Leases or Agreements 15 -Dec -09 City Council Meeting Date Agenda items Only Water and Sewer Division Action Required: Utilities Department Approval of a purchase of a fine band screen with associated controls and accessories from Jack Tyler Engineering of Arkansas for $175,000.00, Bid 09-68. 175,000 Cost of this request 4520.9530.5801.00 Account Number 02133-0212 Project Number Budgeted Item X 6 $ 19,739,981 Category / Project Budget Wastewater System Improvement Program Category / Project Name 11,387,751 Water & Wastewater Funds Used to Date Program / Project Category Name 8,352,230 Remaining Balance Budget Adjustment Attached Attomey Fina .(- and Internal Services Director d)fn:.- Date Water/Sewer Fund Name 2 - oU 01 Previous Ordinance or Resolution # Date Original Contract Date: //-3°-07 Original Contract Number: Date tt-35 -20,37 Date /c9Mayor Received in Mayor's Office Comments: Revised January 15, 2009 SitariIle CITY COUNCIL AGENDA MEMO MEETING DATE OF DECEMBER 15, 2009 THE CITY OF FAYETTEVILLE, ARKANSAS ARKANSAS www.accessfayetteville.org To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff From: David Jurgens, Utilities Director Fayetteville Water and Sewer Commi Date: November 24, 2009 Subject: Approval of the purchase of a fine band screen with associated controls and accessories from Jack Tyler Engineering of Arkansas for $175,000.00, Bid 09-68 RECOMMENDATION Staff recommends approval of bid #09-68 for the purchase of a fine band screen with associated controls and accessories from Jack Tyler Engineering of Arkansas for $175,000.00, Bid 09-68 . BACKGROUND The band screen is a 25' tall self cleaning moving screen for all wastewater as it enters the WWTP. The screen rotates like a vertical conveyor as the water passes through it. Items larger than ''<" are caught on the screen, separated, and ground for disposal. The screen, by its design, is subjected to significant forces from the water which passes through it, especially in high flow conditions. When Hurricane Ike passed through Fayetteville in September, 2008, 40 million gallons of water passed through the screen in one 24 hour period. By removing large materials from the incoming wastewater, the screen greatly reduces the potential for damage to downstream plant equipment. This second screen will provide full backup to this critical wastewater treatment process during repair/maintenance of the existing screen and during high flow events. This is the only item within the West Side WWTP that does not currently have backup capability. The second screen is required to meet ADEQ requirements. DISCUSSION The City received three bids on November 20, 2009. The Waste Tech screen bid by Jack Tyler Engineering of Arkansas for $175,000 meets the minimum specification requirements. Vendor Manufacturer Price Eimco Water Technologies Eimco Water Tech/Brackett Green $314,170.00 JWC Environmental JWC Environmental $234,500.00 Jack Tyler Engineering of Arkansas Waste Tech $175,000.00 BUDGET IMPACT Funds for the new screen are available in the WSIP project. Telecommunications Device for the Deaf TDD (479) 521-1316 113 West Mountain - Fayetteville, AR 72701 II RESOLUTION NO. A RESOLUTION AWARDING BID #09-68 AND APPROVING THE PURCHASE OF A FINE BAND SCREEN WITH ASSOCIATED CONTROLS AND ACCESSORIES FROM JACK TYLER ENGINEERING OF ARKANSAS, INC. IN THE AMOUNT OF $175,000.00 FOR USE AS PART OF WASTEWATER TREATMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #09-68 and approves the purchase of a fine band screen with associated controls and accessories from Jack Tyler Engineering of Arkansas, Inc. in the amount of $175,000.00 for use as part of wastewater treatment. PASSED and APPROVED this 15th day of Decemeber, 2009. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor SONDRA E. SMITH, City Clerk/Treasurer • :03ldIla33 *NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. Ie;uauiUOJ!Au3 OMf IeWawuoJlnu3 OMI MBS Band Screen Monster # 0 0 2 Jack Tyler Engineering of AR goal a;SEM IIS2Id WSd/1M 2 \ 8 Eimco Water Technologies 0 0 oODifq - Fine Band Screen - equipment only 0M:03 �66e <o�.. o■§§ \) ƒ a ea - m o at,th - b «\ m k F m 11/20/2009 08:14 FAX WeiARKANSAS INVITATION TO�BID. x002/002 City of Fayetteville, Arkansas Purchasing Division — Room 306 113 W. Mountain Fayetteville, AR 72701 Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID: BID 09-68, Fine Band Screen — equipment only DEADLINE: Fnday, November 20 2009 at 2:00 PM, Central Standard Time DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Andrea Foren, CPPB, aforenTci favetteville.ar.us, 479.575.8220 DATE OF ISSUE AND ADVERTISEMENT: Thursday, November 05, 2009 INVITATION TO BID ED 09-68, Fine Band Screen — equipment only No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled "Bid 09-68, Fine Band Screen — equipment only" with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder Is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & de§ver the articles or services as specified, at the prices & terms stated herein, and In strict accordance with the specifications and general conditions of b dding, all of which are made a pan of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. Name of Firm. Jack 'Tyler Engineering of Arkansas, Inc. Contact Person: steve Cooper E -Mail: scooper@jteng.com Business Address: 6112 Patterson Road Title: Phone: General Manager 501-562-2296 City: Little Rock State: AR Zip: '72209 Signature:/a.cy1�.--- Date: 11/20/09 City of Fayetteville, AR Bid 09-68, Fine Band Screen — equipment only Page 1 of 14 11/20/2009 08:14 FAX - - a 001/002 City of Fayetteville Bid 09-68, Fine Band Screen — equipment only Bid Form *GUARANTEED DELIVERY DATE: 12— 14 Iwieekc From (-etc : p+ 4. S,c nta flpprovAls F.O.B. Fayetteville West Side Wastewater Treatment Plant, 15 South Broyles Road, Fayetteville, AR 72701 ITEM: DESCRIPTION: QUANTITY: *PRICE EACH: `TOTAL PRICE 1, Fine Band Screen, as specified 1 Sfl 000.'° s 175,000 22 Please Specify for Unh(s) Bid: *MANUFACTURER: 1I3A51-e Iec-t MODEL: 1.01-1 FSrn FRS 1 1 TOTAL BID PRICE: $I1.5. nnc) EXECUTION OF BID - Biddsrs are requested to Indkate by check ma* or "YesINo" on each line of the Technical Specifications the compliance of the hem bit. Actual specification of any deficient Item must be noted on the bid sheet or separate attachment If specifications of Item bid differ from provided literature, deviation must be documented and certified by the manufacturer as a regular production option. Upon signing this BId, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth In this proposal, including specifications, terms, standard conditions, and any pertinent Information regarding the articles being bid on. 2. Unless othetwlse noted and explained, the unit bld and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. Unsigned bids will be :ejected. Items marked * are mandatory for conelderatlon. *NAME OF FIRM: Jack Tyler Engineering of Arkansas, Inc. Purchase Order/Payments shalt he Issued to this nems *BUSINESS ADDRESS: 6112 Patterson Road *CITY: Little Rock *STATE: AR *ZIP: 72209 *PHONE: 501-552-2296 FAX: 501-562-4273 *E-MAIL: scooper®pteng.com *BY: (PRINTED NAME) Steve Coop /� *AUTHORIZED SIGNATURE: �, *TITLE: General Manager City of Fayetteville, All Bid 09-68, Fine Band Screen — equipment only Page 13 of 14 WASTE TECH DATE: November 19, 2009 REF.: WTQ/113409 TO: BIDDING CONTRACTORS PROJECT: Fayetteville, AR BID DATE. NOVEMBER 20TH Dear Sir or Madam: WASTE TECH A Division of Kasters Zima Corporation We are pleased to provide our proposal as shown below for the Fine Band Screening equipment as specified in the invitation to bid form Bid 09-68 for the City of Fayetteville Arkansas. Price Schedule For the design and supply ex -works Spartanburg, S.C. with freight allowed to job site of: One (1) WT/FSM Model FRSII dual flow screen suitable for installation in a 55 inch wide x 120 inch deep channel, to handle a peak flow of 24 mgd. One (1) Main Control Panel —NEMA 4X Panel including motor starter overloads, relays, and timers as specified. One (1) Ultrasonic level control system with two (2) transducers. Six (6) Feet of trough to transport screenings to the existing screenings handling equipment. Site services of one (1) trip of two (2) days for installation inspection, startup and operator training For the Sum of $ WASTE TECH WASTE TECH A Division of Kosters Zima Corporation Exclusions: • Taxes • Offloading • Grit Pump • Installation • Inlet baffle (Not required with XGTTM design) • Grit well cover plate (Not required with XGTTM design) • Hand railing • Stairs and grating • Air vent piping • Dumpster • Any piping not integral to the equipment proposed above • Field painting • Civil Design • Buildings • Oil and grease • Disconnect switches and junction boxes • Valves except as noted • Controls except as noted • Spare parts except as noted • Electrical connections • Electrical installation and wiring • Finish painting Terms: • 95% upon delivery to site • 5% upon start-up and training • 1-1/2% interest charges per month for late amounts due Submittals: 4 weeks from purchase order Delivery: 12 - 14 weeks from receipt of signed approvals WASTE TECH Warranty: WASTE TECH A Division of KOsters Zima Corporation Standard 12 months from equipment start up or 18 months after delivery, whichever occurs first Validity: Our pnce is firm for acceptance within 100 days of bid date. Purchase Orders: All purchase orders are to be issued to: Kusters Zima Corporation, Waste Tech Division P.O. 6128 Spartanburg, SC 29304 Our equipment meets the specifications and there are no design changes required to the structures shown on the plan sheets except for the grouting of the sloping grit chamber floor. Please note we comply with the ARRA (Stimulus) and Buy American Acts. Our equipment is manufactured in our Spartanburg Facility, S.C. using Made in USA materials and labor throughout the manufacturing process All spares and site service for start up and operator training is available from our Spartanburg National Service Center. If you have any questions regarding our bid proposal please contact our representative Terry Hissong of Jack Tyler Engineering at 479-756-0480 Terry will provide the pricing at bid time. Sincerely, Jim Watjen Sales Administration Manager Waste Tech Division of Misters Zima Corporation (864) 591-5929 • C m m V co NA W N• + •3 Requester. Duyen Tran 0 m o Q a g `" x o 0) Vendor #: Vendor Name: 02881 Jack Tyler Engineering of Arkansas City Of Fayetteville - Purchase Order (PO) Request • (Nota Purchase Order) All purchases under S2500 shall be used on a P -Card unless medical or 1099 service related. (Call x256 with questions) All PO Request shall be scanned to the -Purchasing e-mail: Purchas/nggeLlayettevllle.ar.us Shipping/Handling Fine Band Screen 8 y C O o 0 c m C Lot I 08 Unit of Issue O co Om m etc V P o o o 0 0 = = 0 0 5175,000.00 tExtended Cost g N O qO W O 0 O O O Account Numbers Requester's Employee #: OMI Zip Code: Ship to code: 80539-0808 95 rob Point:5 South Broyles Ave Fayetteville, AR Q a Extension: 443-3292 Division Head Approval: - - < -1 9 Bam o lx Z K � Z O t' b c 0 3 S 60 080 IWO roN uolpsinbe o ti 4 cn c c a O b kl N A ilk 5 z n Quotes Attached Yes: X - No: Expected Delivery Uate: — - - 31-DecM9 1a < 6 CO IFLved Asset #